Documentation/OOo3 User Guides/Impress Guide/Creating handouts

OpenOffice.org 3 Impress Guide

Chapter 8: Slides, Notes, and Handouts

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• Adding, renaming, and removing slides
• Creating slides from an outline
• Modifying slides
• Adding and formatting notes
• Creating handouts

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Handouts

A handout is a special view of the presentation suitable to be printed and distributed to the audience. Each handout page contains from one to six thumbnails of the slides so that the audience can follow what is presented as well as use it as reference. This section explains how to customize the handout page, an example of which is given below.

Example of handout with four slide thumbnails.

Note that the handout view consists of only one page regardless of the number of slides that compose the presentation.

Changing the layout

When creating handouts, first decide how many slide thumbnails you want printed on each handout page.

1. Select the Handout view either by clicking on the tab in the work area or by selecting View > Handout Page from the menu bar.
2. If the Task pane is not visible, select View > Task Pane from the menu bar.
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3. In the Task pane select the Layouts tab, which looks like the figure below in Handout view.

The available layouts for handouts in the Task Pane.
4. Choose the preferred layout. The main work area changes to reflect the choice.

Formatting handouts

You can format several aspects of the handout, from the page style to the elements that appear on the page. You cannot format individual handout pages; any changes apply to all handouts in the presentation file.

Formatting the page

To format the handout pages:

1. Be sure you are in Handouts view. (Click the Handouts tab in the work area or select View > Handout Page from the menu bar.)
2. Select Format > Page from the main menu, or right-click on the handout and select Slide > Page Setup from the pop‑up menu.
3. On the Page Setup dialog, set the paper size, orientation (portrait or landscape), margins, and other parameters.
4. Click OK to close the dialog.

Setting automatic layout options

In Handout view, as in Notes view, Impress creates four areas where you can put information about the presentation:

• Header area
• Date and Time area
• Footer area
• Slide number area

The way to access and customize these areas is the same as for the Notes and uses the same dialog. Refer to Setting automatic layout options for Notes for information.

The information in these areas does not show in Handout view, but it does appear correctly on the printed handouts.

Moving thumbnails and adding graphics

You can move (but not resize) the slide thumbnails and add lines, boxes, and other graphic elements to the handouts. The figure below shows an example. See Chapter 5 (Creating Graphic Objects) for instructions on using the graphics tools.

Customized 3-slide handout.

If you click on one of the other handout layouts and then return to the one you have reformatted, the slide thumbnails return to their original positions, although any lines or other graphics you have added remain where you put them. You will need to move the thumbnails back to where you want them.

Printing handouts

1. Choose File > Print from the menu bar.
2. In the Print content section of the Print dialog box, make sure that Handouts is selected.

Select Handouts for printing
3. You can select which slides to include in the handouts. In the Print range section, select Pages and specify the slide numbers to be included. Any numbers entered here correspond to slides, not pieces of paper.

Choose which slides to print

For more about printing slides, notes, and handouts, see Chapter 10.

Exporting handouts to PDF

At present there is no way to export handouts to PDF. However, you can print to a PostScript file (if you have a suitable printer driver installed) and then use another program (such as Ghostscript or Adobe Distiller) to create a PDF from the PostScript file.

Printing to a PostScript file