Difference between revisions of "Documentation/UserGuide/Migration Guide/Customizing"
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{{Documentation/MigrationTOC|Migration=block|PrevNext=block|ShowNextPage=None|Prev=Documentation/OOoAuthors User Manual/Migration Guide/Impress and PowerPoint}} | {{Documentation/MigrationTOC|Migration=block|PrevNext=block|ShowNextPage=None|Prev=Documentation/OOoAuthors User Manual/Migration Guide/Impress and PowerPoint}} | ||
− | {{DISPLAYTITLE:Customizing | + | {{DISPLAYTITLE:Customizing {{AOo}}}} |
== Customizing toolbars == | == Customizing toolbars == | ||
− | Using the ''Alt'' key to drag icons on the toolbars does not work in OpenOffice.org 2.0. The other concepts for customizing the toolbars in | + | {{Note | Using the ''Alt'' key to drag icons on the toolbars does not work in OpenOffice.org 2.0. The other concepts for customizing the toolbars in ((AOo)) are similar to those in Microsoft Office. The specific steps are outlined below.}} |
=== Customizing toolbars === | === Customizing toolbars === | ||
You can get to the toolbar customization menu in three ways: | You can get to the toolbar customization menu in three ways: | ||
− | * | + | * {{menu|Tools|Customize|Toolbars}} tab. |
* Click the arrow at the end of any toolbar and choose '''Customize Toolbar'''. | * Click the arrow at the end of any toolbar and choose '''Customize Toolbar'''. | ||
− | * | + | * {{menu|View|Toolbars|Customize}} '''Toolbars''' tab (same as Microsoft Office). |
[[Image:Doc_mig_customize.png|'''Figure 1:''' The Toolbars tab of the Customize window]] | [[Image:Doc_mig_customize.png|'''Figure 1:''' The Toolbars tab of the Customize window]] | ||
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However, rather than dragging buttons onto the toolbar as is required in Microsoft Office, you need to use the Customize dialog: | However, rather than dragging buttons onto the toolbar as is required in Microsoft Office, you need to use the Customize dialog: | ||
− | # '''<nowiki>OpenOffice | + | # '''<nowiki>OpenOffice <name of the program (example: Writer) > Toolbars:</nowiki>''' Activate the drop-down list to select the toolbar. |
# '''Toolbar Content:''' The checkboxes determine whether the button gets displayed or not. | # '''Toolbar Content:''' The checkboxes determine whether the button gets displayed or not. | ||
# The '''Move Up''' or '''Move Down''' buttons change the order. | # The '''Move Up''' or '''Move Down''' buttons change the order. | ||
− | # If the function you require is not already listed for the toolbar, use the | + | # If the function you require is not already listed for the toolbar, use the {{button|Add}} button to insert it. |
− | # Use | + | # Use {{button|Modify}} for things like changing an icon, renaming, or restoring the default settings. |
− | {{Note|There is no in-built tool-button editor. To use a custom icon, save it to the <tt>{install path}/share/config/symbol </tt>directory in *.bmp format. | + | {{Note|There is no in-built tool-button editor. To use a custom icon, save it to the <tt>{install path}/share/config/symbol </tt>directory in *.bmp format. {{AOo}} automatically searches this directory for new icons each time the Customize Buttons dialog is opened. Custom icons must be 16 x 16 pixels in size and cannot contain more than 256 colors.}} |
=== Creating a new toolbar === | === Creating a new toolbar === | ||
To create a new toolbar: | To create a new toolbar: | ||
− | # Select | + | # Select {{menu|Tools|Customize|Toolbars}} tab. |
− | # Click | + | # Click {{button|New}} to display a dialog where you can name the new toolbar. Click {{button|OK}}. |
# Customize the new toolbar as above. | # Customize the new toolbar as above. | ||
== Customizing menus == | == Customizing menus == | ||
− | Customizing menus is not significantly different in | + | Customizing menus is not significantly different in {{AOo}} than in Microsoft Office. The specific steps are outlined below. You can even set the menu font to be the font used by the system. |
=== Customizing menu content === | === Customizing menu content === | ||
To customize menu content: | To customize menu content: | ||
− | # Select | + | # Select {{menu|Tools|Customize|Menus}} tab (Figure 2). |
# In the Save In drop-down list, choose whether to save this changed menu for the application (for example, Writer) or for a selected document. | # In the Save In drop-down list, choose whether to save this changed menu for the application (for example, Writer) or for a selected document. | ||
− | # In''' OpenOffice | + | # In '''OpenOffice <nowiki><name of the program (example: Writer)> </nowiki>Menus''', select the menu you want to customize in the '''Menu '''drop-down list. |
[[Image:Doc_mig_customizemenus.png|'''Figure 2. The Menus tab of the Customize dialog]] | [[Image:Doc_mig_customizemenus.png|'''Figure 2. The Menus tab of the Customize dialog]] | ||
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# '''Menu Content:''' Select the top level menu entry. | # '''Menu Content:''' Select the top level menu entry. | ||
− | # Click the | + | # Click the {{button|Add}} button. |
# Select in the Add Commands dialog the new menu item using the '''Category''' and '''Command''' list boxes. | # Select in the Add Commands dialog the new menu item using the '''Category''' and '''Command''' list boxes. | ||
− | # Click | + | # Click {{button|Add}} to insert that function into the menu. When finished, click {{button|Close}}. |
=== Customizing the menu font === | === Customizing the menu font === | ||
− | The font used in | + | The font used in {{AOo}} for menus is different from that used in Microsoft Office, which is the system font. If you want to change the font to the one used in Office: |
− | # | + | # {{menu|Tools|Options|OpenOffice|View}}. |
# Check '''Use system font for user interface'''. | # Check '''Use system font for user interface'''. | ||
− | # Click | + | # Click {{button|OK}}. |
== Customizing shortcut keys == | == Customizing shortcut keys == | ||
− | Customizing shortcut keys requires a different procedure from that used in Microsoft Office. In | + | Customizing shortcut keys requires a different procedure from that used in Microsoft Office. In {{AOo}} use the following steps: |
− | # | + | # {{menu|Tools|Customize|Keyboard}} tab. |
# On the Keyboard tab of the Customize dialog (Figure 3), select the desired shortcut key in the top list box labeled '''Shortcut keys'''.<br>[[Image:Doc_mig_customizekeyboard.png|'''Figure 3:''' Defining keyboard shortcuts for applying styles]] | # On the Keyboard tab of the Customize dialog (Figure 3), select the desired shortcut key in the top list box labeled '''Shortcut keys'''.<br>[[Image:Doc_mig_customizekeyboard.png|'''Figure 3:''' Defining keyboard shortcuts for applying styles]] | ||
# Select the '''Category''', for the command, and the actual '''Function''' in the bottom list boxes. | # Select the '''Category''', for the command, and the actual '''Function''' in the bottom list boxes. | ||
− | # In the top right corner of the dialog, select whether the shortcut key is to be | + | # In the top right corner of the dialog, select whether the shortcut key is to be AOo-wide or just for the current application (Writer for example). |
− | # Click | + | # Click {{button|Modify}}. |
− | + | ||
− | {{ | + | |
== Customizing word entry and editing == | == Customizing word entry and editing == | ||
=== AutoCorrect/AutoFormat === | === AutoCorrect/AutoFormat === | ||
− | A feature in | + | A feature in {{AOo}} is the ability to have exceptions for AutoCorrect/AutoFormat rules. For example, you can have “Correct TWo INitial Capitals” in operation but exclude situations where two capitals are desired, like AOo. To set up exceptions: |
− | # | + | # {{menu|Tools|AutoCorrect}}. |
# Click on the '''Exceptions''' tab. | # Click on the '''Exceptions''' tab. | ||
Line 79: | Line 77: | ||
To specify how many “undos” are available: | To specify how many “undos” are available: | ||
− | + | {{menu|Tools|Options|OpenOffice|Memory|Number of steps}}. | |
=== Checking spelling === | === Checking spelling === | ||
− | To set up the Spellcheck options in OpenOffice | + | To set up the Spellcheck options in OpenOffice, use: |
− | + | {{menu|Tools|Options|Language Settings|Writing Aids}} | |
− | The Spellcheck options are consistent across all | + | The Spellcheck options are consistent across all {{AOo}} applications. |
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=== Installing other language dictionaries === | === Installing other language dictionaries === | ||
− | To install dictionaries of other languages select | + | To install dictionaries of other languages, select {{menu|File|Wizards|Install new dictionaries}}. An AOo document will open with links to different languages that you can install. Follow the prompts to install them. |
== Security settings == | == Security settings == | ||
To set up virus protection for macro and Java security settings, use: | To set up virus protection for macro and Java security settings, use: | ||
− | + | {{menu|Tools|Options|OpenOffice|Security}} | |
− | For other security-related issues, see Password Protection and Privacy Options in the chapter [[Documentation/OOoAuthors_User_Manual/Migration_Guide/General_Differences|General Differences in Use between | + | For other security-related issues, see Password Protection and Privacy Options in the chapter [[Documentation/OOoAuthors_User_Manual/Migration_Guide/General_Differences|General Differences in Use between {{AOo}} and Microsoft Office]]. |
== Personal settings == | == Personal settings == | ||
To find out where these customizations are stored, use: | To find out where these customizations are stored, use: | ||
− | + | {{menu|Tools|Options|OpenOffice|Paths}} | |
The dialog shows that the information, by default, is stored in a folder called “user”. | The dialog shows that the information, by default, is stored in a folder called “user”. | ||
Line 113: | Line 111: | ||
# Create and save the template that is to have the configurations saved into it. A back-up of the template, without the configuration changes, is a good precaution too. | # Create and save the template that is to have the configurations saved into it. A back-up of the template, without the configuration changes, is a good precaution too. | ||
# Make the desired changes to the configuration. (See “[[#Customizing menus|Customizing menus]]”, “[[#Customizing toolbars|Customizing toolbars]]” and “[[#Customizing shortcut keys|Customizing shortcut keys]]'''”''' above.) Note that any changes you do not want as standard will have to be undone. | # Make the desired changes to the configuration. (See “[[#Customizing menus|Customizing menus]]”, “[[#Customizing toolbars|Customizing toolbars]]” and “[[#Customizing shortcut keys|Customizing shortcut keys]]'''”''' above.) Note that any changes you do not want as standard will have to be undone. | ||
− | # | + | # {{menu|Tools|Customize}}. |
− | # At each step of customization of the template, that is for each tab of the dialog that you want to change, choose the desired template (the one first created and saved in step 1) and click | + | # At each step of customization of the template, that is for each tab of the dialog that you want to change, choose the desired template (the one first created and saved in step 1) and click {{button|Save}}. |
# Overwrite the file—the warning message that is displayed can be ignored. | # Overwrite the file—the warning message that is displayed can be ignored. | ||
# Undo the pre-existing changes that are not wanted (as was noted in step 2). | # Undo the pre-existing changes that are not wanted (as was noted in step 2). | ||
{{CCBY}} | {{CCBY}} |
Revision as of 12:36, 30 September 2021
- Introduction
- Sharing Files with Microsoft Office Users
- Importing other Microsoft Office Files
- General Differences in Use between OpenOffice.org and Microsoft Office
- Differences in Use between Writer and Word
- Differences in Use between Calc and Excel
- Differences in Use between Impress and PowerPoint
- Customizing OpenOffice.org
< Previous Page | [[{{{Next}}}|Next Page
>]] |
Customizing toolbars
Customizing toolbars
You can get to the toolbar customization menu in three ways:
- Tools → Customize → Toolbars tab.
- Click the arrow at the end of any toolbar and choose Customize Toolbar.
- View → Toolbars → Customize Toolbars tab (same as Microsoft Office).
However, rather than dragging buttons onto the toolbar as is required in Microsoft Office, you need to use the Customize dialog:
- OpenOffice <name of the program (example: Writer) > Toolbars: Activate the drop-down list to select the toolbar.
- Toolbar Content: The checkboxes determine whether the button gets displayed or not.
- The Move Up or Move Down buttons change the order.
- If the function you require is not already listed for the toolbar, use the Add button to insert it.
- Use Modify for things like changing an icon, renaming, or restoring the default settings.
Creating a new toolbar
To create a new toolbar:
- Select Tools → Customize → Toolbars tab.
- Click New to display a dialog where you can name the new toolbar. Click OK .
- Customize the new toolbar as above.
Customizing menus is not significantly different in Apache OpenOffice than in Microsoft Office. The specific steps are outlined below. You can even set the menu font to be the font used by the system.
To customize menu content:
- Select Tools → Customize → Menus tab (Figure 2).
- In the Save In drop-down list, choose whether to save this changed menu for the application (for example, Writer) or for a selected document.
- In OpenOffice <name of the program (example: Writer)> Menus, select the menu you want to customize in the Menu drop-down list.
To add a function:
- Menu Content: Select the top level menu entry.
- Click the Add button.
- Select in the Add Commands dialog the new menu item using the Category and Command list boxes.
- Click Add to insert that function into the menu. When finished, click Close .
The font used in Apache OpenOffice for menus is different from that used in Microsoft Office, which is the system font. If you want to change the font to the one used in Office:
- Tools → Options → OpenOffice → View.
- Check Use system font for user interface.
- Click OK .
Customizing shortcut keys
Customizing shortcut keys requires a different procedure from that used in Microsoft Office. In Apache OpenOffice use the following steps:
- Tools → Customize → Keyboard tab.
- On the Keyboard tab of the Customize dialog (Figure 3), select the desired shortcut key in the top list box labeled Shortcut keys.
- Select the Category, for the command, and the actual Function in the bottom list boxes.
- In the top right corner of the dialog, select whether the shortcut key is to be AOo-wide or just for the current application (Writer for example).
- Click Modify .
Customizing word entry and editing
AutoCorrect/AutoFormat
A feature in Apache OpenOffice is the ability to have exceptions for AutoCorrect/AutoFormat rules. For example, you can have “Correct TWo INitial Capitals” in operation but exclude situations where two capitals are desired, like AOo. To set up exceptions:
- Tools → AutoCorrect.
- Click on the Exceptions tab.
Undo and redo
To specify how many “undos” are available:
Tools → Options → OpenOffice → Memory → Number of steps.
Checking spelling
To set up the Spellcheck options in OpenOffice, use:
Tools → Options → Language Settings → Writing Aids
The Spellcheck options are consistent across all Apache OpenOffice applications.
Unlike the default dictionaries, custom dictionaries are not compressed. Using too many custom dictionaries, or those containing more than 1000 entries, reduces performance while proofing. |
Installing other language dictionaries
To install dictionaries of other languages, select File → Wizards → Install new dictionaries. An AOo document will open with links to different languages that you can install. Follow the prompts to install them.
Security settings
To set up virus protection for macro and Java security settings, use:
Tools → Options → OpenOffice → Security
For other security-related issues, see Password Protection and Privacy Options in the chapter General Differences in Use between Apache OpenOffice and Microsoft Office.
Personal settings
To find out where these customizations are stored, use:
Tools → Options → OpenOffice → Paths
The dialog shows that the information, by default, is stored in a folder called “user”.
Storing configurations in a template
This section describes how to store changes to menus, keyboard shortcuts, the status bar and toolbars in a template so that the customizations are automatically loaded when you work on a document based on that template.
- Create and save the template that is to have the configurations saved into it. A back-up of the template, without the configuration changes, is a good precaution too.
- Make the desired changes to the configuration. (See “Customizing menus”, “Customizing toolbars” and “Customizing shortcut keys” above.) Note that any changes you do not want as standard will have to be undone.
- Tools → Customize.
- At each step of customization of the template, that is for each tab of the dialog that you want to change, choose the desired template (the one first created and saved in step 1) and click Save .
- Overwrite the file—the warning message that is displayed can be ignored.
- Undo the pre-existing changes that are not wanted (as was noted in step 2).
Content on this page is licensed under the Creative Common Attribution 3.0 license (CC-BY). |