Difference between revisions of "Documentation/OOo3 User Guides/Writer Guide/Choosing load save options"
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Most of the choices on the Options – Load/Save – General page are familiar to users of other office suites. Some items of interest are described below. | Most of the choices on the Options – Load/Save – General page are familiar to users of other office suites. Some items of interest are described below. | ||
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[[Image:LoadSaveGen3.png|thumb||none|500px|''Choosing Load and Save options.'']] | [[Image:LoadSaveGen3.png|thumb||none|500px|''Choosing Load and Save options.'']] | ||
| − | If you select this option, these document settings are overruled by the user-specific settings of the person who opens it. If you deselect this option, | + | '''Load user-specific settings with the document''' |
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| + | When you save a document, certain settings are saved with it. Some settings (printer name, data source linked to the document) are always loaded with a document, whether or not this option is selected. If you select this option, these document settings are | ||
| + | overruled by the user-specific settings of the person who opens it. If you deselect this option, the user’s personal settings do not overrule the settings in the document. For example, your choice (in the options for OOo Writer) of how to update links is affected by the '''Load user-specific settings''' option. | ||
'''Load printer settings with the document''' | '''Load printer settings with the document''' | ||
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If you select this option, the Document Properties dialog pops up to prompt you to enter relevant information the first time you save a new document (or whenever you use '''Save As'''). | If you select this option, the Document Properties dialog pops up to prompt you to enter relevant information the first time you save a new document (or whenever you use '''Save As'''). | ||
| − | '''Save AutoRecovery information | + | '''Save AutoRecovery information every_Minutes''' |
| − | + | Choose whether to enable AutoRecovery and how often to save the information used by the AutoRecovery process. | |
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| + | AutoRecovery in OpenOffice.org overwrites the original file. If you also choose '''Always create backup copy''', the original file then overwrites the backup copy. If you have this option set, recovering your document after a system crash will be easier; but recovering an earlier version of the document may be harder. | ||
'''Save URLs relative to file system / internet''' | '''Save URLs relative to file system / internet''' | ||
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'''Size optimization for ODF format'''. OpenOffice.org documents are XML files. When you select this option, OOo writes the XML data without indents and line breaks. If you want to be able to read the XML files in a text editor in a structured form, deselect this option. | '''Size optimization for ODF format'''. OpenOffice.org documents are XML files. When you select this option, OOo writes the XML data without indents and line breaks. If you want to be able to read the XML files in a text editor in a structured form, deselect this option. | ||
| − | '''Document type'''. If you routinely share documents with users of Microsoft Word, you might want to change the '''Always save as''' attribute for text documents in the Standard file format section to one of the Word | + | '''Document type'''. If you routinely share documents with users of Microsoft Word, you might want to change the '''Always save as''' attribute for text documents in the Standard file format section to one of the Word formats. |
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| + | {{Note| Although Writer can open files in the .docx format produced by Word 2007, it cannot save in .docx format. This capability is planned for a future release.}} | ||
== VBA Properties Load/Save options == | == VBA Properties Load/Save options == | ||
| − | On the Options – Load/Save – VBA Properties page, you can choose whether to keep any macros in Microsoft Office documents that are opened in OpenOffice.org. | + | On the Options – Load/Save – VBA Properties page, you can choose whether to keep any macros in Microsoft Office documents that are opened in OpenOffice.org. These macros are disabled in OOo. |
| − | + | If you choose '''Load Basic code''', you can edit the macros in OOo. The changed code is saved in an OOo document but is not retained if you save into a Microsoft Office format. If you choose '''Save original Basic code''', the macros are retained unchanged if you save the file into Microsoft Office format. | |
| − | + | If you choose '''Save original Basic code''' the macros are retained unchanged if you save the file into Microsoft Office format. | |
| − | + | ||
| − | + | '''Save original Basic code''' takes precedence over '''Load Basic code'''. If both options are seleted and you edit the disabled code in OOo, the original Microsoft Basic code will be saved when saving in a Microsoft Office format. | |
| + | |||
| + | To remove any possible macro viruses from the Microsoft Office document, deselect '''Save original Basic code'''. The document will be saved without the Microsoft Basic code. | ||
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| + | [[Image:LoadSaveVBA3.png|thumb|none|500px|''Choosing Load/Save VBA Properties.'']] | ||
== Microsoft Office Load/Save options == | == Microsoft Office Load/Save options == | ||
On the ''Load/Save – Microsoft Office'' page, you can choose what to do when importing and exporting Microsoft Office OLE objects (linked or embedded objects or documents such as spreadsheets or equations). | On the ''Load/Save – Microsoft Office'' page, you can choose what to do when importing and exporting Microsoft Office OLE objects (linked or embedded objects or documents such as spreadsheets or equations). | ||
| − | Select the [L] | + | Select the [L] check boxes to convert Microsoft OLE objects into the corresponding OpenOffice.org OLE objects when a Microsoft document is loaded into OOo (mnemonic: “L” for “load”). |
| − | Select the [S] | + | Select the [S] check boxes to convert OpenOffice.org OLE objects into the corresponding Microsoft OLE objects when a document is saved in a Microsoft format (mnemonic: “S” for “save”). |
[[Image:LoadSaveMSO.png|thumb|none|500px|''Choosing Load/Save Microsoft Office options.'']] | [[Image:LoadSaveMSO.png|thumb|none|500px|''Choosing Load/Save Microsoft Office options.'']] | ||
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'''Export - Print layout''' | '''Export - Print layout''' | ||
| − | Select this option to export the print layout of the current document as well | + | Select this option to export the print layout of the current document as well. |
The HTML filter supports CSS2 (Cascading Style Sheets Level 2) for printing documents. These capabilities are only effective if print layout export is activated. | The HTML filter supports CSS2 (Cascading Style Sheets Level 2) for printing documents. These capabilities are only effective if print layout export is activated. | ||
Latest revision as of 13:22, 6 July 2018
- Choosing options that affect all of OOo
- Choosing options for loading and saving documents
- Choosing options for Writer
- Choosing language settings
- Controlling Writer’s AutoCorrect functions
You can set the Load/Save options to suit the way you work.
If the Options dialog is not already open, click Tools > Options. Click the + sign to the left of Load/Save.
General Load/Save options
Most of the choices on the Options – Load/Save – General page are familiar to users of other office suites. Some items of interest are described below.
Load user-specific settings with the document
When you save a document, certain settings are saved with it. Some settings (printer name, data source linked to the document) are always loaded with a document, whether or not this option is selected. If you select this option, these document settings are overruled by the user-specific settings of the person who opens it. If you deselect this option, the user’s personal settings do not overrule the settings in the document. For example, your choice (in the options for OOo Writer) of how to update links is affected by the Load user-specific settings option.
Load printer settings with the document
If this option is not selected, the printer settings that are stored with the document are ignored when you print it using the Print File Directly icon. The default printer in your system will be used instead.
Edit document properties before saving
If you select this option, the Document Properties dialog pops up to prompt you to enter relevant information the first time you save a new document (or whenever you use Save As).
Save AutoRecovery information every_Minutes
Choose whether to enable AutoRecovery and how often to save the information used by the AutoRecovery process.
AutoRecovery in OpenOffice.org overwrites the original file. If you also choose Always create backup copy, the original file then overwrites the backup copy. If you have this option set, recovering your document after a system crash will be easier; but recovering an earlier version of the document may be harder.
Save URLs relative to file system / internet
Relative addressing to a file system is only possible if the source document and the referenced document are both on the same drive. A relative address always starts from the directory in which the current document is located. It is recommended to save relatively if you want to create a directory structure on an Internet server.
Default file format and ODF settings
ODF format version. OpenOffice.org by default saves documents in OpenDocument Format (ODF) version 1.2. While this allows for improved functionality, there may be backwards compatibility issues. When a file saved in ODF 1.2 is opened in an earlier version of OpenOffice.org (using ODF 1.0/1.1), some of the advanced features may be lost. Two notable examples are cross-references to headings and the formatting of numbered lists. If you plan to share documents with people who are still using older versions of OpenOffice.org, it is recommended that you save the document using ODF version 1.0/1.1.
Size optimization for ODF format. OpenOffice.org documents are XML files. When you select this option, OOo writes the XML data without indents and line breaks. If you want to be able to read the XML files in a text editor in a structured form, deselect this option.
Document type. If you routinely share documents with users of Microsoft Word, you might want to change the Always save as attribute for text documents in the Standard file format section to one of the Word formats.
 |
Although Writer can open files in the .docx format produced by Word 2007, it cannot save in .docx format. This capability is planned for a future release. |
VBA Properties Load/Save options
On the Options – Load/Save – VBA Properties page, you can choose whether to keep any macros in Microsoft Office documents that are opened in OpenOffice.org. These macros are disabled in OOo.
If you choose Load Basic code, you can edit the macros in OOo. The changed code is saved in an OOo document but is not retained if you save into a Microsoft Office format. If you choose Save original Basic code, the macros are retained unchanged if you save the file into Microsoft Office format.
If you choose Save original Basic code the macros are retained unchanged if you save the file into Microsoft Office format.
Save original Basic code takes precedence over Load Basic code. If both options are seleted and you edit the disabled code in OOo, the original Microsoft Basic code will be saved when saving in a Microsoft Office format.
To remove any possible macro viruses from the Microsoft Office document, deselect Save original Basic code. The document will be saved without the Microsoft Basic code.
Microsoft Office Load/Save options
On the Load/Save – Microsoft Office page, you can choose what to do when importing and exporting Microsoft Office OLE objects (linked or embedded objects or documents such as spreadsheets or equations).
Select the [L] check boxes to convert Microsoft OLE objects into the corresponding OpenOffice.org OLE objects when a Microsoft document is loaded into OOo (mnemonic: “L” for “load”).
Select the [S] check boxes to convert OpenOffice.org OLE objects into the corresponding Microsoft OLE objects when a document is saved in a Microsoft format (mnemonic: “S” for “save”).
HTML compatibility Load/Save options
Choices made on the Load/Save – HTML Compatibility dialog affect HTML pages imported into OpenOffice.org and those exported from OOo. See HTML documents; importing/exporting in the Help for more information.
Font sizes
Use these fields to define the respective font sizes for the HTML <font size=1> to <font size=7> tags, if they are used in the HTML pages. (Many pages no longer use these tags.)
Import - Use 'English (USA)' locale for numbers
When importing numbers from an HTML page, the decimal and thousands separator characters differ according to the locale of the HTML page. The clipboard, however, contains no information about the locale. If this option s not selected, numbers will be interpreted according to the Language - Locale setting in Tools > Options > Language Settings > Languages. If this option is selected, numbers will be interpreted as for the English (USA) locale.
Import - Import unknown HTML tags as fields
Select this option if you want tags that are not recognized by OOo to be imported as fields. For an opening tag, an HTML_ON field will be created with the value of the tag name. For a closing tag, an HTML_OFF will be created. These fields will be converted to tags in the HTML export.
Import - Ignore font settings
Select this option to have OOo ignore all font settings when importing. The fonts that were defined in the HTML Page Style will be used.
Export
To optimize the HTML export, select a browser or HTML standard from the Export box. If OpenOffice.org Writer is selected, specific OpenOffice.org Writer instructions are exported.
Export - OpenOffice.org Basic
Select this option to include OOo Basic macros (scripts) when exporting to HTML format. You must activate this option before you create the OpenOffice.org Basic macro; otherwise the script will not be inserted. OpenOffice.org Basic macros must be located in the header of the HTML document. Once you have created the macro in the OpenOffice.org Basic IDE, it appears in the source text of the HTML document in the header.
If you want the macro to run automatically when the HTML document is opened, choose Tools > Customize > Events. See Chapter 13 (Getting Started with Macros) in the Getting Started guide for more information.
Export - Display warning
When the OpenOffice.org Basic option (see above) is not selected, the Display warning option becomes available. If the Display warning option is selected, then when exporting to HTML a warning is shown that OpenOffice.org Basic macros will be lost.
Export - Print layout
Select this option to export the print layout of the current document as well.
The HTML filter supports CSS2 (Cascading Style Sheets Level 2) for printing documents. These capabilities are only effective if print layout export is activated.
Export - Copy local graphics to Internet
Select this option to automatically upload the embedded pictures to the Internet server when uploading using FTP.
Export - Character set
Select the appropriate character set for the export.
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