Community Council/Minutes

Community Council Main Wiki Page

See Community_Council for the main wiki page and for the current agenda.

Future Meetings

• Date: see this Schedule for the dates and times of meetings for the rest of 2008
• Channel: #OOoCouncil (freenode)
• Agenda: See The_OpenOffice.org_Community_Council_Agenda

2008-07-24

Agenda

See the See The OpenOffice.org Community Council Agenda

Attendees

• Hirano Kazunari
• Stefan Taxhet
• Sophie Gautier
• Pavel Janík
• Matthias Huetsch
• André Schnabel
• Martin Hollmichel

Excused

• Cor Nows
• John McCreesh
• Louis Suarez-Potts

From the last meeting

• Minutes of previous meeting for approval
• Actions from previous meetings

Old Business

• Election
• Trademark

Minutes

Community year/growth plan

AI for Cor (with help by khirano and others): publish Community year/growth plan at the wiki and start working on details.

ask the AB to define clearly its role in OOo

AI for Sophie: resend the draft to all members

Michael Meeks suggestion for CC charter modifications

Ai for Andre: summarize the discussion about CC charter modification

Budged holders / approvers

AI for Stefan and Martin: propose a team for the infrastructure budget AI for Louis: propose approvers for common administration and Capital Budget

Review and approve OpenOffice.org Community Council Payments Procedure

IRC Log

See the Community_Council_Minutes_20080724

2008-07-10

IRC Log

See the Community_Council_Minutes_20080710

2008-06-12

Agenda

See the See The OpenOffice.org Community Council Agenda

Attendees

• Stefan Taxhet
• Sophie Gautier
• Pavel Janík
• Matthias Huetsch
• Martin Hollmichel
• Cor Nows
• John McCreesh
• Louis Suarez-Potts
• Absent: André Schnabel

From the last meeting

• Minutes of previous meeting for approval
• Actions from previous meetings

Old Business

• Louis to do elections: will go out for Council members review
• Summary of last time's discussion on trademark: to be done
• AI on expanding the elligibility list of project leads to include the actual managers of Incubator and NLC: to be done
• Sophie to write the minutes: done

Minutes

Update to OooCon 2008

• Done by John on the list: [1]

• In addition the private sponsor alias will be used again for sponsor discussions.
• Change of deadline and use of financial services are approved.

Community growth plan Due to lack of feedback the draft is not ready yet.

Plan is:

• 1. Cor to put the idea of the community growth plan to the council list for discussion
• 2. that we (members) contribute our ideas, etc. over the next two weeks
• 3. that we then bring the draft to the next meeting for vote (+1/-1)
• 4. that someone who does not reply, is counted as + 1

Ask the AB to define clearly its role in OOo

• i.e what is the AB, what is its role, and how can we (or should we) inform the world of it.
• Sophie to send the draft of the letter asap.

Michael Meeks suggestion for CC charter modifications

• Louis and Cor to package the discussion that has took place in several lists and pursue it on discuss@openoffice.org only.
• Vote will take place on next meeting or if not ready on a subsequent one.

2008-05-22

Agenda

See the See The OpenOffice.org Community Council Agenda

From the last meeting:

• Minutes of previous meeting for approval
• Actions from previous meetings

Old Business:

• Election
• Trademark

New Business:

• Update on OOoCon 2008
• Community Growth Plan ("year plan")
• Ask the AB to define clearly its role in OOo

Attendees

• Stefan Taxhet
• Sophie Gautier
• Pavel Janík
• Matthias Huetsch
• André Schnabel
• Martin Hollmichel
• Cor Nows
• John McCreesh
• Absent: Louis Suarez-Potts

Activity Items

• AI: Sophie to write the minutes
• AI: All: read LS-P's proposal again; debate on list; come to next meeting ready to vote
• AI: LS-P: organize the elections asap
• AI: LS-P: circulate a trademark proposal for consideration on the list by the CC in time for the next meeting
• AI: Cor,John, Stefan, Sophie or Pavel,Louis to work on a community growth plan
• AI: Sophie to draft a letter asking for terms of reference to the AB

Minutes

• Approval of last minutes
  • There was no minutes to approve

• Elections
  • Louis proposed to add the leads of the category to the people eligible for a CC seat (beyond the project leads).
  • We have agreed to defer Louis' proposal to change the rules to the next meeting to let members give it proper consideration.
  • We agreed that elections now have to be done with the present rules

• Trademark
  • As there is no proposal written yet to take in consideration, this item is reported to the next meeting

• Update on OOoCon 2008
  • The CfP has gone out
  • The AB won't be solicited any more as a sponsor and Peter will be contacting potential sponsors directly
  • The team have come up with cool OOoCon logo including a cute panda
  • Number of received proposals will be check off line

• Community Growth Plan
  • The proposal is to have a team look at this and develop a proposal. Core members are Louis, John, Stefan, Sophie, Cor, plus any other community members they choose to involve

• AB to define clearly its role in OOo
  • We action Sophie to draft a letter on the list so we can formally vote on it next meeting

IRC Log

See the Community_Council_Minutes_20080522

2008-04-17

See the Community_Council_Minutes_20080417. IRC log.

2008-03-27

See the Community_Council_Minutes_20080327. IRC log; minutes in the works.

2008-03-11

See the Community_Council_Minutes_20080311. It's an IRC log; minutes have not been posted yet.

2008-01-31

See the Community_Council_Minutes_20080131. It's an IRC log; minutes have not been posted yet.

2008-01-24

See the Community_Council_Minutes_20080124 IRC log; minutes have not been posted yet.

2008-01-09

See the IRC log; minutes have not been posted yet.

2007-12-06

Agenda

See The OpenOffice.org Community Council Agenda

• from last meeting:
• reviewing action items assigned
• status of criteria for certification
• adding nonvoting members
• trademark
• Fosdem 2008 funding

at project leads List, LSP suggested to assign travel funds for fosdem 2008

Eric Bachard asked for funding (in case his presentation is accepted). Cost for travel and will lodging be around 300 EUR (400 if booked short before the event)

• account of AB meeting
• new mission statement

Attendees

• Sophie Gautier (sophi)
• Martin Hollmichel (_Nesshof__)
• André Schnabel (Thalion72)

Absent:

• Pavel Janík
• Matthias Huetsch
• Laurent Godard
• Louis Suarez-Potts
• John McCreesh

Activity Items

• Sophie: give more detailed update about certification criteria activities on the mailing list at the weekend

done: see Sophie's mail

• Andre: publish the Advisory Board meeting minutes (with comment that Zaheda did not comment the minutes yet) by the weekend

done: see Documents & Files - AB meeting minutes

• Martin: send proposal for a budget to the council list by the weekend

Minutes

The IRC log for the last meeting is at Community_Council_Minutes_20071206.

• because we had trouble to agree on a time for the meeting only three members were present. Present members agreed to go through the Activity Items and some of the Agenda Items.

• status of criteria for certification (Sophie)
  • the work has just begun this week at the certification list
  • we have first contributions at the certification issue (several people including Leif Lodahl and Franz Jakob are working on that)
  • Sophie will report more details via council mailing list at the weekend

• account of AB meeting
  • Sophie got the 4th version of the minutes today. Not all attendees have commented the minutes (Zaheda is missing)
  • We are going to publish the minutes at the council website (AI for André)
  • Info from Sophie: OOoSCA addendum draft should be available next week for review by the AB
  • Info from Sophie: for information next AB meeting is on 17th of December

• funding / budget of Team OOo (AI from last meeting)
  • Martin is working on a draft for a budget (income / spendings of Team OOo and how to use it within OOo)
  • Martin will post the draft by the weekend to the council list

• new mission statement
  • the new Mission Statement is actively discussed at the wiki.

• other agenda items (adding nonvoting members, trademark, Fosdem 2008 funding) have been postponed, as this would need more input from other council members

Next Meeting

Tentatively scheduled for Wednesday 2008-01-09

2007-11-22

Agenda

see The OpenOffice.org Community Council Agenda#2007-11-22

Attendees

• Martin Hollmichel (_Nesshof__)
• Stefan Taxhet (stx12)
• Sophie Gautier (sophi)
• Pavel Janík (paveljanik)
• Matthias Huetsch (mhu)
• Laurent Godard (lgodard)
• Louis Suarez-Potts (louis_to)

• Absent: John McCreesh
• André Schnabel

Minutes

The IRC log for the last meeting is at Community_Council_Minutes_20071122. Minutes to follow, to be located on the same page. Not all the agenda items were dealt with the time allotted, 1.5 hours. These items will be addressed the next meeting.

2007-10-17

Minutes

Nothing significant happened on 17 October during the meeting: absentees. Work was done via mail list

Next Meeting

November 22, 14:00 UTC or some other friendly time

2007-09-18

Barcelona in-person meeting

Attendees

• Stefan Taxhet
• Sophie Gautier
• Pavel Janík
• Matthias Huetsch
• André Schnabel
• Marin Hollmichel
• Michael Meeks (stand-in for Laurent Godard)
• Louis Suarez-Potts (note taker)
• Absent: John McCreesh (conflicting event)

Activity Items

• AI: Sophie to contact candidates for creating the support/certification criteria. Discussions can be held on the public certification list in documentation project.
• AI: LSP: start elections for CCR
• AI: LSP: ask at trademark list for reasons to actively defend trademark (would we loose trademark, if we do not defend it?)

Minutes

• Note: We used—or tried to—the wiki for the agenda this meeting. That did not work out.
• Elections
  • Proposal: To start them immediately after OOoCon, beginning with the Community Contributor followed shortly (two weeks later) with other CC elections. As usual, we will announce elections to all the major lists.
  • Action: accepted
• Trademark
  • Synopsis of the issues regarding the trademark: status quo of team OpenOffice.org e.V. Owning US trademark and Sun the defending it elsewhere.
  • question about reasons to sell trademark to sun arose. Possible reason: we would loose trademark if we do not defend it (Team OOo who actually owns the TM in US does not have the ressource to defend it)
  • Proposal: to vote to continue discussions on the above point—status quo.--on the trademark list.
  • Action: let's discuss it more on the list and find out precisely from Sun the legal issues at stake.
• Training and certification yes, this again.
  • Proposal: to clarify the issue. ECDL and others want to certify users of OOo and the issue is, how do we participate. Drafting criteria has not worked out: no one wants to do it. But if we want to postion OpenOffice.org so that it s relevant, it seems needed.
  • AI Sophie inquire about funding someone to drive the criteria for payment. The CC would provide the funds via Team OpenOffice.org.

Other items

• Do we need to change the structure and charter?
  • Action: There was a fair amount of discussion on the issue and the answer was no. Of the things that were suggested (see below) the changes were procedural, not substantive. The issue was that we need to enjoin participation by the council members. It's too easy for things to go slack. Regarding a change of the Council due to new companies joining the community, it was discussed, that this would rather imply a new board instead of adding companies to the concil.
• After discussion, in which we even re-read the Charter, we agreed on the following:
  • Timeframe must be stipulated in the message to discuss@council (if a council member fails to vode within the timeframe she is considered as "Absent from Council Participation" as written at pt. VI n of the Council Charter)
  • We keep with consensus (if one member continously blockes votes, this might be considered as misconduct and dealt wiht according pt. IV, b, iv, iii of the coincil charter)
  • Use wiki to post agenda, minutes
  • Drop agenda@council and use a wiki page, the last week's minutes; minutes would also be posted to the date titled page and linked to from the usual places, such as the OOo logon page.
• We also more tentatively agreed to have standard agenda items:
  • finances
  • community events
  • And we agreed, provisionally to hold meetings once a month at minimum but also whenever there are pressing issues
• We also discussed the possibility of including new permanent members, in the same capacity as Stefan, but the conclusion was that though this may be in fact what occurs, it's at the moment hypothetical occasion,.