Removing Personal Data

Apache OpenOffice 4.1 Calc Guide

Chapter 6: Printing, Exporting, and Emailing

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• Quick Printing
• Controlling Printing
  • Selecting General Printing Options
  • Printing Multiple Pages on a Single Sheet of Paper
  • Selecting Sheets to Print
• Using Print Ranges
  • Defining a Print Range
    • Adding to the Print Range
    • Removing a Print Range
    • Editing a Print Range
  • Printing Rows or Columns on Every Page
  • Defining a Custom Print Range
• Page Breaks
  • Inserting a Page Break
    • Row Break
    • Column Break
  • Deleting a Page Break
• Printing Options Setup in Page Styles
• Headers and Footers
  • Setting a Header or a Footer
  • Header or Footer Appearance
  • Setting the Contents of the Header or Footer
• Exporting to PDF
  • Quick Export to PDF
  • Controlling PDF Content and Quality
    • General Page of PDF Options Dialog
    • Initial View Page of PDF Options Dialog
    • User Interface Page of PDF Options Dialog
    • Links Page of PDF Options Dialog
    • Security Page of PDF Options Dialog
• Exporting to XHTML
• Saving as Web Pages (HTML)
• E-mailing Spreadsheets
• E-mailing a Spreadsheet to Several Recipients
  • Digital Signing of Documents
• Removing Personal Data

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Removing Personal Data

You may want to remove personal data, versions, notes, hidden information, or recorded changes from files before sending them to other people or creating PDFs from them.

In Tools → Options → OpenOffice → Security → Options, you can set Calc to remind (warn) you when files contain certain information and automatically remove personal information when saving.

To remove personal and some other data from a file, go to File → Properties. On the General tab, uncheck Apply user data and click the  Reset  button. This removes any names in created and modified fields, deletes the modification and printing dates, and resets the editing time to zero, the creation date to the current date and time, and the version number to 1.

To remove version information, either go to File → Versions, select the versions from the list, and click Delete, or use Save As to save the file with a different name.