Difference between revisions of "Documentation/Writer for Students/Saving"

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Here you really can’t be careful enough. Please heed the following rules:
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Sounds simple enough but often involves mishaps. Please heed the following advice:
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* limit yourself to alphanumeric characters and underscores and only use minuscules; avoid spaces; the reason is, different countries and different operating systems can have problems displaying, ordering, saving and opening files if you use non-basic characters, spaces and capitalization<nowiki>*</nowiki>
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<ul>
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<ol style="list-style-type:disc">
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* save your work regularly, about every five minutes; save your work each time with ascending number appended (my_thesis_01, my_thesis_02, my_thesis_03 …); mail your text to yourself regularly; don’t rely on memory sticks – they easily get lost or suddenly stop functioning for no obvious reason; if you are using a stick, do so only to transport data; don’t write and save directly onto a stick; instead always use your hard disk and at the end of your work day, after having closed all files and programmes, you can copy your stuff from the hard disk to the stick – and vice versa at the beginning of a work day in a different location; note: ascending numbers are extremely useful if you are working together with someone; you send him or her your file_05 and they send you back file_06 (with their name as part of file name); that way you know that the file has been through their hands and has been changed since last version 05
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<li>strictly limit yourself to lowercase alphanumeric characters and underscores only
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<ol style="list-style-type:lower-roman">
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* use file names which you will recognize even three months ahead; a name such as “essay” is not specific enough; “essay_child_poverty_prof_brown_stud_mary_05” is much better; this example specifies the ''kind'' of document (essay), the subject (child poverty), the name of the professor you are writing for (brown), your own name (mary) and the latest version number (05); also store your files in appropriate subdirectories (/uni, /personal etc.)
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<li>this will increase legibility</li>
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<li>you will avoid problems with different operating systems<nowiki>*</nowiki></li>
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* if your teacher wants a Word file, that’s no problem; just go to '''File › Save as''' and choose as '''File type''' “Microsoft Word 97/2000/XP”; newer versions of MS Word by the way ''can'' open, manipulate and save OpenOffice files
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</ol></li>
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<li>save your work regularly, about every five minutes, using ascending numbering and
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easy to remember mnemonics:
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<ol style="list-style-type:none">
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  <li>self_explanatory_descriptive_title_01</li>
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  <li>self_explanatory_descriptive_title_02</li>
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  <li>self_explanatory_descriptive_title_03</li>
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</ol>
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<li>mail your work to yourself regularly, so you have access to it from anywhere you might
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be; ''don’t'' rely on memory sticks</li>
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</ol>
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</ul>
 
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<nowiki>*</nowiki>  Just to illustrate the problem: Linux, unlike Windows, will treat “Thesis.doc”, “THESIS.DOC” and “thesis.doc” as three separate files. Linux will also order all capitals before minuscules.
 
<nowiki>*</nowiki>  Just to illustrate the problem: Linux, unlike Windows, will treat “Thesis.doc”, “THESIS.DOC” and “thesis.doc” as three separate files. Linux will also order all capitals before minuscules.

Latest revision as of 14:06, 6 September 2015



Sounds simple enough but often involves mishaps. Please heed the following advice:

    1. strictly limit yourself to lowercase alphanumeric characters and underscores only
      1. this will increase legibility
      2. you will avoid problems with different operating systems*
    2. save your work regularly, about every five minutes, using ascending numbering and easy to remember mnemonics:
      1. self_explanatory_descriptive_title_01
      2. self_explanatory_descriptive_title_02
      3. self_explanatory_descriptive_title_03
    3. mail your work to yourself regularly, so you have access to it from anywhere you might be; don’t rely on memory sticks

* Just to illustrate the problem: Linux, unlike Windows, will treat “Thesis.doc”, “THESIS.DOC” and “thesis.doc” as three separate files. Linux will also order all capitals before minuscules.

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