Latest revision as of 08:01, 6 May 2010

American Library Association national conference

Location: Washington, DC

Date: June 24-29, 2010

Conference web site

OpenOffice.org Team Calendar

Kickoff meeting agenda

Exhibit Program listing

Goals

Introduce OpenOffice.org specifically and FOSS generally

How do we ensure that we reach decision makers?

Reach out to interested parties in advance, let them know we will be there

• ALA has a group: LITA Open Source Interest Group (advocates) http://www.ala.org/ala/mgrps/divs/lita/litamembership/litaigs/opensourcesystem/opensourcesystems.cfm
• Bibliomation, Inc member-driven, non-profit organization that provides for the technological and automation needs of over 40 public libraries and 24 K-12 schools throughout Connecticut.
  • BOSS: Bibliomation and Open Source Systems
    • Contact - Kate Sheehan, Open Source Implementation Coordinator ksheehan@biblio.org
  • Dan Scott systems librarian at Laurentian University, in Ontario.
• open source systems for libraries
  • Contact -
• Fossology
• Blog for Library Technology University of Michigan Library
• Code4Lib Journal
• Open Source for America, Education Working Group
• Other groups?

Inform media of our presence

• Linux Journal (Rikki)
• Full Circle Magazine ( ? )
• Multi-Media & Internet at schools ( ? ) Focus is k-12 grade (OOo4Kids demo in booth?)

Other ideas?

Convey the fitness of OpenOffice.org for use in a Library setting

Use by patrons at kiosks

Use by library staff

Other goals?

Audience

~20,000 attendees 01/14/09 - According to organizers and based on the last couple events, last year, they expect attendance between 21,000 and 23,000.

~400 vendors

Staffing

How many folks do we really need?

If we have a core confirmed group and a larger 'might' group can this core group be smaller then our 'need' estimate above?

Possible

Ben, Anthony

How much would OO.o need to subsidize and/or how much could they?

Pledged

Those that will commit to be there

Russell

Joyce Demonbrun

Drew Jensen

Marino Marcich (ODFAlliance)

Confirmed

Committed to attend, with housing arrangements fnalized (understood) and availabe dates/times confirmed.

Russell, Drew, Joyce (available 6/24 - 6/29)

Booth - Content - Material

Sponsors

WorldLabel.com

Planning

EXHIBITION SCHEDULE (Final)

We will be agreeing to keep the booth up and staffedfor all show dates and times. (just in case that needed repeating :>)

Booth location.

We need to include 8 booth locations on the registration.

The official floor plan

Suggeston for booth location ?

Library 2.0 /  Technology

Booth# 911, 915, 1010, 1014, 1011, 1106, 1105, 1208

(first page on overlay)

University Press / Library 2.0

Booth # 2432, 2434, 2437, 2439, 911, 915, 1010, 1014

(second page on overlay)

Overlaid on floor plan

Promotion

Exhibit Program listing

ALA Conference Newspaper - Tabloid, recycled newspaper stock, multi-page, dstributed daily inside conference and outside, by hand, during AM/PM commute times at conference center METRO entrance.

1/4 page add:

• 1 day  - $850.00
• All show dates - $1,350.00
• 15% discount w/ delivery of camera-ready artwork, Black/White only
• Organizers will gurantee us placement on a page w/no more then 2 quarter page ads, total add space, should we take the full show date package.
  • I do not have the actual date for art work submittle at this moment.

Booth Design

10 X 10 booth vs Press table ( Need decision )

01/14/10 Spoke with Richard Widick (ALA expo organizer).

• The final registration date 1/29 can be flexible.
• First round of booth assignments will happen this week.
• Technology pavilion on floor should have good booths left. (He will email as soon as the updated floor map is available.) Good here means closest to the Assitive Technology pavilion - other words, not in the corner.
  
• Running a wifi network in the booth for electronic distribution of product and services to attendees is allowable.
  • We may not offer gateway to outside services (no internet access)
  • Broadcast network name: OpenOffice.org-ALA-2010

Layout

File:Booth.odg just a doodle - something to start from

Signage

Banner : Andy brown to take responsibilty.

Content

Electronic

Display / Hand-out

Andy Brown has offered to supply OO.o CD's for distribution. OOoAuthors will furnish, at no cost, printed copies of OOo user guides available for display at the booth. (Cost will be covered by the publisher of the printed books,
Friends of OpenDocument Inc..)

Disk Contents

A flyer titled "OpenDocument for Libraries and Archives" is available in ODT and PDF versions, linked from this page: http://opendocumentfellowship.com/libraries. If someone can get these printed in the USA, either Friends of OpenDocument Inc. or the OpenDocument Fellowship will cover the printing cost. Contact Jean Hollis Weber about where to submit the invoice.

Swag

WorldLabel.com has offered office supplies (paper/labels) for complimentary distribution.

Cost

working number for:

• Booth
  • 1/4 page ad - all show dates
    
  • 1 banner
  • 1,000 discs

• flyers
  • OO.o 'hint' cards (for current OO.o users..)
  • 198 25cnt packs of OO.o bookmarkers
  • 1 double room, 3 nights (if needed)
  • 3 metro passes for booth staff use
• swag
  • $4,485.38 to $6,529.35