American Library Association national conference

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American Library Association national conference

Location: Washington, DC

Date: June 24-29, 2010

Conference web site Team Calendar

Kickoff meeting agenda

Exhibit Program listing


Introduce specifically and FOSS generally

How do we ensure that we reach decision makers?

Reach out to interested parties in advance, let them know we will be there

Inform media of our presence

Other ideas?

Convey the fitness of for use in a Library setting

Use by patrons at kiosks

Use by library staff

Other goals?


~20,000 attendees 01/14/09 - According to organizers and based on the last couple events, last year, they expect attendance between 21,000 and 23,000.

~400 vendors


How many folks do we really need?

If we have a core confirmed group and a larger 'might' group can this core group be smaller then our 'need' estimate above?


Ben, Anthony

How much would OO.o need to subsidize and/or how much could they?


Those that will commit to be there


Joyce Demonbrun

Drew Jensen

Marino Marcich (ODFAlliance)


Committed to attend, with housing arrangements fnalized (understood) and availabe dates/times confirmed.

Russell, Drew, Joyce (available 6/24 - 6/29)

Booth - Content - Material





Thursday, June 24
8:00 am – 5:00 pm
Friday, June 25
8:00 am – 3:00 pm  [our move in]
Friday, June 25 5:15 pm – 7:30 pm
Saturday, June 26 9:00 am – 5:00 pm
Sunday, June 27 9:00 am – 5:00 pm
Monday, June 28 9:00 am – 4:00 pm
Monday, June 28 4:00 pm – 10:00 pm [our move out]
Tuesday, June 29 8:00 am – 12 noon

We will be agreeing to keep the booth up and staffedfor all show dates and times. (just in case that needed repeating :>)

Booth location.

We need to include 8 booth locations on the registration.

The official floor plan

Suggeston for booth location ?

Library 2.0 /  Technology

Booth# 911, 915, 1010, 1014, 1011, 1106, 1105, 1208

(first page on overlay)

University Press / Library 2.0

Booth # 2432, 2434, 2437, 2439, 911, 915, 1010, 1014

(second page on overlay)

Overlaid on floor plan


Exhibit Program listing

ALA Conference Newspaper - Tabloid, recycled newspaper stock, multi-page, dstributed daily inside conference and outside, by hand, during AM/PM commute times at conference center METRO entrance.

1/4 page add:

  • 1 day  - $850.00
  • All show dates - $1,350.00
  • 15% discount w/ delivery of camera-ready artwork, Black/White only
  • Organizers will gurantee us placement on a page w/no more then 2 quarter page ads, total add space, should we take the full show date package.
    • I do not have the actual date for art work submittle at this moment.

Booth Design

10 X 10 booth vs Press table ( Need decision )

01/14/10 Spoke with Richard Widick (ALA expo organizer).

  • The final registration date 1/29 can be flexible.
  • First round of booth assignments will happen this week.
  • Technology pavilion on floor should have good booths left. (He will email as soon as the updated floor map is available.) Good here means closest to the Assitive Technology pavilion - other words, not in the corner.
  • Running a wifi network in the booth for electronic distribution of product and services to attendees is allowable.
    • We may not offer gateway to outside services (no internet access)
    • Broadcast network name:

File:Booth.odg just a doodle - something to start from


Banner : Andy brown to take responsibilty.


Display / Hand-out

Andy Brown has offered to supply OO.o CD's for distribution. OOoAuthors will furnish, at no cost, printed copies of OOo user guides available for display at the booth. (Cost will be covered by the publisher of the printed books,
Friends of OpenDocument Inc..)

Disk Contents

A flyer titled "OpenDocument for Libraries and Archives" is available in ODT and PDF versions, linked from this page: If someone can get these printed in the USA, either Friends of OpenDocument Inc. or the OpenDocument Fellowship will cover the printing cost. Contact Jean Hollis Weber about where to submit the invoice.

Swag has offered office supplies (paper/labels) for complimentary distribution.


working number for:

  • Booth
    • 1/4 page ad - all show dates
    • 1 banner
    • 1,000 discs
  • flyers
    • OO.o 'hint' cards (for current OO.o users..)
    • 198 25cnt packs of OO.o bookmarkers
    • 1 double room, 3 nights (if needed)
    • 3 metro passes for booth staff use
  • swag
    • $4,485.38 to $6,529.35
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