Printing
- What is Mail Merge?
- Creating the Data Source
- Registering a Data Source
- Creating a Form Letter
- Printing Mailing Labels
- Printing Envelopes
- Using the Mail Merge Wizard to Create a Form Letter
Printing
- Choose File → Print. The message shown in Figure 12 appears. Click Yes .
- In the Mail Merge dialog box (Figure 13), you can choose to print all records or selected records. To select records to be printed, use Ctrl + click to select individual records. To select a block of records, select the first record in the block, scroll to the last record in the block, and ⇧ Shift + click on the last record.
- Click OK to send the labels directly to the printer.
If you prefer to save the labels to a file, perhaps to allow some later editing such as changing the typeface or paragraph format, then you should select File in the output section of the Mail Merge dialog box, rather than using the default Printer selection. This changes the dialog box to highlight the Save merged document section, where Save as single document is preselected.
In this case, clicking OK brings up the Save as dialog box, where a file name can be entered for the saved labels. If you did not save the prototype label fields document (template) in step 6 in the previous section, then you are prompted to do so now by another Save as dialog box.
In either case, whether printing or saving to file, despite there apparently being only one page of labels, the printed or saved output will be expanded to include all the selected records from the data source.
