Restricting Functionality in Apache OpenOffice

Apache OpenOffice Administration Guide

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• Deploy Apache OpenOffice using package managers

• Solaris Sparc/x86
• Linux
• Microsoft Windows
• Mac OS X

• Apache OpenOffice Basic Macros and Libraries
• Apache OpenOffice Extension Manager
• Adding Template Files to an Apache OpenOffice Installation
• Adding AutoText Files to an Apache OpenOffice Network Installation
• Deactivating the Apache OpenOffice Registration Wizard
• Accessing Email Clients
• Customizing the User Interface
• Restricting Functionality in Apache OpenOffice
• Accessing Apache OpenOffice User Profiles on an LDAP Server

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You can restrict the functionality of Apache OpenOffice program modules for individual users, groups, or across a network. You can apply different restrictions to different users. You can also create a command configuration file in XML format to restrict the availability of menu commands in an Apache OpenOffice program.

Creating a Command Configuration File

The creation of a command configuration file is a three-step process:

• Determine the command names of the features you want to restrict.
• Create an XML configuration file.
• Copy the configuration file to the appropriate location in the Apache OpenOffice installation directory.

To Create a Command Configuration File

1. Determine the UNO Command Names for the feature that you want to restrict.
2. In a text editor, create an XML configuration file.
1. Use the following file structure.

 <?xml version="1.0" encoding="UTF-8" ?>
 <oor:node oor:name="Commands" oor:package="org.openoffice.Office" 
 xmlns:oor="http://openoffice.org/2001/registry" 
 xmlns:xs="http://www.w3.org/2001/XMLSchema" 
 xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
  <node oor:name="Execute">
    <node oor:name="Disabled">
      <node oor:name="CommandName" oor:op="replace">
        <prop oor:name="Command">
          <value>CommandName</value>
        </prop>
      </node>
    </node>
  </node>
 </oor:node>

The Commands.xcu file uses the following schema:

 <?xml version='1.0' encoding='UTF-8'?>
 <oor:component-schema oor:name="Commands" 
 oor:package="org.openoffice.Office" xml:lang="en-US" 
 xmlns:oor="http://openoffice.org/2001/registry" 
 xmlns:xs="http://www.w3.org/2001/XMLSchema" 
 xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
  <templates>
    <group oor:name="CommandType">
      <prop oor:name="Command" oor:type="xs:string"/>
    </group>
  </templates>
  <component>
    <group oor:name="Execute">
      <set oor:name="Disabled" oor:node-type="CommandType"/>
    </group>
  </component>
 </oor:component-schema>

2. Create a separate node for each feature you want to restrict.
3. In each node, replace the term CommandName with the command name of the feature.
3. Save the file with the name Commands.xcu.

The following example Commands.xcu file disables the ability to customize menus in Apache OpenOffice.

 <?xml version="1.0" encoding="UTF-8" ?>
 <oor:node oor:name="Commands" 
 oor:package="org.openoffice.Office" 
 xmlns:oor="http://openoffice.org/2001/registry" 
 xmlns:xs="http://www.w3.org/2001/XMLSchema" 
 xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
   <node oor:name="Execute">
     <node oor:name="Disabled">
       <node oor:name="ConfigureDialog" oor:op="replace">
         <prop oor:name="Command">
           <value>ConfigureDialog</value>
         </prop>
       </node>
       <node oor:name="ConfigureToolboxVisible" oor:op="replace">;
         <prop oor:name="Command">
           <value>LoadToolBox</value>
         </prop>
       </node> 
     </node>
   </node>
  </oor:node>

To apply this restriction to all users, copy the file to the network-install-dir/share/registry/data/org/openoffice/Office directory.

For a list of command names and their descriptions, see Index of UNO Command Names for Apache OpenOffice.

To Apply a Command Configuration File

You can apply a command configuration file to Apache OpenOffice on the Solaris, Linux, and Windows platforms.

1. Exit all Apache OpenOffice applications.
   On Windows, ensure that you deactivate the Apache OpenOffice Quickstarter in the system tray.
2. Copy the Commands.xcu file to the appropriate directory.
   • To apply the configuration to all users on the network, copy the Commands.xcu file to the following directory:
     network-install-dir/share/registry/data/org/openoffice/Office
   • To apply the configuration to a specific user on the network, copy the Commands.xcu file to the following directory:
     workstat-dir/user/registry/data/org/openoffice/Office

The configuration is applied when you restart Apache OpenOffice

Content on this page is licensed under the Public Documentation License (PDL).