Adding Other Comments

Apache OpenOffice 4.1 Calc Guide

Chapter 11 Sharing and Reviewing Documents

< Previous Section

Next Section >

• Introduction
• Sharing Documents (Collaboration)
  • Setting up a Spreadsheet for Sharing
  • Opening a Shared Spreadsheet
  • Saving a Shared Spreadsheet
• Recording Changes
  • Preparing a Document for Review (Optional)
  • Identifying Copies of Spreadsheets
  • Recording Changes (Tutorial)
• Adding Comments to Changes
  • Editing Change Comments
• Adding Other Comments
  • Editing Comments
  • Formatting Comments
  • Finding Comments Using the Navigator
• Reviewing Changes
  • Viewing Changes
  • Accepting or Rejecting Changes
• Merging Documents
• Comparing Documents
• Saving Versions

< Previous Page

Next Page >

Adding Other Comments

Calc provides another type of comment often used by authors and reviewers to exchange ideas, ask for suggestions, or brainstorm in the document.

To add a comment:

1. Select the cell to which the comment applies.
2. Select Insert → Comment or right-click and select Insert Comment. (The latter method does not work if the automatic spelling checker is active and the cell contains a misspelled word.) The box shown in Figure 298 appears.
3. Type the text of your comment in the box.
4. Click outside the box to close it.

Figure 298: Inserting a comment

The cell you added the comment to now has a colored dot in the upper right corner, as shown in Figure 299. It does not have a colored border unless the cell was also changed.

Figure 299: Colored dot in cell containing a comment

You can change the colors Calc uses for comments by selecting Tools → Options → OpenOffice → Appearance.

To view the comment you just added, hover the mouse pointer over the cell with a comment; the comment will appear, as shown in Figure 300.

Figure 300: Viewing a comment