Difference between revisions of "Documentation/OOo3 User Guides/Calc Guide/Adding notes"

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Notes are similar to comments, except that they do not need to be associated with a change, and notes can be formatted but comments cannot. Authors and reviewers often use notes to exchange ideas, ask for suggestions, or brainstorm in the document.  
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Calc provides another type of comments (formerly called "notes"), which authors and reviewers often use to exchange ideas, ask for suggestions, or brainstorm in the document.  
  
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To add a note:
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To add a comment:
  
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# Select the cell that the note applies to.
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# Select the cell that the comment applies to.
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# Select '''Insert > Note'''. The box shown in the figure below appears.
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# Select '''Insert > Comment'''. The box shown in the figure below appears.
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# Type the text of your note in the box.
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# Type the text of your comment in the box.
 
# Click outside the box to close it.
 
# Click outside the box to close it.
  
 
[[Image:CG3Ch11F6.png|thumb|none|500px|''Inserting a note'']]
 
[[Image:CG3Ch11F6.png|thumb|none|500px|''Inserting a note'']]
  
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Now the cell to which you added the note has a colored dot in the upper right-hand corner. It does not have a colored border, unless the cell was also changed.
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Now the cell to which you added the comment has a colored dot in the upper right-hand corner. It does not have a colored border, unless the cell was also changed.
  
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[[Image:CG3Ch11F7.png|thumb|none|500px|''Colored dot in cell containing a note'']]
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[[Image:CG3Ch11F7.png|thumb|none|500px|''Colored dot in cell containing a comment'']]
  
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{{Documentation/Tip| You can change the colors Calc uses for notes by selecting '''Tools > Options > OpenOffice.org > Appearance'''.}}
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{{Documentation/Tip| You can change the colors Calc uses for comments by selecting '''Tools > Options > OpenOffice.org > Appearance'''.}}
  
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To view the note you just added, hover the mouse pointer over the cell that has a note; the note appears.
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To view the comment you just added, hover the mouse pointer over the cell that has a comment; the comment appears.
  
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[[Image:CG3Ch11F8.png|thumb|none|500px|''Viewing a note'']]
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[[Image:CG3Ch11F8.png|thumb|none|500px|''Viewing a comment'']]
  
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== Editing notes ==
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== Editing comments ==
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You can edit and format the text of a note, just as you do for any other text.
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You can edit and format the text of a comment, just as you do for any other text.
  
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# Right-click on the cell containing the note marker, and choose '''Show Note''' from the pop-up menu.
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# Right-click on the cell containing the comment marker, and choose '''Show Comment''' from the pop-up menu.
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# Select the note, then double-click on it. The cursor changes to the usual blinking text-entry cursor, and the Formatting toolbar changes to show text attributes.
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# Select the comment, then double-click on it. The cursor changes to the usual blinking text-entry cursor, and the Formatting toolbar changes to show text attributes.
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# When done, click outside the note to deselect it.
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# When done, click outside the comment to deselect it.
  
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== Formatting notes ==
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== Formatting comments ==
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You can change the background color, border style, transparency, and other other attributes of a note.
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You can change the background color, border style, transparency, and other other attributes of a comment.
  
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# Right-click on the cell containing the note marker, and choose '''Show Note''' from the pop-up menu.
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# Right-click on the cell containing the comment marker, and choose '''Show comment''' from the pop-up menu.
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# Click on the note itself. The Formatting toolbar changes to show many of the note formatting options. These are the same as the options for formatting graphics; see Chapter 8 (Using Graphics in Calc) for more information. You can also right-click on the note to see a menu of choices, some of which lead to dialogs in which you can fine-tune the formatting; these dialogs are also discussed in Chapter 8.
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# Click on the comment itself. The Formatting toolbar changes to show many of the comment formatting options. These are the same as the options for formatting graphics; see Chapter 5 (Using Graphics in Calc) for more information. You can also right-click on the comment to see a menu of choices, some of which lead to dialogs in which you can fine-tune the formatting; these dialogs are also discussed in Chapter 5.
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# When done, click outside the note to deselect it.
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# When done, click outside the comment to deselect it.
  
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== Finding notes using the Navigator ==
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== Finding comments using the Navigator ==
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The small note markers in the corners of cells can be difficult to see, so Calc provides another way to find them, by using the Navigator. If any notes are in the spreadsheet, the Navigator shows a + next to the word Notes. Click on this + to display a list of notes. Double-click on the note you want to jump directly to the cell it is associated with.
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The small comment markers in the corners of cells can be difficult to see, so Calc provides another way to find them, by using the Navigator. If any comments are in the spreadsheet, the Navigator shows a + next to the word Comments. Click on this + to display a list of comments. Double-click on the comment you want to jump directly to the cell it is associated with.
  
  
 
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{{CCBY}}
 
[[Category: Calc Guide (Documentation)]]
 
[[Category: Calc Guide (Documentation)]]

Revision as of 03:49, 18 December 2009



Calc provides another type of comments (formerly called "notes"), which authors and reviewers often use to exchange ideas, ask for suggestions, or brainstorm in the document.

To add a comment:

  1. Select the cell that the comment applies to.
  2. Select Insert > Comment. The box shown in the figure below appears.
  3. Type the text of your comment in the box.
  4. Click outside the box to close it.
Inserting a note

Now the cell to which you added the comment has a colored dot in the upper right-hand corner. It does not have a colored border, unless the cell was also changed.

Colored dot in cell containing a comment

Template:Documentation/Tip

To view the comment you just added, hover the mouse pointer over the cell that has a comment; the comment appears.

Viewing a comment

Editing comments

You can edit and format the text of a comment, just as you do for any other text.

  1. Right-click on the cell containing the comment marker, and choose Show Comment from the pop-up menu.
  2. Select the comment, then double-click on it. The cursor changes to the usual blinking text-entry cursor, and the Formatting toolbar changes to show text attributes.
  3. When done, click outside the comment to deselect it.

Formatting comments

You can change the background color, border style, transparency, and other other attributes of a comment.

  1. Right-click on the cell containing the comment marker, and choose Show comment from the pop-up menu.
  2. Click on the comment itself. The Formatting toolbar changes to show many of the comment formatting options. These are the same as the options for formatting graphics; see Chapter 5 (Using Graphics in Calc) for more information. You can also right-click on the comment to see a menu of choices, some of which lead to dialogs in which you can fine-tune the formatting; these dialogs are also discussed in Chapter 5.
  3. When done, click outside the comment to deselect it.

Finding comments using the Navigator

The small comment markers in the corners of cells can be difficult to see, so Calc provides another way to find them, by using the Navigator. If any comments are in the spreadsheet, the Navigator shows a + next to the word Comments. Click on this + to display a list of comments. Double-click on the comment you want to jump directly to the cell it is associated with.


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