Difference between revisions of "Documentation/Writer for Students/Table of Contents"

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|NextPage=Documentation/Writer for Students/Outline
 
|NextPage=Documentation/Writer for Students/Outline
 
}}__NOTOC__
 
}}__NOTOC__
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Having told the programme what ''are'' your headings and having activated their automatic numbering,  
+
Having told the program what ''are'' your headings and having activated their automatic numbering,  
 
you can now go on to inserting an automatically generated Table of Contents: '''Insert › Indexes and Tables › Indexes and Tables'''.
 
you can now go on to inserting an automatically generated Table of Contents: '''Insert › Indexes and Tables › Indexes and Tables'''.
  
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<!--makes text to start after the picture-->
 
<!--makes text to start after the picture-->
 
[[File:Wfs006 note alignment.png|none]]
 
[[File:Wfs006 note alignment.png|none]]
 +
'''Illustration 6: Table of contents with indented alignments'''
 
</div>
 
</div>
−
'''Illustration 7. Note the alignment'''
 
  
 
In the pop-up menu you can ''Evaluate up to Level'' of your choice. So you might well have three levels of headings in your text but choose to include only the uppermost two levels.
 
In the pop-up menu you can ''Evaluate up to Level'' of your choice. So you might well have three levels of headings in your text but choose to include only the uppermost two levels.
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== Alignment ==
 
== Alignment ==
 +
As you can see in illustrations 6 and 11 , the ''numbering'' of the second level is aligned right under the entry of the first level creating a kind of staircase effect. For this to work properly you need to have automatic chapter numbering turned on, as described in section 5.
 
<div style="overflow: hidden">
 
<div style="overflow: hidden">
 
<!--makes text to start after the picture-->
 
<!--makes text to start after the picture-->
−
[[File:wfs008 standard entries.png|none]]
+
[[File:Wfs_march2015_008.png|none]]
 
</div>
 
</div>
−
'''Illustration 8. The 4 standard entries. Add a Tab stop between E# and E. Leave position at 0cm.'''
+
'''Illustration 7. In the popup menu Insert Index/Table you can adjust the number of levels you would like to evaluate.'''
  
−
As you can see in illustrations 7 and 10 , the ''numbering'' of the second level is aligned right under the entry of the first level creating a kind of staircase effect. For this to work properly you need to have automatic chapter numbering turned on.
+
By default the table of contents contains the following four '''Entries''' (see illustration 7):
−
By default the table of contents contains the following four '''Entries''' (see illustration 8):
+
 
* '''Chapter number: E#'''  
 
* '''Chapter number: E#'''  
 
* '''Entry: E'''
 
* '''Entry: E'''
−
* '''Tab stop''' (usually right aligned and with dots as filling): '''T'''
+
* '''Tab stop''' (with filling dots): '''T'''
 
* '''Page number: #'''
 
* '''Page number: #'''
−
 
−
You need to insert a ''fifth'' entry, namely a Tab stop, in the area between the E# and the E. Leave position at 0.00cm (you will change that in next step). Press '''All''' to ensure that this setting applies to all levels. Confirm OK.
 
−
{{Documentation/Note|''Note'': If you happen to inadvertently insert an entry you don’t want, just click on it once and press '''Del''')}}
 
  
 
<div style="overflow: hidden">
 
<div style="overflow: hidden">
 
<!--makes text to start after the picture-->
 
<!--makes text to start after the picture-->
−
[[File:Wfs007 amount indenting.png|none]]
+
[[File:wfs008 standard entries.png|none]]
 
</div>
 
</div>
−
'''Illustration 9. Setting the amount of indenting needed in "Contents 1" style'''
+
'''Illustration 8. The 4 standard entries. Add a Tab stop T between E# and E. Leave position at 0cm.'''
  
−
Your table of contents now appears. You will notice, however, that the entries have been moved to the right with the dotted tab stops in the wrong place. This is due to the value '''0,0cm''' which you now need to adjust: right click on any level '''1''' table of contents’ entry and choose the option '''Edit paragraph style…''' Under the tab '''Indents & Spacing''' change value of '''Indent › Before spacing''' to '''0,80cm''' and that of '''Indent › First line''' to '''-,80cm''' (i.e. a negative value). Repeat these steps for levels 2 and 3 using the values listed in table 2. The individual settings for indenting will depend of course on the kind of chapter numbering you have chosen. Roman numbering for instance takes up more space than Arabic type numbering. Generally speaking better start off with too much space than too little.
+
You need to insert a ''fifth'' entry, namely a Tab stop, in the white area between the E# and the E as shown in illustration 7. Leave position at 0.00cm (you will adjust this value in next step). Press '''All''' so this setting applies to all levels. Confirm OK.
 +
{{Note|''Note'': If you inadvertently insert an entry too many just click on it and press '''Del''' to remove it.}}
  
 
<div style="overflow: hidden">
 
<div style="overflow: hidden">
 
<!--makes text to start after the picture-->
 
<!--makes text to start after the picture-->
−
[[File:Wfs009 abstract view indenting.png|none]]
+
[[File:Wfs007 amount indenting.png|none]]
 
</div>
 
</div>
−
'''Illustration 10: Abstract view of indenting – indentation depends on width of chapter number'''
+
'''Illustration 9. Setting the amount of indenting needed in "Contents 1"-style'''
  
−
The important concept to keep in mind is that you need a ''negative'' indenting to accommodate the chapter number (see illustration 10).
+
Your table of contents now appears. You will notice, however, that the entries have been moved to the right with the dotted tab stops in the wrong place. This is due to the value '''0,0cm''' which you now need to adjust: right click on any level '''1''' table of contents’ entry and choose the option '''Edit paragraph style…''' Under the tab '''Indents & Spacing''' change value of '''Indent › Before spacing''' to '''0,80cm''' and that of '''Indent › First line''' to '''-,80cm''' (i.e. a negative value). Repeat these steps for levels 2 and 3 using the values listed in table 3. The individual settings for indenting will depend of course on the kind of chapter numbering you have chosen. Roman numbering for instance takes up more space than Arabic type numbering. Better allocate too much space than too little.
 +
 
 +
{{Note|''Note'': The important concept to keep in mind is that you need a ''negative'' indenting to accommodate the chapter number (see illustration 11).}}
  
 
{| class="wikitable" border="1"
 
{| class="wikitable" border="1"
−
|-
+
|- style="background:yellow"
 
!
 
!
 
! Indent before text
 
! Indent before text
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| 0.1 cm
 
| 0.1 cm
 
|}
 
|}
−
'''Table 2: Indentation needed for first three levels when using full sub-levels like "5.7.2"'''
+
'''Table 3: Indentation needed for first three levels when using full sub-levels as ‘5.7.2’. The Spacing above paragraph lightens the overall picture, however, you should use single line spacing.'''
  
 
== Other Indices and Tables ==
 
== Other Indices and Tables ==
  
−
Other indices can be generated apart from the table of contents. The same steps apply –
+
<div style="overflow: hidden">
−
you only need to change the '''Type''' to whatever is required, e.g. an '''Index of tables''' or an '''Illustration index'''.
+
<!--makes text to start after the picture-->
−
The various tables, illustrations and so on in your text need to have a '''Caption''', which will then appear in the index.
+
[[File:Wfs009 abstract view indenting.png|none]]
−
You can also create an alphabetical index for your thesis or a lengthy book: mark the word you would like to have listed and go to menu '''Insert › Indexes and tables › Entry'''. Here you can also modify the exact text of your entry.
+
</div>
 +
'''Illustration 11: Abstract view of indenting – indentation depends on width of chapter number'''
  
 +
Apart from the table of contents you might want to insert an '''Illustration index''' or some other kind of  index. The same steps apply, just choose the '''Type''' you want. The various tables, illustrations and so on in your text all need to have a Caption, which will then appear in the index. You can also create an alphabetical index for your thesis or a lengthy book: mark the words you would like to have indexed and go to menu '''Insert › Indexes and tables › Entry'''. Here you can also modify the exact text of your entries.
 +
 +
<div style="overflow: hidden">
 +
<!--makes text to start after the picture-->
 +
[[File:Wfs_nov2015_010.png|none]]
 +
</div>
 +
'''Illustration 10. You need to leave enough room for your chapter numbers. Standard for first level headings is 0,76cm. You will notice the same values also appear in the paragraph style Heading 1 (First line indent preceded by a minus sign though!). Make sure this correspondence between both menus is maintained in case you change these values. This will ensure the proper alignment of header text, each line starting neatly directly under the preceding line, leaving the chapter number in its own space to the very left.'''
 
<br />
 
<br />
 
<br />
 
<br />

Latest revision as of 14:52, 7 July 2018



Having told the program what are your headings and having activated their automatic numbering, you can now go on to inserting an automatically generated Table of Contents: Insert › Indexes and Tables › Indexes and Tables.

Wfs006 note alignment.png

Illustration 6: Table of contents with indented alignments

In the pop-up menu you can Evaluate up to Level of your choice. So you might well have three levels of headings in your text but choose to include only the uppermost two levels.

To update your table of contents as well as any other inserted material open menu Tools › Update › Update all.

Alignment

As you can see in illustrations 6 and 11 , the numbering of the second level is aligned right under the entry of the first level creating a kind of staircase effect. For this to work properly you need to have automatic chapter numbering turned on, as described in section 5.

Wfs march2015 008.png

Illustration 7. In the popup menu Insert Index/Table you can adjust the number of levels you would like to evaluate.

By default the table of contents contains the following four Entries (see illustration 7):

  • Chapter number: E#
  • Entry: E
  • Tab stop (with filling dots): T
  • Page number: #
Wfs008 standard entries.png

Illustration 8. The 4 standard entries. Add a Tab stop T between E# and E. Leave position at 0cm.

You need to insert a fifth entry, namely a Tab stop, in the white area between the E# and the E as shown in illustration 7. Leave position at 0.00cm (you will adjust this value in next step). Press All so this setting applies to all levels. Confirm OK.

Documentation note.png Note: If you inadvertently insert an entry too many just click on it and press Del to remove it.
Wfs007 amount indenting.png

Illustration 9. Setting the amount of indenting needed in "Contents 1"-style

Your table of contents now appears. You will notice, however, that the entries have been moved to the right with the dotted tab stops in the wrong place. This is due to the value 0,0cm which you now need to adjust: right click on any level 1 table of contents’ entry and choose the option Edit paragraph style… Under the tab Indents & Spacing change value of Indent › Before spacing to 0,80cm and that of Indent › First line to -,80cm (i.e. a negative value). Repeat these steps for levels 2 and 3 using the values listed in table 3. The individual settings for indenting will depend of course on the kind of chapter numbering you have chosen. Roman numbering for instance takes up more space than Arabic type numbering. Better allocate too much space than too little.

Documentation note.png Note: The important concept to keep in mind is that you need a negative indenting to accommodate the chapter number (see illustration 11).
Indent before text Negative indent First line Spacing before paragraph
1st level 0.80 cm -0.80 cm 0.4 cm
2nd level 1.80 cm -1.00 cm 0.1 cm
3rd level 3.00 cm -1.20 cm 0.1 cm

Table 3: Indentation needed for first three levels when using full sub-levels as ‘5.7.2’. The Spacing above paragraph lightens the overall picture, however, you should use single line spacing.

Other Indices and Tables

Wfs009 abstract view indenting.png

Illustration 11: Abstract view of indenting – indentation depends on width of chapter number

Apart from the table of contents you might want to insert an Illustration index or some other kind of index. The same steps apply, just choose the Type you want. The various tables, illustrations and so on in your text all need to have a Caption, which will then appear in the index. You can also create an alphabetical index for your thesis or a lengthy book: mark the words you would like to have indexed and go to menu Insert › Indexes and tables › Entry. Here you can also modify the exact text of your entries.

Wfs nov2015 010.png

Illustration 10. You need to leave enough room for your chapter numbers. Standard for first level headings is 0,76cm. You will notice the same values also appear in the paragraph style Heading 1 (First line indent preceded by a minus sign though!). Make sure this correspondence between both menus is maintained in case you change these values. This will ensure the proper alignment of header text, each line starting neatly directly under the preceding line, leaving the chapter number in its own space to the very left.

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