Difference between revisions of "Documentation/Writer for Students/Table of Contents"

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(Updated toversion: May 2014 (tussenstap opslaan))
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* '''Tab stop''' (usually right aligned and with dots as filling): '''T'''
 
* '''Tab stop''' (usually right aligned and with dots as filling): '''T'''
 
* '''Page number: #'''
 
* '''Page number: #'''
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You need to insert a ''fifth'' entry, namely a Tab stop, in the area between theE# and the E. Leave position at 0.00cm (you will change that in next step). PressAll to ensure that this setting applies to all levels. Confirm OK.  
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You need to insert a ''fifth'' entry, namely a Tab stop, in the area between the E# and the E. Leave position at 0.00cm (you will change that in next step). Press '''All''' to ensure that this setting applies to all levels. Confirm OK.  
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{{Documentation/Note|''Note'': If you happen to inadvertently insert an entry you don’t want, just click on it once and press '''Del''')}}
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{{Documentation/Note|''Note'': If you happen to inadvertently insert an entry you don’t want, just click on it onceand press '''Del''')}}
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<div style="overflow: hidden">
 
<div style="overflow: hidden">
 
<!--makes text to start after the picture-->
 
<!--makes text to start after the picture-->
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'''Illustration 8. The 4 standard entries. Add a Tab stop between E# and E.'''
 
'''Illustration 8. The 4 standard entries. Add a Tab stop between E# and E.'''
  
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The next step is then to right-click all the '''Contents levels''' of your table of contents
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Your table of contents now appears. You will notice, however, that the entries have been moved to the right with the dotted tab stops in the wrong place. This is due to the value '''0,0cm''' which you now need to adjust: right click on any level ''''1''' table of contents’ entry and choose the option '''Edit paragraph style… Under the tab '''Indents & Spacing''' change value of '''Indent › Before spacing''' to '''0,80cm''' and that of '''Indent › First line''' to '''-,80cm''' (i.e. a negative value). Repeat these steps for levels 2 and 3 using the values listed in table 2.The individual settings for indenting will depend of course on the kind of chapter numbering you have chosen. Roman numbering for instance takes up more space than Arabic type numbering. Generally speaking better start off with too much space than too little.
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one after the other and to '''Modify the Indents & Spacing''' both '''Before''' text and that of '''First line'''.  
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The individual settings for indenting will depend on the kind of chapter numbering you have chosen.  
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For instance if you have '''a), b), c)''' style for your third level, that is subsections,
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and have decided ''not'' to '''Show sublevels''', then of course you will need less room than for example
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for the much longer “5.7.2” kind of numbering (again see illustration 9).  
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The important concept to keep in mind is that you need the ''positive'' indenting to bring
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The important concept to keep in mind is that you need a negative indenting to accommodate the chapter number (see illustration 10).
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the cursor to its first position for the actual entry '''E''', and a ''negative'' indenting to  
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accommodate the chapter number '''E#''' (see illustration 9). This only works of course if
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you have automatic chapter numbering switched on. Using this method, even headings
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<div style="overflow: hidden">
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spanning more than one line (not really to be recommended) will align nicely:  
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<!--makes text to start after the picture-->
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the second and subsequent lines of the entry will all appear below each other and
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[[File:wfs009_abstarct_view_indenting.png|none]]
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not below the number of the entry. Note also that when choosing your indentation it’s
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</div>
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better to go for generous values. If you choose too small values, then your numbering
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'''Illustration 9: Setting the amount of indenting needed in "Contents 1"-style'''
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won’t fit in and you will find your right dotted tab will appear ''before''
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the entry instead of between entry and page number.
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{| class="wikitable" border="1"
 
{| class="wikitable" border="1"

Revision as of 12:57, 18 May 2014



Having told the programme what are your headings and having activated their automatic numbering, you can now go on to inserting an automatically generated Table of Contents: Insert › Indexes and Tables › Indexes and Tables.

Wfs006 note alignment.png

Illustration 7. Note the alignment

In the pop-up menu you can Evaluate up to Level of your choice. So you might well have three levels of headings in your text but choose to include only the uppermost two levels.

To update your table of contents simply right-click on it and choose Update Table/Index.

Wfs007 amount indenting.png

Illustration 7. Setting the amount of indenting needed in "Contents 1" style

Alignment

As you can see in illustrations 8 and 10 , the numbering of the second level is aligned right under the entryof the first level creating a kind of staircase effect. For this to work properly you need to have automatic chapter numbering turned on. By default the table of contents contains the following four Entries (see illustration 8):

  • Chapter number: E#
  • Entry: E
  • Tab stop (usually right aligned and with dots as filling): T
  • Page number: #

You need to insert a fifth entry, namely a Tab stop, in the area between the E# and the E. Leave position at 0.00cm (you will change that in next step). Press All to ensure that this setting applies to all levels. Confirm OK. Template:Documentation/Note

Wfs008 standard entries.png

Illustration 8. The 4 standard entries. Add a Tab stop between E# and E.

Your table of contents now appears. You will notice, however, that the entries have been moved to the right with the dotted tab stops in the wrong place. This is due to the value 0,0cm which you now need to adjust: right click on any level '1 table of contents’ entry and choose the option Edit paragraph style… Under the tab Indents & Spacing change value of Indent › Before spacing to 0,80cm and that of Indent › First line to -,80cm (i.e. a negative value). Repeat these steps for levels 2 and 3 using the values listed in table 2.The individual settings for indenting will depend of course on the kind of chapter numbering you have chosen. Roman numbering for instance takes up more space than Arabic type numbering. Generally speaking better start off with too much space than too little.

The important concept to keep in mind is that you need a negative indenting to accommodate the chapter number (see illustration 10).


Illustration 9: Setting the amount of indenting needed in "Contents 1"-style

Indent before text Negative indent First line Spacing before paragraph
1st level 0.80 cm -0.80 cm 0.4 cm
2nd level 1.80 cm -1.00 cm 0.1 cm
3rd level 3.00 cm -1.20 cm 0.1 cm

Table 2: Indentation needed for first three levels when using full sub-levels like "5.7.2"

Other Indices and Tables

Other indices can be generated apart from the table of contents. The same steps apply – you only need to change the Type to whatever is required, e.g. an Index of tables or an Illustration index. The various tables, illustrations and so on in your text need to have a Caption, which will then appear in the index.

Wfs009 abstract view indenting.png

Illustration 9. Abstract view of indenting – indentation depends on width of chapter number

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