Difference between revisions of "Documentation/Writer for Students/Practice"

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{{DISPLAYTITLE:Practice}}
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{{DISPLAYTITLE:Practice I}}
 
{{Documentation/WriterforStudentsTOC
 
{{Documentation/WriterforStudentsTOC
 
|ShowPrevNext=block
 
|ShowPrevNext=block
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|NextPage=Documentation/Writer for Students/Extra Practice
 
|NextPage=Documentation/Writer for Students/Extra Practice
 
}}__NOTOC__
 
}}__NOTOC__
−
# '''Download non-formatted practice file “prax-en.txt”''':
+
# '''Download unformatted file “prax-en.txt”''':
 
#* go to '''openoffice-uni.org'''
 
#* go to '''openoffice-uni.org'''
 
#* in the English section '''Right-click''' on file '''[txt]'''
 
#* in the English section '''Right-click''' on file '''[txt]'''
 
#* choose option '''Save link as'''  
 
#* choose option '''Save link as'''  
−
#* choose location '''Desktop'''
+
#* choose '''Desktop''' or other location
−
#* confirm you want to '''Save''' your file
+
#* confirm '''Save'''
−
# '''Open practice file with Apache OpenOffice''':
+
# '''Open downloaded file''':
−
#* go to your '''Desktop'''
+
#* start '''OpenOffice Writer'''
−
#* '''right-click''' on your downloaded file
+
#* go to menu '''File > Open'''
−
#* choose option '''Open With'''
+
#* choose the file '''prax-en.txt''' and confirm '''Open'''
−
#* choose programme '''swriter'''  
+
#* go to download location
−
#* when asked confirm '''West European Encoding'''
+
# ''' save your file in OpenOffice format''':
−
# '''So as to avoid losing your work save your file anew in OpenOffice format''':
+
 
#* open Menu '''File › Save as…'''   
 
#* open Menu '''File › Save as…'''   
 
#* choose '''File type › ODF Text Document (.odt)'''
 
#* choose '''File type › ODF Text Document (.odt)'''
−
#* confirm with '''Save'''
+
#* confirm '''Save'''
−
# '''Apply paragraph Style “Text Body” to your entire text''':
+
# '''Apply paragraph Style “Text Body”''':
−
#* mark the complete text using keyboard shortcut '''Ctrl + a'''
+
#* mark whole document using keyboard shortcut '''Ctrl + a'''
 
#* apply paragraph style '''Text Body''' using shortcut '''Ctrl + 0'''
 
#* apply paragraph style '''Text Body''' using shortcut '''Ctrl + 0'''
−
#* while text remains marked and to make absolutely sure that all manual formatting is definitely removed go to menu '''Format › Default Formatting''' (shortcut '''Ctrl + m''')
+
#* leaving text still marked open menu '''Format › Default Formatting''' (shortcut '''Ctrl + m''')
−
#* unmark your text by clicking anywhere in text with left mouse key
+
#* ''unmark'' your text by '''left'''clicking anywhere in document
−
# '''Modify your paragraph style Text Body''':
+
# '''Modify paragraph style “Text Body”''':
 
#* '''right-click''' any paragraph
 
#* '''right-click''' any paragraph
 
#* choose option '''Edit Paragraph Style…''' (''not'' Paragraph…)
 
#* choose option '''Edit Paragraph Style…''' (''not'' Paragraph…)
−
#* note that pop-up menu displays “'''Paragraph Style: Text Body'''” in top bar
+
#* check that top bar of pop-up menu does indeed display “'''Paragraph Style: Text Body'''”
 
#* make following changes:
 
#* make following changes:
 
#* under tab '''Indents & Spacing''' increase '''line spacing to 1.5 lines'''
 
#* under tab '''Indents & Spacing''' increase '''line spacing to 1.5 lines'''
 
#* under tab '''Alignment''' choose '''Options › Justified'''
 
#* under tab '''Alignment''' choose '''Options › Justified'''
−
#* under tab '''Text Flow''' activate '''Hyphenation › automatic''' as well as '''Orphan Control''' and '''Widow Control'''
+
#* under tab '''Text Flow''' activate '''Hyphenation › Automatically''',increasing '''Characters at end of line''' as well as '''Characters at beginning of line''' from '''2''' to '''3'''; also tick options '''Orphan Control''' and '''Widow Control'''
−
# '''Format your chapter headings''':
+
# '''Format chapter headings''':
−
#* open menu '''Format › Styles and Formatting''' (shortcut '''F11''')
+
#* open menu '''Format › Styles and Formatting''' ('''F11''')
−
#* in the pop-up list of paragraph styles right-click the style '''Heading 1'''
+
#* in the pop-up list of paragraph styles '''right-click''' the style '''Heading 1''' and choose '''Modify'''
−
#* choose the option '''Modify'''
+
 
#* under tab '''Indents & Spacing''' make following changes:
 
#* under tab '''Indents & Spacing''' make following changes:
−
#** increase '''Spacing › Above paragraph''' to '''1,2cm'''   
+
#** '''Spacing › Above paragraph: 1,2cm'''   
−
#** increase '''Spacing › Below paragraph''' to '''0,6cm'''
+
#** '''Spacing › Below paragraph: 0,6cm'''
 
#* under tab '''Font''' choose:
 
#* under tab '''Font''' choose:
−
#** '''Font › Garamond'''
+
#** '''Font › Garamond''' (or '''Times''')
 +
#** '''Size › 16pt''' (replace symbol '''%''' with letters '''pt''')
 
#** '''Typeface › Bold'''
 
#** '''Typeface › Bold'''
−
#* '''Size › 16pt''' (simply overwrite % sign with the letters “pt”)
 
 
#* repeat these last steps for paragraph style '''Heading 2''' (i.e. second level) but using these values instead:
 
#* repeat these last steps for paragraph style '''Heading 2''' (i.e. second level) but using these values instead:
 
#** '''Spacing › Above paragraph''' to '''0,8cm'''
 
#** '''Spacing › Above paragraph''' to '''0,8cm'''
 
#** '''Spacing › Below paragraph''' to '''0,4cm'''
 
#** '''Spacing › Below paragraph''' to '''0,4cm'''
−
#* '''Font › Garamond'''
+
#* '''Font › Garamond''' (or '''Times''')
−
#** '''Typeface › Bold'''
+
 
#** '''Size › 13pt'''
 
#** '''Size › 13pt'''
−
# '''Activate automatic Outline Numbering for the first two levels of Chapter Headers''':
+
#** '''Typeface › Bold'''
 +
# '''Activate chapter numbering''':
 
#* Open menu '''Tools › Outline Numbering'''
 
#* Open menu '''Tools › Outline Numbering'''
−
#* in the left column '''Level''' choose level '''1'''
+
#* in the left column '''Level''' choose '''1'''
 
#* in drop-down menu '''Number''' choose option '''1, 2, 3 …'''  
 
#* in drop-down menu '''Number''' choose option '''1, 2, 3 …'''  
−
#* repeat these steps for level 2
+
#* repeat for '''Level > 2'''
−
#* ensure that '''Show sublevels''' is set to '''2'''
+
#* ensure that for level 2 '''Show sublevels''' is set to '''2'''
−
#* confirm with '''OK'''
+
#* confirm '''OK'''
 
# '''Mark chapter headings''':
 
# '''Mark chapter headings''':
 
#* place cursor in first chapter heading “Introduction”  
 
#* place cursor in first chapter heading “Introduction”  
 
#* remove existing numbering (“1”) as well as space
 
#* remove existing numbering (“1”) as well as space
 
#* press shortcut '''Ctrl + 1''' to apply paragraph style '''Heading 1'''
 
#* press shortcut '''Ctrl + 1''' to apply paragraph style '''Heading 1'''
−
#* repeat these steps for first five main chapters (including chapter “Headings”)
+
#* repeat these steps for first five chapters
−
#* within chapter 5 look out for subheadings and apply style '''Heading 2''' using shortcut '''Ctrl + 2''' (make sure any existing numbers and spaces are removed beforehand)
+
#* in chapter 5 look out for subheadings (the ones beginning with “?”), delete the question mark and spaces and apply style '''Heading 2''' using shortcut '''Ctrl + 2'''
−
# '''Format your title page''':
+
# '''Format first page''':
−
#* mark the contents of your title page including the date “2013) (please don’t use your mouse for this but instead the up and down arrows in combination with shift key)
+
#* mark the contents of your title page including the date of publication (try to use '''shift + arrow keys''' instead of mouse pointer to do this)
 
#* open menu '''Format › Paragraph…''' (''not'' the menu '''Format › Styles and Formatting'''!!)
 
#* open menu '''Format › Paragraph…''' (''not'' the menu '''Format › Styles and Formatting'''!!)
 
#* under tab '''Indents & Spacing''' apply following values:
 
#* under tab '''Indents & Spacing''' apply following values:
Line 72: Line 70:
 
#** '''Spacing › Below paragraph › 0cm'''
 
#** '''Spacing › Below paragraph › 0cm'''
 
#** confirm '''OK'''
 
#** confirm '''OK'''
−
#* with contents of title page still marked center justify all with button '''Centered''' in top bar
+
#* with contents of title page still marked center justify it with button '''Centered''' in menu bar
−
#* increase font size from '''12pt''' to '''14pt'''
+
#* increase font size from '''12pt''' to '''14pt''' (again using menu bar)
−
#* unmark contents of title page by clicking anywhere in text
+
#* mark main title “Apache OpenOffice Writer for students”
−
#* mark the main title of your title page (“Apache OpenOffice Writer for students” and increase font size to '''32pt'''   
+
#* increase font size to '''20pt'''   
−
#* apply typeface '''Bold''' to your main title
+
#* mark just the word “Writer”, increase font size from '''20pt''' to '''36pt''' and apply typeface '''Bold'''
−
#* increase center word of main title (“Writer”) further to '''48pt'''
+
−
# '''Prepare formatting style for first pages''':
+
−
#* open menu '''Format › Styles and Formatting'''
+
−
#* in menu bar choose fourth button from left for '''Page Styles'''
+
−
#* under tab '''Organizer''' choose as '''Next Style › First Page''' (this will allow you to have more than one non-numbered “first page”)
+
−
#* under tab '''Page''' increase '''Margins › Left Margin''' to '''3cm'''
+
−
#* confirm '''OK'''
+
−
# '''Apply formatting style “First Page” to your title page''':
+
−
#* place your cursor anywhere in your title page
+
−
#* in your list for '''Page Styles''' ''double-click'' on style '''First Page''' (only by double-clicking it do you actually ''apply'' this style to the first page – in previous step you had merely ''prepared'' your style for the first pages)
+
 
# '''Insert new page after title page''':
 
# '''Insert new page after title page''':
−
#* place cursor directly at bottom of title page (to the right of the date) and press shortcut '''Ctrl + Return''' in order to begin a new page
+
#* place cursor pointer directly to the right of publication date and press '''Ctrl + return''' to force a page break
−
# '''Format Default Page Style (for text pages)''':
+
#* note the blue line at the top of the new page symbolizing a page break
−
#* open menu '''Format › Styles and Formatting'''
+
−
#* again choose fourth button from left in menu bar for '''Page Styles'''
+
−
#* ''right''-click on the page style '''Default'''
+
−
#* choose option '''Modify''' and make following changes:
+
−
#* under tab '''Header''' activate '''Header › Header on'''
+
−
#* under tab '''Page''' increase '''Margins › Left margin''' to '''3cm'''
+
−
#* confirm OK
+
 
# '''Insert table of contents''':
 
# '''Insert table of contents''':
−
#* place cursor directly at beginning of second page (under the blue line)
 
 
#* open menu '''Insert › Indexes and Tables › Indexes and Tables…'''
 
#* open menu '''Insert › Indexes and Tables › Indexes and Tables…'''
 
#* confirm '''OK'''
 
#* confirm '''OK'''
−
# '''Modify your table of contents''':
+
# '''Modify table of contents''':
 
#* right-click your table of contents
 
#* right-click your table of contents
 
#* choose option '''Edit Index/Table'''
 
#* choose option '''Edit Index/Table'''
−
#* under tab '''Index/Table''' reduce '''Evaluate up to level''' down to '''2''' (so you could well have three or more levels of chapter headings ''in'' your text but only the uppermost two will actually appear in your table of contents)
+
#* under tab '''Index/Table''' reduce '''Evaluate up to level''' down to '''2''' (so even if your text contains three or more levels of chapter headings only the first two will be listed)
 
#* under the tab '''Entries''' place the cursor inside the white space between the entries '''E#''' and '''E'''  
 
#* under the tab '''Entries''' place the cursor inside the white space between the entries '''E#''' and '''E'''  
 
#* click ''once'' on the button '''Tab stop''' (in case you by mistake insert more than one '''Tab stop''', you can delete it with '''Del''' key)
 
#* click ''once'' on the button '''Tab stop''' (in case you by mistake insert more than one '''Tab stop''', you can delete it with '''Del''' key)
−
#* click on button '''All'''
+
#* click on button '''All''' (so that both your levels have same entries)
 
#* confirm '''OK'''
 
#* confirm '''OK'''
−
# '''Format your table of contents''':
+
# '''Format table of contents''':
−
#* '''right''' click any level 1 entry in your table of contents
+
#* ''right'' click any '''level 1''' entry in your table of contents
 
#* choose option '''Edit paragraph style…'''
 
#* choose option '''Edit paragraph style…'''
−
#* under tab '''Indents & Spacing''' use following values:
+
#* under tab '''Indents & Spacing''' enter following values:
 
#** '''Indent › Before text › 0,8cm''' (positive value)  
 
#** '''Indent › Before text › 0,8cm''' (positive value)  
 
#** '''Indent › First line › -0,8cm''' (negative value)  
 
#** '''Indent › First line › -0,8cm''' (negative value)  
Line 118: Line 98:
 
#** '''Line spacing › Single'''
 
#** '''Line spacing › Single'''
 
#** Confirm '''OK'''
 
#** Confirm '''OK'''
−
#* repeat these steps for table of contents second level entries but with following values:
+
#* repeat these steps for second level entries with following values:
 
#** '''Indent › Before text › 1,8cm''' (positive value)  
 
#** '''Indent › Before text › 1,8cm''' (positive value)  
 
#** '''Indent › First line › -1cm''' (negative value)  
 
#** '''Indent › First line › -1cm''' (negative value)  
Line 124: Line 104:
 
#** '''Line spacing › Single'''
 
#** '''Line spacing › Single'''
 
#** Confirm '''OK'''
 
#** Confirm '''OK'''
−
# '''Insert break between last unnumbered page and first numbered page''':
+
# '''Insert new page after table of contents'''
−
#* place cursor immediately ''underneath'' your table of contents (in case you might not be able to fit cursor in because numbering of first chapter stands in the way, change latter’s format from '''Heading 1''' to '''Text body''' temporarily, insert a new line and change it back again to '''Heading 1''')
+
#* place cursor immediately ''underneath'' your table of contents
−
#* open menu '''Insert › Manual Break… › Type › Page Break'''  
+
#* open menu '''Insert › Manual Break… › Type › Page Break'''
 
#* choose page '''Style › Default'''
 
#* choose page '''Style › Default'''
 
#* click '''Change page number'''
 
#* click '''Change page number'''
−
#* insert value '''1''' (default anyway)
+
#* insert value '''1'''
 
#* confirm '''OK'''
 
#* confirm '''OK'''
−
#* in case you have at this point a blank page too many, just delete it with '''Del''' key
+
# '''Prepare style ''First page'''''
−
# '''Add numbers to your default page''':
+
#* open menu '''Format › Styles and Formatting'''
−
#* place cursor inside header
+
#* in menu bar choose fourth button from left for '''Page Styles'''
 +
#* under tab '''Organizer''' choose as '''Next Style › First Page''' (this will allow you to have more than one non-numbered '''First page''')
 +
#* under tab '''Page''' increase '''Margins › Left Margin › 3cm'''
 +
#* confirm '''OK'''
 +
# '''Prepare style ''Default Page'''''
 +
#* open menu '''Format › Styles and Formatting (F11)'''
 +
#* again choose fourth button from left in menu bar for '''Page Styles'''
 +
#* ''right''-click on the page style '''Default'''
 +
#* choose option '''Modify''' and make following changes:
 +
#** under tab '''Header''' activate '''Header › Header on'''
 +
#** under tab '''Page''' increase '''Margins › Left margin''' to '''3cm'''
 +
#** confirm '''OK'''
 +
# '''Apply style ''First Page'''''
 +
#* place your cursor anywhere in your title page
 +
#* open menu '''Format › Styles and Formatting (F11)'''
 +
#* again choose fourth button from left in menu bar for '''Page Styles'''
 +
#* ''double-click'' on style '''First Page''' (make sure to actually ''double''-click)
 +
# '''Add page numbering'''
 +
#* place cursor inside empty header of any standard text page
 
#* open menu '''Insert › Fields › Page number'''
 
#* open menu '''Insert › Fields › Page number'''
 
#* right align your newly inserted page number using appropriate button in menu bar
 
#* right align your newly inserted page number using appropriate button in menu bar
−
#* to ensure that all numbering is up to date open menu '''Tools › Update › Update all'''
+
#* refresh numbering in menu '''Tools › Update › Update all'''
 
<br />
 
<br />
 
<br />
 
<br />

Latest revision as of 15:15, 6 September 2015



  1. Download unformatted file “prax-en.txt”:
    • go to openoffice-uni.org
    • in the English section Right-click on file [txt]
    • choose option Save link as
    • choose Desktop or other location
    • confirm Save
  2. Open downloaded file:
    • start OpenOffice Writer
    • go to menu File > Open
    • choose the file prax-en.txt and confirm Open
    • go to download location
  3. save your file in OpenOffice format:
    • open Menu File › Save as…
    • choose File type › ODF Text Document (.odt)
    • confirm Save
  4. Apply paragraph Style “Text Body”:
    • mark whole document using keyboard shortcut Ctrl + a
    • apply paragraph style Text Body using shortcut Ctrl + 0
    • leaving text still marked open menu Format › Default Formatting (shortcut Ctrl + m)
    • unmark your text by leftclicking anywhere in document
  5. Modify paragraph style “Text Body”:
    • right-click any paragraph
    • choose option Edit Paragraph Style… (not Paragraph…)
    • check that top bar of pop-up menu does indeed display “Paragraph Style: Text Body”
    • make following changes:
    • under tab Indents & Spacing increase line spacing to 1.5 lines
    • under tab Alignment choose Options › Justified
    • under tab Text Flow activate Hyphenation › Automatically,increasing Characters at end of line as well as Characters at beginning of line from 2 to 3; also tick options Orphan Control and Widow Control
  6. Format chapter headings:
    • open menu Format › Styles and Formatting (F11)
    • in the pop-up list of paragraph styles right-click the style Heading 1 and choose Modify
    • under tab Indents & Spacing make following changes:
      • Spacing › Above paragraph: 1,2cm
      • Spacing › Below paragraph: 0,6cm
    • under tab Font choose:
      • Font › Garamond (or Times)
      • Size › 16pt (replace symbol % with letters pt)
      • Typeface › Bold
    • repeat these last steps for paragraph style Heading 2 (i.e. second level) but using these values instead:
      • Spacing › Above paragraph to 0,8cm
      • Spacing › Below paragraph to 0,4cm
    • Font › Garamond (or Times)
      • Size › 13pt
      • Typeface › Bold
  7. Activate chapter numbering:
    • Open menu Tools › Outline Numbering
    • in the left column Level choose 1
    • in drop-down menu Number choose option 1, 2, 3 …
    • repeat for Level > 2
    • ensure that for level 2 Show sublevels is set to 2
    • confirm OK
  8. Mark chapter headings:
    • place cursor in first chapter heading “Introduction”
    • remove existing numbering (“1”) as well as space
    • press shortcut Ctrl + 1 to apply paragraph style Heading 1
    • repeat these steps for first five chapters
    • in chapter 5 look out for subheadings (the ones beginning with “?”), delete the question mark and spaces and apply style Heading 2 using shortcut Ctrl + 2
  9. Format first page:
    • mark the contents of your title page including the date of publication (try to use shift + arrow keys instead of mouse pointer to do this)
    • open menu Format › Paragraph… (not the menu Format › Styles and Formatting!!)
    • under tab Indents & Spacing apply following values:
      • Line Spacing › Single
      • Spacing › Below paragraph › 0cm
      • confirm OK
    • with contents of title page still marked center justify it with button Centered in menu bar
    • increase font size from 12pt to 14pt (again using menu bar)
    • mark main title “Apache OpenOffice Writer for students”
    • increase font size to 20pt
    • mark just the word “Writer”, increase font size from 20pt to 36pt and apply typeface Bold
  10. Insert new page after title page:
    • place cursor pointer directly to the right of publication date and press Ctrl + return to force a page break
    • note the blue line at the top of the new page symbolizing a page break
  11. Insert table of contents:
    • open menu Insert › Indexes and Tables › Indexes and Tables…
    • confirm OK
  12. Modify table of contents:
    • right-click your table of contents
    • choose option Edit Index/Table
    • under tab Index/Table reduce Evaluate up to level down to 2 (so even if your text contains three or more levels of chapter headings only the first two will be listed)
    • under the tab Entries place the cursor inside the white space between the entries E# and E
    • click once on the button Tab stop (in case you by mistake insert more than one Tab stop, you can delete it with Del key)
    • click on button All (so that both your levels have same entries)
    • confirm OK
  13. Format table of contents:
    • right click any level 1 entry in your table of contents
    • choose option Edit paragraph style…
    • under tab Indents & Spacing enter following values:
      • Indent › Before text › 0,8cm (positive value)
      • Indent › First line › -0,8cm (negative value)
      • Spacing › Above paragraph › 0,4cm
      • Line spacing › Single
      • Confirm OK
    • repeat these steps for second level entries with following values:
      • Indent › Before text › 1,8cm (positive value)
      • Indent › First line › -1cm (negative value)
      • Spacing › Above paragraph › 0,2cm
      • Line spacing › Single
      • Confirm OK
  14. Insert new page after table of contents
    • place cursor immediately underneath your table of contents
    • open menu Insert › Manual Break… › Type › Page Break
    • choose page Style › Default
    • click Change page number
    • insert value 1
    • confirm OK
  15. Prepare style First page
    • open menu Format › Styles and Formatting
    • in menu bar choose fourth button from left for Page Styles
    • under tab Organizer choose as Next Style › First Page (this will allow you to have more than one non-numbered First page)
    • under tab Page increase Margins › Left Margin › 3cm
    • confirm OK
  16. Prepare style Default Page
    • open menu Format › Styles and Formatting (F11)
    • again choose fourth button from left in menu bar for Page Styles
    • right-click on the page style Default
    • choose option Modify and make following changes:
      • under tab Header activate Header › Header on
      • under tab Page increase Margins › Left margin to 3cm
      • confirm OK
  17. Apply style First Page
    • place your cursor anywhere in your title page
    • open menu Format › Styles and Formatting (F11)
    • again choose fourth button from left in menu bar for Page Styles
    • double-click on style First Page (make sure to actually double-click)
  18. Add page numbering
    • place cursor inside empty header of any standard text page
    • open menu Insert › Fields › Page number
    • right align your newly inserted page number using appropriate button in menu bar
    • refresh numbering in menu Tools › Update › Update all



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