Difference between revisions of "Presenter Screen"

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m (Editing/Mark-up: Fixed a typo)
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==== Editing/Mark-up ====
==== Editing/Mark-up ====
Like MAWI don't see the need for live editing of slides, but live mark-up of slides would be very useful. Ideally a markup view would show a copy of the current slide that is almost full size, with a palette of tools along one or two edges. The content of the palette should focus on simple tools that are likely to be used during a presentation:
Like MAW I don't see the need for live editing of slides, but live mark-up of slides would be very useful. Ideally a markup view would show a copy of the current slide that is almost full size, with a palette of tools along one or two edges. The content of the palette should focus on simple tools that are likely to be used during a presentation:
* Drawing Tools
* Drawing Tools
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Markup tools like this would be particularly useful in conjunction with a graphics tablet, a tablet PC, or a digital whiteboard.
Markup tools like this would be particularly useful in conjunction with a graphics tablet, a tablet PC, or a digital whiteboard.
==== Remotely Synchronised Presentations ====
==== Remotely Synchronised Presentations ====

Revision as of 17:04, 5 December 2007


The presenter screen for Impress is a feature (currently in development) that aids a presenter during a slide show. It provides information on a second screen, that typically is not visible to the audience. This includes

  • a view to the currently displayed slide (for when the presenter faces the audience and can not see the primary screen)
  • a preview of the next slide or next effect
  • the notes of the current slide
  • the current time and/or the elapsed time
  • navigation buttons for going to the previous/next slide

Here is how it looks at the moment (left the full screen presentation, right the Presenter Screen):

Primary screen visible by the audience      Secondary screen visible by the presenter

The presenter screen is planned to be an extension. However, some core libraries will have to be modified and extended to support the presenter screen extension.

Presenter screen is a working title. It is sometimes called Presenter View or Presenter Console.


The draft specification can be found here.

Development has begun and there is a working prototype in the presenterview child work space.

A developer snapshot is available from the Presenter Screen/Developer Snapshot page.



The description of the implementation of the presenter screen has its own page: Presenter Screen/Implementation.

Team and Contact

Please use the dev@graphics.openoffice.org mailing list for questions, comments, problem reports or if you want help develop the Presenter Screen.

The following people are currently working on the presenter screen:

Presenter Screen

The Presenter Screen is a feature for Impress that gives the presenter information during a presentation that is not visible to the audience. This information appears on a second screen and thus requires that at least two screens are present, for example a laptop computer and a beamer. At the moment this includes:

  • A live view of the current slide. This view shows the current slide exactly like the audience sees it, together with any effects.
  • A static preview of the next slide. This allows the presenter to prepare for the next slide before the audience can see it.
  • A clock shows the current time.
  • The notes of the current slide are displayed in a rather large font so that the presenter has not to be directly in front of the screen.
  • A tool bar has some navigation buttons and shows the number of the current slide and the total number of slides in the slide show.
  • (not yet fully implemented) A slide sorter can be displayed on demand for fast navigation to a specific slide.

This set of controls and their individual capabilities is not yet final. For example:

  • The static preview of the next slide could be a static or even a live preview of the next effect. This is important when for example there is bullet list whose entries appear one by one. It would be important for the presenter to see at least the next entry.
  • The clock could show the time elapsed since the start of the presentation.
  • The notes view does not yet show the mark up of the notes text.

Focus and Keyboard

With two screens showing the presentation at the same time the problem of focus handling arises. One solution is to avoid this problem by

  1. having no control on the Presenter Screen that accepts or even grabs the focus,
  2. let the Presenter Screen react to key presses in the same way the full screen presentation would.


  • Finalize specification
  • Finish implementation


I deliberately didn't look at the spec until after I did this because I didn't want my view to be coloured by it. This is a small version, I'm mindful of being on a dialup connection.

Presenter Mode small version

screen sized version is here

I will expose my bias here from the start, I come at this from an Educators point of view and as a consequence this submission is geared at a specific usage pattern. I use Impress all the time. My Data Projector is with me all the time as constantly as my Laptop.

I'll tackle the elements one by one.

The Notes pane on the left. Presenters should rarely have more than bullets and Key words in here. Column view is much better for that. In Notes view therefore while editing, the default should be two columns and slide. One Narrow Keywords column and a wider Detail column. Picture here. In Presenter Mode only the Keywords column is shown, both are printed when printing handouts.

I don't believe it is necessary to show a full view of the slide that is being displayed, it's up on the screen already, title and number yes and possibly a thumbnail in the top of the Keywords Column

Also it is unnecessary to have a Navigation buttons. Mouse buttons are the accepted method. One of the most frustrating things about Impress right now is the right click menu while in Slide Show mode.

The behaviour should be:

  • Left click = forward one slide
  • Right click = back one slide

The reason for this is that good presenters prefer to be away from the computer using remote control. Normally these have left and right click only. Impress forces you to be at the computer if there is a need for the ability to backtrack. This is extremely bad usability having to rush up to the computer just so you can go back one slide. There isn't even the ability to change this behaviour in the Customize Dialogs

The Slide Preview Box should be the largest element and the default function on "Run Slideshow"/F9 would be click on the box for "Next Slide". Default display on "Start" would the slide following the one that is presently on screen,

In my version the Preview Box is an active element and displays editing On The Run. Either as a preview before Submitting the edit to the display or displaying real time editing of the slide. It would work something like this:

  • On Start: Preview Box takes the focus. Mouse clicks advance slides in the normal manner, displays Next slide as default.
  • Click Live Edit: Preview box changes from "Next" to "Present" slide. Clicking a text box in the Slide displays the content of that box in the "Add Content" Box in which that content is editable and is instantly viewable on the display
  • Click the "Add Content" Box also displays present slide.Clicking a text box in the Slide displays the content of that box in the "Add Content" Box in which that content is editable but is not displayed on the Screen in real time until:
    • Click Submit assigns the edit to the Display and returns the Slide Display to Default Slide Show behavior
    • Shift + Submit assigns the edit to the display but stays in OTR edit mode.

Alternatively, the Realtime edit mode could be actually done in the Display Slide Box and the Add Content box used for delayed submission edit or all edits done within the Preview Box and the "Add Content Box" becomes a Button to make the Preview Box editable

The two buttons on the pic should change

  • "Live Edit" on click toggles to "Slide Show" or perhaps "Continue"
  • "Submit" on click toggles to "Add Content" or similar

Each toggles the preview box between edit and Play.

The Vertical slider on the right

  • Default behaviour on start Slide show(F9), is numbers with slide indicator at active slide.
  • MouseOver reveals preview Thumbnail of slide numdber at cursor location
  • Left click on a slide number moves slider to the slide that cursor is indicating and Displays that slide on screen
  • Right click on slide number: Opens a menu with options:
    • "This Slide next"
    • "Move this slide up one"
    • "Move this slide down one"
    • "Hide/Reveal slide toggle"
  • left click and hold to drag and drop slide elsewhere in the sequence

Yorick 12:08, 23 November 2007 (CET)

After some discussion with some of my colleagues some suggested changes. Consensus was that Draft one view was too complex and people wanted the Active Slide view so that they weren't forced to look at the screen. As you can see from my earlier comments, I was overruled! So we simplified it to this.

  • Top left box Shows "Previous"
  • Top right shows "Active Slide"
  • Bottom Centre "Next"

Some discussion arose WRT the position of the Remaining Time counter. Opinion was divided as to whether the Clock should be swapped with the Edit buttons.

Presenter Mode2 small.jpg

Full screen version with some notes added here

When the slide show is started the default behavior is the standard slideshow behavior


  • Mouse clicking on the slide preview boxes whether "next" or "previous" moves the display to that slide
  • Single mouse click on a slide number on the slider displays that slide in the "Next Slide" Preview so that on the next click or space that slide is displayed.
  • Double click on a slide number causes Impress to display the slide in the "Active slide" view and on screen immediately (With transitions intact off course)
  • Editing done in the Preview box activated by the "Live Edit" and "Non Live Edit" ( What's a better way to describe that behavior: "Running Edit" and "Resting Edit" perhaps? Not sure.. Suggestions?)

Other behavior as above

Yorick 06:19, 24 November 2007 (CET)

Extending on this design to include Andreasma's progress bar. Using the vertcal slide indicator on the right of screen (Position of that could be optional.No reason why it couldn't be top, bottom or left)

The red slider that is there at present moves during the presentation depending on the Active slide, a ghost of that slider could be time sensitive. The User could either preset a time on each slide or the default would be to divide the total time evenly across the slides. This would give a time indication relative to the slides and would allow the presenter to easily match slideshow progress to available time so if he needs to he can skip to important slides as necessary.

The colour could change as well, so that it could be position sensitive. That is in relation to the Active slide indicator. It could change from green to amber to red if the Time indicator got too far ahead of the Active Slide indicator, or optionally set to just go by total time. That could be a simple toggle switch in the Presentation Menu so that it's not necessarily set during creation. This then would put all of Andreasma's ideas on a single indicator as well as Mechonbarsa's traffic light function

Yorick 04:15, 30 November 2007 (CET)

I agree wholeheartedly with Yorick on the right mouse click, the vertical notes pane, and the second layout above. Don't like "Running Edit" and "Resting Edit" - I think Live and Non-live makes sense.

We need some of these features in the stock presentation mode.

Rygle 28 November 2007

Andreasma's Ideas

Some ideas for enhancements of the presenter screen:

  • There should be an progressbar (Fortschrittsbalken in german) showing the progress

of slides.

  • A second progressbar should give informations about the time (time

used and time available for the presentation). It would be a nice idea, if the progressbar could change her color when the presentator has not enough time to finish (maybe from green over yellow to reed).

  • Another thought: if a presentator tests his presentation with presentation

with time measurement, then this values for every slide should be used for the progressbar(s) (asynchron minutes for every slide).

Mechonbarsa's Idea

I think Andreasma's idea of a second progressbar is great. But I could add something else. I recently attended a software engineering convention and saw that the staff signaled the keynote speaker his/her time remaining using a separate screen with "traffic lights": Green when the presentation is on-time, yellow at 10-15 minutes remaining, red at 5 minutes remaining, to signal the speaker that he has this little time for conclusions and closing remarks.

Wouldn't it be great that this "traffic lights" system could be added to the presenter screen? And its colors' time intervals customized?

MAW Idea's

The presenter screen as working currently is great, a real advance on anything else I have seen or used. It is important that the screen remains simple and uncluttered, I would prefer the background was the standard windows toolbar colour (usually a light grey) and also seeing the previous slide does not really offer any useful information to the presenter - current and next suffice.

Slide Numbers

The idea of a list of slide numbers down the side showing progress is great, also I like the idea of a 'ghost' pointer tracking against rehearsed timings. This list could have pop out previews of the slides to enable jumping to a particular slide.


The current time is often the required option and analogue is preferred for that. Time elapsed or remaining is sometimes a better option, however sometimes the important point is not the end of the presentation but the upcoming break time - could time elapsed/remaining have break points? For time elapsed/remaining digital is a better display - sometimes both the current and remaining time (analogue and digital) clocks would be useful.


I don't like the idea of editing on the fly - it is a very unprofessional look, however a toolbox with a few useful mark-up tools that could draw on the preview and display live on the full screen view would be better than awkward right click menu items. Tools would be something like Highlighter, Pen (with good thick lines), Text, Pointer, Rectangle, Oval, Cloud, and Arrows. Some method of setting the colour and the transparency should be available - although not necessarily during the presentation.


All the standard methods for changing slides should work even in the presenter mode (left click, arrow keys, slide number/enter, b, w, esc, etc.) except when the mouse was over a working button or control, then left/right click would be as per the control. Side note that I too would prefer right click to be able to be set to 'back' instead of context menu.

Further Enhancements

Again without wanting to clutter the interface it would be useful to have the controls for black screen and white screen. Also something I have seen and been impressed by was a break timer (Zoom It from http://sysinternals.com) which covers the screen with a semi-transparent wash-out and then displays a count-down timer to indicate when the break will end.

Maw 03:13, 5 December 2007 (CET)

Mark C's Ideas


Like MAW I don't see the need for live editing of slides, but live mark-up of slides would be very useful. Ideally a markup view would show a copy of the current slide that is almost full size, with a palette of tools along one or two edges. The content of the palette should focus on simple tools that are likely to be used during a presentation:

  • Drawing Tools
    • Highlighter - a freehand pen with thick lines and a default opacity of about 50% so that it can be used to colour over content on the slide to draw attention to it
    • Pencil - A thin pen with full opacity for annotations
    • Pen - A medium thickness pen with full opacity for annotations and freely-drawn lines and arrows
    • Marker - A thick pen with full opacity for freely-drawn lines and boxes.
    • Rectangle - A simple rectangle tool with 50% opacity
    • Circle - A tool for circles/ovals with 50% opacity
    • Text - A text input tool with full opacity
    • Arrow - A simple tool for drawing an arrow with full opacity
    • Eraser - Used to erase parts of the markup (individual lines or other primitives)
  • Colour Swatches - A few strong colour swatches used to pick the drawing colour for the tools above
  • Control Buttons
    • Undo Button - Undoes the last drawing/erase step. Repeated use continues further through the drawing history
    • Save Button - See below
    • Clear Button - Clears the current markup from the display completely

The Save button would insert a duplicate slide, complete with the markup, into the presentation just before the slide that is currently being shown. This would allow the markup to be preserved so that it can subsequently be saved to disk, edited, or printed out. Repeated use of the Save and Clear buttons would allow a single slide to be re-used as the base for several marked-up versions.

Markup tools like this would be particularly useful in conjunction with a graphics tablet, a tablet PC, or a digital whiteboard.

Remotely Synchronised Presentations

Moving well into the realms of fantasy, I would love to see the ability to synchronise two (or more) copies of a presentation via a network connection. There would be more than one computer, each with a copy of OOo and the presentation - one of them would be displaying the Presenter Screen, and the others would show the presentation itself, synchronised with the presenter's machine. Ideally any markup on the presenter's screen would appear on the slave machines as well. This feature would serve four purposes:

  1. A copy of a presentation could be sent to a remote colleague, or multiple colleagues, then the presentation can be driven by one person while being narrated over a phone call. This would allow for a lot of the benefits of teleconferencing without the expense.
  2. Ad-hoc presentations could be performed in environments where a projector is not available but multiple computers are.
  3. It would enable a greater separation of the Presenter Screen from the projector. Consider a presenter with a Tablet PC: they could present without being tethered to a desk, and annotate slides more comfortably, while their PC drives the slave machine via a wireless network. The slave machine would be hooked to a projector, but the presenter would be wire-free.
  4. If the ability to markup or annotate a slide could be given to other users (at the presenter's discretion) then it would offer a means to collaboratively work using one or more slides as a base.

The idea of networked-synchronised presentations may not be directly related to the development of a Presenter Screen, but it makes most sense if one of the people on the network sees the Presenter Screen while the others don't. In that respect it might be worth developing the Presenter Screen in a way that could easily allow for network use in future, even if that functionality isn't made avilable immediately.

Mark c 17:49, 5 December 2007 (CET)

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