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−	=Community Council Main Wiki Page=	+	{{Community_Council}}
		+	= Minutes of Meetings  =
−	See [[Community_Council]] for the main wiki page and for the current agenda.	+	== 2011-04-21 ==
−	==Future Meetings==	+	Attendees: Andreas Bartel, Matthias Hütsch, Louis Suarez-Potts, Eike Rathke,  Stefan Taxhet
−	* Date: see [[Community_Council#Meeting_Schedule_2008|this Schedule]] for the dates and times of meetings for the rest of 2008	+	absent: Jürgen Schmidt
−	* Channel: #OOoCouncil (freenode)	+	Minute Taker: Martin Hollmichel
−	* Agenda: See [[The_OpenOffice.org_Community_Council_Agenda]]	+
−	==2008-07-24==	+	Some discussion about the Councils offer of their availability as community contacts to Oracle.
−	===Agenda===	+
−	See the See [[The OpenOffice.org Community Council Agenda]]	+
−	===Attendees===	+	== 2011-04-01 ==
−	*Hirano Kazunari	+
−	*Stefan Taxhet	+
−	* Sophie Gautier	+
−	* Pavel Janík	+
−	* Matthias Huetsch	+
−	* André Schnabel	+
−	* Martin Hollmichel	+
−	Excused	+
−	* Cor Nows	+
−	* John McCreesh	+
−	* Louis Suarez-Potts	+
−	===From the last meeting===	+	Attendees: Andreas Bartel, Matthias Hütsch, Eike Rathke, Jürgen Schmidt, Stefan Taxhet
−	* Minutes of previous meeting for approval	+	absent: Louis Suarez-Potts
−	* Actions from previous meetings	+	Minute Taker: Martin Hollmichel
−	===Old Business===	+	=== Agenda ===
−	* Election	+
−	* Trademark	+
−	===Minutes===	+	* Budget 2011
−	'''Community year/growth plan'''	+	* Internship 2010
−	AI for Cor (with help by khirano and others): publish Community year/growth plan at the wiki and start working on details.	+	* Internship 2011
		+	* activities of the project
−	'''ask the AB to define clearly its role in OOo'''	+	=== Budget 2011 ===
−	AI for Sophie: resend the draft to all members	+
−	'''Michael Meeks suggestion for CC charter modifications'''	+	It was agreed on the [[Community_Council/Funding_And_Budgets/Budget_2011 | 2011]] budget (with a slightly higher amount as [[Community_Council/Funding_And_Budgets/Budget_2010 | 2010]] ) and with similar numbers as in 2010.
−	Ai for Andre: summarize the discussion about CC charter modification	+
−	'''Budged holders / approvers'''	+	=== Internship 2010 ===
−	AI for Stefan and Martin: propose a team for the infrastructure budget	+
−	AI for Louis: propose approvers for common administration and Capital Budget	+
−	'''Review and approve OpenOffice.org Community Council Payments Procedure'''	+	Jürgen will write up a summary regarding the internship 2010 (AI Jürgen), this should be published soon. Jürgen stated that the internship was quite successful and many of the results are expected to get integrated into the code.
−	===IRC Log===	+	There was a longer discussion on how sustainable these internships are, quite controversially. Even if interns don't show up after their internship has been finished and we don#t see them all acting as multiplicators it seems useful to run the Internship again.
−	See the [[Community_Council_Minutes_20080724]]	+
−	==2008-07-10==	+	=== Activities of the project ===
−	===IRC Log===	+
−	See the [[Community_Council_Minutes_20080710]]	+
−	==2008-06-12==	+	There's a lack of visibility of the OpenOffice.org project between releases. We are in the moment too weak on PR and other things. The OpenOffice.org 3.3 release had some good coverage in the press.
−	===Agenda===	+
−	See the See [[The OpenOffice.org Community Council Agenda]]	+
−	===Attendees===	+	Contributions from non Oracle developers have decreased. It was suggested to invest in areas of the OpenOffice.org product where it is easy for 3rd party vendors to provide their own work. We already have a good basis for this with the template and extension repositories.
−	*Stefan Taxhet	+
−	*Sophie Gautier	+
−	*Pavel Janík	+
−	*Matthias Huetsch	+
−	*Martin Hollmichel	+
−	*Cor Nows	+
−	*John McCreesh	+
−	*Louis Suarez-Potts	+
−	*Absent: André Schnabel	+
−	===From the last meeting===	+	For the Templates site there is some room for improvement:
−	* Minutes of previous meeting for approval	+	* better and more templates
−	* Actions from previous meetings	+	* leveraging the voting system
		+	* better search capabilities, better categorization
		+	* better integration in the template dialog, integrated search etc.
−	===Old Business===	+	In some areas similar applies for the extension site.
−	*Louis to do elections: will go out for Council members review	+
−	*Summary of last time's discussion on trademark: to be done	+
−	*AI on expanding the elligibility list of project leads to include the actual managers of Incubator and NLC: to be done	+
−	*Sophie to write the minutes: done	+
−	===Minutes===	+	Also the integration of content feeds (blogs, news, other references) within the startup were discussed (like Netbeans, MS Developer Studio, etc. do).
−	'''Update to OooCon 2008'''	+
−	*Done by John on the list: [http://council.openoffice.org/servlets/ReadMsg?list=discuss&msgNo=1646]	+	Preparation for the upcoming 3.4 release are ongoing, activities in the QA and l10n projects are recovering again from last years “event”.
−	*In addition the private sponsor alias will be used again for sponsor discussions.	+	=== Internship 2011 ===
−	*Change of deadline and use of financial services are approved.	+
−	'''Community growth plan'''	+	Plan is to prepare internship for 2011 with focus with above topics (template and extension site integration), Stefan will ask for providing mentorship again. Especially the re-design of the template dialog might require some more efforts, more money will be put on this if required.
−	Due to lack of feedback the draft is not ready yet.	+
−	Plan is:	+	=== Action Items ===
−	*1. Cor to put the idea of the community growth plan to the council list for discussion	+	* 2011-04-01-01 : Jürgen to provide summary about internship 2010
−	*2. that we (members) contribute our ideas, etc. over the next two weeks	+	* 2011-04-01-02 : all: collect possible requirements for templates and extensions integration
−	*3. that we then bring the draft to the next meeting for vote (+1/-1)	+	* 2011-04-01-03 : Stefan: ask for mentor-ship support
−	*4. that someone who does not reply, is counted as + 1	+
−	'''Ask the AB to define clearly its role in OOo'''
−	*i.e what is the AB, what is its role, and how can we (or should we) inform the world of it.
−	*Sophie to send the draft of the letter asap.
−	'''Michael Meeks suggestion for CC charter modifications'''
−	*Louis and Cor to package the discussion that has took place in several lists and pursue it on discuss@openoffice.org only.
−	*Vote will take place on next meeting or if not ready on a subsequent one.
−	==2008-05-22==	+	== Archived Meeting Minutes  ==
−	===Agenda===	+	The following pages archive the old meeting minutes of the Community Council:
−	See the See [[The OpenOffice.org Community Council Agenda]]	+
−	'''From the last meeting:'''	+	*[[Community Council/Minutes 2010|Minutes 2010]]
−	* Minutes of previous meeting for approval	+	*[[Community Council/Minutes 2009|Minutes 2009]]
−	* Actions from previous meetings	+	*[[Community Council/Minutes 2008|Minutes 2008]]
		+	*[[Community Council/Minutes 2007|Minutes 2007]]
−	'''Old Business:'''	+	[[Category:Community_Council]]
−	* Election	+
−	* Trademark	+
−		+
−	'''New Business:'''	+
−	* Update on OOoCon 2008	+
−	* Community Growth Plan ("year plan")	+
−	* Ask the AB to define clearly its role in OOo	+
−		+
−	===Attendees===	+
−	* Stefan Taxhet	+
−	* Sophie Gautier	+
−	* Pavel Janík	+
−	* Matthias Huetsch	+
−	* André Schnabel	+
−	* Martin Hollmichel	+
−	* Cor Nows	+
−	* John McCreesh	+
−	* Absent: Louis Suarez-Potts	+
−		+
−	===Activity Items===	+
−	*'''AI''': Sophie to write the minutes	+
−	*'''AI''': All: read LS-P's proposal again; debate on list; come to next meeting ready to vote	+
−	*'''AI''': LS-P: organize the elections asap	+
−	*'''AI''': LS-P: circulate a trademark proposal for consideration on the list by the CC in time for the next meeting	+
−	*'''AI''': Cor,John, Stefan, Sophie or Pavel,Louis to work on a community growth plan	+
−	*'''AI''': Sophie to draft a letter asking for terms of reference to the AB	+
−		+
−	===Minutes===	+
−	*'''Approval of last minutes'''	+
−	** There was no minutes to approve	+
−		+
−	* '''Elections'''	+
−	** Louis proposed to add the leads of the category to the people eligible for a CC seat (beyond the project leads).	+
−	** We have agreed to defer Louis' proposal to change the rules to the next meeting to let members give it proper consideration.	+
−	** We agreed that elections now have to be done with the present rules	+
−		+
−	*'''Trademark'''	+
−	** As there is no proposal written yet to take in consideration, this item is reported to the next meeting	+
−		+
−	*'''Update on OOoCon 2008'''	+
−	** The CfP has gone out	+
−	** The AB won't be solicited any more as a sponsor and Peter will be contacting potential sponsors directly	+
−	** The team have come up with cool OOoCon logo including a cute panda	+
−	** Number of received proposals will be check off line	+
−		+
−	*'''Community Growth Plan'''	+
−	** The proposal is to have a team look at this and develop a proposal. Core members are Louis, John, Stefan, Sophie, Cor, plus any other community members they choose to involve	+
−		+
−	*'''AB to define clearly its role in OOo'''	+
−	** We action Sophie to draft a letter on the list so we can formally vote on it next meeting	+
−		+
−	===IRC Log===	+
−	See the [[Community_Council_Minutes_20080522]]	+
−		+
−	==2008-04-17==	+
−	See the [[Community_Council_Minutes_20080417]]. IRC log.	+
−		+
−	==2008-03-27==	+
−	See the [[Community_Council_Minutes_20080327]]. IRC log; minutes in the works.	+
−		+
−	==2008-03-11==	+
−	See the [[Community_Council_Minutes_20080311]]. It's an IRC log; minutes have not been posted yet.	+
−		+
−	==2008-01-31==	+
−	See the [[Community_Council_Minutes_20080131]]. It's an IRC log; minutes have not been posted yet.	+
−		+
−	==2008-01-24==	+
−	See the [[Community_Council_Minutes_20080124 IRC log]]; minutes have not been posted yet.	+
−		+
−	==2008-01-09==	+
−	See the [[Community_Council_Minutes_20080109 | IRC log]]; minutes have not been posted yet.	+
−		+
−	==2007-12-06==	+
−	===Agenda===	+
−	See [[The OpenOffice.org Community Council Agenda]]	+
−		+
−	* from last meeting:	+
−	* reviewing action items assigned	+
−	* status of criteria for certification	+
−	* adding nonvoting members	+
−	* trademark	+
−	* Fosdem 2008 funding	+
−	::at project leads List, LSP suggested to assign travel funds for fosdem 2008	+
−	::Eric Bachard asked for funding (in case his presentation is accepted). Cost for travel and will lodging be around 300 EUR (400 if booked short before the event)	+
−	* account of AB meeting	+
−	* new mission statement	+
−		+
−	===Attendees===	+
−	* Sophie Gautier (sophi)	+
−	* Martin Hollmichel (_Nesshof__)	+
−	* André Schnabel (Thalion72)	+
−		+
−	Absent:	+
−	* Pavel Janík	+
−	* Matthias Huetsch	+
−	* Laurent Godard	+
−	* Louis Suarez-Potts	+
−	* John McCreesh	+
−		+
−	===Activity Items===	+
−		+
−	* Sophie: give more detailed update about certification criteria activities on the mailing list at the weekend	+
−	:: done: see [http://council.openoffice.org/servlets/ReadMsg?list=discuss&msgNo=1349 Sophie's mail]	+
−	* Andre: publish the Advisory Board meeting minutes (with comment that Zaheda did not comment the minutes yet) by the weekend	+
−	:: done: see [http://council.openoffice.org/servlets/ProjectDocumentList?folderID=727&expandFolder=727&folderID=727 Documents & Files] - [http://council.openoffice.org/files/documents/126/4135/OOoAdvisoryBoard_01Nov2007_MeetingNotes_v4.pdf AB meeting minutes]	+
−	* Martin: send proposal for a budget to the council list by the weekend	+
−		+
−	===Minutes===	+
−		+
−	The IRC log for the last meeting is at [[Community_Council_Minutes_20071206]].	+
−		+
−	* because we had trouble to agree on a time for the meeting only three members were present. Present members agreed to go through the Activity Items and some of the Agenda Items.	+
−		+
−	* status of criteria for certification (Sophie)	+
−	** the work has just begun this week at the certification list	+
−	** we have first contributions at the certification issue (several people including Leif Lodahl and Franz Jakob are working on that)	+
−	** Sophie will report more details via council mailing list at the weekend	+
−		+
−	* account of AB meeting	+
−	** Sophie got the 4th version of the minutes today. Not all attendees have commented the minutes (Zaheda is missing)	+
−	** We are going to publish the minutes at the council website (AI for André)	+
−	** Info from Sophie: OOoSCA addendum draft should be available next week for review by the AB	+
−	** Info from Sophie: for information next AB meeting is on 17th of December	+
−		+
−	* funding / budget of Team OOo (AI from last meeting)	+
−	** Martin is working on a draft for a budget (income / spendings of Team OOo and how to use it within OOo)	+
−	** Martin will post the draft by the weekend to the council list	+
−		+
−	* new mission statement	+
−	** the new [[Mission Statement]] is actively discussed at the wiki.	+
−		+
−	* other agenda items (adding nonvoting members, trademark, Fosdem 2008 funding) have been postponed, as this would need more input from other council members	+
−		+
−	===Next Meeting===	+
−		+
−	Tentatively scheduled for Wednesday 2008-01-09	+
−		+
−	==2007-11-22==	+
−	===Agenda===	+
−	see [[The OpenOffice.org Community Council Agenda#2007-11-22]]	+
−	===Attendees===	+
−	* Martin Hollmichel (_Nesshof__)	+
−	* Stefan Taxhet (stx12)	+
−	* Sophie Gautier (sophi)	+
−	* Pavel Janík (paveljanik)	+
−	* Matthias Huetsch (mhu)	+
−	* Laurent Godard (lgodard)	+
−	* Louis Suarez-Potts (louis_to)	+
−		+
−	* Absent: John McCreesh	+
−	* André Schnabel	+
−		+
−	===Action Items===	+
−		+
−	===Minutes===	+
−	The IRC log for the last meeting is at [[Community_Council_Minutes_20071122]]. Minutes to follow, to be located on the same page. Not all the agenda items were dealt with the time allotted, 1.5 hours. These items will be addressed the next meeting.	+
−		+
−	===Next Meeting===	+
−		+
−	==2007-10-17==	+
−	===Agenda===	+
−		+
−	===Attendees===	+
−		+
−	===Activity Items===	+
−		+
−	===Minutes===	+
−	Nothing significant happened on 17 October during the meeting: absentees. Work was done via mail list	+
−		+
−	===Next Meeting===	+
−	November 22, 14:00 UTC or some other friendly time	+
−		+
−		+
−	==2007-09-18==	+
−	Barcelona in-person meeting	+
−	===Attendees===	+
−	* Stefan Taxhet	+
−	* Sophie Gautier	+
−	* Pavel Janík	+
−	* Matthias Huetsch	+
−	* André Schnabel	+
−	* Marin Hollmichel	+
−	* Michael Meeks (stand-in for Laurent Godard)	+
−	* Louis Suarez-Potts (note taker)	+
−	* Absent: John McCreesh (conflicting event)	+
−		+
−	===Activity Items===	+
−	* '''AI''': Sophie to contact candidates for creating the support/certification criteria. Discussions can be held on the public certification list in documentation project.	+
−	* '''AI''': LSP: start elections for CCR	+
−	* '''AI''': LSP: ask at trademark list for reasons to actively defend trademark (would we loose trademark, if we do not defend it?)	+
−		+
−	===Minutes===	+
−	* Note: We used—or tried to—the wiki for the agenda this meeting. That did not work out.	+
−	* '''Elections'''	+
−	** Proposal: To start them immediately after OOoCon, beginning with the Community Contributor followed shortly (two weeks later) with other CC elections. As usual, we will announce elections to all the major lists.	+
−	** Action: accepted	+
−	* '''Trademark'''	+
−	** Synopsis of the issues regarding the trademark: status quo of team OpenOffice.org e.V. Owning US trademark and Sun the defending it elsewhere.	+
−	** question about reasons to sell trademark to sun arose. Possible reason: we would loose trademark if we do not defend it (Team OOo who actually owns the TM in US does not have the ressource to defend it)	+
−	** Proposal: to vote to continue discussions on the above point—status quo.--on the trademark list.	+
−	** Action: let's discuss it more on the list and find out precisely from Sun the legal issues at stake.	+
−	*'''Training and certification''' yes, this again.	+
−	** Proposal: to clarify the issue. ECDL and others want to certify users of OOo and the issue is, how do we participate. Drafting criteria has not worked out: no one wants to do it. But if we want to postion OpenOffice.org so that it s relevant, it seems needed.	+
−	** AI Sophie inquire about funding someone to drive the criteria for payment. The CC would provide the funds via Team OpenOffice.org.	+
−		+
−	===Other items===	+
−	* Do we need to change the structure and charter?	+
−	** Action: There was a fair amount of discussion on the issue and the answer was no. Of the things that were suggested (see below) the changes were procedural, not substantive. The issue was that we need to enjoin participation by the council members. It's too easy for things to go slack. Regarding a change of the Council due to new companies joining the community, it was discussed, that this would rather imply a new board instead of adding companies to the concil.	+
−	* After discussion, in which we even re-read the Charter, we agreed on the following:	+
−	** Timeframe must be stipulated in the message to [mailto:discuss@concil discuss@council] (if a council member fails to vode within the timeframe she is considered as "Absent from Council Participation" as written at pt. VI n of the Council Charter)	+
−	** We keep with consensus (if one member continously blockes votes, this might be considered as misconduct and dealt wiht according pt. IV, b, iv, iii of the coincil charter)	+
−	** Use wiki to post agenda, minutes	+
−	** Drop [mailto:agenda@council agenda@council] and use a wiki page, the last week's minutes; minutes would also be posted to the date titled page and linked to from the usual places, such as the OOo logon page.	+
−	* We also more tentatively agreed to have standard agenda items:	+
−	** finances	+
−	** community events	+
−	** And we agreed, provisionally to hold meetings once a month at minimum but also whenever there are pressing issues	+
−	* We also discussed the possibility of including new permanent members, in the same capacity as Stefan, but the conclusion was that though this may be in fact what occurs, it's at the moment hypothetical occasion,.	+

---

Latest revision as of 15:59, 27 April 2011

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Minutes of Meetings

2011-04-21

Attendees: Andreas Bartel, Matthias Hütsch, Louis Suarez-Potts, Eike Rathke,  Stefan Taxhet
absent: Jürgen Schmidt
Minute Taker: Martin Hollmichel

Some discussion about the Councils offer of their availability as community contacts to Oracle.

2011-04-01

Attendees: Andreas Bartel, Matthias Hütsch, Eike Rathke, Jürgen Schmidt, Stefan Taxhet
absent: Louis Suarez-Potts
Minute Taker: Martin Hollmichel

Agenda

• Budget 2011
• Internship 2010
• Internship 2011
• activities of the project

Budget 2011

It was agreed on the 2011 budget (with a slightly higher amount as 2010 ) and with similar numbers as in 2010.

Internship 2010

Jürgen will write up a summary regarding the internship 2010 (AI Jürgen), this should be published soon. Jürgen stated that the internship was quite successful and many of the results are expected to get integrated into the code.

There was a longer discussion on how sustainable these internships are, quite controversially. Even if interns don't show up after their internship has been finished and we don#t see them all acting as multiplicators it seems useful to run the Internship again.

Activities of the project

There's a lack of visibility of the OpenOffice.org project between releases. We are in the moment too weak on PR and other things. The OpenOffice.org 3.3 release had some good coverage in the press.

Contributions from non Oracle developers have decreased. It was suggested to invest in areas of the OpenOffice.org product where it is easy for 3rd party vendors to provide their own work. We already have a good basis for this with the template and extension repositories.

For the Templates site there is some room for improvement:

• better and more templates
• leveraging the voting system
• better search capabilities, better categorization
• better integration in the template dialog, integrated search etc.

In some areas similar applies for the extension site.

Also the integration of content feeds (blogs, news, other references) within the startup were discussed (like Netbeans, MS Developer Studio, etc. do).

Preparation for the upcoming 3.4 release are ongoing, activities in the QA and l10n projects are recovering again from last years “event”.

Internship 2011

Plan is to prepare internship for 2011 with focus with above topics (template and extension site integration), Stefan will ask for providing mentorship again. Especially the re-design of the template dialog might require some more efforts, more money will be put on this if required.

Action Items

• 2011-04-01-01 : Jürgen to provide summary about internship 2010
• 2011-04-01-02 : all: collect possible requirements for templates and extensions integration
• 2011-04-01-03 : Stefan: ask for mentor-ship support

Archived Meeting Minutes

The following pages archive the old meeting minutes of the Community Council:

• Minutes 2010
• Minutes 2009
• Minutes 2008
• Minutes 2007