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{{DISPLAYTITLE:Writer User Interface}}
  
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= Writer User Interface =
  
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= Writer's User Interface =
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==Introduction==
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When you open the Writer window, the document is displayed in the view option "Print Layout" by default. You can change this any time by clicking {{Menu|View|Web Layout}}. In "Web Layout" the body of the document fills the entire view display regardless of margin sizes. In "Print Layout" the view display is similar to the output of the document. The difference between what is shown on screen and what is printed relates to the borders displayed and objects inserted automatically, as discussed below.
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As already commented on the chapter [[Documentation/UserGuide/UI|Apache OpenOffice User Interface]], we have several menus and toolbars available.
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[[File:AOO-WriterFormat.png|600px]]
 
[[File:AOO-WriterFormat.png|600px]]
  
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Be default, Writer shows with the option "Print Layout" that shows something similar to the output of the document. The difference between what it is shown on screen and what it is printed is centred on two points, the first one being clear on the previous screenshot (about the other, we will talk below)
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* '''Borders''': All borders, such as the text area border, the cell borders on a table, or OLE object borders, show in grey to help the author during editing. Those borders are not printed nor exported to PDF. It is possible to change the color of those borders (or eliminate them completely). To change border displays, choose {{Menu|OpenOffice|Preferences|Appearance}} and adjust settings under "Text boundaries", "Object boundaries" and "Table boundaries".
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*'''Objects inserted automatically''': Objects such as the table of contents and the fields show a grey background. This background is not printed nor exported to PDF; it is there during editing only. You can modify that background in the same '''Appearance''' menu. There are separate options for "Field shadings" and "Index and table shadings".
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As discussed in the chapter [[Documentation/UserGuide/UI|Apache OpenOffice User Interface]], there are many menus and toolbars that make up the interface of OpenOffice components. In this section, we show you the unique aspects of the OpenOffice Writer interface.
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[[File:OO-Writer-Interface-Full.png]]
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==Title Bar==
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The title bar is located at the top of the window (below the menu bar on Mac), and displays the file name of the current document. The default file name for a new document is ''Untitled X'', where ''X'' is a number dependent on how many documents are open.
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==Menu Bar==
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The Menu bar is located below the title bar (above the title bar on Mac). The functions of the menu bar are discussed in [[Documentation/UserGuide/UI|Apache OpenOffice User Interface]]. Each menu contains a drop-down submenu with commands specific to the menu title.
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==Toolbars==
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Writer has two types of toolbars: docked and floating. They are explained in [[Documentation/UserGuide/UI|Apache OpenOffice User Interface]].
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The standard toolbar and the formatting toolbar are important toolbars to note. The standard toolbar is located under the menu bar. It provides basic operations such as open, save, print, cut, paste, and help, among others. Hovering the cursor over each icon displays the title of its function.
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The formatting toolbar is located below the standard toolbar. It shows tools based on the cursor's selection. For example, when the cursor is on text, the tools displayed are for formatting text. When the cursor is on a graphic, the tools displayed are for formatting graphics, and so forth.
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To display or hide toolbars, choose {{Menu|View|Toolbars}}, and click the name of a toolbar. More on moving and editing toolbars in [[Documentation/UserGuide/UI|Apache OpenOffice User Interface]].
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==Sidebar==
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The sidebar is a new feature in OpenOffice 4.0. The sidebar provides frequently used tools grouped in decks. Read more about the sidebar in [[Documentation/UserGuide/UI|Apache OpenOffice User Interface]].
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==Ruler==
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Writer automatically provides a ruler on the horizontal and vertical axis of the document window. The ruler displays the dimensions of the page, position of tabs, indents, borders, and columns.
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To show or hide the ruler, choose {{Menu|View|Ruler}}. For more ruler display options choose {{Menu|Tools|Options|OpenOffice Writer|View}}. Alternatively, you can set ruler options by choosing {{Menu|OpenOffice|Preferences|OpenOffice Writer|View}}.
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[[File:OO-Writer-Rulers.png]]
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From here, tab over to {{Menu|General}} to set measurement and spacing of default tab stop intervals.
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[[File:OO-Writer-Default-Tab-Settings.png]]
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You can also change the measurement unit of the ruler by right clicking on the ruler to open a menu of units.
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[[File:OO-Writer-Ruler-Units.png]]
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To define indents and tab settings, choose {{Menu|Format|Paragraph|Tabs}}. Create a new tab by typing in the position, selecting type and fill, and clicking {{Menu|New}}.
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[[File:OO-Writer-ParagraphDialog-Tabs.png]]
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{{Note|Please note: defining tabs using paragraph styles may be easier and faster for your needs. Go to [[Documentation/UserGuide/Writer/Styles/Text|Paragraph and character styles]] to learn more.}}
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==Status Bar==
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The status bar is located at the bottom of the window. It displays information about the document and provides an easy way to change certain document settings.
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[[File:OO-Writer-StatusBar-Labeled-Part1.png]]
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'''Page Number'''
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Displays the current page number, sequence number of the current page (if different), and the total number of pages in the document.
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If any bookmarks are created in the document, right clicking on this field displays the list of bookmarks. Click on desired one to go to the bookmark.
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You can also access the Navigator by double-clicking on this field (more on [[Documentation/UserGuide/Writer/Navigator|The Navigator]]).
  
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* Borders: the text area border, the cell borders on a table (even if the table is configured to not have borders), OLE object borders... will show on grey to help the author during edition. As we already said, those borders will not be printed nor exported to PDF. It is possible to change the colour of those borders (or eliminate them completely) under {{Menu|Tools|Options|Apache OpenOffice|Appearance}}: we have options for "Text boundaries", "Object boundaries", "Table boundaries".
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'''Page Style'''
  
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* Objects inserted automatically: The table of contents and the fields show a grey background. Again, this background is not printed nor exported to PDF and it is there only during edition. To modify that background, on the same menu already mentioned on the previous point we have separated entries for "Field shadings" and "Index and table shadings"
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Displays the current page style. To change, right click and choose a preferred style from the menu. Or double-click to bring up the page style dialog box.
  
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= Working with text =
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'''Language'''
  
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Both toolbars and menus (normal and contextual) offer options to modify text. It is possible to modify the paragraph as a whole or the selected text with {{Menu|Format|Paragraph/Character}} or with a right click → Paragraph/Character. The available options are clear and we will come back to them when talking about paragraph and character styles.
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Displays language for the current document. Click to open a menu for adjusting the language settings of selected text or cursor location. Choosing {{Menu|None (do not check spelling)}} excludes text from spell check and choosing {{Menu|More...}} opens the character dialog box.
  
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Both the Format menu and the right click offer an option to modify the page, adding for example headers and footers, page size, etc. But it is important to note that these options only modify the corresponding page style: ''on Writer there is no direct formatting for pages, page format can only be done through styles''. For this reason, we will left the analysis about how to format pages on the corresponding section for page styles on this guide.
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'''Insert mode'''
  
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= Numbered list and bullets =
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Click to toggle between {{Menu|INST}} (Insert) mode and {{Menu|OVER}} (Overwrite) mode. Insert mode will insert text after the cursor position moves forward. Typing in overwrite mode replaces text after the cursor position.
  
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On the format toolbar there are two buttons that toggle numbered lists or bullets.
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'''Selection mode'''
  
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{{Documentation/Caution|It is important to note that it is better to avoid the use of numbered list to number chapters. On another section of this guide we will see how to number chapters and give an outline to a document.}}
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Click to toggle between {{Menu|STD}} (Standard), {{Menu|EXT}} (Extend), {{Menu|ADD}} (Add), and {{Menu|BLK}} (Block) modes. These selection modes are explained in [[Documentation/UserGuide/Writer/Text|Working with Text]].
  
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It is also possible to toggle the numbering on a particular paragraph pressing {{Key|F12}}, while {{Key|Shift|F12}} toggle the bullets.
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'''Unsaved changes'''
  
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An asterisk ('''*''') appears if changes are not saved.
  
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With the numbering or the bullets active, a contextual toolbar will be presented
 
  
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SCREENSHOT TO BE CHANGED DON'T OVERRIDE IT
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[[File:OO-Writer-StatusBar-Labeled-Part2.png]]
  
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[[File:ES-NumVi.png]]
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'''Digital signature'''
  
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The buttons, numbered on the screenshot, perform the following actions:
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If document has been digitally signed, an icon [[File:OO-Writer-DigitalSig-Icon.png]] shows here. Double-click this field to view the certificate.
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Los botones, numerados en la captura de pantalla, realizan las siguientes funciones:
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{{Note|Note: A document can only be digitally signed after it has been saved.}}
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'''Selection and object information'''
  
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# Numbering (can be used to change bullets into numbering)
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When a section, heading, list item, or object is selected by the cursor, information about that selection is found here. Double-clicking opens the relevant dialog box.
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# Bullets (can be used to change numbering to bullets)
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# Disable
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# Promote one level
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# Demote one level
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# Promote one level with subpoints
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# Demote one level with subpoints
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# Insert an unnumbered entry
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# Move line up
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# Move line down
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# Move line up with all its subpoints
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# Move line down with all its subpoints
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# Restart numbering
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# Properties of the list
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The options available when pressing the last button are the same available when editing a list style, so we will discuss them later.
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'''View'''
  
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The "subpoints" mentioned earlier are to give "levels" to a numbered list or bullet, building list like the following example
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Click to change between single page, side-by-side and book layout views.
  
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# First
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'''Zoom'''
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## Sub First
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# Second
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## sub second
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### sub sub second
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To change the level of one line on the list, it is possible to use button 4 and 7, or with the cursor at the beginning of the line {{Key|TAB}} and {{Key|Shift|TAB}}.
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Drag the zoom slide to change magnification or click on the {{Button|+}} or {{Button|-}} buttons to increase or decrease magnification. Right click on the zoom percent level field to change the value.
  
 
[[Category:Documentation]] [[Category:Documentation/Writer]]
 
[[Category:Documentation]] [[Category:Documentation/Writer]]

Latest revision as of 22:28, 7 January 2021

Editing.png This page is in a DRAFT stage.


Writer User Interface

Introduction

When you open the Writer window, the document is displayed in the view option "Print Layout" by default. You can change this any time by clicking View → Web Layout. In "Web Layout" the body of the document fills the entire view display regardless of margin sizes. In "Print Layout" the view display is similar to the output of the document. The difference between what is shown on screen and what is printed relates to the borders displayed and objects inserted automatically, as discussed below.

AOO-WriterFormat.png

  • Borders: All borders, such as the text area border, the cell borders on a table, or OLE object borders, show in grey to help the author during editing. Those borders are not printed nor exported to PDF. It is possible to change the color of those borders (or eliminate them completely). To change border displays, choose OpenOffice → Preferences → Appearance and adjust settings under "Text boundaries", "Object boundaries" and "Table boundaries".
  • Objects inserted automatically: Objects such as the table of contents and the fields show a grey background. This background is not printed nor exported to PDF; it is there during editing only. You can modify that background in the same Appearance menu. There are separate options for "Field shadings" and "Index and table shadings".


As discussed in the chapter Apache OpenOffice User Interface, there are many menus and toolbars that make up the interface of OpenOffice components. In this section, we show you the unique aspects of the OpenOffice Writer interface.

OO-Writer-Interface-Full.png

Title Bar

The title bar is located at the top of the window (below the menu bar on Mac), and displays the file name of the current document. The default file name for a new document is Untitled X, where X is a number dependent on how many documents are open.

Menu Bar

The Menu bar is located below the title bar (above the title bar on Mac). The functions of the menu bar are discussed in Apache OpenOffice User Interface. Each menu contains a drop-down submenu with commands specific to the menu title.

Toolbars

Writer has two types of toolbars: docked and floating. They are explained in Apache OpenOffice User Interface.

The standard toolbar and the formatting toolbar are important toolbars to note. The standard toolbar is located under the menu bar. It provides basic operations such as open, save, print, cut, paste, and help, among others. Hovering the cursor over each icon displays the title of its function.

The formatting toolbar is located below the standard toolbar. It shows tools based on the cursor's selection. For example, when the cursor is on text, the tools displayed are for formatting text. When the cursor is on a graphic, the tools displayed are for formatting graphics, and so forth.

To display or hide toolbars, choose View → Toolbars, and click the name of a toolbar. More on moving and editing toolbars in Apache OpenOffice User Interface.

Sidebar

The sidebar is a new feature in OpenOffice 4.0. The sidebar provides frequently used tools grouped in decks. Read more about the sidebar in Apache OpenOffice User Interface.

Ruler

Writer automatically provides a ruler on the horizontal and vertical axis of the document window. The ruler displays the dimensions of the page, position of tabs, indents, borders, and columns.

To show or hide the ruler, choose View → Ruler. For more ruler display options choose Tools → Options → OpenOffice Writer → View. Alternatively, you can set ruler options by choosing OpenOffice → Preferences → OpenOffice Writer → View.

OO-Writer-Rulers.png

From here, tab over to General to set measurement and spacing of default tab stop intervals.

OO-Writer-Default-Tab-Settings.png

You can also change the measurement unit of the ruler by right clicking on the ruler to open a menu of units.

OO-Writer-Ruler-Units.png

To define indents and tab settings, choose Format → Paragraph → Tabs. Create a new tab by typing in the position, selecting type and fill, and clicking New.

OO-Writer-ParagraphDialog-Tabs.png

Documentation note.png Please note: defining tabs using paragraph styles may be easier and faster for your needs. Go to Paragraph and character styles to learn more.

Status Bar

The status bar is located at the bottom of the window. It displays information about the document and provides an easy way to change certain document settings.

OO-Writer-StatusBar-Labeled-Part1.png

Page Number

Displays the current page number, sequence number of the current page (if different), and the total number of pages in the document.

If any bookmarks are created in the document, right clicking on this field displays the list of bookmarks. Click on desired one to go to the bookmark.

You can also access the Navigator by double-clicking on this field (more on The Navigator).

Page Style

Displays the current page style. To change, right click and choose a preferred style from the menu. Or double-click to bring up the page style dialog box.

Language

Displays language for the current document. Click to open a menu for adjusting the language settings of selected text or cursor location. Choosing None (do not check spelling) excludes text from spell check and choosing More... opens the character dialog box.

Insert mode

Click to toggle between INST (Insert) mode and OVER (Overwrite) mode. Insert mode will insert text after the cursor position moves forward. Typing in overwrite mode replaces text after the cursor position.

Selection mode

Click to toggle between STD (Standard), EXT (Extend), ADD (Add), and BLK (Block) modes. These selection modes are explained in Working with Text.

Unsaved changes

An asterisk (*) appears if changes are not saved.


OO-Writer-StatusBar-Labeled-Part2.png

Digital signature

If document has been digitally signed, an icon OO-Writer-DigitalSig-Icon.png shows here. Double-click this field to view the certificate.

Documentation note.png Note: A document can only be digitally signed after it has been saved.

Selection and object information

When a section, heading, list item, or object is selected by the cursor, information about that selection is found here. Double-clicking opens the relevant dialog box.

View

Click to change between single page, side-by-side and book layout views.

Zoom

Drag the zoom slide to change magnification or click on the  +  or  -  buttons to increase or decrease magnification. Right click on the zoom percent level field to change the value.

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