Saving your files

Writer for Students

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• Introduction
• Theory
• Document Structure
• Chapter Headings
• Chapter Numbering
• Table of Contents
• Outline
• Navigator
• Text Body
• Paragraph styles overview
• Reusing styles
• Default Page Formatting
• Title Page
• Papers without a Title Page
• Pages with and without numbering
• Roman Page Numbering
• Group Work
• Proofreading
• Numbered lists and bullets
• Line numbering
• Cross-references
• Footnotes
• Bibliography
• Quotes
• Tables
• Charts
• Pictures
• Snapshots
• Presentations & Graphics
• Cross tables (Statistics)
• Extra Long Web Adresses
• Fonts
• Emphasis
• Special Characters
• Non separable combinations
• Shortcut keys
• Mouse clicks
• PDFs
• Saving your files
• Several files open at once
• Search and replace
• Spell Check
• Synonyms
• Document Infos
• Labels and Form letters
• Help
• Installing Program
• Microsoft Word
• Practice I
• Practice II

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Here you really can’t be careful enough. Please heed the following rules:

• limit yourself to alphanumeric characters and underscores and only use minuscules; avoid spaces; the reason is, different countries and different operating systems can have problems displaying, ordering, saving and opening files if you use non-basic characters, spaces and capitalization*

• save your work regularly, about every five minutes; save your work each time with ascending number appended (my_thesis_01, my_thesis_02, my_thesis_03 …); mail your text to yourself regularly; don’t rely on memory sticks – they easily get lost or suddenly stop functioning for no obvious reason; if you are using a stick, do so only to transport data; don’t write and save directly onto a stick; instead always use your hard disk and at the end of your work day, after having closed all files and programmes, you can copy your stuff from the hard disk to the stick – and vice versa at the beginning of a work day in a different location; note: ascending numbers are extremely useful if you are working together with someone; you send him or her your file_05 and they send you back file_06 (with their name as part of file name); that way you know that the file has been through their hands and has been changed since last version 05

• use file names which you will recognize even three months ahead; a name such as “essay” is not specific enough; “essay_child_poverty_prof_brown_stud_mary_05” is much better; this example specifies the kind of document (essay), the subject (child poverty), the name of the professor you are writing for (brown), your own name (mary) and the latest version number (05); also store your files in appropriate subdirectories (/uni, /personal etc.)

• if your teacher wants a Word file, that’s no problem; just go to File › Save as and choose as File type “Microsoft Word 97/2000/XP”; newer versions of MS Word by the way can open, manipulate and save OpenOffice files