Using the Navigator

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Using the Navigator

In addition to the Page Number field on the Status bar (described on page 8), Writer provides other ways to move quickly through a document and find specific items by using the many features of the Navigator, the Navigation toolbar, and related icons.

The Navigator lists all the headings, tables, text frames, graphics, bookmarks, and other objects contained in a document.

To open the Navigator, click its icon AOO41GS06 005 NavigatorIcon.png from the Sidebar tabs or on the Standard toolbar, or press  F5 , or choose View → Navigator on the menu bar, or double-click on the Page number field on the status bar. If the Navigator is displayed separately from the Sidebar, you can dock the Navigator to either side of the main Writer window or leave it floating (see Docking/Floating Windows and Toolbars).

To hide the list of categories and show only the icons at the top, click the List Box On/Off icon AOO41GS04 ListBoxOnOffIcon.png. This icon is not available in the Sidebar display of the Navigator since it is unnecessary. Click this icon again to show the list. Click the + sign by any of the lists to display the contents of the list.

Table 1 summarizes the functions of the icons at the top of the Navigator.

Documentation note.png The Navigator has different functions in a master document. See Chapter 13 (Working with Master Documents).
AOO41WG01 019 Navigator.png
Figure 21: The Navigator

Table 1: Function of icons in the Navigator

AOO41WG01 020.png Toggle: Not active in ordinary documents (left image). In a master document (right image), switches between the master document file and its subdocuments.
AOO41WG01 021.png Navigation: Opens the Navigation toolbar.
AOO41WG01 022.png Previous, Next: Jumps to the previous or next item in the selected category (page, graphic, hyperlink, comment, and so on). To select the category of items, see Using the Navigation Toolbar.
AOO41WG01 023.png Page number: Jumps to the page sequence number showing in the box. Type the required page number or select it using the up and down arrows.
AOO41WG01 024.png Drag Mode: Select Hyperlink, Link, or Copy. See #Choosing Drag Mode for details.
AOO41GS04 ListBoxOnOffIcon.png List Box On/Off: Shows or hides the list of categories.
AOO41WG01 025.png Content View: Switches between showing all categories and showing only the selected category.
AOO41WG01 026.png Set Reminder: Inserts a reminder.
AOO41WG01 027.png Header/Footer: Jumps between the text area and the header or footer area (if the page has them).
AOO41WG01 028.png Anchor <―> Text: Jumps between a footnote anchor and the corresponding footnote text.
AOO41WG01 029.png Heading Levels Shown: Choose the number of heading levels to be shown.

Moving Quickly through a Document

The Navigator provides several convenient ways to move around a document and find items in it:

  • To jump to a specific page in the document, type its sequence number in the box at the top of the Navigator.
  • When a category is showing the list of items in it, double-click on an item to jump directly to that item's location in the document. For example, you can jump directly to a selected heading, graphic, or comment by using this method.

To see the content in only one category, highlight that category and click the Content View icon. Click the icon again to display all the categories. You can also change the number of heading levels shown when viewing Headings.

  • Use the Previous and Next icons to jump to other objects of the type selected in the Navigation toolbar. (See below for details.)
Tip.png Objects are much easier to find if you have given them names when creating them, instead of keeping AOO's default names of graphics1, graphics2, Table1, Table2, and so on, which may not correspond to the position of the object in the document.

To rename an image, right-click on the image, select Picture → Options, and then edit the name in the dialog box. Similarly, to rename a table, right-click on the table, select Table → Table, and then edit the name.

Documentation note.png A hidden section (or other hidden object) in a document appears gray in the Navigator, and displays the word "hidden" as a tooltip. For more about hidden sections, see Chapter 4 (Formatting Pages).

Using the Navigation Toolbar

To display the Navigation toolbar (Figure 22), click the Navigation icon AOO41WG01 021.png (second icon from the left at the top of the Navigator, Figure 24) or the small Navigation icon near the lower right-hand corner of the window below the vertical scroll bar (Figure 23).

AOO41GS04 008.png
Figure 22: Navigation toolbar
AOO41GS04 007.png
Figure 23: Previous, Navigation, and Next icons

The Navigation toolbar shows icons for all the object types shown in the Navigator, plus some extras (for example, the results of a Find command).

Click an icon to select that object type. Now all the Previous and Next icons (in the Navigator itself, in the Navigation Toolbar, and on the scroll bar) will jump to the previous or next object of the selected type. This is particularly helpful for finding items like index entries, which can be difficult to see in the text. The names of the icons (shown in the tooltips) change to match the selected category; for example, Next Graphic or Next Bookmark.

Rearranging Chapters Using the Navigator

You can rearrange chapters and move headings in the document by using the Navigator.

  1. Click the Content View icon to expand the headings, if necessary.
  2. (Optional) If you have several subheading levels, you can more easily find the headings you want, by changing the Heading Levels Shown selection to show only 1 or 2 levels of headings.
  3. Click on the heading of the block of text that you want to move and drag the heading to a new location on the Navigator, or click the heading in the Navigator list, and then click either the Promote Chapter or Demote Chapter icon shown in Figure 6. All the text and subsections under the selected heading move with it.
    To move only the selected heading and not the text associated with the heading, hold down Control, and then click the Promote or Demote icon.
Tip.png The tooltips Promote Chapter and Demote Chapter can be misleading; all headings—whether at Level 1 (chapter) or lower—can be rearranged using this function; and the feature might be better described as Move Up or Move Down (within the document, without changing the heading level) to distinguish it more clearly from Promote Level and Demote Level, which change the heading level within the document (see below).
  1. To quickly change the outline level of a heading and its associated subheadings, select the heading in the Navigator, and then click either the Promote Level or Demote Level icon. This action does not change the location of the heading, only its level.
    To increase the outline level of only the selected heading, but not its associated subheadings, hold down Control, and then click the icon.
AOO41WG01 030.png
Figure 24: Reorganizing with the Navigator

Setting Reminders

One of the little-known features of Writer that you may find quite useful is the possibility of jumping between reminders. Reminders let you mark places in your document that you want to return to later on, to add or correct information, make some other change, or simply mark where you finished editing. The possible uses of reminders are limited only by your imagination.

To set a reminder at the cursor's current location, click on the [[Image:]] icon in the Navigator. You can set up to 5 reminders in a document; setting another causes the first to be deleted.

Reminders are not highlighted in any way in the document, so you cannot see where they are, except when you jump from one to the next—the location of the cursor then shows the location of the reminder.

To jump between reminders, first select the Reminder icon on the Navigation toolbar. Then click the Previous and Next icons.

Choosing Drag Mode

To select the drag and drop options for inserting items, such as other documents and images, into a document using the Navigator, choose one of the following from the drop-down menu of the Drag Mode icon AOO41WG01 026.png.

Insert As Hyperlink

Creates a hyperlink when you drag and drop an item into the current document.

Insert As Link

Inserts the selected item as a link where you drag and drop in the current document. Text is inserted as protected sections. However, you cannot create links for graphics, OLE objects, references, or indexes using this method.

Insert As Copy

Inserts a copy of the selected item where you drag and drop in the current document. You cannot drag and drop copies of graphics, OLE objects, or indexes.

Content on this page is licensed under the Creative Common Attribution 3.0 license (CC-BY).
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