E-mailing a presentation

OpenOffice.org 2.x Impress Guide

Chapter 10: Printing, Emailing, Exporting, Saving Slide Shows

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• Controlling printing
• Printing a brochure
• Exporting to PDF
• Exporting as a Flash file
• Exporting as web pages (HTML files)
• E-mailing a presentation
• Digital signing of documents
• Opening and saving a PowerPoint file

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OOo provides several ways to quickly and easily send an Impress document as an e-mail attachment in one of three formats: .ODP (OpenDocument Presentation, OOo’s default format), .PPT (Microsoft PowerPoint format), or PDF.

To send the current document in .ODP format:

1. Choose File > Send > Document as E-mail. OpenOffice.org opens a new e-mail in your default e-mail program. The document is attached.
2. In your e-mail program, enter the recipient, subject and any text you want to add, then send the e-mail.

File > Send > E-mail as OpenDocument Presentation has the same effect.

If you choose E-mail as Microsoft PowerPoint, OOo first creates a .PPT file and then opens your e-mail program with the .PPT file attached. The .PPT file is not saved on your computer.

Similarly, if you choose E-mail as PDF, OOo first creates a PDF using your default PDF settings (as when using the Export Directly as PDF toolbar button) and then opens your e-mail program with the .PDF file attached. The PDF file is not saved on your computer.

If you want to keep a copy of the .PPT or .PDF file as well as e-mailing it to someone, first save or export the presentation into the required format, then attach it to an e-mail in the usual way.