Organizing Templates

Getting Started with Apache OpenOffice 4

Chapter 2: Using Styles and Templates

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• What is a Template?
• What Are Styles?
• Applying Styles
• Modifying Styles
• Creating New (Custom) Styles
• Copying and Moving Styles
• Deleting Styles
• Using a Template to Create a Document
• Creating a Template
• Adding Templates using the Extension Manager
• Editing a Template
• Changing the Template Assigned to a Document
• Setting a Default Template
• Organizing templates
• Examples of Style Use

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Organizing Templates

Apache OpenOffice can only use templates that are in Apache OpenOffice template folders. You can create new Apache OpenOffice template folders and use them to organize your templates. For example, you might have one template folder for report templates and another for letter templates. You can also import and export templates.

To begin, choose File → Templates → Organize from the main menu. The Template Management dialog opens.

All the actions made by the  Commands  button in the Template Management dialogue can be made as well by right-clicking on the templates or the folders.

Creating a Template Folder

To create a template folder:

1. In the Template Management dialog, click any folder.
2. Click the  Commands  button and choose New from the drop-down menu. A new folder called Untitled appears.
3. Type a name for the new folder, and then press  ↵ Enter . Apache OpenOffice saves the folder with the name that you entered.

Deleting a Template Folder

You cannot delete template folders supplied with Apache OpenOffice or installed using the Extension Manager; you can only delete template folders that you have created.

To delete a template folder that you have created:

1. In the Template Management dialog, select the folder that you want to delete.
2. Click the  Commands  button and choose Delete from the drop-down menu. A message box appears and asks you to confirm the deletion. Click  Yes .

Moving a Template

To move a template from one template folder to another template folder:

1. In the Template Management dialog, double-click the folder that contains the template you want to move. A list of the templates contained in that folder appears underneath the folder name.
2. Click the template that you want to move and drag it to the desired folder. If you do not have the authority to delete templates from the source folder, this action copies the template instead of moving it.

Deleting a Template

You cannot delete templates supplied with Apache OpenOffice or installed using the Extension Manager; you can only delete templates that you have created or imported.

To delete a template:

1. In the Template Management dialog, double-click the folder that contains the template you want to delete. A list of the templates contained in that folder appears underneath the folder name.
2. Click the template that you want to delete.
3. Click the  Commands  button and choose Delete from the drop-down menu. A message box appears and asks you to confirm the deletion. Click  Yes .

Importing a Template

If the template that you want to use is in a different location, you must import it into an Apache OpenOffice template folder.

To import a template into a template folder:

1. In the Template Management dialog, select the folder into which you want to import the template.
2. Click the  Commands  button and choose Import Template from the drop-down menu. A standard file browser window opens.
3. Find and select the template that you want to import and click  Open . The file browser window closes and the template appears in the selected folder.
4. If you want, type a new name for the template, and then press  ↵ Enter .

Exporting a Template

To export a template from a template folder to another location:

1. In the Template Management dialog, double-click the folder that contains the template you want to export. A list of the templates contained in that folder appears underneath the folder name.
2. Click the template that you want to export.
3. Click the  Commands  button and choose Export Template from the drop-down menu. The Save As window opens.
4. Find the folder into which you want to export the template and click  Save .