Difference between revisions of "Documentation/Writer for Students/Group Work"

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More and more students have to give in group papers. Up to four or even more authors might be involved.
 
More and more students have to give in group papers. Up to four or even more authors might be involved.
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To facilitate the joining together of the various contributions the group should agree beforehand on certain standards:
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* number of levels of headings
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* automatic chapter numbering (see section 5)
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* use of the paragraph style '''Text body''' for the main text and never the style '''Default'''
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* no manual formatting, ''always'' apply styles and make sure all members of the group apply the ''same'' styles with the ''same'' names for the ''same'' purposes and with the ''same'' formatting
  
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To facilitate the joining together of the various contributions do the following:
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Putting the various contributions into one document is then a matter of a few minutes:
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* enable automatic chapter numbering (see section 6)
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* open a new file
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* make sure all participants use the “'''Text body'''”-style for the Text Body and ''under no circumstances'' the “Default”-style!
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* insert all the contributions in any order (menu '''Insert › File''')
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* be sure to completely avoid any manual formatting, ''always'' apply styles and make sure all members of the group apply the ''same'' styles with the ''same'' names for the ''same'' purposes and with the ''same'' formatting; this is just a matter of one off coordination within the group when you set off – though adjustments can of course be made later on (see Section 13 to discover an easy way to export a style for later use by yourself or others)
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* using the '''Navigator''' as (section 8) sort chapters as appropriate
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<div style="overflow: hidden">
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* create your title page and generate your table of contents
  
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<!--makes text to start after the picture-->
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Of course you can always make adjustments at a later stage. See also Section 11 to discover an
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easy way to export styles for later use by yourself or others.
  
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[[File:wfs011-all_headings.png|none]]
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== Individual Headers for Each Contributor? ==
  
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</div>
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Who made what contribution has of course to be registered. There are basically three options:
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# List the authors right under the table of contents followed by their chapter numbers.
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# Put the authors’ names in brackets inside the chapter headings.
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# Put the authors’ names in the page header.
  
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'''Illustration 11. Here you see all your headings, which you can move up or down'''
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If you choose option 3 you will need to create a separate '''Page Style''' for each author, based on the already existing page style '''Default'''. These new styles might be named '''Leila''', '''John''' and '''Shila'''. Section 16 on ‘Roman Page Numbering’ shows exactly how to do this, therefore we won’t repeat the necessary steps here.
  
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Joining the various contributions in one document is then only a matter of a few minutes:
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Having created a separate '''Page Style''' for each member of your work group, you can then jump from one to the other, e.g. from page style'''Standard''' to page style '''Leila''' using menu '''Insert › Manual Break''' (illustration 24).
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* dump all the contributions in any order into an new, empty document
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* using the '''Navigator''' change the ordering of the chapters as appropriate
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* create your front page and generate your table of contents
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== Individual Headers for Each Contributor? ==
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Sometimes the lecturer wishes to know at a glance who has made what contribution. One way to achieve this is to give each of the authors their own '''Page Style''' and name them accordingly – “Shila” for Shila, “Leila” for Leila, “Mark” for Mark and also one for the whole group called “Group”. Activate the Header for each of these page styles. This involves the following steps:
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* open '''Menu Format › Styles and Formatting (F11)'''
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* click on the 4th icon to the right for page styles
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<div style="overflow: hidden">
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<!--makes text to start after the picture-->
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[[File:wfs012-icon_page_formatting.png|none]]
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</div>
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'''Illustration 12. 4th icon to the right for page formatting'''
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* right-click on the '''Default-Style''' and select '''Modify…'''
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* make all the appropriate changes applicable to your standard default pages, e.g. a left margin of 3cm and of course a header (or footer) to accommodate page numbering
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* place the cursor somewhere in your text and double-click on the page format “Default” to actually apply it to your pages
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* on the top right hand corner of the pop-up menu click the small black triangle pointing downwards and chose the first option '''New Style from Selection'''  
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* give your new style the name of one of the group members, say “Leila”
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* go back to your document and place the cursor at the very end of the last piece of text belonging to the whole group
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* go to menu '''Insert › Manual Break''' and choose the newly created Style “Leila” (see illustration 13)
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* place cursor in Leilas Page Header and write her name, press the tabulator one or two times to move the cursor to the right margin and '''Insert › Fields › Page Number'''
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* repeat the procedure for all group members
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[[File:wfs013-new_style_Leila.png|none]]
 
[[File:wfs013-new_style_Leila.png|none]]
 
</div>
 
</div>
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'''Illustration 13. Choose your newly created page style "Leila"'''
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'''Illustration 24. Choosing Page Style Leila'''
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== Checking the final result ==
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Having the final result checked by one or two persons in the group might be a good idea. More on that in section 11.
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Sticking to our example '''Leila''', you now need to add her name inside the header, leaving it left aligned, remove the tabulator (the upside down ┴) by pulling it down with the mouse pointer, press the Tab key once to position the cursor to the right of the header and finally go to menu '''Insert › Fields › Page number'''.
 
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<p style="text-align:left;">[[Documentation/Writer for Students/Navigating your text|< Previous Page]]</p>
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<p style="text-align:left;">[[Documentation/Writer for Students/Roman Page Numbering|< Previous Page]]</p>
 
<p style="text-align:right;">[[Documentation/Writer for Students/Proofreading|Next Page >]]</p>
 
<p style="text-align:right;">[[Documentation/Writer for Students/Proofreading|Next Page >]]</p>
 
[[Category:Documentation/Writer]]
 
[[Category:Documentation/Writer]]

Latest revision as of 12:21, 1 March 2016



More and more students have to give in group papers. Up to four or even more authors might be involved. To facilitate the joining together of the various contributions the group should agree beforehand on certain standards:

  • number of levels of headings
  • automatic chapter numbering (see section 5)
  • use of the paragraph style Text body for the main text and never the style Default
  • no manual formatting, always apply styles and make sure all members of the group apply the same styles with the same names for the same purposes and with the same formatting

Putting the various contributions into one document is then a matter of a few minutes:

  • open a new file
  • insert all the contributions in any order (menu Insert › File)
  • using the Navigator as (section 8) sort chapters as appropriate
  • create your title page and generate your table of contents

Of course you can always make adjustments at a later stage. See also Section 11 to discover an easy way to export styles for later use by yourself or others.

Individual Headers for Each Contributor?

Who made what contribution has of course to be registered. There are basically three options:

  1. List the authors right under the table of contents followed by their chapter numbers.
  2. Put the authors’ names in brackets inside the chapter headings.
  3. Put the authors’ names in the page header.

If you choose option 3 you will need to create a separate Page Style for each author, based on the already existing page style Default. These new styles might be named Leila, John and Shila. Section 16 on ‘Roman Page Numbering’ shows exactly how to do this, therefore we won’t repeat the necessary steps here.

Having created a separate Page Style for each member of your work group, you can then jump from one to the other, e.g. from page styleStandard to page style Leila using menu Insert › Manual Break (illustration 24).

Wfs013-new style Leila.png

Illustration 24. Choosing Page Style Leila

Sticking to our example Leila, you now need to add her name inside the header, leaving it left aligned, remove the tabulator (the upside down ┴) by pulling it down with the mouse pointer, press the Tab key once to position the cursor to the right of the header and finally go to menu Insert › Fields › Page number.

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