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== American Library Association national conference==
+
{{DISPLAYTITLE:American Library Association national conference}}
+
  
Location: Washington, DC
+
= American Library Association national conference  =
Date: June 24-29, 2010
+
  
===Goals===
+
Location: Washington, DC
  
====Audience====
+
Date: June 24-29, 2010
~20,000 attendees
+
01/14/09 - According to organizers and based on the last couple events, last year, they expect attendance between 21,000 and 23,000.
+
  
~400 vendors
+
[http://www.ala.org/ala/conferencesevents/upcoming/annual/index.cfm Conference web site]
  
===Staffing===
+
[http://www.google.com/calendar/embed?src=93l352pqrf7f90rnh5ci7b26f4%40group.calendar.google.com&ctz=America/New_York OpenOffice.org Team Calendar]
How many folks do we really need?
+
  
If we have a core confirmed group and a larger 'might' group can this core group be smaller then our 'need' estimate above?
+
[[/kickoff agenda|Kickoff meeting agenda]]
  
====Possible====
+
[[US/Home/ALA-2010/listing|Exhibit Program listing]]
  
Ben, Anthony
+
== Goals  ==
  
How much would OO.o need to subsidize and/or how much could they?
+
=== Introduce OpenOffice.org specifically and FOSS generally  ===
  
==== Pledged ====
+
How do we ensure that we reach decision makers?
 +
<blockquote>Reach out to interested parties in advance, let them know we will be there
 +
*ALA has a group: LITA Open Source Interest Group (advocates) http://www.ala.org/ala/mgrps/divs/lita/litamembership/litaigs/opensourcesystem/opensourcesystems.cfm
 +
*[http://www.biblio.org/ Bibliomation, Inc] member-driven, non-profit organization that provides for the technological and automation needs of over 40 public libraries and 24 K-12 schools throughout Connecticut.
 +
**[http://biblio-os.blogspot.com/ BOSS: Bibliomation and Open Source Systems]
 +
***Contact - Kate Sheehan, Open Source Implementation Coordinator ksheehan@biblio.org
 +
**[http://coffeecode.net/ Dan Scott] systems librarian at Laurentian University, in Ontario.
 +
*[http://www.oss4lib.org/ open source systems for libraries]
 +
**Contact -
 +
*[http://fossology.org/ Fossology]
 +
*[http://mblog.lib.umich.edu/blt/ Blog for Library Technology] University of Michigan Library
 +
*[http://journal.code4lib.org/ Code4Lib Journal]
 +
*Open Source for America, [http://opensourceforamerica.org/wg/education Education Working Group ]
 +
*Other groups?
 +
Inform media of our presence
 +
*Linux Journal (Rikki)
 +
*Full Circle Magazine (&nbsp;? )
 +
*[http://www.mmischools.com/ Multi-Media &amp; Internet at schools] (&nbsp;? ) Focus is k-12 grade (OOo4Kids demo in booth?)
 +
Other ideas?</blockquote>
 +
=== Convey the fitness of OpenOffice.org for use in a Library setting ===
  
''Those that will commit to be there''
+
Use by patrons at kiosks
 +
 
 +
Use by library staff
 +
 
 +
<br>
 +
 
 +
Other goals?
 +
 
 +
=== Audience  ===
 +
 
 +
~20,000 attendees 01/14/09 - According to organizers and based on the last couple events, last year, they expect attendance between 21,000 and 23,000.
 +
 
 +
~400 vendors
 +
 
 +
== Staffing  ==
 +
 
 +
How many folks do we really need?
 +
 
 +
If we have a core confirmed group and a larger 'might' group can this core group be smaller then our 'need' estimate above?
 +
 
 +
=== Possible  ===
 +
 
 +
Ben, Anthony
 +
 
 +
How much would OO.o need to subsidize and/or how much could they?
 +
 
 +
=== Pledged  ===
 +
 
 +
''Those that will commit to be there''  
  
 
Russell  
 
Russell  
Line 32: Line 74:
 
Joyce Demonbrun  
 
Joyce Demonbrun  
  
Drew Jensen
+
Drew Jensen  
  
==== Confirmed ====
+
Marino Marcich (ODFAlliance)
  
''Committed to attend, with housing arrangements fnalized (understood) and availabe dates/times confirmed.''
+
=== Confirmed  ===
  
=== Booth - Content - Material  ===
+
''Committed to attend, with housing arrangements fnalized (understood) and availabe dates/times confirmed.''
 +
 
 +
Russell, Drew, Joyce (available 6/24 - 6/29)
 +
 
 +
== Booth - Content - Material  ==
 +
 
 +
=== Sponsors  ===
 +
 
 +
[http://blog.worldlabel.com/category/openoffice-org WorldLabel.com]
 +
 
 +
=== Planning  ===
 +
 
 +
==== EXHIBITION SCHEDULE (Final) <br>  ====
 +
 
 +
{| cellspacing="1" cellpadding="1" border="1" style="width: 492px; height: 245px;"
 +
|-
 +
| '''MOVE IN '''<br>
 +
| <br>
 +
|-
 +
| Thursday, June 24<br>
 +
| 8:00 am – 5:00 pm <br>
 +
|-
 +
| Friday, June 25 <br>
 +
| 8:00 am – 3:00 pm&nbsp; '''''[our move in]'''''<br>
 +
|-
 +
| '''SHOW DAYS'''
 +
| <br>
 +
|-
 +
| Friday, June 25
 +
| 5:15 pm – 7:30 pm
 +
|-
 +
| Saturday, June 26
 +
| 9:00 am – 5:00 pm
 +
|-
 +
| Sunday, June 27
 +
| 9:00 am – 5:00 pm
 +
|-
 +
| Monday, June 28
 +
| 9:00 am – 4:00 pm
 +
|-
 +
| '''MOVE OUT'''
 +
| <br>
 +
|-
 +
| Monday, June 28
 +
| 4:00 pm – 10:00 pm '''''[our move out]'''''<br>
 +
|-
 +
| Tuesday, June 29
 +
| 8:00 am – 12 noon
 +
|}
 +
 
 +
We will be agreeing to keep the booth up and '''''staffed'''''for all show dates and times. (just in case that needed repeating&nbsp;:&gt;)
 +
 
 +
<br>
 +
 
 +
===== Booth location.  =====
 +
 
 +
We need to include 8 booth locations on the registration.
 +
 
 +
[http://exhibitors.ala.org/files/AN10-FloorPlan.pdf The official floor plan]
 +
 
 +
Suggeston for booth location&nbsp;?
 +
 
 +
Library 2.0 /&nbsp; Technology
 +
 
 +
Booth# 911, 915, 1010, 1014, 1011, 1106, 1105, 1208
 +
 
 +
(first page on overlay)
 +
 
 +
University Press / Library 2.0
 +
 
 +
Booth # 2432, 2434, 2437, 2439, 911, 915, 1010, 1014<br>
 +
 
 +
(second page on overlay)
 +
 
 +
[http://wiki.services.openoffice.org/w/images/7/71/Booth-choices-tech-area.odg Overlaid on floor plan]
 +
 
 +
==== Promotion  ====
 +
 
 +
===== [[US/Home/ALA-2010/listing|Exhibit Program listing]] =====
 +
 
 +
ALA Conference Newspaper - Tabloid, recycled newspaper stock, multi-page, dstributed daily inside conference and outside, by hand, during AM/PM commute times at conference center METRO entrance.
 +
 
 +
1/4 page add:
 +
 
 +
*1 day&nbsp; - $850.00
 +
*All show dates - $1,350.00
 +
*15% discount w/ delivery of camera-ready artwork, Black/White only
 +
*Organizers will gurantee us placement on a page w/no more then 2 quarter page ads, total add space, should we take the full show date package.
 +
**I do not have the actual date for art work submittle at this moment.
 +
 
 +
==== Booth Design  ====
  
 
10 X 10 booth vs Press table ( Need decision )  
 
10 X 10 booth vs Press table ( Need decision )  
Line 51: Line 183:
 
**Broadcast network name: OpenOffice.org-ALA-2010
 
**Broadcast network name: OpenOffice.org-ALA-2010
  
<br> [http://www.the-martin-byrd.net/openoffice.org.html Andy Brown] has offered to supply OO.o CD's for distribution.  
+
===== Layout  =====
 +
 
 +
[[Image:Booth.odg]] just a doodle - something to start from
 +
 
 +
===== Signage  =====
 +
 
 +
Banner&nbsp;: Andy brown to take responsibilty.
 +
 
 +
==== Content  ====
 +
 
 +
===== Electronic  =====
 +
 
 +
===== Display / Hand-out  =====
 +
 
 +
[http://www.the-martin-byrd.net/openoffice.org.html Andy Brown] has offered to supply OO.o CD's for distribution. [http://oooauthors.org OOoAuthors] will furnish, at no cost, printed copies of OOo user guides available for display at the booth. (Cost will be covered by the publisher of the printed books, <br>[http://friendsofopendocument.com Friends of OpenDocument Inc.].)
 +
 
 +
[[US/Home/ALA-2010/disk|Disk Contents]]
 +
 
 +
A flyer titled "OpenDocument for Libraries and Archives" is available in ODT and PDF versions, linked from this page: [http://opendocumentfellowship.com/libraries http://opendocumentfellowship.com/libraries]. If someone can get these printed in the USA, either Friends of OpenDocument Inc. or the OpenDocument Fellowship will cover the printing cost. Contact [mailto:jeanweber@gmail.com Jean Hollis Weber] about where to submit the invoice.
 +
 
 +
===== Swag  =====
 +
 
 +
[http://blog.worldlabel.com/category/openoffice-org WorldLabel.com] has offered office supplies (paper/labels) for complimentary distribution.
 +
 
 +
== Cost  ==
  
[http://www.wordlabel.com WorldLabel.com] has offered office supplies (paper/lables) for complimentary distribution.
+
[http://wiki.services.openoffice.org/w/images/4/46/Ala-2010-budget.ods working number for]:
  
===Cost===
+
*Booth
(spread sheet here...but till)
+
**1/4 page ad - all show dates<br>
 +
**1 banner
 +
**1,000 discs
  
Press table = $800
+
*flyers
 +
**OO.o 'hint' cards (for '''''current''''' OO.o users..)
 +
**198 25cnt packs of OO.o bookmarkers
 +
**1 double room, 3 nights (if needed)
 +
**3 metro passes for booth staff use
 +
*swag
 +
**$4,485.38 to $6,529.35<br>
  
Booth = $2,025
+
[[Category:Marketing]] [[Category:Conferences]] [[Category:US]]
[[Category:US]]
+

Latest revision as of 08:01, 6 May 2010


American Library Association national conference

Location: Washington, DC

Date: June 24-29, 2010

Conference web site

OpenOffice.org Team Calendar

Kickoff meeting agenda

Exhibit Program listing

Goals

Introduce OpenOffice.org specifically and FOSS generally

How do we ensure that we reach decision makers?

Reach out to interested parties in advance, let them know we will be there

Inform media of our presence

Other ideas?

Convey the fitness of OpenOffice.org for use in a Library setting

Use by patrons at kiosks

Use by library staff


Other goals?

Audience

~20,000 attendees 01/14/09 - According to organizers and based on the last couple events, last year, they expect attendance between 21,000 and 23,000.

~400 vendors

Staffing

How many folks do we really need?

If we have a core confirmed group and a larger 'might' group can this core group be smaller then our 'need' estimate above?

Possible

Ben, Anthony

How much would OO.o need to subsidize and/or how much could they?

Pledged

Those that will commit to be there

Russell

Joyce Demonbrun

Drew Jensen

Marino Marcich (ODFAlliance)

Confirmed

Committed to attend, with housing arrangements fnalized (understood) and availabe dates/times confirmed.

Russell, Drew, Joyce (available 6/24 - 6/29)

Booth - Content - Material

Sponsors

WorldLabel.com

Planning

EXHIBITION SCHEDULE (Final)

MOVE IN

Thursday, June 24
8:00 am – 5:00 pm
Friday, June 25
8:00 am – 3:00 pm  [our move in]
SHOW DAYS
Friday, June 25 5:15 pm – 7:30 pm
Saturday, June 26 9:00 am – 5:00 pm
Sunday, June 27 9:00 am – 5:00 pm
Monday, June 28 9:00 am – 4:00 pm
MOVE OUT
Monday, June 28 4:00 pm – 10:00 pm [our move out]
Tuesday, June 29 8:00 am – 12 noon

We will be agreeing to keep the booth up and staffedfor all show dates and times. (just in case that needed repeating :>)


Booth location.

We need to include 8 booth locations on the registration.

The official floor plan

Suggeston for booth location ?

Library 2.0 /  Technology

Booth# 911, 915, 1010, 1014, 1011, 1106, 1105, 1208

(first page on overlay)

University Press / Library 2.0

Booth # 2432, 2434, 2437, 2439, 911, 915, 1010, 1014

(second page on overlay)

Overlaid on floor plan

Promotion

Exhibit Program listing

ALA Conference Newspaper - Tabloid, recycled newspaper stock, multi-page, dstributed daily inside conference and outside, by hand, during AM/PM commute times at conference center METRO entrance.

1/4 page add:

  • 1 day  - $850.00
  • All show dates - $1,350.00
  • 15% discount w/ delivery of camera-ready artwork, Black/White only
  • Organizers will gurantee us placement on a page w/no more then 2 quarter page ads, total add space, should we take the full show date package.
    • I do not have the actual date for art work submittle at this moment.

Booth Design

10 X 10 booth vs Press table ( Need decision )

01/14/10 Spoke with Richard Widick (ALA expo organizer).

  • The final registration date 1/29 can be flexible.
  • First round of booth assignments will happen this week.
  • Technology pavilion on floor should have good booths left. (He will email as soon as the updated floor map is available.) Good here means closest to the Assitive Technology pavilion - other words, not in the corner.
  • Running a wifi network in the booth for electronic distribution of product and services to attendees is allowable.
    • We may not offer gateway to outside services (no internet access)
    • Broadcast network name: OpenOffice.org-ALA-2010
Layout

File:Booth.odg just a doodle - something to start from

Signage

Banner : Andy brown to take responsibilty.

Content

Electronic
Display / Hand-out

Andy Brown has offered to supply OO.o CD's for distribution. OOoAuthors will furnish, at no cost, printed copies of OOo user guides available for display at the booth. (Cost will be covered by the publisher of the printed books,
Friends of OpenDocument Inc..)

Disk Contents

A flyer titled "OpenDocument for Libraries and Archives" is available in ODT and PDF versions, linked from this page: http://opendocumentfellowship.com/libraries. If someone can get these printed in the USA, either Friends of OpenDocument Inc. or the OpenDocument Fellowship will cover the printing cost. Contact Jean Hollis Weber about where to submit the invoice.

Swag

WorldLabel.com has offered office supplies (paper/labels) for complimentary distribution.

Cost

working number for:

  • Booth
    • 1/4 page ad - all show dates
    • 1 banner
    • 1,000 discs
  • flyers
    • OO.o 'hint' cards (for current OO.o users..)
    • 198 25cnt packs of OO.o bookmarkers
    • 1 double room, 3 nights (if needed)
    • 3 metro passes for booth staff use
  • swag
    • $4,485.38 to $6,529.35
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