Printing Envelopes

Apache OpenOffice 4.1 Writer Guide

Chapter 5: Printing, Exporting, Faxing, and Emailing

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• Introduction
• Quick Printing
• Controlling Printing
  • Selecting General Printing Options for a Document
  • Printing Multiple Pages on a Single Sheet of Paper
  • Selecting What to Print
  • Printing a Brochure
  • Printing in Black and White (on a Color Printer)
  • Previewing Pages Before Printing
• Printing Envelopes
• Printing Labels
• Exporting to PDF
  • Quick Export to PDF
  • Controlling PDF Content and Quality
    • General tab of PDF Options Dialog Box
    • Initial View Tab of PDF Options Dialog Box
    • User Interface Tab of PDF Options Dialog Box
    • Links Tab of PDF Options Dialog Box
    • Security Tab of PDF Options Dialog Box
• Exporting to XHTML
• E-mailing Writer Documents
  • E-mailing a Document to Several Recipients
• Digital Signing of Documents
• Removing Personal Data

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Printing Envelopes

Printing envelopes involves two steps: setup and printing.

To set up an envelope to be printed by itself or with your document:

1. Click Insert → Envelope from the menu bar.
2. In the Envelope dialog box, start with the Envelope tab. Verify, add, or edit the information in the Addressee and Sender boxes (the “from” on the envelope).

Figure 7: Choosing addressee and sender information for an envelope

You can type information directly into the Addressee and Sender boxes, or use the right-hand drop-down lists to select the database or table from which you can draw the envelope information, if desired. See Chapter 11 (Using Mail Merge) for details on how to print envelopes from a database.

3. On the Format page, verify or edit the positioning of the addressee and the sender information. The preview area on the lower right shows the effect of your positioning choices.
4. To format the text of these blocks, click the  Edit  buttons to the right. In the drop-down list you have two choices: Character and Paragraph.
   

   • In Character, you can choose Fonts (Sizes…), Fonts Effects (Underlining, Color…), Position (Rotating/scaling…), Hyperlink, Background and more.
     
   • In Paragraph, you can choose Indents & Spacing, Alignment, Text Flow, Tabs, Drop Caps, Borders and Backgrounds.

Figure 8: Choosing positioning and size of elements for an envelope

5. In the lower left of this page, choose the envelope format from the drop-down list. The width and height of the selected envelope then show in the boxes below the selected format. If you selected a preexisting format, just verify these sizes. If you picked User defined in the Format list, then you can edit the sizes.
6. After formatting, go to the Printer page to choose printer options such as envelope orientation and shifting. You may need to experiment a bit to see what works best for your printer. You can also decide on a different printer or alter the printer setup (for example, specify the tray that holds envelopes) for this print job.

Figure 9: Choosing printer options for an envelope

7. When you have finished formatting and are ready to print, click either the  New Doc.  or  Insert  button to finish.  New Doc.  makes only an envelope or starts a new document with the envelope.  Insert  puts the envelope into your existing document as page 1. To not proceed with this envelope, click  Cancel  or press the  Esc  key. You can also click  Reset  to remove your changes and return to the original settings when the dialog box opened.

When the Envelope dialog box closes, you are returned to your document, which now has the envelope in the same file as the document. Save this file before you do anything else.

To print the envelope:

1. Choose File → Print from the menu bar.
2. On the Print dialog box, under Print range, choose Pages and type 1 in the box. Click  OK  to print.