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Minutes of Meetings

2010-08-12

IRC Log

See  Community Council Log 20100812

Minutes

tbd

2010-07-22

IRC Log

See  Community Council Log 20100722

Minutes

ID	Topic	Status	Responsible	Last Update	Details
none	Questions-and-Answers	none	all	none	30 min Public Questions-and-Answers Session has been done, see meeting minutes
0	List of Action Items of previous meeting for approval	none	all	2010-07-01	Meeting minutes of previous meeting at Minutes#2010-07-01 Result: Meeting minutes have been approved in the CC meeting.
2010-03-04#2	Refresh Incubator and NLC Project processes	Accepted	Louis	2010-03-18	No new proposal available. Louis will work on that. Next steps: Will be discussed in next meeting.
2010-03-04#3	Publicize the open slot at the start of the CC meetings	Accepted	Juergen	2010-07-23	History: Proposal had been presented on March 30th and agreed on Martin to prepare announcement on discuss before next meeting -- AI transferred to Jürgen Activities: add new section under Procedures in the meeting guideline, see Meeting Guidelines - Public QA add 2 new public QA session in the meeting calendar, see Meetings in 2010 post information email to council-discuss After the first session, improvements required for: Naming seems to be ambiguous (QA and Q&A are already project names, proposals: "Ask the Community Council", "Discuss with the Community Council", "Community and Council",  "Questions-and-Answers Session") Wider announcement of the Questions-and-Answers session (proposal: discuss@ooo, dev@ooo, NLCs should also announce it, Blog?) Exact begin of the open slot (it was unclear whether it should start 30 minutes before the official CC session or starts at the usual CC time) Next Steps: Ask Juergen to work on the improvements.
2010-03-04#6	Talk to Education Project Leads about structure and remit	Stalled	John, Cor	2010-03-18	Cor to prepare a draft and present it to the Community Council. Nothing done yet. Next steps: Will be discussed in next meeting.
2010-04-01#7	Talk to NLC about ‘NLC of the Month’ for OOo Newsletter	Accepted	Charles	2010-04-01	Inteview with the Irish team has been done. No further information available by his deputy (Leif). Next steps: Charles has scheduled the next project to be interviewed (the Sinhala project). He would also like to discuss how to extend the media impact of these interviews.
2010-04-01#1	Community situation	Accepted	All	2010-07-22	What do we see, where are we, what are we going to do about it. Activities: All CC members are asked to think about it and Cor will prepare a proposal for an detailed agenda. Leif already collected some issues (e.g. rare communication via blogs) and will send that to Cor. Next Steps: Proposal that the CC will work on that at the OOoCon in Budapest.
2010-04-29#1	CC Election (Product Development Representative)	Finalized	Christoph	2010-07-22	In the election 2010-03, one of the three roles hasn't been confirmed. We'll re-do the whole election cycle for the "Product Development Representative". Status: Overview: See current state of the election 2010-06. Current Phase: Finalized. Andreas Bartel has been elected. Congratulations :-) Next steps: None
2010-04-29#2	Missing OOo desktop presence	Accepted	Christoph, Stefan	2010-07-22	Request by a community member to discuss / decide the following question: "Why should OpenOffice.org give away it's presence on the user's desktop - the main place to be recognized by the people - only to support the "application independency" of ODF? A Sun employee stated "The idea of supporting ODF as a application independent open standard is the priority." This leads / will lead to changes with regard to the document and application icon design. The current ODF "only" icons seem to be undesired by the community. Original request to the CC on ooo-discuss: initial mail (2010-04-14), full mail thread Discussion: 2010-04-29: Some members stated that the request should be "more actionable" and "better framed" to be decided by the community. Proposal has been made to forward the request to council-discuss to propose how to proceed. 2010-05-02: Christoph forwarded the request to the CC mailing list. A first discussion took place. 2010-05-20: Intensive discussion about the request and how to address it. Stefan and Christoph agreed to work out a request to the ODF Icons team to iterate on the design and/or processes. Maybe a "refreshed" team which may provide an agreed-upon proposal. Stefan stated that there shouldn't be any dependency to the next/other releases. 2010-06-08: Some opinions have been requested from people who initially worked in the branding initiative. Either there isn't feedback yet, or the people aren't currently available to support the i-Team. Ongoing ... 2010-06-30: Still ongoing ... 2010-07-22: Andreas provided some insight what currently happens within Oracle. The topic "icons" is currently addressed ... A discussion took place with Michael Bemmer and other people at Oracle. Outcome: Oracle marketing made a decision that is supposed to be communicated shortly. --> Icons will be redesigned, for the long run, with constraints. Motivation: The current design fails with regard to usability aspects. --> Redesign is intended with focus on usability. Constraints: The activity will be run open with all necessary involvements. Question to Andreas/Martin to discuss whether the official statement may be discussed with the community before it is going to be published "officially". Decision to keep this CC Action Item open until there is more visible activity. Next steps: Waiting for the reaction by Oracle, either getting in touch with the community or an official announcement.

2010-07-01

IRC Log

See  Community Council Log 20100701

Minutes

ID	Topic	Status	Responsible	Last Update	Details
0	List of Action Items of previous meeting for approval	none	all	2010-07-01	Meeting minutes of previous meeting at Minutes#2010-06-10 Result: Meeting minutes have been approved in the CC meeting.
2010-03-04#2	Refresh Incubator and NLC Project processes	Accepted	Louis	2010-03-18	No new proposal available. Louis will work on that. Next steps: Will be discussed in next meeting.
2010-03-04#3	Publicize the open slot at the start of the CC meetings	Accepted	Martin -> Jüergen	2010-07-01	proposal had been presented on March 30th and agreed on Martin to prepare announcement on discuss before next meeting transferred to Jürgen
2010-03-04#4	Work with Clayton on estimates for Developing developers documentation	Finalized	Jürgen	2010-06-30	New proposal has been sent to the list by Jürgen (here). The basic idea is to provide bounties instead of contracting one writer. For any proposal, the development budget may require an upgrade. Matthias, Stefan and Martin will provide a proposal (Cor will join, see 2010-03-04#5). Jürgen talked with Clayton and they will come up with some drafts for the first bounties and in relation to the drafts with a set of basic rules/guideline that are necessary to run such a bounty program (see mail on council-discuss). Next steps: Jürgen will summarize some information on a wiki page. Budget discussion will be continued in next CC meeting. It is assumed that there will be more information on how much will be provided for each work package. No real update, simply because the lack of time Clayton and i are working on a wiki page to present/describe the idea of bounties and to present the first 4-5 bounty ideas. I expect that we can publish it soon, currently we make slow progress because of vacation or general unavailability. We have prepared the initial wiki page (still a draft) and have described the first two bounties. More bounties will coming soon ... We already have some more ideas but we want to talk with some people about it before we put it as a bounty in the wiki. Important at this point was to define the basic rules and conditions for the bounty program. If there are no complaints we plan to announce the bounty program next week. The bounty program is up and running. Two projects are already assigned. We will review the program after 2-3 finished bounties to analyze and to improve the process and how it works in general. AI is done!
2010-03-04#6	Talk to Education Project Leads about structure and remit	Stalled	John, Cor	2010-03-18	Cor to prepare a draft and present it to the Community Council. Nothing done yet. Next steps: Will be discussed in next meeting.
2010-04-01#7	Talk to NLC about ‘NLC of the Month’ for OOo Newsletter	Accepted	Charles	2010-04-01	Inteview with the Irish team has been done. No further information available by his deputy (Leif). Next steps: Charles has scheduled the next project to be interviewed (the Sinhala project). He would also like to discuss how to extend the media impact of these interviews.
2010-04-01#1	Community situation	Accepted	All	2010-07-01	What do we see, where are we, what are we going to do about it. proposed to work on in Budapest. All CC members are asked to think about it and Cor will prepare a proposal for an detailed agenda.
2010-04-29#1	CC Election (Product Development Representative)	Accepted	Christoph	2010-06-28	In the election 2010-03, one of the three roles hasn't been confirmed. We'll re-do the whole election cycle for the "Product Development Representative". Status: Overview: See current state of the election 2010-06. Current Phase: Voting Question: There has been a comment by the community whether the voting period should be extended due to the holiday season. Any comments? Next steps: Waiting for the voting to be finished (by time).
2010-04-29#2	Missing OOo desktop presence	Accepted	Christoph, Stefan	2010-06-30	Request by a community member to discuss / decide the following question: "Why should OpenOffice.org give away it's presence on the user's desktop - the main place to be recognized by the people - only to support the "application independency" of ODF? A Sun employee stated "The idea of supporting ODF as a application independent open standard is the priority." This leads / will lead to changes with regard to the document and application icon design. The current ODF "only" icons seem to be undesired by the community. Original request to the CC on ooo-discuss: initial mail (2010-04-14), full mail thread Discussion: 2010-04-29: Some members stated that the request should be "more actionable" and "better framed" to be decided by the community. Proposal has been made to forward the request to council-discuss to propose how to proceed. 2010-05-02: Christoph forwarded the request to the CC mailing list. A first discussion took place. 2010-05-20: Intensive discussion about the request and how to address it. Stefan and Christoph agreed to work out a request to the ODF Icons team to iterate on the design and/or processes. Maybe a "refreshed" team which may provide an agreed-upon proposal. Stefan stated that there shouldn't be any dependency to the next/other releases. 2010-06-08: Some opinions have been requested by people who initially worked in the branding initiative. Either there isn't feedback yet, or the people aren't currently available to support the i-Team. Ongoing ... 2010-06-30: Still ongoing ... Next steps: Christoph will formulate a proposal to be discussed with Stefan. This will be presented to the CC on the CC discuss mailing list.
2010-05-20#1	Next Council Coordinator	Finalized	Christoph	2010-07-01	There is a need to elect a new Council Coordinator. Time seems to be up for Christoph according to the Council Wiki Page. Status: 2010-05-20: Due to time constraints, the item has been skipped in the CC meeting. 2010-05-27: Christoph sent a request to the CC discuss mailing list. No reply yet... Next steps: Christoph waits for somebody to officially step in. finalized, Jürgen Schmidt is the new coordinator

2010-06-10

IRC Log

See  Community Council Log 20100610

Minutes

ID	Topic	Status	Responsible	Last Update	Details
0	List of Action Items of previous meeting for approval	none	all	2010-05-20	Meeting minutes of previous meeting at Minutes#2010-04-29 Result: Meeting minutes have been approved in the CC meeting.
2010-03-04#2	Refresh Incubator and NLC Project processes	Accepted	Louis	2010-03-18	No new proposal available. Louis will work on that. Next steps: Will be discussed in next meeting.
2010-03-04#3	Publicize the open slot at the start of the CC meetings	Accepted	Martin	2010-06-10	proposal had been presented on March 30th and agreed on Martin to prepare announcement on discuss before next meeting
2010-03-04#4	Work with Clayton on estimates for Developing developers documentation	Accepted	Jürgen	2010-06-30	New proposal has been sent to the list by Jürgen (here). The basic idea is to provide bounties instead of contracting one writer. For any proposal, the development budget may require an upgrade. Matthias, Stefan and Martin will provide a proposal (Cor will join, see 2010-03-04#5). Juergen talked with Clayton and they will come up with some drafts for the first bounties and in relation to the drafts with a set of basic rules/guideline that are necessary to run such a bounty program (see mail on council-discuss). Next steps: Juergen will summarize some information on a wiki page. Budget discussion will be continued in next CC meeting. It is assumed that there will be more information on how much will be provided for each work package. No real update, simply because the lack of time Clayton and i are working on a wiki page to present/describe the idea of bounties and to present the first 4-5 bounty ideas. I expect that we can publish it soon, currently we make slow progress because of vacation or general unavailability. We have prepared the initial wiki page (still a draft) and have described the first two bounties. More bounties will coming soon ... We already have some more ideas but we want to talk with some people about it before we put it as a bounty in the wiki. Important at this point was to define the basic rules and conditions for the bounty program. If there are no complaints we plan to announce the bounty program next week. The bounty program is up and running. Two projects are already assigned. We will review the program after 2-3 finished bounties to analyze and to improve the process and how it works in general. AI is done!
2010-03-04#5	OpenOffice.org Internship	Finalized	Cor, John	2010-05-20	Original topic: Talk to Google about 2010 SoC. We have been informed that Google refuses projects from OpenOffice.org. It had been decided before to go for the own "OpenOffice.org Internship" in that situation. A draft for the internship program had been worked out (here). All CC members were asked to comment this proposal on the CC mailing list before Tuesday March 23. Budget may be possible issue, since required for here and for documentation (AI 2010-03-04#4). Cor joined the discussion to work on a proposal. The OpenOffice.org Internship Programme has been officially announced on several channels, e.g. a mail on the announce-list. Result: In the CC meeting it has been decided to mark this item "finalized".
2010-03-04#6	Talk to Education Project Leads about structure and remit	Accepted	John, Cor	2010-03-18	Cor to prepare a draft and present it to the Community Council. Nothing done yet. Next steps: Will be discussed in next meeting.
2010-04-01#7	Talk to NLC about ‘NLC of the Month’ for OOo Newsletter	Accepted	Charles	2010-04-01	Inteview with the Irish team has been done. No further information available by his deputy (Leif). Next steps: Charles has scheduled the next project to be interviewed (the Sinhala project). He would also like to discuss how to extend the media impact of these interviews.
2010-04-01#1	Community situation	Accepted	All	2010-04-01	What do we see, where are we, what are we going to do about it.
2010-04-29#1	CC Election (Product Development Representative)	Accepted	Christoph	2010-06-28	In the election 2010-03, one of the three roles hasn't been confirmed. We'll re-do the whole election cycle for the "Product Development Representative". Status: Overview: See current state of the election 2010-06. Current Phase: Voting Question: There has been a comment by the community whether the voting period should be extended due to the holiday season. Any comments? Next steps: Waiting for the voting to be finished (by time).
2010-04-29#2	Missing OOo desktop presence	Accepted	Christoph, Stefan	2010-06-08	Request by a community member to discuss / decide the following question: "Why should OpenOffice.org give away it's presence on the user's desktop - the main place to be recognized by the people - only to support the "application independency" of ODF? A Sun employee stated "The idea of supporting ODF as a application independent open standard is the priority." This leads / will lead to changes with regard to the document and application icon design. The current ODF "only" icons seem to be undesired by the community. Original request to the CC on ooo-discuss: initial mail (2010-04-14), full mail thread Discussion: 2010-04-29: Some members stated that the request should be "more actionable" and "better framed" to be decided by the community. Proposal has been made to forward the request to council-discuss to propose how to proceed. 2010-05-02: Christoph forwarded the request to the CC mailing list. A first discussion took place. 2010-05-20: Intensive discussion about the request and how to address it. Stefan and Christoph agreed to work out a request to the ODF Icons team to iterate on the design and/or processes. Maybe a "refreshed" team which may provide an agreed-upon proposal. Stefan stated that there shouldn't be any dependency to the next/other releases. 2010-06-08: Some opinions have been requested by people who initially worked in the branding initiative. Either there isn't feedback yet, or the people aren't currently available to support the i-Team. Ongoing ... Next steps: Christoph will formulate a proposal to be discussed with Stefan. This will be presented to the CC on the CC discuss mailing list.
2010-05-07#1	Do not promote proprietary software through the OpenOffice.org extensions library	Rejected	(none)	2010-05-20	Source: User "Juca" added this item 2010-05-07. OpenOffice.org is free software, but some of the extensions it offers to the users are proprietary. OpenOffice.org extensions library should not promote proprietary extensions. Result: The Council already discussed this issue due to a request by the FSF. The reply can be found here.
2010-05-20#1	Next Council Coordinator	Accepted	Christoph	2010-06-08	There is a need to elect a new Council Coordinator. Time seems to be up for Christoph according to the Council Wiki Page. Status: 2010-05-20: Due to time constraints, the item has been skipped in the CC meeting. 2010-05-27: Christoph sent a request to the CC discuss mailing list. No reply yet... Next steps: Christoph waits for somebody to step in.

2010-05-20

IRC Log

See  Community Council Log 20100520

Minutes

tbd

2010-04-29

IRC Log

See Community Council Log 20100429

Minutes

Note: Council members didn't update their actions items appropriately. If you have doubts, please have a look at the IRC Log (above).

ID	Topic	Status	Responsible	Last Update	Details
0	List of Action Items of previous meeting for approval	none	all	2010-04-29	Meeting minutes of previous meeting at Minutes#2010-04-15 Result: Minutes have been approved.
2010-03-04#1	CC Elections (Martin, Pavel, John)	Finalized	Louis, Christoph	2010-04-29	Voting phase has been finished. Two of the three candidates have been confirmed. Final result is available here: Elections/2010-03. Follow-up action item 2010-04-23#1 to decide how to deal with the unconfirmed "Product Development Representative". According to meeting 2010-04-01: Christoph will update the Election Process bylaw once the current election is over. The change will describe the exclusive use of dedicated tooling for the voting, e.g. LimeSurvey. The version of the bylaw will be changed from 1.0 to 1.1. Result 2010-04-29: Item has been finalized.
2010-03-04#2	Refresh Incubator and NLC Project processes	Accepted	Louis	2010-03-18	No new proposal available. Louis will work on that. Next steps: Will be discussed in next meeting.
2010-03-04#3	Publicize the open slot at the start of the CC meetings	Accepted	Martin	2010-03-18	According to Martin, the current proposal has to be reworked. It is being worked on. It has been clarified to provide this "open slot" on a regular basis (e.g. monthly, or each CC meeting). Proposal: Martin will provide a new proposal in the next few days.
2010-03-04#4	Work with Clayton on estimates for Developing developers documentation	Accepted	Jürgen	2010-05-20	New proposal has been sent to the list by Jürgen (here). The basic idea is to provide bounties instead of contracting one writer. For any proposal, the development budget may require an upgrade. Matthias, Stefan and Martin will provide a proposal (Cor will join, see 2010-03-04#5). Juergen talked with Clayton and they will come up with some drafts for the first bounties and in relation to the drafts with a set of basic rules/guideline that are necessary to run such a bounty program (see mail on council-discuss). Next steps: Juergen will summarize some information on a wiki page. Budget discussion will be continued in next CC meeting. It is assumed that there will be more information on how much will be provided for each work package. No real update, simply because the lack of time Clayton and i are working on a wiki page to present/describe the idea of bounties and to present the first 4-5 bounty ideas. I expect that we can publish it soon, currently we make slow progress because of vacation or general unavailability. We have prepared the initial wiki page (still a draft) and have described the first two bounties. More bounties will coming soon ... We already have some more ideas but we want to talk with some people about it before we put it as a bounty in the wiki. Important at this point was to define the basic rules and conditions for the bounty program. If there are no complaints we plan to announce the bounty program next week.
2010-03-04#5	OpenOffice.org Internship (was: Talk to Google about 2010 SoC)	Accepted	Cor, John	2010-03-18	We have been informed that Google refuses projects from OpenOffice.org. It had been decided before to go for the own "OpenOffice.org Internship" in that situation. A draft for the internship program is worked out (here). All CC members are asked to comment this proposal on the CC mailing list before Tuesday March 23. Budget may be possible issue, since required for here and for documentation (AI 2010-03-04#4). Cor will join the discussion to work on a proposal. Next steps: Cor joins the the budget discussion. Prepare approval and launch asap.
2010-03-04#6	Talk to Education Project Leads about structure and remit	Accepted	John, Cor	2010-03-18	Cor to prepare a draft and present it to the Community Council. Nothing done yet. Next steps: Will be discussed in next meeting.
2010-04-01#7	Talk to NLC about ‘NLC of the Month’ for OOo Newsletter	Accepted	Charles	2010-04-01	Inteview with the Irish team has been done. No further information available by his deputy (Leif). Next steps: Charles has scheduled the next project to be interviewed (the Sinhala project). He would also like to discuss how to extend the media impact of these interviews.
2010-04-01#1	Community situation	Accepted	All	2010-04-01	What do we see, where are we, what are we going to do about it.
2010-04-29#1	CC Election (Product Development Representative)	Accepted	Christoph	2010-04-29	Initial situation: In the election 2010-03, one of the three roles hasn't been confirmed. How to proceed? Proposal: Re-do the whole election cycle for the "Product Development Representative". Result: All agreed to proposal. Next steps: Christoph will create a new wiki page for the elections 2010-05. Elections itself will be started as soon as possible.
2010-04-29#2	Missing OOo desktop presence	New	???	2010-04-29	Request by a community member to discuss / decide the following question: "Why should OpenOffice.org give away it's presence on the user's desktop - the main place to be recognized by the people - only to support the "application independency" of ODF? A Sun employee stated "The idea of supporting ODF as a application independent open standard is the priority." This leads / will lead to changes with regard to the document and application icon design. The current ODF "only" icons seem to be undesired by the community. Original request to the CC on ooo-discuss: initial mail (2010-04-14), full mail thread Discussion: Some members stated that the request should be "more actionable" and "better framed" to be decided by the community. Proposal has been made to forward the request to council-discuss to propose how to proceed. Next steps: Christoph will forward the request to council-discuss.
2010-04-29#3	CC Meetings Calendar	Finalized	Christoph	2010-04-29	Two months ago, the CC decided to meet each 2 weeks instead of 3 for a "test period". Now there is a need to decide how to continue and to update the CC meeting calender page. Result: We proceed with the 3 weeks schedule for the next meetings. Next steps: CC meeting calender has been updated.

2010-04-15

IRC Log

See Community Council Log 20100415

Minutes

To be done (hopefully). In the meantime, you may refer to the Agenda and Work status page (2010-04-01).

2010-04-01

IRC Log

See Community Council Log 20100401

Minutes

tbd

2010-03-18

IRC Log

See Community Council Log 20100318

Minutes

ID	Topic	Status	Responsible	Last Update	Details
0	List of Action Items of previous meeting for approval	none	all	none	No meeting minutes available for 2010-03-04 Instead, all agreed on the minutes log Community Council Log 20100304
2010-03-04#1	CC Elections (Martin, Pavel, John)	Accepted	Louis, Christoph	2010-03-18	Mail for nominations have been done; several nominations received. Next phase, introduction of the nominees, will be started. Overall status can be tracked at Elections/2010-03. Next steps: Christoph will announce the next phase "introduction".
2010-03-04#2	Refresh Incubator and NLC Project processes	Accepted	Louis	2010-03-18	No new proposal available. Louis will work on that. Next steps: Will be discussed in next meeting.
2010-03-04#3	Publicize the open slot at the start of the CC meetings	Accepted	Martin	2010-03-18	According to Martin, the current proposal has to be reworked. It is being worked on. It has been clarified to provide this "open slot" on a regular basis (e.g. monthly, or each CC meeting). Proposal: Martin will provide a new proposal in the next few days.
2010-03-04#4	Work with Clayton on estimates for Developing developers documentation	Accepted	Jürgen	2010-03-18	New proposal has been sent to the list by Jürgen (here). The basic idea is to provide bounties instead of contracting one writer. All CC members are asked to comment the proposal on the CC mailing list. For any proposal, the development budget may require an upgrade. Matthias, Stefan and Martin will provide a proposal (Cor will join, see 2010-03-04#5). Reminder to keep an eye how to provide consistency for the different pieces. Will be discussed with Clayton. Next steps: Ongoing discussion on the CC mailing list.
2010-03-04#5	OpenOffice.org Internship (was: Talk to Google about 2010 SoC)	Accepted	Cor, John	2010-03-18	We have been informed that Google refuses projects from OpenOffice.org. It had been decided before to go for the own "OpenOffice.org Internship" in that situation. A draft for the internship program is worked out (here). All CC members are asked to comment this proposal on the CC mailing list before Tuesday March 23. Budget may be possible issue, since required for here and for documentation (AI 2010-03-04#4). Cor will join the discussion to work on a proposal. Next steps: Cor joins the the budget discussion. Prepare approval and launch asap.
2010-03-04#6	Talk to Education Project Leads about structure and remit	Accepted	John, Cor	2010-03-18	Cor to prepare a draft and present it to the Community Council. Nothing done yet. Next steps: Will be discussed in next meeting.
2010-03-04#7	Talk to NLC about ‘NLC of the Month’ for OOo Newsletter	Accepted	Charles	2010-03-18	Inteview with the Irish team has been done. No further information available by his deputy (Leif). Next steps: Charles is asked to provide updates on the CC mailing list.
2010-03-04#8	New template for CC meetings	Finalized	Christoph	2010-03-18	Current proposal is available at Proposed_Improvements. Everyone (except Leif, deputy of Charles) voted to use it from now on. Charles may add comments in the next few days, if required. Next steps: Christoph will update the minutes according the new template. Accepted proposal will be moved to a more "official" wiki page. Announcement to be made on the CC mailing list.
2010-03-04#9	Refresh Budget Pages on the Wiki with input from Matthias	Finalized	John	2010-03-18	Was already finalized in last meeting. Next steps: none
2010-03-04#10	Confirm/discuss proposed dates for future council meetings	Finalized	All	2010-03-18	Was already finalized in some of the previous meetings. Reminder: Request confirmation for future dates (e.g. end of April 2010) Next steps: none
2010-03-04#11	Trademark	Rejected	Stefan	2010-03-18	No updates; will be rejected for now. Next steps: Stefan will re-open this item when a revised policy is available.

2010-03-04

IRC Log

See Community Council Log 20100304

Minutes

Minutes and action items are not available.

Agenda Items

Since no meeting minutes are available, the original agenda will be used instead.

No	Action Item	Owner	Due Date	Additional Information
0	List of Action Items of previous meeting for approval	All		See Community_Council/Minutes#2010-02-18.
1	Hold CC Elections (Martin, Pavel, John)	Louis / Christoph		2010-03-03: Louis sent the mail for nomination on 2010-02-27. The nomination phase will end 2010-03-15 15 at 24:00 UTC. Next Steps: ???
2	Refresh Incubator and NLC Project processes	Louis
3	Publicise the open slot at the start of the CC meetings	Louis
4	Work with Clayton on estimates for Developing developers documentation	Jürgen		Next Steps: back to rework on a new proposal how to move forward Based on a further talk with Clayton Juergen has sent out a new idea of a bounty program on the discuss@council.openoffice.org mailing list. The main idea of it is to define many smaller and more fine grained projects and make them publicly available. Each projects will be honored with a appropriate amount of money depending on the project. For more details see the email.
5	Talk to Google about 2010 SoC	John		Next Steps: Cor and John will keep the Community Council updated. The topic will be raised in the next meeting which will be held in two weeks of time.
6	Talk to Education Project Leads about structure and remit	Cor		Next Step: Cor will prepare a draft and present it to the Community Council.
7	Talk to NLC about ‘NLC of the Month’ for OOo Newsletter	Charles		Next Steps: Charles currently prepares an interview (source: internal mail). Action item will be kept "in progress" until Charles is back.
8	New template for CC meetings	Christoph		2010-03-02: The revised proposal is available at Proposed_Improvements. It has been refined to make working with it easier and more efficient. Basically, it is now a continuous table which can be sorted according to several status labels. Originally, I proposed to use different sections to markup the status of action items. Additionally, the proposal to move the "record date" to the action item ID has been incorporated. Please review the proposal - or even better - accept it :-) Next Steps: If accepted, then the current agenda wiki page will be transformed to respect the proposed format. Additionally, the content of the "Proposed Improvements" page will be moved to a more "official" place. If rejected, then ...nothing. JSC: +1
9	Refresh Budget Pages on the Wiki with input from Matthias	John		Next Step: John will work on that until the next meeting.
10	Confirm/discuss proposed dates for future council meetings	Christoph	2010-03-04	2010-03-02: The revised proposal is available at Community Council Calendar. Next Steps: None planned.
11	Trademark	Stefan		Next Step: Stefan will provide some updates in the next meeting.

2010-02-18

IRC Log

List of attendees and IRC log can be found here: Community Council Log 20100218

Minutes

No	Action Item	Owner	Status	Additional Information
0	List of Action Items of previous meeting for approval	-	Approved
1	Prepare wiki page for ‘Events’	Louis	Done	List of events interesting for OpenOffice.org available at Events, Year 2010. From now on, it needs to be completed by MarCon.
2	Hold CC Elections (Martin, Pavel, John)	Louis / Christoph	In progress	Louis is currently preparing the initial email "New election for Community Council". A second draft is already available and feedback has already been provided. Next Steps: Louis is asked to send the initial email - if its ready. Christoph will have a look at the election process and (support to) trigger the next steps.
3	Refresh Incubator and NLC Project processes	Louis		No update. Will be discussed in next meeting.
4	Publicise the open slot at the start of the CC meetings	Louis		No update. Will be discussed in next meeting.
5	Work with Clayton on estimates for Developing developers documentation	Jürgen	In progress	Clayton has send a first draft to council-discuss (Draft of the Community Council proposal to hire a Tech Writer), we need some confirmation how to proceed keeping the proposed quote in mind. Discussion: The costs are estimated to be roughly 40 K USD. It has been agreed that this seems to be a realistic estimation and maintainability is a very important question. These costs do not fit in any currently planned budget. Some proposals were made how this work might be split / separated to get more manageable pieces (in terms of budget). But it has also been raised that it might only make sense if it is worked on the full documentation. It has been agreed that - before any further decision can be made - all people should have a closer look at Clayton's proposal. Next Steps: All CC members will have a closer look at the proposal (link above). (Added by Christoph: Everybody is free to provide proposals how to proceed.) A funding proposal request has to be worked out for the the next meeting.
6	Talk to Google about 2010 SoC	John	In progress	John has sent a mail to the Google representative Leslie Hawthorn a couple of days ago. We are waiting for an answer. Discussion: It has been raised that the applications for "would-be mentoring applications" is open from 2010-03-08 to 2010-03-12 (source). Next Steps: Cor and John will keep the Community Council updated. The topic will be raised in the next meeting which will be held in two weeks of time.
7	Talk to Education Project Leads about structure and remit	Cor	In progress	Next Step: Cor will prepare a draft and present it to the Community Council.
8	Talk to NLC about ‘NLC of the Month’ for OOo Newsletter	Charles	In progress	Announcement has been made on the NLC list. One "volunteer" project found for the first month month, the Irish Gaelic project. Discussion (a little bit off-topic): John did also inform the responsible for the OpenOffice.org Newsletter (Kay Koll) to use some information from the Community Council minutes. The question was raised how to support Kay to ensure valid information. Sophie stated that usually the newsletter draft is reviewed. Next Steps: Charles currently prepares an interview (source: internal mail). Action item will be kept "in progress" until Charles is back.
9	Talk to Marketing Project about OOoCon support for remote attendees	John	Done	Request has been discussed with the Hungarian OOoCon team and with MarCon. The proposal that the MP should set up a 'permanent' arrangement for video for all OOoCons may need finance - probably next year's budget though. The Marketing Project is still discussing if this is a better approach. Discussion (a little bit off-topic): Short discussion of whether the location of the OOoCons should be fixed or not. A comparison has been made to FOSDEM. The action item will be closed, because the Marketing Project is aware of this issue.
10	Reply to FSF Extensions Repository	Louis	Done	Louis sent the mail and the FSF (Peter Brown) already replied.
11	New template for CC meetings	Christoph	In progress	Some of the proposals from the face-to-face meeting in Hamburg have been summarized. Work on a draft has been started. It is available at Community_Council/Proposed_Improvements. Discussion: Cor estimated this work to be close-to-final. A discussion on how to name the Action Items. The basic requirement is to identify the "age" of the items. Several proposals have been made. Next Steps: Everybody will have a look at the draft and provide feedback (if required). Christoph will finalize the proposal and present it in the next meeting to officially accept or reject it.
12	Refresh Budget Pages on the Wiki with input from Matthias	John		No update. John will work on that until the next meeting. Remark: The budget has already been accepted in the face-to-face meeting in Hamburg.
13	Confirm/discuss proposed dates for future council meetings	Christoph	In progress	A first proposal is available at Community Council Calendar. Discussion: According to Stefan the need for information might be higher during the next months. It has been proposed to change the schedule so that the Community Council meetings will be held each two weeks. This applies to the meetings in the next two months to check if this is applicable. Some people expressed the demand to reduce the meeting time to about one hour. Next Step: Christoph will re-work the proposed dates and inform the Community Council members.
	Update of the OpenOffice.org logo and the branding initiative	-		Additional discussion. Discussion: Two proposals have been presented to the branding working group. A due date has been proposed to finalize the effort.
	Trademark	-		Additional discussion. Discussion: Stefan will provide some updates in the next meeting.

2010-02-04/05 (F2F Meeting in Hamburg)

Attendees

Name	Initials (not the OOo user name)
Martin Hollmichel	MHo
Matthias Huetsch	MHu
Cor Nouws	CNou
Christoph Noack	CN
Louis Suarez-Potts	LS-P
Charles-H. Schulz	C-HS
John McCreesh	JPMcC
Stefan Taxhet	ST
Jürgen Schmidt	JS

Minutes

Status Updates from CC Sponsored Activities

Trademark Policy

ST reported that the draft trademark policy was being reviewed by Sun Legal, but no major changes were expected.

Developing developers

The CC welcomed Clayton Cornell for this item

The CC discussed three areas where documentation could be improved:

• how-to get into core development (technical)
  
• how-to engage in the community development process (people)
  
• how-to get into extension development (technical)
  

There was a discussion on the merits of traditional paper-based documentation versus webinars etc for each of these.

The CC agreed to focus on extensions, possibly based on Per’s current work with Kai on a gallery extension. Clayton was actioned to come back with a budgetary estimate for the work.

The CC agreed to talk to Google to see whether the Oracle takeover meant that OOo would be accepted this year for the Summer of Code exercise. If not, the CC should press on with its own internship exercise.

Pootle Infrastructure

The CC welcomed Rafaella Braconi for this item

• A new Pootle sys admin was now in place and was actively managing the system
• Some background scripts had been removed. Feedback from the engineers was that performance of Pootle was not hardware constrained.
• the latest version of Pootle would be installed as soon as OOo 3.2 was released

Overall the position had stabilised. Engagement with the Pootle developers was good. We should look to get feedback from the community again in Q2 after the software upgrade. The CC would be willing to help the Pootle team carry out developments to meet OOo requirements if required.

Download Infrastructure Migration (MirrorBrain)

JPMcC reported that the Marketing Project download reporting system was now being fed from both Bouncer and MirrorBrain, and 3.2 would be released via MirrorBrain. He thanked the MirrorBrain team for their help in meeting OOo’s requirements.

Site Infrastructure Migration (Kenai)

ST reported on the project to migrate OOo from Collabnet to Kenai. Kenai is based on open source technologies such as Zoomla, Bugzilla, and Rails, but will be managed as a service by a team within Oracle. The OOo Project Leads and Web Project are now actively engaged on the migration which is planned to have three phases:

• fit-gap analysis of Kenai features vs OOo requirements (underway)
• any resulting OOo ‘must have’ features implemented in Kenai
• data migration scripts developed and proven (underway - Collabnet data dump received)

Migration must be complete by end of June. ST believed this was ambitious but achievable, as a pilot project (netbeans.org) had already migrated successfully. There would still be a requirement for a ‘*.services.oo.o’ for OOo-specific requirements.

Link: http://kenai.com/projects/ooo-migration/pages/Home

Agenda Items

The additional agenda can be found here.

Oracle / Sun

The CC noted the contents of the recent webcasts by Oracle, and that the formal Legal Entity Consolidation of Oracle and Sun Microsystems was due this month. The CC had always valued the relationship with Sun, and looked forward to a similarly fruitful relationship with Oracle. The CC extended their best wishes to the formerly Sun-sponsored community contributors in their new home as a global business unit within Oracle Corporation. The CC had no comment to make on Oracle’s announcement of a commercial ‘Cloud Office’ product other than to state new entrants are always welcome to the ODF ecosystem.

Education Project

Following on from the Developing developers initiative and the work with Seneca, the CC debated where these activities should be best placed with OOo. The Education Project would seem an obvious home, but the project had recently undertaken a number of initiatives which were already taking it in several different directions. The CC agreed to talk to the project leads about the structure and remit of the project, to give greater focus and avoid conflicts with other projects.

Branding

The CC welcomed Rosana Ardila Biela for this item

RAB gave a presentation on the work to refresh and relaunch the visual identity of OOo, as part of a branding initiative within the Marketing Project. She presented a revamped OOo logo which was still work in progress within the working party. The CC warmly welcomed the activity, and encouraged the team to reach consensus on a new logo. If the team was unable to do so, then they should present options to the CC for another decision / route - however, it was far better for the experts in the team to decide, rather than the amateurs on the CC!

Native Language Community development

The CC discussed ways of encouraging NLC development.

• Requests for financial support for Regional Conferences would be considered on a case by case basis. Funding would be start-up only, as conferences are expected to be self-financing. The CC recommends that OOo teams should be encouraged to join forces with other open-source projects to share the costs and efforts involved in running conferences.
• NLCs should be encouraged to volunteer for a ‘Native Language Community of the Month’ spotlight in the OOo Newsletter - C-HS to organise.
• The CC discussed direct funding of new localisations e.g. at the request of a government. Past experience suggested these did not lead to sustainable versions. The success of the NLC within OOo was based round a team of activists providing a complete package of localisation, QA, training, support, etc.

‘Greening’ OpenOffice.org

The CC discussed ways of minimising OOo’s carbon footprint. OOo’s infrastructure is mostly donated by third parties, which means the CC cannot make direct decisions about e.g. using only renewable electricity in datacentres. The CC agreed that OOoCon should be made more accessible for remote attendees as a priority, e.g. improved web streaming, dial-in access to sessions, mandatory advance submission of papers, etc. Support of remote attendees should be made a key deciding factor in awarding the 2011 OOoCon. The Marketing Project was also asked to consider options - e.g. should the MP be responsible for a web capability centrally every year rather than rely on local teams?

Extensions Repository

The Free Software Foundation (FSF) has notified the CC that the OOo Extensions Repository does not conform to FSF principles, as it hosts ‘non-free’ software. As a result, any software distributions wishing to conform to FSF standards should not make use of the OOo Repository. The CC agreed that licence information could be improved on the Repository, as this is an important factor people should consider when choosing extensions. The FSF would be welcomed to help in providing this sorting / filtering mechanism. However, the CC would not support a forking or partitioning of the Repository to exclude ‘non-free’ extensions. OOo respects the right of its users to make their own informed choice of software, and believes this is best achieved by a single Repository offering a full selection of extensions.

Community Council Effectiveness

CC members used the opportunity of this face to face meeting to brainstorm high and low points of 2009, and consider community goals for 2010/2011. An offline presentation by CN highlighted the lack of a consistent trail from the overall OOo mission statement down to project or release goals.

The CC discussed issues with its current processes:

• CC members over-committing to Action Items, which they then fail to deliver
• the quality of the minutes, which makes it hard for community members to understand what the CC is doing
• the amount of time taken up on IRC presenting status reports, which could be more efficiently done in advance

The CC also needs to improve its communication with the Community. The CC agreed to experiment with starting meetings with a public session. The Minutes should be prepared in a form that anyone can understand without having to work through IRC logs. It should also be possible to copy and paste from the Minutes into the monthly OOo Newsletter to give a ‘This Month in the Community Council’ article.

CN (the current facilitator) agreed to work on a new meeting template including these improvements. JPMcC agreed to write up the minutes for this meeting.

2010 Budget

MHe reported that the current level of monthly donations was sufficient to support the proposed budget. The majority of these donations came from small contributions via PayPal. The CC agreed to adopt the draft budget for 2010 but review it quarterly to see if the allocation between different headings should be amended. MHe agreed to publish a summary of ‘actual vs budget’ quarterly on the wiki. JPMcC agreed to refresh the budget wiki pages for 2010. All projects should be encouraged to put forward proposals for using all the available funding.

Action Items

No	Action	Who	When	Status
	Prepare wiki page for ‘Events’	LS-P		ongoing
	Hold CC Elections (Martin, Pavel, John)	LS-P		transferred to CN with help from JMcC
	Refresh Incubator and NLC Project processes	LS-P
	Publicise the open slot at the start of the CC meetings	LS-P
402.1	Work with Clayton on estimates for Developing developers documentation	JS
402.2	Talk to Google about 2010 SoC	JPMcC
402.3	Talk to Education Project Leads about structure and remit	CNou
402.4	Talk to NLC about ‘NLC of the Month’ for OOo Newsletter	C-HS
402.5	Talk to Marketing Project about OOoCon support for remote attendees	JPMcC
402.6	Reply to FSF Extensions Repository	LS-P
402.7	New template for CC meetings	CN
402.8	Refresh Budget Pages on the Wiki with input from MHe	JPMcC

2010-01-21

IRC log

• Community Council Log 20100121

AIs

1. Budget Louis: prepare a wiki page with events.
2. Trademark Policy ST to take back to trademark list
3. Elections: first cycle is finished. Next steps:
   1. Jürgen: Update council webpage: (done)
   2. Louis: Notification to broader community about results (done)
   3. Louis: Initiate phase 2 of the new election for Martin, Pavel, John.: put on hold until after holidays, viz., post 6 jan
   4. Louis: advertise public part at #ooocouncilpub in the beginning before next council meeting: Louis suggest we do it for next meeting.
4. OpenOffice.org Internship
   1. Martin to put together a proposal for hiring a technical writer to document getting started on OOo development.: open
   2. AI: "Winter of Code"; Cor to own and cry for help if required.; list to be used is mentoring @ ooo: open
5. Distribution infrastructure (Bouncer); John: We are on target to use mirrorbrain for 3.2; Louis proposed AI: that the CC publicly thanks the volunteer mirrors on the release of 3.2 for 9 plus years of heroic work including and esp. osuosl.
6. l10n infrastructure (Pootle): ST: Pootle version upgrade imminent beginnig 2010; AI: Owner?: find better tool that is a closer fit, if necessary; Cor is going to contact Andre.
7. Procedures for retirement of a project in Incubator and NLC. Louis: deliver final wording after the discussion that was on the mail list - carry forward; see [1] to be inforporated in http://native-lang.openoffice.org/#terminus and http://www.openoffice.org/about_us/protocols_proposing.html
8. Proposal for handling incubator and NLC projects. Louis: come with clear proposal, so we can put it on the agenda for a future meeting - carry forward
9. Budget 2010: AI: all budget holders to submit their requests for a share of this 100k. See proposal from Matthias [2]; Vote on Matthias' Proposal pending
10. Council coordinator: choosing ST's successor (for the period from February 2010 - May 2010). (done)
11. Juergen: Prepare Agenda for F2F Meeting in Hamburg, February 4/5;
12. Ja added: How to handle impolite remarks in IssueTracker issues ? See issue 107456. Corresponding user ignores changes made to the issue he wrote. (done)

Archived Meeting Minutes

The following pages archive the old meeting minutes of the Community Council:

• Minutes 2009
• Minutes 2008
• Minutes 2007