Options menu → OpenOffice

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User Data

In this module it is possible to set the user data. The data inserted here will be used to identify the document author, as it shows on File → Properties → General tab.

With a Writer document, for example, this data is used by the program to define what needs to be done when an existing document is opened: if the user information matches with the author information, Writer will automatically open the document on the last edited point while if the information does not match the document will open on the first page.


The first option, "Help", defines how tool tips are presented: the small windows with information that appears when hovering the mouse on a toolbar button or (on Writer) on a footnote anchor. It is also possible to activate the "Extended tips" that provides even more information.

Documentation note.png It is possible to use the extended tips even if the precedent option is not selected. Pressing simultaneously  ↑  +  ⇧ Shift  +  F1  the cursor will show a question mark and when hovering the mouse pointer on a button or another element, the extended help will be provided. To exit this extended tip mode it is enough to click anywhere or to press  Esc .

The option "Help Agent", selected by default, will open a small window bottom right on the program each time a new characteristic is used: with a click there the bundled help will open with related information. If the user does not click on the help agent, it will close after a few seconds and on the third time it is not used for that topic, it will not show again for that argument. To reset the Help Agent to the default status it is enough to press  Reset Help Agent .

With the drop down menu under "Help formatting" it is possible to define how the help is presented: normal or hight contrast.

"Document status" permits to select the option to tag the document as changed when printing.

On some operatiing systems or desktop environments it is possible to find here an option to use the system menus to open and save files.

The last option in the section is how to treat years written with only two digits.


In this section it is possible to indicate the amount of memory used by the program, the frequency with which that memory must be cleaned, the number of steps recorded on the "Undo" option and the number of objects inserted that must be maintained in memory when editing a document. On some systems, augmenting those values could lead to slightly better performance.

Here it is also possible to enable/disable the "quick start": a small program that loads Apache OpenOffice on the system start-up and that lives on the system tray giving several options on a right click menu, like quickly create new documents.

Documentation note.png When Apache OpenOffice is updated, new dictionaries or other extensions are installed it is neccessary to close this quick start, either disabling it on this section of the Options menu or with a right click over it and selecting "disable".


The View dialog lets you control how Apache OpenOffice's user interface is presented on the screen. These settings do not affect the formatting or style of the document itself. View can be set to your preference of user experience.

User Interface


Sets the size of the font used for the help files and menus. To make menu items larger and easier to see, use the arrows to set a value larger than 100%.

Icon size and style

Icon size sets the size of the icons that appear in toolbars.

  • Automatic: scales to a size appropriate to your system
  • Small: smaller than the default size
  • Large: larger than the default size

Icon style sets the icon theme to be used.

  • Automatic: selects a theme appropriate for your system and desktop
  • Galaxy: the default theme for Apache OpenOffice
  • High Contrast: Some may find this theme easier to read

Industrial and Classic are themes you might prefer if you have used them on another operating system, distribution or desktop.

Use system font for user interface

Check this box to use the default font for your operating system for the Apache OpenOffice user interface.


Icons in menus

Selects whether toolbar icons are also displayed beside menu text items.

  • Automatic: displays icons if your system and desktop allows it
  • Hide: displays only text menu items
  • Show: displays toolbar icons beside text menu items

Font Lists

Show preview of fonts

Check this box if you want the dropdown list of available fonts to be displayed in the font they represent. For example, "Arial" in the dropdown list is displayed in the Arial font.

Show font history

Check this box if you want the most recent fonts you have used to be displayed at the top of the font dropdown list.

Graphics output

Use hardware acceleration

Check this box to use your computer's hardware acceleration capabilities. This will speed up the display of graphics in your document, especially ones that have many graphics. This function is not supported on all systems.

Use Anti-Aliasing

Check this box to use anti-aliasing to display graphics in your document. This will make graphics look smoother on screen. However, it may make your computer run slower. This function is not supported on all systems.


Mouse positioning

Sets where the mouse pointer appears when a dialog box is opened.

  • Default button: the pointer appears over the button that would be clicked if the Enter key were pressed
  • Dialog center: the pointer appears at the center of the dialog box
  • No automatic positioning: the pointer remains where it is when the dialog box opens

Middle mouse button

Sets the function of your mouse's middle button while in an Apache OpenOffice document.

  • No function:
  • Automatic scrolling: the document can be scrolled by clicking the middle button and moving the mouse pointer above or below that position
  • Paste clipboard: the contents of the clipboard are pasted where the cursor is located



Check this box to make selected areas appear as text on a shaded background. Select a higher percentage to make the shaded background darker; a lower percentage to make the shaded background lighter. Uncheck the box if you want the selected areas to appear as light text on a dark background.


The Print dialog contains options to reduce graphics in your document, and to receive warnings about problems before printing.

Reduce print data

Sometimes the graphical elements of a document can have such a large file size that it creates problems for some printers. The Print dialog reduces the file size of the graphics of your document, at the cost of lower print quality. Select Settings for Printer if you are sending your document to a printer to print on paper. Select Settings for Print to file if you are printing to file in a format such as Microsoft XPS or PDF.

Reduce transparency

Check this box to reduce the file size of graphics with transparent elements.

  • Automatically: Apache OpenOffice chooses the amount of reduction for best results
  • No transparency: transparent graphic elements are not printed

Reduce bitmaps

Check this box to reduce the file size of bitmap graphics in your document. Select high or normal print quality, or select Resolution and use the dropdown box to select a resolution in DPI. Check the Include transparent objects box if you want transparent graphics to also be reduced.

Reduce gradients

Check this box to reduce the file size of gradients.

  • Gradient stripes: the gradient is reduced to stripes. Use the up and down arrows to select the maximum number of stripes.
  • Intermediate color: the gradient is printed in an intermediate color

Convert colors to grayscale

Check this box to have colors printed as grayscale.

Printer warnings

Check the appropriate boxes to be warned when your document's paper size or orientation do not match what your printer is capable of. Check the Transparency box to be warned when a document to be printed contains a transparent graphic.


Here it is possible to set the paths used by default: where documents are saved, where templates are stored, the gallery, and so fourth.

To modify a path, it is enough to select it and press  Edit .

The  Default  button returns the paths to their default values.

On a default configuration, beside the localization of temporary files and the default folder to save documents, most paths point to the user profile.


Apache OpenOffice comes with a series of predefined colors that can be used on the different components, for example to assign a fill color on a graphical object, the color of the text or a paragraph background.

On this menu it is possible to modify these default colors or to create new ones that will be immediately available on every Apache OpenOffice component.

The simplest way to create a new colour is to select an existing one from the table, write a new name under "Name" and press  Add : a new colour, identical to the one selected but with the new name will be created. Now, it is possible to select this new color and press  Edit  to obtain a tool to define colors.


As it is possible to see from the screenshot, there are several ways to define the color:

  • Graphically, selecting with the mouse first the hue on the vertical bar and then the colour on the left box.
  • Writting the colour coordinates, either the RGB (with red, green and blue values or by the hexadecimal code), CMYK or HSB.

The horizontal bar compares the original colour (the one is being edited) and the new one.


The fonts you choose for your document are not always available to everyone who uses it. The Fonts dialog allows you to control which font Apache OpenOffice uses when the font you chose is not available.

Font replacement table

Apply replacement table

Check this box to activate the font replacement table. This box must be checked to add fonts to the table or remove them.


Use the dropdown box to select the font in your document you wish to replace.

Replace with

Use the dropdown box to select the font which is to replace the original font.

Green Check-mark, Red X

Click the green check-mark to add the pair of fonts from the dropdown boxes to the font replacement table. To remove the pair from the table, select them from the table and click the red X.

Once you have added a pair of fonts to the table, you can select when the replacement scheme will apply.


Check this box to ensure that the original font will always be replaced with the font you specify, not just when the original is not available.

Screen only

Check this box to have the change only apply to the document as it appears on screen, but not the printed document.

Font settings for HTML, Basic and SQL sources

These settings control how Apache OpenOffice displays the code that is part of your document. For example, if you are creating a web document, these settings determine what font is used to display the HTML markup.


Use the dropdown box to select which font will be used. Select Automatic to have Apache OpenOffice select the font based on your system settings.

Non-proportional fonts only

Check this box to force Apache OpenOffice to choose an equal-width font (such as Courier) to display code.


Use the dropdown box to select the font size at which code is displayed in your document.


Security options and warnings

There may be text changes, notes or hidden text in your document that you may not want other users to see. This hidden information will be retained when you print, save, send or export your document. You can set Apache OpenOffice to either warn you about hidden information, or remove it before sharing your document.

Click the Options button to adjust these settings.

Security options and warnings dialog

Security warnings

Check the appropriate boxes to warn you if your document has hidden information when sharing it.

Security options

Remove personal information on saving

Check this box to remove User Data when saving a document.

Recommend password protection on saving

Check this box to prompt you to set a password for a document when it is saved.

Ctrl-click required to follow hyperlinks

Check this box to require the user to use ctrl-click to click through hyperlinks in a document.

Passwords for web connections

Passwords for external websites that are linked to through an Apache OpenOffice document can be stored automatically and protected by a master password.

Persistently save passwords for web connections

Check this box to enable Apache OpenOffice to save passwords for external websites. If a master password has not been set, a dialog will prompt you to set a new one.


Click this button to view the external website for which passwords have been saved. You will be prompted for the master password.


Select a website from the list and click Remove to remove it from the list.

Remove All

Click Remove All to remove all websites from the list.

Change Password

Select a website from the list and click Change Password to change the password used to access that particular website.

Master Password

Click Master Password to change the master password.

Macro security

Macros from outside your document can represent a security risk. The Macro security dialog sets how Apache OpenOffice deals with external macros, and allows you to designate trusted sources and files from which macros can be run.

Click on the Macro Security button to open the macro security dialog.

Security Level Tab

Sets whether Apache OpenOffice will run macros that are from untrusted sources or untrusted file locations. Select the appropriate level of security.

Trusted Sources Tab

Trusted certificates

Lists macros which have trusted certificates. Click the View button to view details of each macro. Select a listed macro and cClick the Remove button to remove it.

Trusted file locations

Sets file locations from which macros will always be run. Click Add to bring up a file browser and navigate to a file location you wish to add to the list. Select a listed location and click Remove to remove it from the list.


The Appearance dialog allows you to create alternate color schemes for user interface elements in Apache OpenOffice. These settings do not affect the formatting of your document.

Color scheme

A scheme is any particular combination of colors that are used for user interface elements. A new scheme may be created by changing the color of just one element, or by changing every element. Use these controls to create and save new schemes.


Use the dropdown box to select the theme you wish to use. OpenOffice is the default theme.

Save button

When you have created a color scheme you wish to save, click the Save button. A dialog will prompt you to give the scheme a name. The name of the new scheme will now appear in the dropdown box to the left, where you can select it when you want it.

Delete button

To delete a scheme you have created, select it from the Scheme dropdown box to the left. Click the Delete button.

Custom colors

Use these controls to select a custom color for each user interface element. Use the Save button above to save and name the color scheme you create.


Check this box to include the interface element in the color scheme you are creating. If the box is not checked, the color of the element will not change. If the element has no checkbox in this column, the element is included in the scheme automatically.

Color setting

Use the dropdown box to select the color you wish for that element. A preview of the color will be displayed in the next column to the right.




Even if not written on that language, Apache OpenOffice can use Java for some components (mainly, Base), some export filters and many extensions.

For this reason, the availability of a Java runtime environment even if not strictly needed, is highly recommended.

There are different Java systems that can be used. In addition to the one developed by Oracle also exists the open source project OpenJDK.

Java on Linux

For Linux users, Java is not a problem: almost all Linux distributions install by default OpenJDK, which works perfectly with Apache OpenOffice.

If for any reason Java is not installed on your Linux system, it is highly recommended to install it through you package manager using an official repository: a manual install of Java is not that easy. Read the documentation of your Linux distribution to know how to install a package from repository.

Java on Windows and other systems

Documentation caution.png On window systems, Apache OpenOffice is only available on 32 bits versions. Even if you have a 64 bit system you need to download the 32 bit version of Java in order to use it with Apache OpenOffice.

Go to this page for Java 7 or to this page for Java 6 in order to download the installer. How to install the package depends on your system, but on those pages you'll find the instructions.

Making Java work on Apache OpenOffice

It is important to note that it is not enough to install Java: you need to tell AOO to use it. On Tools → Options → OpenOffice → Java make sure to see something like this


BOTH the box for "Use a Java runtime environment" and the radio button corresponding to the chosen runtime environment must be clearly checked.

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