Comparing Documents

Apache OpenOffice 4.1 Calc Guide

Chapter 11 Sharing and Reviewing Documents

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• Introduction
• Sharing Documents (Collaboration)
  • Setting up a Spreadsheet for Sharing
  • Opening a Shared Spreadsheet
  • Saving a Shared Spreadsheet
• Recording Changes
  • Preparing a Document for Review (Optional)
  • Identifying Copies of Spreadsheets
  • Recording Changes (Tutorial)
• Adding Comments to Changes
  • Editing Change Comments
• Adding Other Comments
  • Editing Comments
  • Formatting Comments
  • Finding Comments Using the Navigator
• Reviewing Changes
  • Viewing Changes
  • Accepting or Rejecting Changes
• Merging Documents
• Comparing Documents
• Saving Versions

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Comparing Documents

When sharing documents, reviewers may forget to record their changes. This is not a problem with Calc because it can find the changes by comparing documents.

To compare documents, you need to have the original document and the one that has been edited. To compare them:

1. Open the edited document you want to compare with the original document.
2. Select Edit → Compare Document.
3. An open document dialog appears. Select the original document and click Insert.

Calc finds and marks the changes as follows:

• Data in the edited document that is not in the original is identified as inserted.
• Data in your original document that is not in the edited document is identified as deleted.
• Data that is changed is marked as changed.

You can now go through and accept or reject changes as you normally would.