Adding Other Comments

Apache OpenOffice 4.1 Writer Guide

Chapter 3: Working with Text

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• Introduction
• Selecting Text
  • Selecting Items that are not Consecutive
  • Selecting a Vertical Block of Text
• Cutting, Copying, and Pasting Text
• Finding and Replacing Text
  • Find and Replace Specific Formatting
  • Find and Replace Paragraph Styles
  • Use Wildcards (regular expressions)
• Inserting Special Characters
  • Inserting Non-breaking Spaces and Hyphens
  • Inserting en and em Dashes
• Formatting Paragraphs
  • Setting Tab Stops and Indents
  • Changing the Default Tab Stop Interval
• Formatting Characters
• Autoformatting
• Creating Numbered or Bulleted Lists
  • Using the Bullets and Numbering toolbar
  • Example: Configuring a Nested List
• Using Footnotes and Endnotes
  • Inserting Footnotes/Endnotes
  • Defining the Format of Footnotes/Endnotes
• Checking Spelling and Grammar
• Using Built-in Language Tools
  • Using Paragraph and Character Styles
  • Using Tools > Language
  • Using language settings in Options
  • Using the Status Bar
• Using Synonyms and the Thesaurus
• Hyphenating Words
  • Automatic Hyphenation
  • Manual Hyphenation
• Using AutoCorrect
  • Using Word Completion
• Using AutoText
  • Creating AutoText
  • Inserting AutoText
  • Printing a List of AutoText Entries
• Line Numbering
• Tracking Changes to a Document
  • Preparing a Document for Review
  • Recording Changes
  • Accepting or Rejecting Changes
  • Merging Modified Documents
  • Comparing Documents
• Adding Other Comments
• Linking to Another Part of a Document
  • Using Cross-References
  • Using Bookmarks
  • Using Hyperlinks
  • Inserting Hyperlinks Using the Navigator
  • Inserting Hyperlinks Using a Dialog Box
  • Editing Hyperlinks
• Switching Between Insert and Overwrite Mode
• Counting the Words in a Selection
• Changing the Case of Selected Text

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Adding Other Comments

Writer provides another type of comments (formerly called “notes”), which authors and reviewers often used to exchange ideas, ask for suggestions, or brainstorm during the review process.

To insert a comment in the text, place the cursor in the place the comment refers to and select Insert → Comment or press  Ctrl  +  Alt  +  C . The anchor point of the comment is connected by a dotted line to a box on the right-hand side of the page where you can type the text of the comment. Writer automatically adds at the bottom of the comment the author’s name and a time stamp indicating when the comment was created. Figure 42 shows an example of text with comments from two different authors.

Select Tools → Options → OpenOffice → User Data to configure the name you want to appear in the Author field of the comment, or to change it. If more than one person edits the document, each author is automatically allocated a different background color.

Figure 42: Comments in AOO

Right-clicking on a comment pops up a menu where you can delete the current comment, all the comments from the same author, or all the comments in the document. From this menu, you can also apply some basic formatting to the text of the comment. You can also change font type, size, and alignment from the main menu.

To navigate from one comment to another, open the Navigator in the Sidebar or press , expand the Comments section, and click on the comment text to move the cursor to the anchor point of the comment in the document. Right-click on the comment to quickly edit or delete it.

You can also navigate the comments using the keyboard. Use  Ctrl  +  Alt  +  Page Down  to move to the next comment and  Ctrl  +  Alt  +  Page Up  to move to the previous comment.