Removing Personal Data

Apache OpenOffice 4.1 Impress Guide

Chapter 10: Printing, e-mailing, exporting, and saving slideshows

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• Introduction
• Quick Printing
• Controlling Printing
  • Selecting General Printing Options
  • Printing Multiple Pages on a Single Sheet of Paper
  • Selecting Slides to Print
  • Selecting Other Information to Print
  • Printing in Black and White (on a Color Printer)
  • Printing Handouts, Notes, or Outlines in Impress
  • Selecting Default Print Options
• Printing a Brochure
• Exporting to PDF
  • Quick Export to PDF
  • Controlling PDF Content and Quality
    • General Tab of PDF Options Dialog
    • Initial View Tab of PDF Options Dialog
    • User Interface Tab of PDF Options Dialog
    • Links Tab of PDF Options Dialog
    • Security Tab of PDF Options Dialog
• Exporting as Web Pages (HTML files)
• E-mailing a Presentation
  • Digital Signing of Documents
• Removing Personal Data
• Opening and Saving a PowerPoint File
  • Saving an Impress File as a PowerPoint File
  • Opening a PowerPoint File in Impress

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Removing Personal Data

You may wish to ensure that personal data, versions, notes, hidden information, or recorded changes are removed from files before sending them to others or creating PDFs from them.

In Tools → Options → OpenOffice → Security → Options, you can set AOO to remind (warn) you when files contain certain information and remove personal information automatically when saving documents or creating PDFs.

To remove personal and some other data from a file, go to File → Properties. On the General tab, uncheck Apply user data and then click the  Reset  button. This removes any names in the created and modified fields, deletes the modification and printing dates, and resets the editing time to zero, the creation date to the current date and time, and the version number to 1.

To remove version information, either go to File → Versions, select the versions from the list and click  Delete , or use Save As and save the file with a different name.