Adding comments to changes

OpenOffice.org 3 Calc Guide

Chapter 11 Sharing and Reviewing Documents

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• Sharing documents among reviewers
• Recording changes
• Adding comments to changes
• Adding other comments
• Reviewing changes
• Merging documents
• Comparing documents
• Saving versions

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Calc automatically adds a comment to any recorded change, describing what was changed (for example, Cell B4 changed from ‘9’ to ‘4’). Reviewers and authors can add their comments to communicate with each other why they made the changes.

To add a comment to a change:

1. Make the change to the spreadsheet.
2. Select the cell with the change.
3. Select Edit > Changes > Comments. The dialog shown below appears. The automatically-added comment provided by Calc appear in the title bar of this dialog and cannot be edited.
4. Type your comment and click OK.

Comment dialog

After you have added a comment to a changed cell, you can see it by hovering the mouse pointer over the cell.

File:CG3Ch11F5.png

Comment added to cell B3

The comment also appears in the dialog when you are accepting and rejecting changes.

Editing comments

1. Select the cell with the comment that you want to edit.
2. Select Edit > Changes > Comments. The dialog shown in Figure 4 appears.
3. Edit the comment and click OK.