CMS Evaluation for Multilingual Documentation Maintenance
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Purpose of this page
This page is intended to collect and discuss requirements, processes, and tools to implement a content management framework that allows maintenance of multilingual documentation.
The goal is to find a way to intelligently create, update, localize, and publish documentation in multiple languages. We are in agreement, that the current Mediawiki-based solution, while having unbeatably low barrier to contribution, lacks basic content management functions required to maintain documentation in multiple languages, and publish documentation that went through review and quality assurance cycles.
Open Questions
- Will the CMS also be used as publication platform for users?
Scenarios
...
Requirements
Enter requirements that a content management framework should meet. Think problem, not solution.
| Requirement | Description | Examples |
|---|---|---|
| Access Control | Availability of customizable user group access levels, document based, document-type based, or document-status based | |
| Multi-Language Access | GUI must be available in multiple languages, switching between document languages | |
| Localization | Allow for localization of documents, availability of glossary, terminology, translation memory, or interface to external localization tools and formats | |
| Document Workflow | Document creation and maintenance must take place inside a customizable work flow including steps to create, edit, review, publish, and archive documents in multiple languages | |
| Document Publication | Ability to publish documents internally and to different sites in different formats (ODF, PDF, HTML) | |
| Extensability | Framework to add extensions that provide special services, availability of vibrant extension development community | |
| API for programmatic access | Ability to automate tasks like mass-changes to documents using API access | |
| Metrics | Ability to measure access and usage metrics | |
| ODF support | Support of ODF documents, metadata evaluation, search in ODF, ODF diffs, plugging of OOo instances | |
| WYSIWYG support | Support of WYSIWYG editor for non-ODF content | |
| Document Versioning | Version control of documents, ability to recover/rollback old versions, milestones, creating release tags across different documents/languages | |
| Document Rating | Rating of documents by readers (only required if CMS will also be the publication framework) | |
| Comments | Add comments to documents by readers (only required if CMS will also be the publication framework) | |
| Ease of Use | ||
| Registration with click-through agreement | New users of the framework may need to agree to Terms of Use | |
| License maintenance | Ability to attach different licenses to different content pieces. Ability to track license usage and mixing of licenses in aggregated content. | |
| Content aggregation | Ability to aggregate content modules to different documentation types. |
Tools to Evaluate
See also the Wikipedia list of CMSs
| Tool | Description | Pros | Cons |
|---|---|---|---|
| Plone | CMS built on top of Zope, e.g. http://www.oooauthors.org, http://www.plone.org |
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| Mediawiki with Extensions |
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| Drupal | Very popular CMS |
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| Alfresco | Alfresco is the Open Source Alternative for Enterprise Content Management (ECM), providing Document Management, Collaboration, Records Management, Knowledge Management, Web Content Management and Imaging. |
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Learning curve? |
| Joomla | |||
| Mambo | |||
| OpenCMS | |||
| O3Spaces | |||
| Daisy | Daisy is a content management system that offers rich out-of-the-box functionality combined with solid foundations for extensibility and integration. Daisy consists of two main components:
(copied from the Daisy website) |
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