Certificaton/2 Objectives
The objective is to certify the ability to use Writer to edit documents.
Summary
A. A foundation user can use Writer to produce appropriate straightforward or routine documents. Any aspect that is unfamiliar will require support and advice from others.
Writer tools and techniques will be described as 'basic' because:
- the software tools and functions will be pre-determined or commonly used; and
- the techniques needed for text entry, manipulation and outputting will be straightforward or routine.
B. An intermediate user can use Writer to produce multi-step documents that are at times non-routine or unfamiliar. Any aspect that is unfamiliar may require support and advice from others.
Writer tools and techniques will be described as ‘intermediate’ because:
- the software tools and functions will be at times non-routine or unfamiliar;
- the choice of techniques will need to take account of a number of factors or elements; and
- the user will take some responsibility for the inputting, manipulating and outputting of the information.
C. An advanced user can use Writer to produce complex and non-routine documents. Writer tools and techniques will be described as ‘advanced’ because:
- the software tools and functions will be complex and at times involve having the idea that there may be a tool or function to do something (eg improve efficiency or create an effect), exploring technical support, self-teaching and applying;
- the techniques required will be multi-step and complex, and the process of selecting appropriate techniques may involve research, identification and application; and
- the user will take full responsibility for the inputting, manipulating and outputting of the information.
At level 1, the competent person will
A1. Enter and combine text and other information accurately within Writer documents
To demonstrate this competence they can
A1.1 Identify what types of information are needed in documents
A1.2 Identify what templates are available and when to use them
A1.3 Use keyboard or other input method to enter or insert text and other information
A1.4 Combine information of different forms or from different sources within a document
A1.5 Enter information into existing tables, forms and templates
A1.6 Use editing tools to amend document content
A1.7 Store and retrieve document files effectively, in line with local guidelines and conventions where available
A2. Structure information within word processing documents
To demonstrate this competence they can
A2.1 Create and modify tables to organise tabular or numeric information
A2.2 Select and apply heading styles to text
A3. Use Writer tools to format and present documents
A3.1 Identify what formatting to use to enhance presentation of the document
A3.2 Select and use appropriate techniques to format characters and paragraphs
A3.3 Select and use appropriate page layout to present and print documents
A3.4 Check documents meet needs, using IT tools and making corrections as appropriate
Content examples
Page layout for documents Size, orientation, margins, page breaks, page numbering; standard document layouts (eg letter, memo)
Types of information for documents Text, numbers, images, other graphic elements (eg lines, borders)
Tables and forms Add table, insert and delete rows and columns, adjust column width
Store and retrieve Files (eg create, name, open, save, save as, print, close, find)
Page layout Size, portrait, landscape, margins, header and footer, page breaks, page numbering
Editing techniques for different types of information Editing techniques will vary in line with the type of information, for example: copy, cut, paste, undo, redo, drag and drop, find, replace, size, crop, position
Keyboard skills Using the full range of keys, typing accurately
IT tools to check text Spell check, grammar check, word count
Paragraph formatting Alignment, bullets, numbering, line spacing, borders, shading, tabs and indents
Formatting techniques for characters Size, font style (typeface), colour, bold, underline and italic
Combine Writer information Insert, size and position
At level 2, the competent person will
B1 Enter and combine text and other information within Writer documents
To demonstrate this competence they can
B1.1 Identify what types of information are needed in documents
B1.2 Use a keyboard or other input device to enter text and other information accurately and efficiently
B1.3 select and use appropriate templates for different purposes
B1.4 Identify when and how to combine and merge information from other software or other documents
B1.5 Select and use a range of editing tools to amend document content
B1.6 Combine or merge information within a document from a range of sources
B1.7 Store and retrieve document and template files effectively, in line with local guidelines and conventions where available
B2 Create structures and styles for Writer documents
B2.1 Identify the document requirements for structure and style
B2.2 Identify what templates and styles are available and when to use them
B2.3 Create and modify columns, tables and forms to organise information
B2.4 Select and apply styles to text
B2.5 Select and use appropriate page and section layouts to present and print documents
B3 Use Writer tools to format and present documents effectively to meet requirements
B3.1 Identify how the document should be formatted to aid meaning
B3.2 Select and use appropriate techniques to format characters and paragraphs
B3.3 Select and use appropriate page and section layouts to present and print documents
B3.4 Check documents meet needs, using IT tools and making corrections as appropriate
B3.5 Describe any quality problems with documents
B3.6 Respond appropriately to quality problems with Writer documents so that outcomes meet needs
Content examples
Requirements for structure and style Document layout; house style
Page layout for documents Paper size and type, change page orientation, margins, page breaks, page numbering, section breaks; header and footer, date and time, adjust page set up for printing
Types of information for documents Text, numbers, images, other graphic elements (eg lines, borders); hyperlinks, charts, objects
Quality problems with documents Will vary according to the content, for example, text (eg styles, structure, layout), images (eg size, position, orientation), numbers (eg decimal points, results of any calculations)
Format columns Add and delete columns, modify column width, add columns to whole document and part of a page
Tables and forms Insert and delete cells, rows and columns, adjust row height and column width; Add and amend table structure, merge cells, complete forms and tables, insert and modify form fields, convert text to table; , merge and split cells, horizontal and vertical text alignment, cell margin, add borders and shading, sort
Store and retrieve Files (eg create, name, open, save, save as, print, close, find, share); version control; import/export; file size; folders (eg create, name)
Editing techniques for different types of information Editing techniques will vary in line with the type of information, for example: copy, cut, paste, undo, redo, drag and drop, find, replace, size, crop, position, change templates
Styles Apply or change existing styles to a word, line, paragraph or section, define styles for different elements of common documents
Keyboard skills Using the full range of keys, typing accurately and efficiently
IT tools to check text Spell check; grammar check; type face and size; hyphenation, line and page breaks
Paragraph formatting Alignment, bullets, numbering, line spacing, borders, shading, tabs and indents, outline, sub-numbering
Formatting techniques for characters Size, font style (typeface), colour, bold, underline, italic, special characters and symbols
Templates, tables and documents Use existing templates, set up new templates for common documents
Combine Writer information Insert, size and position, link information in a document, link information from one type of software to information produced using different software
At level 3, the competent person will
C1 Enter and combine text and other information accurately within Writer documents
To demonstrate this competence they can
C1.1 Summarise what types of information are needed for the document and how they should be linked or integrated
C1.2 Use a keyboard or other input method to enter text and other information accurately and efficiently
C1.3 Create, use and modify appropriate templates for different types of documents
C1.4 Combine and merge information within a document from a range of sources
C1.5 Explain how to combine and merge information from other software or multiple documents
C1.6 Store and retrieve document and associated files effectively, in line with local guidelines and conventions where available
C1.7 Select and use appropriate tools and techniques to work with multiple documents or users
C1.8 Customise interface to meet needs
C2 Create and modify appropriate layouts, structures and styles for Writer documents
To demonstrate this competence they can
C2.1 Analyse and explain the requirements for structure and style
C2.2 Create, use and modify columns, tables and forms to organise information
C2.3 Define and modify styles for document elements
C2.4 Select and use tools and techniques to organise and structure long documents
C3 Use Writer tools and techniques to format and present documents effectively to meet requirements
C3.1 Explain how the information should be formatted to aid meaning
C3.2 Select and use appropriate techniques to format characters and paragraphs
C3.3 Select and use appropriate page and section layouts to present and print multi-page and multi-section documents
C3.4 Check documents meet needs, using IT tools and making corrections as appropriate
C3.5 Evaluate the quality of the documents produced to ensure that they are fit for purpose
C3.6 Respond appropriately to any quality problems with Writer documents to ensure that outcomes meet needs
Content examples
Customise interface Shortcuts, toolbars, menus; default settings; start-up, language
Requirements for structure and style Document layout; house style; branding
Page layout for documents Paper size and type, change page orientation, margins, page breaks, page numbering, section breaks; header and footer, date and time, adjust page set up for printing or web publishing, facing pages, booklets
Types of information for documents Text, numbers, images, other graphic elements (eg lines, borders); hyperlinks, charts, objects
Quality problems with documents Will vary according to the content, for example, text (eg styles, structure, layout), images (eg size, position, orientation), numbers (eg decimal points, results of any calculations); links, cross references, versions
Work with multiple documents or users Version control, audit and track changes, compare and merge documents, document sharing and collaboration
Format columns Add and delete columns, add column breaks, modify column width, add columns to whole document and part of a page
Tables and forms Insert and delete cells, rows and columns, adjust row height and column width; Add and amend table structure, merge cells, complete forms and tables, insert and modify form fields, convert text to table; , merge and split cells, horizontal and vertical text alignment, cell margin, add borders and shading, sort, position, headings, totals; heading rows; embedded spreadsheet data
Store and retrieve Files (eg create, name, open, save, save as, print, close, find, share); version control; import/export; file size; file properties; folders (eg create, name); archive (backup, restore)
Structure Writer documents Sections, bookmarks, cross-referencing using indexes and contents page, master documents
Styles Apply or change existing styles to a word, line, paragraph or section; define, organise and use new styles
Keyboard skills Using the full range of keys, typing accurately and efficiently, keyboard short cuts, customise keys
IT tools to check text Spell check; grammar check; type face, size and kerning; hyphenation, line and page breaks
Paragraph formatting Alignment, bullets, numbering, line spacing, borders, shading, tabs and indents, outline, sub-numbering
Formatting techniques for characters Size, font style (typeface), colour, bold, underline, italic, special characters and symbols, spacing, position
Templates, tables and documents Use existing templates; create, amend and delete templates
Combine Writer information Insert, size and position, link information in a document, link information from one type of software to information produced using different software
