Difference between revisions of "Documentation/OOo3 User Guides/Calc Guide/Saving versions"

Revision as of 05:53, 12 April 2009

Most documents go through many drafts. It is often useful to save all versions of a document. You do this by saving a copy of the document (under a different name) after each revision, or you could use Calc’s version feature. To use version management in Calc:

1. Select File > Versions. The Versions dialog opens.
File:CG3Ch11F13.png
Version management dialog
2. Click the Save New Version button to save a new version.
3. A dialog opens where you can enter comments about this version.
File:CG3Ch11F14.png
Version comment dialog
4. After you enter your comment and click OK, the version is included in the version list.
File:CG3Ch11F15.png
Updated version list

Now when you save the file, both versions are saved in the same file. From this point you can:

• Open an old version – Select the version and click the Open button and a read-only version of a previous version opens.
• Compare all versions – Clicking the Compare button performs an action similar to merging documents together. An Accept or Reject Changes dialog opens showing all of the changes through the different versions.
• Review the comments – Select a version and click the Show button to display the full comments made by yourself or other reviewers.

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If you do a Save As... of a document with different versions stored in it, the old versions are not saved in the new file.