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{{DISPLAYTITLE:Saving Versions}} {{Documentation/CG4SharingReviewingTOC |ShowPrevNext=block |PrevPage=Documentation/AOO4_User_Guides/Calc Guide/Sharing And Reviewing Documents/Comparing Documents |NextPage=Documentation/AOO4_User_Guides/Calc Guide/Calc Macros }} __NOTOC__ == Saving Versions == Most documents go through several drafts. Often, it is useful to save new versions of a document. You can do this by saving a copy of the document (under a different name) after each revision or by using Calc’s Version feature. {{Caution| If you do a '''Save As…''' of a document with different versions stored within it, the old versions are dropped and the new file contains only the latest version}} To use version management in Calc: # Choose {{menu|File|Versions}}. The Versions dialog opens as shown below in Figure 305. [[Image:AOO41CG11_305.png|600px|center]] <center>''Figure 305: Version management dialog''</center> <ol start="2"> <li>Click the {{button|Save New Version}} button to save a new version.</li> <li>A dialog (Figure 306) opens where you can enter comments about this version.</li> </ol> [[Image:AOO41CG11_306.png|400px|center]] <center>''Figure 306: Version comment dialog''</center> <ol start="3"> <li>After you enter your comment and click {{button|OK}}, the new version appears in the version list, as shown below in Figure 307.</li> </ol> [[Image:AOO41CG11_307.png|600px|center]] <center>''Figure 307: Updated version list''</center> Now, when you save the spreadsheet, both versions are saved in the same physical file. From this point, you can: * Open an old version – Select the version, click the {{button|Open}} button, and a read-only copy of a previous version opens. * Compare all versions – Clicking the {{button|Compare}} button performs an action similar to merging documents. An Accept or Reject Changes dialog opens showing all the changes through the different versions. * Review the comments – Select a version and click the {{button|Show}} button to display the full comments you or other reviewers made. {{Note| The new file is larger in size, as two spreadsheets are effectively saved together into a single file.}} {{CCBY}} [[Category:Calc Guide (Documentation)]]

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