Difference between revisions of "Documentation/OOo3 User Guides/Calc Guide/Saving versions"
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| − | Most documents go through many drafts. It is often useful to save all versions of a document. You do this by saving a copy of the document (under a different name) after each revision, or you could use Calc’s version feature. To use version management in Calc: | + | Most documents go through many drafts. It is often useful to save all versions of a document. You do this by saving a copy of the document (under a different name) after each revision, or you could use Calc’s version feature. |
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| + | {{Documentation/Caution| If you do a '''Save As...''' of a document with different versions stored in it, the old versions are not saved in the new file.}} | ||
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| + | To use version management in Calc: | ||
<ol> | <ol> | ||
| − | <li> | + | <li>Choose '''File > Versions'''. The Versions dialog opens.</li> |
[[Image:CG3Ch11F13.png|thumb|none|500px|''Version management dialog'']] | [[Image:CG3Ch11F13.png|thumb|none|500px|''Version management dialog'']] | ||
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{{Documentation/Note| The new file is bigger in size, as if there were actually two spreadsheets saved together.}} | {{Documentation/Note| The new file is bigger in size, as if there were actually two spreadsheets saved together.}} | ||
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{{CCBY}} | {{CCBY}} | ||
[[Category: Calc Guide (Documentation)]] | [[Category: Calc Guide (Documentation)]] | ||
Revision as of 04:04, 18 December 2009
Most documents go through many drafts. It is often useful to save all versions of a document. You do this by saving a copy of the document (under a different name) after each revision, or you could use Calc’s version feature.
 |
If you do a Save As... of a document with different versions stored in it, the old versions are not saved in the new file. |
To use version management in Calc:
- Choose File > Versions. The Versions dialog opens.
- Click the Save New Version button to save a new version.
- A dialog opens where you can enter comments about this version.
- After you enter your comment and click OK, the version is included in the version list.
File:CG3Ch11F13.png
Version management dialog
File:CG3Ch11F14.png
Version comment dialog
File:CG3Ch11F15.png
Updated version list
Now when you save the file, both versions are saved in the same file. From this point you can:
- Open an old version – Select the version and click the Open button and a read-only version of a previous version opens.
- Compare all versions – Clicking the Compare button performs an action similar to merging documents together. An Accept or Reject Changes dialog opens showing all of the changes through the different versions.
- Review the comments – Select a version and click the Show button to display the full comments made by yourself or other reviewers.
| Content on this page is licensed under the Creative Common Attribution 3.0 license (CC-BY). |
