Difference between revisions of "Documentation/FAQ/Writer/FormattingText/How do I create a simple outline-style numbered list?"

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<section begin=answer/>
 
<section begin=answer/>
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It should look like this:
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The instructions below show how to create a subject outline such as this one
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1. List Title
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    1.1 First Item
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    1.2 Second Item
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    1.3 Third Item
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There are two tools in '''OpenOffice.org''' that give you the ability to create numbered lists. One is the '''Styles and Formatting''' window, accessed by pressing '''F11'''. It will open in a separate window and will default to opening the '''Paragraph Styles''' view. If you click on the fifth icon from the left '''Numbering Styles''', you will see a list of pre-defined number styles. The other tool that you need is the numbering toolbar. This will appear when you are in a text area that has a numbering style assigned. It turns out that the numbering you want for the simple list above is already defined in the pre-defined numbering styles. If the style you need does not exist, you may also create your own styles.
 
  
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To create the list above:
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# Hound Group '''(First -Level Heading)'''
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## Beagle ('''Second -Level Heading)'''
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### 13 inch variety '''(Third -Level Heading)'''
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### 15-inch variety '''(Third -Level Heading)'''
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## Greyhound '''(Second- Level Heading)'''
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# Toy Group '''(First -Level Heading)'''
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## Chihuahua '''(Second -Level Heading)'''
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## Toy Poodle '''(Second -Level Heading)'''
  
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# Type in your text. The paragraph style that you use should not matter. This procedure was tested using the "Text body" paragraph style.  
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Place the cursor where you want your outline to start.
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# Select all the text by drag selecting.
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Select Format -> Bullets and Numbering. The Bullets and Numbering dialog box is displayed.
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# Double-click on the numbering style '''Numbering 5'''. List numbers (but not the sub-numbers) should appear.  
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Click on the “Outline” tab in the dialog box.
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# Place the text cursor into the list item that says '''First item'''.  
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Click on the preferred outline format. Click “OK.” A floating context menu appears.
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# Click on '''Move Level Down ''' i.e. the right pointing arrow (the single one) in the numbering toolbar. This item should now have the number "1.1" in front of it.  
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Click on the right hand side of the floating context menu to choose “Bullets and Numbering” again.
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# Repeat the above step for the other sub-list items.
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Click on the “Numbering type” tab in the dialog box.
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Click on the preferred numbering type (in a traditional outline, choose the roman numeral format, which is the fourth choice on the top row of numbering type choices)
  
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If you need to make your own list numbering style, it is suggested to select one of the existing styles that is similar (in the Styles and Formatting window), then right-click to get a context menu. Select "New..." to make a new style based on the style that was selected. You will get a dialog with many tabs that allow you to configure your own numbering style. See [http://documentation.openoffice.org/manuals/oooauthors2/0207WG-WorkingWithStyles.pdf Chapter 7, "Working with Styles] in the Writer Guide for more information.
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The roman numeral “I.” appears at the insertion point. To produce your outline,
  
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'''Note: '''OpenOffice.org will often make numbering difficult when you do the following actions:  
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# Type the first First-level Heading text of your outline at the insertion point. Press “Enter”
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# The second First-level Heading number appears. To turn this into a Second-Level Heading, press the right arrow in the floating context menu.
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# Type your first Second-Level Heading text. Press “Enter”
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# The second Second-Level Heading will appear. To turn this into a Third-Level Heading, press the right arrow in the floating context menu '''twice'''.
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# Type your first Third-Level Heading text. Press “Enter.”
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# Continue as in steps 1 – 5, using the right and left arrows to promote or demote headings to the desired levels.
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Caution: Using the “backspace” or “enter” to change the formatting of the outline can lead to trouble. Instead, to format the list further, use Format - > Bullets and Numbering. In the dialog box, you can use the “Position” tab to vary the space between the letter or number and the text. Use Format - > Paragraph to vary the space between lines.
  
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* Press the backspace key when you are in the style following a numbering style.
 
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* Insert unnumbered styles between numbered styles.
 
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* Output to HTML format with noncontiguous numbered and unnumbered styles.
 
 
<section end=answer/>
 
<section end=answer/>
  
 
[[Category:Documentation/FAQ/Writer/FormattingText]]
 
[[Category:Documentation/FAQ/Writer/FormattingText]]

Revision as of 18:02, 12 June 2010


How do I create a simple outline-style numbered list?


Documentation checkarticle.png This article needs to be checked for accuracy and style.


The instructions below show how to create a subject outline such as this one


  1. Hound Group (First -Level Heading)
    1. Beagle (Second -Level Heading)
      1. 13 inch variety (Third -Level Heading)
      2. 15-inch variety (Third -Level Heading)
    2. Greyhound (Second- Level Heading)
  2. Toy Group (First -Level Heading)
    1. Chihuahua (Second -Level Heading)
    2. Toy Poodle (Second -Level Heading)

Place the cursor where you want your outline to start. Select Format -> Bullets and Numbering. The Bullets and Numbering dialog box is displayed. 

Click on the “Outline” tab in the dialog box.
Click on the preferred outline format. Click “OK.” A floating context menu appears.
Click on the right hand side of the floating context menu to choose “Bullets and Numbering” again.
Click on the “Numbering type” tab in the dialog box.
Click on the preferred numbering type (in a traditional outline, choose the roman numeral format, which is the fourth choice on the top row of numbering type choices)

The roman numeral “I.” appears at the insertion point. To produce your outline,

  1. Type the first First-level Heading text of your outline at the insertion point. Press “Enter”
  2. The second First-level Heading number appears. To turn this into a Second-Level Heading, press the right arrow in the floating context menu.
  3. Type your first Second-Level Heading text. Press “Enter”
  4. The second Second-Level Heading will appear. To turn this into a Third-Level Heading, press the right arrow in the floating context menu twice.
  5. Type your first Third-Level Heading text. Press “Enter.”
  6. Continue as in steps 1 – 5, using the right and left arrows to promote or demote headings to the desired levels.

Caution: Using the “backspace” or “enter” to change the formatting of the outline can lead to trouble. Instead, to format the list further, use Format - > Bullets and Numbering. In the dialog box, you can use the “Position” tab to vary the space between the letter or number and the text. Use Format - > Paragraph to vary the space between lines.


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