Creating a Template

Apache OpenOffice 4.1 Calc Guide

Chapter 4: Styles and Templates

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• What is a Template?
• What are Styles?
• Types of Styles in Calc
  • Cell Styles
  • Page Styles
• Accessing Styles
• Applying Cell Styles
  • Using the Styles and Formatting Window
  • Using Fill Format Mode
  • Using the Apply Style List
  • Assigning Styles to Shortcut Keys
• Applying Page Styles
• Modifying Styles
  • Style Organizer
  • Cell Style Options
    • Numbers
    • Font
    • Font Effects
    • Alignment
    • Borders
    • Background
    • Cell Protection
  • Page Style Options
    • Page
    • Borders
    • Background
    • Header
    • Footer
    • Sheet
• Creating New (Custom) Styles
  • Creating a New Style Using the Style Dialog
  • Creating a New Style from a Selection
  • Creating a New Style by Dragging and Dropping
• Copying and Moving Styles
• Deleting Styles
• Creating a Spreadsheet from a Template
• Creating a Template
• Editing a Template
  • Updating a Spreadsheet from a Changed Template
• Adding Templates Using the Extension Manager
• Setting a Default Template
  • Setting a Custom Template as the Default
  • Resetting the Default Template
• Associating a Spreadsheet with a Different Template
• Organizing Templates
  • Creating a Template Folder
  • Deleting a Template Folder
  • Moving a Template
  • Deleting a Template
  • Importing a Template
  • Exporting a Template

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Creating a Template

You can create a template from a document.

1. Open a new or existing document of the type you want to make into a template (text document, spreadsheet, drawing, presentation).
2. Add the content and styles that you want.
3. From the main menu, choose File → Templates → Save. The Templates dialog opens.
4. In the New template field, type a name for the new template.
5. In the Categories list, click the category to which you want to assign the template. The category you choose does not affect the template itself; it is simply the folder in which you save the template. Choosing an appropriate folder (category) makes it easier to find the template when you want to use it. You may wish to create a folder for Calc templates.
   To learn more about template folders, see “Organizing Templates”.
6. Click  OK  to save the new template.

Figure 108: Saving a new template

Any settings that can be added to or modified in a document can be saved in a template. For example, below are some of the settings (although not a full list) that can be included in a Calc document and then saved as a template for later use:

• Printer settings: which printer, single-sided / double-sided, paper size, and so on
• Cell and page styles to be used

Templates can also contain predefined text, saving you from having to type it every time you create a new document. For example, an invoice template might contain your company’s name, address, and logo.

You can also save menu and toolbar customizations in templates; see Chapter 14 (Setting up and Customizing Calc) for more information.