Difference between revisions of "Documentation/OOo3 User Guides/Writer Guide/Alphabetic indexes"

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<ol>
 
<ol>
 
<li>Either highlight the word or phrase to add to the index or place the cursor at the beginning of the word or phrase. (If you want to add multiple words as one entry it will generally be better to highlight the entire phrase.)
 
<li>Either highlight the word or phrase to add to the index or place the cursor at the beginning of the word or phrase. (If you want to add multiple words as one entry it will generally be better to highlight the entire phrase.)
<li>Click '''Insert > Indexes and Tables > Entry''' to display a dialog box similar to that shown below. You can accept the word or phrase shown in the ''Entry'' box or change it to whatever you want. If you placed the cursor at the beginning of a word, clicking on the ''Entry'' text box inserts the word into the text box.</li>
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<li>Click '''Insert > Indexes and Tables > Entry''' to display a dialog box similar to that shown below. You can accept the word or phrase shown in the ''Entry'' box or change it to whatever you want. If you placed the cursor at the beginning of a word, clicking on the ''Entry'' text box inserts the word into the text box.
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<li>Click '''Insert''' to create the entry.
  
 
[[Image:WG12-13.png|thumb|none|500px|''Inserting an index entry.'']]
 
[[Image:WG12-13.png|thumb|none|500px|''Inserting an index entry.'']]
  
<li>Click '''Insert''' to create the entry.</li>
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See [[Documentation/OOo3_User_Guides/Writer_Guide/Customizing_index_entries|Customizing index entries]] for an explanation of the fields on this dialog box.
<li>You can create multiple entries without closing the dialog box. For each one:</li>
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<li>When you are satisfied with the entries, click '''Close'''.</li></ol>
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You can create multiple entries without closing the dialog box. For each one:
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<ol><li> Click at the location in the document that you want to index.
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<li> Click again on the dialog box.
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<li> Change the entry if needed, and click '''Insert'''.
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<li> Repeat steps 1–3 until you have finished with the entries, then click Close.
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</li></ol>
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{{Documentation/Note| If field shading is active, see '''Tools > Options > OpenOffice.org > Appearance > Text Document > Field shadings''', when a selected word or phrase has been added to the index, it is shown in the text with a gray background. Index entries whose text is different from the text in the document are marked by a small gray rectangle.}}
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{{Documentation/Tip| You can also open the Insert Index Entry dialog box by clicking the Entry icon on the ''Insert toolbar'', as shown below.}}
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[[Image:CH12_InsertToolbar_EntryIcon.png|thumb|none|500px|''Entry Icon on Insert Toolbar.'']]
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* Click at the location in the document that you want to index.
 
* Click again on the dialog box.
 
* Change the entry if needed, and click '''Insert'''.
 
  
<li>When you are satisfied with the entries, click '''Close'''.</li>
 
 
</ol>
 
</ol>
  

Revision as of 16:12, 4 June 2010


Creating an alphabetic index

An alphabetical index (referred to as an index) is a list of keywords or phrases used throughout a document that, if listed in order, may help the reader find information quickly. Generally an index is found in the back of book or document and lists several keywords or phrases in alphabetical order with page numbers.

This section describes how to:

Adding index entries

Before you create an index, you must create some index entries.

  1. Either highlight the word or phrase to add to the index or place the cursor at the beginning of the word or phrase. (If you want to add multiple words as one entry it will generally be better to highlight the entire phrase.)
  2. Click Insert > Indexes and Tables > Entry to display a dialog box similar to that shown below. You can accept the word or phrase shown in the Entry box or change it to whatever you want. If you placed the cursor at the beginning of a word, clicking on the Entry text box inserts the word into the text box.
  3. Click Insert to create the entry.
    Inserting an index entry.

    See Customizing index entries for an explanation of the fields on this dialog box.

  4. When you are satisfied with the entries, click Close.

You can create multiple entries without closing the dialog box. For each one:

  1. Click at the location in the document that you want to index.
  2. Click again on the dialog box.
  3. Change the entry if needed, and click Insert.
  4. Repeat steps 1–3 until you have finished with the entries, then click Close.

Template:Documentation/Note

Template:Documentation/Tip

Entry Icon on Insert Toolbar.



</ol>

Template:Documentation/Note

Template:Documentation/Tip

Entry icon on Insert toolbar.

Creating an alphabetic index quickly

Now that there are index entries, you can create the index.

Although indexes can be customized extensively in Writer, most of the time you will need to make only a few choices. To create an index quickly:

  1. Place the cursor where you want to add the index and click Insert > Indexes and Tables > Indexes and Tables.
  2. In the Type box on the Index/Table page of the Insert Index/Table dialog box, select Alphabetical Index.
  3. In the Options section, you may want to uncheck the Case sensitive checkbox.
  4. Click OK.

If you add, delete, or change the text of index entries, you need to update the index. Writer does not update an index automatically. To do this, follow the steps outlined in Updating a table of contents.


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