Difference between revisions of "Documentation/Writer for Students/Chapter Numbering"

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Numbering of headings can and should be completely automated. This has for one the advantage
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Let the program do the numbering for you. That way you can add or remove chapters, change their levels or move them around with the help of the Navigator without worrying about correct numbering or having to mark text beforehand. This is especially useful for group work when it comes to combining the various chapters into one document (see sections 8 and 17.)
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that if you decide to add or remove headings or move chapters and sections around or even
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change the level of a heading from level 1 to level 2 or vice versa, you won’t have to renumber them manually.
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Furthermore you can do this moving around of chapters and sections using the '''Navigator'''
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– you ''don’t'' have to mark text, cut it out and reinsert it in its new location!
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Another advantage is when working in groups. The various participants all activate automatic numbering,
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then they all get together and insert their various contributions into a new, empty document and finally,
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with the help of the Navigator, they order the chapters into their final positions.
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(See Chapters 9 and 10 for more details.)
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Automated numbering is switched on using the menu '''Tools › Outline Numbering''' (see illustration 2).  
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You switch on automatic numbering under the menu '''Tools › Outline Numbering''' (see illustration 2).  
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Normally you will opt for simple '''1, 2, 3''' style, but it could just as well be '''A, B, C''' style or Roman style.  
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You can choose between various numbering styles such as '''A, B, C''' or Roman numbers, but most likely you will stick to Arabic '''1, 2, 3''' style. It’s also possible to mix styles, that is, have Arabic numbers for the first two levels and '''a), b), c)''' for the third – whereby the closing bracket is simply a '''Separator After'''.
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It’s also possible to mix styles, that is, have Arabic for the first two levels and '''a), b), c)''' for the third
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– whereby the closing bracket is simply a “'''Separator After'''”.
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'''Illustration 2. Activating outline numbering'''
 
'''Illustration 2. Activating outline numbering'''
  
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When using '''1, 2, 3''' style it is common to '''Show sublevels'''. This means that heading 5.2.7 for instance
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When using '''1, 2, 3''' style it is common to '''Show sublevels'''. This means a full lenght heading ''5.2.7'' instead of simply ''7''. If you mix styles you could '''Show sublevels''' for the first two levels in Arabic style, giving you '''5.2''', but not for the third level, which would then appear as a simple '''c)''' instead of the full length '''5.2.c)'''.
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will appear exactly as “5.2.7” and not simply as “7”. When mixing styles, you could have level 2
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You might want to turn numbering off for particular headings, for example the introduction and the bibliography. You can do so by pressing the ''third'' button on the pop-up menu (see illustration 3). Be careful not to press the ''second'' button, because this would switch numbering off or on for ''all'' headings of that particular level!
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with sublevels shown (for instance “5.2”), but leave level 3 without showing sublevels (just “c)” for instance).
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You might want to turn numbering off for particular headings, for example your introduction at the
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beginning and your literature list at the end of your thesis. You can achieve this by pressing the
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''third'' button on the pop-up menu (see illustration 3). Be careful not to press the second button,
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because this would switch on/off numbering for ''all'' headings of that particular level!
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'''Illustration 3. Turning off numbering for a particular chapter'''
 
'''Illustration 3. Turning off numbering for a particular chapter'''
  
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{{Documentation/Note|For chapter and section headings it is important to use the method described above.
 
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''Do not''  simply activate numbering (or bullets) directly in the menu as suggested in illustration 4!
 
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This latter alternative is useful only for short lists, but ''not'' for chapter or section headings!}}
 
 
<div style="overflow: hidden">
 
<div style="overflow: hidden">
 
<!--makes text to start after the picture-->
 
<!--makes text to start after the picture-->
 
[[File:Wfs004 activating numbering direct.png|none]]
 
[[File:Wfs004 activating numbering direct.png|none]]
 
</div>
 
</div>
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'''Illustration 4. Activating numbering directly from the menu - good for numbered lists but not for headings'''
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'''Illustration 4. Don't activate numbering directly from the menu! This method is good for numbered lists only.'''
  
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Under '''Position''' (see illustration 5) make sure '''Width of numbering''' is sufficient to contain the
 
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whole number (e.g. “5.7.2”) plus some spacing so that the heading number stands out nicely
 
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from the heading text – even if you happen to have a heading spanning several lines.
 
 
<div style="overflow: hidden">
 
<div style="overflow: hidden">
 
<!--makes text to start after the picture-->
 
<!--makes text to start after the picture-->
 
[[File:Wfs005 window outline numbering.png|none]]
 
[[File:Wfs005 window outline numbering.png|none]]
 
</div>
 
</div>
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'''Illustration 5. Make sure "Width of numbvering" is wide enough'''
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'''Illustration 5. This menu determining position of chapter numbering will only pop up in case you open files created with older versions of OpenOffice. The  item "Width of numbering" conflates the items "Numbering followed by tab stop at ..." and "Indent at ..." of the more modern menu.'''
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Make sure to leave enough space ('''width''' – see illustration 5) for your numbering. A complete numbering such as 5.2.7 would take up around 1 cm of space. It also depends on the size font you are using. Please take a detailed look at illustration 10 for a better understanding of these settings and those for the corresponding paragraph style.
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<br />
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<br />
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----------
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<p style="text-align:left;">[[Documentation/Writer for Students/Headings|< Previous Page]]</p>
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<p style="text-align:right;">[[Documentation/Writer for Students/Table of Contents|Next Page >]]</p>
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[[Category:Documentation/Writer]]

Latest revision as of 10:22, 1 March 2016



Let the program do the numbering for you. That way you can add or remove chapters, change their levels or move them around with the help of the Navigator without worrying about correct numbering or having to mark text beforehand. This is especially useful for group work when it comes to combining the various chapters into one document (see sections 8 and 17.)

You switch on automatic numbering under the menu Tools › Outline Numbering (see illustration 2). You can choose between various numbering styles such as A, B, C or Roman numbers, but most likely you will stick to Arabic 1, 2, 3 style. It’s also possible to mix styles, that is, have Arabic numbers for the first two levels and a), b), c) for the third – whereby the closing bracket is simply a Separator After.

Wfs002 activating outline numbering.png

Illustration 2. Activating outline numbering

When using 1, 2, 3 style it is common to Show sublevels. This means a full lenght heading 5.2.7 instead of simply 7. If you mix styles you could Show sublevels for the first two levels in Arabic style, giving you 5.2, but not for the third level, which would then appear as a simple c) instead of the full length 5.2.c). You might want to turn numbering off for particular headings, for example the introduction and the bibliography. You can do so by pressing the third button on the pop-up menu (see illustration 3). Be careful not to press the second button, because this would switch numbering off or on for all headings of that particular level!

Wfs003 turning off numering.png

Illustration 3. Turning off numbering for a particular chapter

Wfs004 activating numbering direct.png

Illustration 4. Don't activate numbering directly from the menu! This method is good for numbered lists only.

Wfs005 window outline numbering.png

Illustration 5. This menu determining position of chapter numbering will only pop up in case you open files created with older versions of OpenOffice. The item "Width of numbering" conflates the items "Numbering followed by tab stop at ..." and "Indent at ..." of the more modern menu.

Make sure to leave enough space (width – see illustration 5) for your numbering. A complete numbering such as 5.2.7 would take up around 1 cm of space. It also depends on the size font you are using. Please take a detailed look at illustration 10 for a better understanding of these settings and those for the corresponding paragraph style.

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