Apache OpenOffice Wiki - User contributions [en]

Documentation/Dashboard/Wishlist

2013-11-15T02:53:54Z

Yorick:

{{Documentation/Banner}}
{{DISPLAYTITLE:Documentation Wishlist}}

{| border=1 style="border-collapse:collapse;" cellpadding=3
!Wished By/Issue!!Documentation Section!!Description!!Owner!!Status!!Resolution
|-valign=top
| Rob
| [[Documentation/UserGuide/Migration_Guide | Migration Guide]]
| Provide migration information for users and business coming from MS
| Rob, [[User:Yorick|Yorick]]
| In process
|

|-valign=top

| Frank
| Macro Migration Guide
| Provide documentation and macro migration information for users coming from MS
| None
|
|
|-valign=top
| Frank
| Development
| Provide cookbook or guide to create extensions for OOo
| none
|
|
|}

[[Category:Documentation/Dashboard]]

Documentation/UserGuide/Migration Guide/Sharing Files

2013-11-14T13:29:05Z

Yorick:

{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/OOoAuthors User Manual/Migration Guide/Introduction|Next=Documentation/OOoAuthors User Manual/Migration Guide/Importing Files}}
{{DISPLAYTITLE:Sharing Files with Microsoft Office Users }}
==Sharing in a Mixed application Environment==
{{Documentation/Note| Migration is people issue, not a software issue}}
Most migration difficulties occur because of incompatibility issues. No two document production applications will always have 100% fidelity, not even if those two applications are just different versions of the same programme. So one of the essential tasks in a successful migration is to identify infidelity risks and thus reduce user frustration. Often the problems that occur are not actually caused by the migration but are areas that have always been problematic but it was easier for users to work around than complain. Migration support desks will inevitably end up fielding calls that have nothing to do with the migration but has been a point of frustration for some time.

Many of these can be minimised by the adoption of some simple policies:
#Ensure all computers in the organisation have the same font set. This is especially important where there is a variation in Operating systems
#Put in place policies for document collaboration, for instance establish standard fonts for use in documents
#Make available a set of templates on the network that covers all document instances that there needs to be collaboration.
#Ensure that all machines use the same default template

== File formats ==
This section gives a simplified overview of Apache OpenOffice’s file format.

By default {{OOo}} stores its files in Open Document Format ([http://en.wikipedia.org/wiki/OpenDocument ODF]), ISO/IEC 26300. For details about ODF, see [http://books.evc-cit.info/book.php here].

Older versions of Microsoft Office files are stored in a proprietary format which is not human readable and not publicly documented. Newer versions of MS Office can now edit and save in ODF.

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+File extensions for {{OOo}} 4.0.
! Document type
! Application
! Extension
! MS Office equiv

|-
| Text
| Writer
| odt
| doc, docx

|-
| Text Template
| Writer
| ott
| dot

|-
| Master Document
| Writer
| odm
| doc, docx

|-
| HTML document
| Writer
| html
| html

|-
| Spreadsheet
| Calc
| ods
| xls, xlsx

|-
| Spreadsheet Template
| Calc
| ots
| xst

|-
| Drawing
| Draw
| odg
| N/A

|-
| Drawing Template
| Draw
| otg
| N/A

|-
| Presentation
| Impress
| odp
| ppt, pptx

|-
| Presentation Template
| Impress
| otp
| pot

|-
| Formula
| Math
| odf
| N/A

|-
| Chart
| Chart
| odc
| N/A

|-
| Database
| Base
| odb
| mdb

|}

Although {{OOo}} can open Microsoft Office files. The reverse is ''not always'' true. Microsoft Office has various degrees of support for ODF, starting in Office 2007, but earlier versions: MSO '97, Office XP etc, are not able to open, read or write ODF documents. For this reason, it is essential, during Migration setup, to identify your document users and their needs to ensure the minimisation of compatibility issues. For example:

*Internal usage -- Use Native file format (OD*)
*External User Non AOO user - Editable -- Save as *.doc (2000, XP)
*External User AOO user - Editable -- Use Native file format (OD*)
*External User - Editable not needed -- Use PDF.
*Archive -- Always use ODF

Identifying these User needs and getting staff to work within those parameters should be part of a pre Migration training programme.

OpenOffice can not open or convert Microsoft Access files (.mdb) files directly, however it can access the data in the tables using DAO and ODBC. See the [[Documentation/OOoAuthors_User_Manual/Base_Guide|Database Guide]] for more information.}}

== Bulk conversion ==
To use {{OOo}} to convert a lot of files, click '''File''' '''> Wizards > Document Converter'''.

Before doing a bulk conversion of files, think about whether it is really necessary. Read this document right through to get an appreciation of the limitations of the conversion process.

== Opening files ==
=== Opening text documents ===
In addition to the native OpenDocument formats (.odt and .ott), {{OOo}} Writer can import the following text document formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft Word 6.0/95/97/2000/XP)
|(.doc, .dot)
|-
| Microsoft Word 2003
|XML
|-
| Microsoft Office XML
|docx
|-
| Microsoft Winword 5
|.doc
|-
| WordPerfect Document
|.wpd
|-
| WPS 2000/Office 1.0
|.wps
|-
| AportisDoc (Palm)
|.pdb
|-
| Hangul WP 97
|.hwp
|-
| Pocket Word
| .psw
|-
|Rich Text format
| .rtf,
|-
|Text
|.txt, .csv

|}

When opening .HTM or .HTML files, OpenOffice.org customizes Writer for working with these files.

=== Opening spreadsheets ===
In addition to the native OpenDocument formats (.ods and .ots), OpenOffice.org Calc 2.0 can open the following spreadsheet formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft Excel 97/2000/XP (.xls, .xlw, .xlt)
| Rich Text Format (.rtf)

|-
| Microsoft Excel 4.x–5/95 (.xls and .xlw, .xlt)
| Text CSV (.csv and .txt)

|-
| Microsoft Excel 2003 XML (.xml)
| Lotus 1-2-3 (.wk1 and .wk1)

|-
| Data Interchange Format (.dif)
| StarCalc formats (.sdc, .vor)

|-
| dBase (.dbf)
| SYLK (.slk)

|-
| .htm and .html files including Web page queries
| Pocket Excel (pxl)

|-
| Quattro Pro 6.0 (.wb2)
|

|}

=== Opening presentations ===
In addition to the native OpenDocument formats (.odp and .otp), OpenOffice.org Impress 2.0 can open the following presentation formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft PowerPoint 97/2000/XP (.ppt, .pps)
| Computer Graphics Metafile (.cgm)

|-
| Microsoft PowerPoint 97/2000/XP Template (.pot)
| StarDraw, StarImpress (.sda, .sdd, .sdp, .vor)

|}
=== Opening graphics files ===
In addition to the native OpenDocument formats (.odg, and .otg), OpenOffice.org Draw 2.0 can open the following graphic formats:

BMP, JPEG/JPG, PCX, PSD, SGV, WMF, DXF, MET, PGM, RAS, SVM, XBM, EMF, PBM, PLT, SDA, TGA, XPM, EPS, PCD, PNG, SDD, TIF/TIFF, GIF, PCT, PPM, SGF, VOR

=== Opening formula files ===
In addition to OpenDocument Formula files, OpenOffice.org Math 2.0 can open the StarMath (.smf) and MathML (.mml) files.

<nowiki>When opening a Word document that contains an embedded equation editor object, select the [L] checkbox for </nowiki>''MathType to OpenOffice.org Math/OpenOffice.org Math to MathType'' in '''Tools''' > '''Options''' > '''Load/Save''' > '''Microsoft Office''' and the object will be automatically converted to an OpenOffice.org Math object.

== Saving files ==
=== Default file format ===

OpenOffice.org saves files in the OpenDocument format by default unless told otherwise. This default can be changed, for example if you always want to save as Microsoft Office files. To change the default file formats:

# Go to '''Tools > Options > Load/Save > General'''.<br>[[Image:doc_mig_options_loadsave_general.png|frameless|500px|'''Figure 1''':Choosing default formats for saving files]]
# In the Standard File Format section of this page, choose a document type (for example, “Text document”) and a file format from the '''Always save as''' list.
# Repeat for each document type as necessary.
# Click '''OK''' to save your changes.

{{Documentation/Note|If the option “Warn when not saving in OpenDocument or default format” is checked on the '''Options - Load/Save - General dialog''', a warning dialog about potential loss of formatting may be displayed. In most cases, no loss of formatting will occur, so you may find this warning annoying and choose to disable it.

The Java Runtime Environment is required to use the mobile device filters for AportisDoc (Palm), Pocket Word and Pocket Excel.}}

=== Export to PDF and XHTML ===
Each application has the ability to directly export to PDF (Portable Document Format). This industry-standard format for universal file compression and viewing is ideal for sending the file to anyone else to view using Acrobat Reader or any other PDF display program on any operating system.

You can export directly to PDF using the button on the toolbar next to the Printer icon, or by choosing '''File > Export as PDF''', which allows you to select some detailed options.

To export as XHTML, use '''File > Export''' and for File format choose '''XHTML''' In the dropdown box.

=== Saving files in other formats ===
To save files in different formats, use '''File > Save As '''and select a format from the '''File Type''' dropdown box.

[[Image:doc_mig_saveas.png|500px|'''Figure 2''': The OpenOffice.org Save As dialog, showing some of the Save formats]]

=== Writer can save to these file formats ===
In addition to its native formats, Writer can save in these formats:

OpenOffice.org Writer 1.x (.sxw, .stw)

Microsoft Word 97/2000/XP (.doc)

Microsoft Word 95 (.doc)

Microsoft Word 6.0 (.doc)

Microsoft Word 2003 XML (.xml)

Microsoft Pocket Word (.psw)

DocBook (.xml)

Aportis Doc (Palm) (.pdb)

Rich Text Format (.rtf)

StarWriter 5.0 (.sdw)

StarWriter Template (.vor)

StarWriter 4.0 (.sdw)

StarWriter 4.0 Template (.vor)

StarWriter 3.0 (.sdw)

StarWriter Template 3.0 (.vor)

Text (.txt)

Text Encoded (.txt)

HTML (.html; .htm)

{{Documentation/Note|The .rtf format is commonly used for transferring text files between applications, but you are likely to experience loss of formatting and images when the file is opened by Microsoft Office. The best way to pass a file in Writer to a Microsoft Word user is to save it as Microsoft Word 97/2000/XP (.doc).}}

=== Calc can save to these file formats ===
In addition to its native formats, Calc can save in these formats:

OpenOffice.org Calc 1.x (.sxc, .stc)

Microsoft Excel 97/2000/XP (.xls; .xlw)

Microsoft Excel 97/2000/XP Template (.xlt)

Microsoft Excel 95 (.xls; .xlw)

Microsoft Pocket Excel (.pxl)

Microsoft Excel 2003 XML (.xml)

Data Interchange Format (.dif)

dBase (.dbf)

SYLK (.slk)

Text CSV (.csv; .txt)

StarCalc formats (.sdc, .vor)

HTM and HTML files

=== Impress can save to these file formats ===
In addition to its native formats, Impress can save in these formats:

Microsoft PowerPoint 97/2000/XP (.ppt; .pps)

Microsoft PowerPoint 97/2000/XP Template (.pot)

StarDraw, StarImpress (.sda, .sdd, .vor)

Impress can also export to MacroMedia Flash (.swf) and any of the graphics formats as listed below for Draw.

=== Draw can save to these file formats ===
Draw can only save in its native and StarDraw formats, but it can export to:

BMP, EMF, EPS, GIF, JPEG, MET, PBM, PCT, PGM, PNG, PPM, RAS, SVG, SVM, TIFF, WMF, XPM

=== The HTML writer can save in these formats ===
HTML Document (.html; .htm)

OpenOffice.org 1.0 HTML Template (.stw)

OpenOffice.org 2.0 HTML Template (.oth)

StarWriter/Web 5.0 and 4.0 (.vor)

Text (OpenOffice.org Writer/Web) (.txt)

Text Encoded (OpenOffice.org Writer/Web) (.txt)

== Object Linking and Embedding (OLE) ==
To change the settings for Microsoft Office OLE objects, use '''Tools''' > '''Options''' > '''Load/Save''' > '''Microsoft Office'''.

Having all of these options checked allows embedded objects to be converted and thus be editable in both office suites.

For other OLE objects, it will depend on the machine where the file is being edited just as it does with Microsoft Office alone. Thus Windows application based OLE objects will not be editable in OpenOffice.org on a Linux machine, although the object will still be displayed correctly and can be resized.

[[Image:doc_mig_options_loadsave_vba.png|500px|'''Figure 3''': Choosing Load/Save VBA Properties]]

== Linked files ==
Cells copied from Excel and pasted special, linked and with RTF format, into Word are imported into Writer as a normal table. This means that when the document is imported, the link to the Excel file is lost.

Similarly when a chart is copied from Excel and pasted special, linked into Word, and then the file imported into Writer, the chart is imported as an embedded OLE object but is not converted into a Calc chart. On saving the file in Word format and then opening the file in Word and trying to edit the chart by double-clicking, it displays an error message.

{{Documentation/Caution|Links in Microsoft Office files between Word and Excel are lost when the Microsoft office files have been edited by OpenOffice.org.}}

== WordArt and Fontwork ==
The equivalent to Microsoft Office’s WordArt in OpenOffice.org is Fontwork. WordArt objects are imported as Fontwork objects; they may look slightly different on import. Fontwork objects are automatically exported to WordArt objects when the document is saved in a Microsoft Office format.

== Vector graphics ==
The basic shapes (lines, arrows, rectangles, ovals) all import and export without any problem. OpenOffice.org provides a greater degree of control over some properties than Microsoft Office does, so sometimes there will be changes when going from OpenOffice.org to Microsoft Office. Examples include the size of arrow heads, and line styles.

The Microsoft Office autoshapes, such as the smiley face, keep their special characteristics, for instance the ability to adjust the degree of the smile or frown on the smiley face.

Microsoft Office provides more shadow options than OpenOffice.org, so sometimes there will be a change in shadow appearance. Microsoft Office shadow styles 1, 2, 4, 6, 14, 17 and 18 are supported in OpenOffice.org. Horizontal and tapered shadows do not get imported and any 3D effect on the bottom left is ignored.

== Frames and text boxes ==
When frames or text boxes from Microsoft Office are imported into OpenOffice.org with linked text, the links are lost.

== Active content controls ==
These are the controls in Microsoft Office available on the Controls toolbar; they all import without a problem. However, as these controls typically require macros to be of use, they will be functionally useless in the absence of macros custom built for use in OpenOffice.org.

== Macros ==
OpenOffice.org cannot run Microsoft Office macros. Although the macro language is very similar, the underlying objects are quite different. To set whether OpenOffice.org keeps attached macros (so that they are still available for use in Microsoft Office) for Word, Excel and PowerPoint files, use '''Tools''' > '''Options''' > '''Load/Save''' > '''VBA Properties'''.

{{Documentation/Note|Opening a Microsoft Office file infected with a macro virus is quite safe in OpenOffice.org.}}

OpenOffice.org has the ability to record macros. It is better practice to use the application program interface (API).

== Import, export and sharing issues in text documents ==
=== Good practice in text documents ===
Some issues can be avoided simply by using good word-processing practice:

* Use character and paragraph styles rather than direct formatting.
* Use paragraph formatting for space before and after rather than hard returns, particularly in numbered or bulleted lists.
* Use paragraph text flow properties (for example, keep with next) rather than using manual page breaks.
* Do not use multiple tabs or spaces to align text – either set specific tab stops or better yet use a table.
* Use only commonly available fonts.

=== Compatibility settings in OpenOffice.org for the current document ===
The following settings change the way OpenOffice.org works with the current document so that it works more like Microsoft Office.

Use '''Tools''' > '''Options''' '''> OpenOffice.org Writer > Compatibility'''.

[[Image:doc_mig_options_writer_compat.png|500px|'''Figure 4''': Choosing compatibility options]]

==== Add paragraph and table spacing at tops of pages (in current document) ====
In Writer, with this setting unchecked, if a paragraph at the top of the page (or column) is formatted with space above then that space is ignored; whereas in Word the space above is included. Checking this option causes Writer to behave in the same way as Word.

==== Use OpenOffice.org 1.1 tabstop formatting ====
This setting specifies whether centered and right-aligned paragraphs containing tabs are formatted as a whole in the center or aligned to the right. If this checkbox is checked, only the text to the right of the last tab is aligned to the right, while the text to the left remains as is.

==== Use OpenOffice.org 1.1 line spacing ====
Writer uses the greater of the two spacings for above and below paragraphs; Word sums the two together. Uncheck this box to have Writer behave in the same way as Word.

=== Font and font spacing ===
Text effect animations are imported by Writer with the character attribute of blinking from Word files. For example “Marching red ants” simply becomes “blinking”.

Typically Word’s character spacing is tighter than Writer’s, so often Word will fit more characters to a line. It is also possible that the spacing between lines could be slightly different. The end result is that the page breaks may be in different places.

=== Tables ===
The author could find no issues with tables.

=== Mail merge documents ===
As OpenOffice.org has a different approach to data sources. On importing a Word document that is the main document for a mail merge, there is no connection with the data source. It is not just a matter of making that connection; each field needs to be reinserted. See the Mail Merge section in the chapter titled “Differences in use between Writer and Word”.

Also in Word you can have another Word document as a data source for a mail merge. There is no way of specifying a Word (or Writer) document as a data source in OpenOffice.org.

Writer does not have the option of suppressing blank lines when data fields are empty, so you need to use conditional fields.

<nowiki>Writer merge fields export as text with the name of the field between angle brackets, for example <Name>.</nowiki>

''Summary'': To work in a shared environment would require a separate file for each “main document”: one in Word format, the other in OpenOffice.org format. If you have a master mail merge document in Word format, it is probably easiest to paste the text into Writer and use the Writer mail merge wizard to recreate the mail merge from scratch.

=== Forms ===
==== Issues with forms created in Microsoft Office ====
A locked file in Microsoft Office imports unlocked into OpenOffice.org; that is, in design mode.

Text form fields import into OpenOffice.org as Input fields and so lose their type. For example, a text form field of type “number” or “date” will accept any text for input. In use a text form field in OpenOffice.org displays a dialog for entering the text. Exporting back to Microsoft Office, text form fields are changed into “Fillin” fields. The current date and time and calculation fields import as simple text.

Checkboxes import and export correctly.

Drop-down form fields import as Input List fields. Like text form fields in operation these display a dialog from which the user can select an option. On export back to Microsoft Office they return to drop-down form fields again.

==== Issues with forms created in OpenOffice.org ====
The controls are exported as active controls when there is a Microsoft Office equivalent. As Word does not have the same database functionality of OpenOffice.org and as the macros are not compatible, it would be very difficult to have one form that works in both environments using standard form controls.

''Summary'': To work in a shared environment with forms is not easy, but one workaround would be to use other fields like Input field and Input List. To insert these fields, use '''Insert''' > '''Fields''' > '''Other''' > '''Functions'''.

=== Footnotes, endnotes, tables of contents and indexes ===
Footnotes, endnotes and indexes all import / export correctly. Some issues have been found:

* The location of the endnotes may change (in Word the endnotes are placed before the index. In Writer they are always at the end of the document).
* Writer bibliographic entries become text in Word.
* A three-column index exported from Writer to Word as three columns but on re-import it was one column.
* On importing a Word file containing index entry fields, the index entry fields are imported but as fields to the left of the text rather than the field containing the text.

''Summary'': Working in a shared environment is possible with some minor issues.

=== Numbered paragraphs, outline numbering, cross-references ===
Numbered paragraphs, outline numbering, and cross-references import / export without a problem, except for references to numbered paragraphs:

* Cross-references to the numbers of numbered paragraphs that are not numbered using outline numbering do not work as Writer does not have this ability.
* Writer also does not have the ability to use relative numbering in its cross-references to numbers.
* Cross-references to chapter numbers do not have the same format as that displayed.

=== Page numbering ===
A quick and dirty approach in Word for having a different first page (like a cover page) and then to have the numbering start on the second page but numbered as page 1 is to have a layout of different first page and setting the starting page to be zero. Unfortunately, on importing such a file into OpenOffice.org the page number on the second page is 2 instead of 1. To fix this problem in Writer:

# Create a page style for how the pages after the first page should look. Name it (for example) Convert1.
# Have the cursor in the first paragraph of the second page.
# '''Format > Paragraph > Text Flow'''.
# In the Breaks portion of the dialog, select the checkbox Insert.
# Check '''With Page Style'''.
# Choose the page style created in step 1.
# Leave the position as '''Before''' and set the page number to 1.

On exporting this document back to Word it will work, the only difference being that the document will have a section break at the end of the first page. Documents created with section breaks like this in Word will work fine importing and exporting with Writer. There is one difference with Word: now there will be a blank page between the cover page and the next page when printed (or print previewed).

In the author’s testing a document with different formats for odd and even page numbering, the odd page numbers were imported as the text of the first odd page rather than as a field.

''Summary'': For some documents a little work maybe required to fix up the page numbering on importing to Writer. Once “fixed” the page numbering of the documents will import / export without a problem.

=== Date and time fields ===
Word’s CreateDate and SaveDate fields do not get imported with the same formats. For example, if the fields in the Word document have a format that includes time, then this information is not displayed by default. To include time in the format:

'''Right-click''' on the field > '''Fields''' > scroll to the bottom of the Formats listbox > '''Additional formats >''' in format code add HH:MM:SS

On export the SaveDate / DocInformation:Modified is exported as text.

Writer’s Time Fixed and Date Fixed fields get exported as text.

=== Importing Word fields ===

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Imported Word fields conversion
! Word field:
! Writer converts to:

|-
| ASK
| Input field

|-
| AUTHOR
| DocInformation:Created

|-
| AUTONUM
| Number Range AutoNr

|-
| AUTONUMLGL
| Number range AutoNr

|-
| AUTONUMOUT
| Number range AutoNr

|-
| COMMENTS
| DocInfomation:Comments

|-
| CREATEDATE
| DocInformation:Created

|-
| DATE
| Date

|-
| EDITTIME
| DocInformation:Modified

|-
| FILENAME
| File name

|-
| FILLIN
| Input field

|-
| HYPERLINK
| (as a hyperlink)

|-
| INFO xxx
| DocInformation:xxx

|-
| KEYWORDS
| DocInformation:Keywords

|-
| LASTSAVEDBY
| DocInformation:Modified

|-
| MACROBUTTON
| (the name of the macro?)

|-
| MERGEFIELD
| Mail merge fields (displayed as the name of the field)

|-
| MERGEREC
| Record number

|-
| NEXT
| Next record

|-
| NOTEREF
| Show variable

|-
| NUMCHARS
| Statistics (with select = Characters)

|-
| NUMPAGES
| Statistics (with select = Pages)

|-
| PAGE
| Page numbers

|-
| PAGEREF
| Bookmarks (displayed as name of bookmark)

|-
| REVNUM
| DocInformation:Document number

|-
| SAVEDATE
| DocInformation:Modified

|-
| SEQ
| Number range

|-
| SET
| Set variable

|-
| SUBJECT
| DocInformation:Subject

|-
| TEMPLATE
| Templates

|-
| TIME
| Date

|-
| TITLE
| DocInformation:Title

|-
| TOC
| (Displays the table of contents)

|}

The following fields are not imported into OpenOffice.org (only the text that they displayed when last saved): <nowiki>=, IF, DOCPROPERTY, FILESIZE, LINK, LISTNUM, QUOTE, SECTION, SECTIONPAGES, STYLEREF, TOA, USERADDRESS, USERINITIALS, USERNAME.</nowiki>

The following fields are ignored on import: AUTOTEXT, AUTOTEXTLIST, BARCODE, BIDIOUTLINE, DOCVARIABLE, EQ, GOTOBUTTON, INCLUDETEXT, LISTNUM, MERGESEQ, PRINT, RD, SKIPIF, SYMBOL, TA, TC.

The Word field EDITTIME is mapped to Writer field DocInformation:Modified on import but the meaning has changed to the date and time last saved rather than how long the file has been open for editing.

== Import, export and sharing issues in spreadsheets ==
=== Form fields ===
Combo boxes, list boxes and checkboxes with links to spreadsheet cells all import and export properly, although due to font handling the number of rows displayed in list boxes may be slightly different. List boxes in Calc can either have multi-selection or not, whereas Excel has two multi-selection modes: multi and extend. In Excel a link from a multi-selection listbox to a cell is ignored (at least in Excel 2000; the author has not checked Excel XP). In Calc the link works, but if more than one item is selected, the cell’s value is set to #N/A.

Option buttons import into Calc, but the link with cells works differently. In Calc each option button has its own link to a cell, setting its value to true or false depending on whether the option is selected. In Excel the cell link returns the number of the selected option button. On exporting option buttons to Excel, the option buttons lose their radio operation; in other words, they are not grouped so that selecting one “unselects” the others.

Scroll bars and spinners are now implemented in Calc, but are not imported yet.

=== Array constants ===
Array constants are not available in OpenOffice.org. The workaround is to have the constant values in cells on a sheet and refer to them. Array constants used as parameters to a function in Excel are omitted when imported into Calc.

=== Optional parameters in formulas ===
Some formulas have more than one optional parameter at the end of the parameter list. In Excel it is possible to leave an optional parameter blank and specify a later parameter, but this is not possible in Calc. Formulas with optional parameters are not correctly imported into Calc.

=== Functions ===
==== Statistical, engineering and financial functions ====
In Excel some of the financial functions accept string parameters for dates; in OpenOffice.org they require a serial number, and thus they are not correctly imported into Calc.

==== Analysis ToolPak Functions ====
The function EFFECT provided by the Analysis ToolPak for Excel is converted to EFFECT_ADD in Calc and returns the same results.

==== Other functions not implemented / imported ====
Only three other functions are not imported: INFO, GETPIVOTDATA, and HYPERLINK. Hyperlinks are supported but not as a function; use the '''Hyperlink''' button on the Function bar.

=== DataPilot—Pivot Table ===
DataPilots are Calc’s equivalent to Excel’s Pivot Tables. However there are a number of limitations. Pivot tables import from Excel into Calc (although the cells do not have the PivotTable shading) but as soon as they are worked on these limitations become apparent. The limitations are:

* There is no PivotChart facility, but a DataPilot can be used as the data source for a chart.
* The user interface allows a maximum of 8 fields in the data, row or column areas. (An alternative interface which allows more is available from: [http://homepages.paradise.net.nz/hillview/OOo/ http://homepages.paradise.net.nz/hillview/OOo/] in a document called MyDataPilot.sxc.
* There is some ability to group data (for example, a date field grouping by week or quarter but not by month). The workaround is to create a new column with a formula for calculating the grouping, e.g. =Month().
* You can not define different formats for different fields.
* Calc can have formulas based on things like “Difference From” or “% of”, but can not have own custom fields (work around create new columns to calculate the desired values).
* The Application Program Interface specification is incomplete for writing macros that work with DataPilots—for example, the ability to control through another program, such as OpenOffice.org’s own macro language, BASIC, whether the tables have grand totals, or having access to DataPilots created from external data.

=== AutoFilter ===
AutoFilter imports and exports correctly with the required rows being hidden. However, there are a number of differences between Excel and Calc:

* There is only one AutoFilter active for a spreadsheet document at a time. The rows remain hidden but the drop-downs in the first row disappear on applying AutoFilter elsewhere.
* The remaining visible row numbers do not change color to warn that there is a filter in place.
* Error values do not show as an option in the drop down lists when cells in the column have errors.
* In the drop down lists, the equivalent to Excel’s “Custom” is called “Standard”.

=== Charts ===
Chart types that Excel provides but Calc does not:

* Bar of pie converts to a 2D – columns – normal.
* Pie of pie converts to a 2D – columns – normal.
* Radar filled converts to 3D – columns deep.
* Radar with markers – converts to 2D – net – normal but counterclockwise rather than Excel’s clockwise.

Other charting issues include:

* There are fewer axis options, such as no option for having an inverted y axis (negative at top towards positive at bottom).
* The data must be contiguous, with the labels in the first row or column.

=== Number formats ===
There is no “accounting” format (with the currency symbol at the left edge of the cell). A workaround would be to have another column to the left that contains the currency symbol.

<nowiki>There is no predefined option for bracketing negative numbers. Use a custom format such as “$#,##0.00_);[RED]($#,##0.00)”.</nowiki>

=== Grid lines ===
In Excel grid lines are a property of a worksheet; in Calc it is an application-wide option:

'''Tools > Options > OpenOffice.org Calc > View'''

== Import, export and sharing issues in presentations ==
=== Color gradients and borders ===
The author had not noticed the following changes, so this is a direct quote from ''StarOffice 7 Migration Guide'' by Sun.

Unlike Microsoft PowerPoint, StarOffice Impress does not support three-color gradients, double and triple borders, or round-dotted borders. To improve the results of the import, you have to make the necessary adjusts before import. Change three-color presets to similar two-color gradient fills and change double and triple border lines to a single border line with appropriate width. Round-dotted border lines that are mapped to rectangle-border closely resemble the original line style in PowerPoint, so manual editing should not be necessary.

=== Multimedia ===
Voice-over narration is not supported by Impress.

There appear to be no settings for multimedia custom animations, such as the ability to play a sound for the next slides.

=== Chart animations ===
There is no facility in Impress for “chart effects” as there is in PowerPoint, such as presenting a series or category at a time. On import the charts simply appear. A workaround is to have multiple copies of the chart with each one set up to display as desired.

=== Pack and Go ===
The Pack and Go feature in PowerPoint allowed a PowerPoint file to be split over several floppy disks and assured that all related files were included. This facility is not included in Impress, nor can Impress open such files.

=== Fields ===
Date fields are exported as text, so they do not automatically update.

=== Action settings and interaction ===
PowerPoint provides action settings for mouseover, but Impress does not have this option, only on mouse click, so mouseovers get mapped to mouse clicks. PowerPoint has an option for highlighting the object on mouse click or mouse over; Impress does not have this, so it gets ignored on import.

=== PowerPoint custom animations and Impress object effects ===
Table 3 shows how the custom animations and object effects are imported into Impress and exported to PowerPoint.

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Importing / exporting custom animations between PowerPoint and Impress
! PowerPoint
! Impress

|-
| Appear
| Appear

|-
| Blinds
| Fade Horizontally

|-
| Box
| Fade To Center

|-
| Checkerboard
| Checkerboard

|-
| Diamond
| Appear

|-
| Crawl
| Fly In From bottom

|-
| Dissolve
| Dissolve

|-
| Flash once
| Appear

|-
| Peek
| Short Fly In from Bottom

|-
| Random Bars
| Horizontal lines

|-
| Spiral
| Spiral Outward Clockwise

|-
| Split
| Close Vertical

|-
| Stretch
| Stretch Vertical

|-
| Strips
| Fade From Top Right

|-
| Swivel
| Rotate Horizontally

|-
| Wipe
| Cross-Fade From Top

|-
| Zoom
| Fade From Center

|-
| Random effects
| Vertical Lines

|}

=== PowerPoint—Impress slide transitions ===

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Table 4 shows how slide transitions are imported into Impress and exported to PowerPoint.
! PowerPoint
! Impress

|-
| Blinds Horizontal
| Venitian Blinds Horizontal

|-
| Blinds Vertical
| Venitian Blinds Vertical

|-
| Box In
| Box In

|-
| Box Out
| Box Out

|-
| Checkerboard Across
| Checkerboard Across

|-
| Checkerboard Down
| Checkerboard Down

|-
| Cover Down
| Cover Down

|-
| Cover Left
| Cover Left

|-
| Cover Right
| Cover Right

|-
| Cover Up
| Cover Up

|-
| Cover Left Down
| Cover Left-Down

|-
| Cover Right Down
| Cover Right-Down

|-
| Cover Left Up
| Cover Left-Up

|-
| Cover Right Up
| Cover Right-Up

|-
| Cut
| No effect

|-
| Cut Through Black
| No effect

|-
| Dissolve
| Dissolve

|-
| Fade Through Black
| Fade Through Black

|-
| Random Bars Horizontally
| Random Bars Horizontal

|-
| Random Bars Vertically
| Random Bars Vertical

|-
| Horizontal In
| Split Horizontal In

|-
| Horizontal Out
| Split Horizontal Out

|-
| Split Vertical In
| Split Vertical In

|-
| Split Vertical Out
| Split Vertical Out

|-
| Strips Left Down
| Fade From Top Right

|-
| Strips Left Up
| Fade From Bottom Right

|-
| Strips Right Down
| Fade From Top Left

|-
| Strips Right Up
| Fade From Bottom Left

|-
| Uncover Down
| Uncover Down

|-
| Uncover Left
| Uncover Left

|-
| Uncover Right
| Uncover Right

|-
| Uncover Up
| Uncover Up

|-
| Uncover Left Down
| Uncover Left-Down

|-
| Uncover Left Up
| Uncover Left-Up

|-
| Uncover Right Down
| Uncover Right-Down

|-
| Uncover Right Up
| Uncover Right-Up

|-
| Wipe Down
| Wipe Down

|-
| Wipe Left
| Wipe Left

|-
| Wipe Right
| Wipe Right

|-
| Wipe Up
| Wipe Up

|-
| Random Transition
| Random Transition

|}

{{CCBY}}

Documentation/UserGuide/Migration Guide/Sharing Files

2013-11-14T12:58:36Z

Yorick: /* Opening files */

{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/OOoAuthors User Manual/Migration Guide/Introduction|Next=Documentation/OOoAuthors User Manual/Migration Guide/Importing Files}}
{{DISPLAYTITLE:Sharing Files with Microsoft Office Users }}
== File formats ==
This section gives a simplified overview of Apache OpenOffice’s file format.

By default {{OOo}} stores its files in Open Document Format ([http://en.wikipedia.org/wiki/OpenDocument ODF]), ISO/IEC 26300. For details about ODF, see [http://books.evc-cit.info/book.php here].

Older versions of Microsoft Office files are stored in a proprietary format which is not human readable and not publicly documented. Newer versions of MS Office can now edit and save in ODF.

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+File extensions for {{OOo}} 4.0.
! Document type
! Application
! Extension
! MS Office equiv

|-
| Text
| Writer
| odt
| doc, docx

|-
| Text Template
| Writer
| ott
| dot

|-
| Master Document
| Writer
| odm
| doc, docx

|-
| HTML document
| Writer
| html
| html

|-
| Spreadsheet
| Calc
| ods
| xls, xlsx

|-
| Spreadsheet Template
| Calc
| ots
| xst

|-
| Drawing
| Draw
| odg
| N/A

|-
| Drawing Template
| Draw
| otg
| N/A

|-
| Presentation
| Impress
| odp
| ppt, pptx

|-
| Presentation Template
| Impress
| otp
| pot

|-
| Formula
| Math
| odf
| N/A

|-
| Chart
| Chart
| odc
| N/A

|-
| Database
| Base
| odb
| mdb

|}

Although {{OOo}} can open Microsoft Office files. The reverse is ''not always'' true. Microsoft Office has various degrees of support for ODF, starting in Office 2007, but earlier versions: MSO '97, Office XP etc, are not able to open, read or write ODF documents. For this reason, it is essential, during Migration setup, to identify your document users and their needs to ensure the minimisation of compatibility issues. For example:

*Internal usage -- Use Native file format (OD*)
*External User Non AOO user - Editable -- Save as *.doc (2000, XP)
*External User AOO user - Editable -- Use Native file format (OD*)
*External User - Editable not needed -- Use PDF.
*Archive -- Always use ODF

Identifying these User needs and getting staff to work within those parameters should be part of a pre Migration training programme.

OpenOffice can not open or convert Microsoft Access files (.mdb) files directly, however it can access the data in the tables using DAO and ODBC. See the [[Documentation/OOoAuthors_User_Manual/Base_Guide|Database Guide]] for more information.}}

== Bulk conversion ==
To use {{OOo}} to convert a lot of files, click '''File''' '''> Wizards > Document Converter'''.

Before doing a bulk conversion of files, think about whether it is really necessary. Read this document right through to get an appreciation of the limitations of the conversion process.

== Opening files ==
=== Opening text documents ===
In addition to the native OpenDocument formats (.odt and .ott), {{OOo}} Writer can import the following text document formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft Word 6.0/95/97/2000/XP)
|(.doc, .dot)
|-
| Microsoft Word 2003
|XML
|-
| Microsoft Office XML
|docx
|-
| Microsoft Winword 5
|.doc
|-
| WordPerfect Document
|.wpd
|-
| WPS 2000/Office 1.0
|.wps
|-
| AportisDoc (Palm)
|.pdb
|-
| Hangul WP 97
|.hwp
|-
| Pocket Word
| .psw
|-
|Rich Text format
| .rtf,
|-
|Text
|.txt, .csv

|}

When opening .HTM or .HTML files, OpenOffice.org customizes Writer for working with these files.

=== Opening spreadsheets ===
In addition to the native OpenDocument formats (.ods and .ots), OpenOffice.org Calc 2.0 can open the following spreadsheet formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft Excel 97/2000/XP (.xls, .xlw, .xlt)
| Rich Text Format (.rtf)

|-
| Microsoft Excel 4.x–5/95 (.xls and .xlw, .xlt)
| Text CSV (.csv and .txt)

|-
| Microsoft Excel 2003 XML (.xml)
| Lotus 1-2-3 (.wk1 and .wk1)

|-
| Data Interchange Format (.dif)
| StarCalc formats (.sdc, .vor)

|-
| dBase (.dbf)
| SYLK (.slk)

|-
| .htm and .html files including Web page queries
| Pocket Excel (pxl)

|-
| Quattro Pro 6.0 (.wb2)
|

|}

=== Opening presentations ===
In addition to the native OpenDocument formats (.odp and .otp), OpenOffice.org Impress 2.0 can open the following presentation formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft PowerPoint 97/2000/XP (.ppt, .pps)
| Computer Graphics Metafile (.cgm)

|-
| Microsoft PowerPoint 97/2000/XP Template (.pot)
| StarDraw, StarImpress (.sda, .sdd, .sdp, .vor)

|}
=== Opening graphics files ===
In addition to the native OpenDocument formats (.odg, and .otg), OpenOffice.org Draw 2.0 can open the following graphic formats:

BMP, JPEG/JPG, PCX, PSD, SGV, WMF, DXF, MET, PGM, RAS, SVM, XBM, EMF, PBM, PLT, SDA, TGA, XPM, EPS, PCD, PNG, SDD, TIF/TIFF, GIF, PCT, PPM, SGF, VOR

=== Opening formula files ===
In addition to OpenDocument Formula files, OpenOffice.org Math 2.0 can open the StarMath (.smf) and MathML (.mml) files.

<nowiki>When opening a Word document that contains an embedded equation editor object, select the [L] checkbox for </nowiki>''MathType to OpenOffice.org Math/OpenOffice.org Math to MathType'' in '''Tools''' > '''Options''' > '''Load/Save''' > '''Microsoft Office''' and the object will be automatically converted to an OpenOffice.org Math object.

== Saving files ==
=== Default file format ===

OpenOffice.org saves files in the OpenDocument format by default unless told otherwise. This default can be changed, for example if you always want to save as Microsoft Office files. To change the default file formats:

# Go to '''Tools > Options > Load/Save > General'''.<br>[[Image:doc_mig_options_loadsave_general.png|frameless|500px|'''Figure 1''':Choosing default formats for saving files]]
# In the Standard File Format section of this page, choose a document type (for example, “Text document”) and a file format from the '''Always save as''' list.
# Repeat for each document type as necessary.
# Click '''OK''' to save your changes.

{{Documentation/Note|If the option “Warn when not saving in OpenDocument or default format” is checked on the '''Options - Load/Save - General dialog''', a warning dialog about potential loss of formatting may be displayed. In most cases, no loss of formatting will occur, so you may find this warning annoying and choose to disable it.

The Java Runtime Environment is required to use the mobile device filters for AportisDoc (Palm), Pocket Word and Pocket Excel.}}

=== Export to PDF and XHTML ===
Each application has the ability to directly export to PDF (Portable Document Format). This industry-standard format for universal file compression and viewing is ideal for sending the file to anyone else to view using Acrobat Reader or any other PDF display program on any operating system.

You can export directly to PDF using the button on the toolbar next to the Printer icon, or by choosing '''File > Export as PDF''', which allows you to select some detailed options.

To export as XHTML, use '''File > Export''' and for File format choose '''XHTML''' In the dropdown box.

=== Saving files in other formats ===
To save files in different formats, use '''File > Save As '''and select a format from the '''File Type''' dropdown box.

[[Image:doc_mig_saveas.png|500px|'''Figure 2''': The OpenOffice.org Save As dialog, showing some of the Save formats]]

=== Writer can save to these file formats ===
In addition to its native formats, Writer can save in these formats:

OpenOffice.org Writer 1.x (.sxw, .stw)

Microsoft Word 97/2000/XP (.doc)

Microsoft Word 95 (.doc)

Microsoft Word 6.0 (.doc)

Microsoft Word 2003 XML (.xml)

Microsoft Pocket Word (.psw)

DocBook (.xml)

Aportis Doc (Palm) (.pdb)

Rich Text Format (.rtf)

StarWriter 5.0 (.sdw)

StarWriter Template (.vor)

StarWriter 4.0 (.sdw)

StarWriter 4.0 Template (.vor)

StarWriter 3.0 (.sdw)

StarWriter Template 3.0 (.vor)

Text (.txt)

Text Encoded (.txt)

HTML (.html; .htm)

{{Documentation/Note|The .rtf format is commonly used for transferring text files between applications, but you are likely to experience loss of formatting and images when the file is opened by Microsoft Office. The best way to pass a file in Writer to a Microsoft Word user is to save it as Microsoft Word 97/2000/XP (.doc).}}

=== Calc can save to these file formats ===
In addition to its native formats, Calc can save in these formats:

OpenOffice.org Calc 1.x (.sxc, .stc)

Microsoft Excel 97/2000/XP (.xls; .xlw)

Microsoft Excel 97/2000/XP Template (.xlt)

Microsoft Excel 95 (.xls; .xlw)

Microsoft Pocket Excel (.pxl)

Microsoft Excel 2003 XML (.xml)

Data Interchange Format (.dif)

dBase (.dbf)

SYLK (.slk)

Text CSV (.csv; .txt)

StarCalc formats (.sdc, .vor)

HTM and HTML files

=== Impress can save to these file formats ===
In addition to its native formats, Impress can save in these formats:

Microsoft PowerPoint 97/2000/XP (.ppt; .pps)

Microsoft PowerPoint 97/2000/XP Template (.pot)

StarDraw, StarImpress (.sda, .sdd, .vor)

Impress can also export to MacroMedia Flash (.swf) and any of the graphics formats as listed below for Draw.

=== Draw can save to these file formats ===
Draw can only save in its native and StarDraw formats, but it can export to:

BMP, EMF, EPS, GIF, JPEG, MET, PBM, PCT, PGM, PNG, PPM, RAS, SVG, SVM, TIFF, WMF, XPM

=== The HTML writer can save in these formats ===
HTML Document (.html; .htm)

OpenOffice.org 1.0 HTML Template (.stw)

OpenOffice.org 2.0 HTML Template (.oth)

StarWriter/Web 5.0 and 4.0 (.vor)

Text (OpenOffice.org Writer/Web) (.txt)

Text Encoded (OpenOffice.org Writer/Web) (.txt)

== Object Linking and Embedding (OLE) ==
To change the settings for Microsoft Office OLE objects, use '''Tools''' > '''Options''' > '''Load/Save''' > '''Microsoft Office'''.

Having all of these options checked allows embedded objects to be converted and thus be editable in both office suites.

For other OLE objects, it will depend on the machine where the file is being edited just as it does with Microsoft Office alone. Thus Windows application based OLE objects will not be editable in OpenOffice.org on a Linux machine, although the object will still be displayed correctly and can be resized.

[[Image:doc_mig_options_loadsave_vba.png|500px|'''Figure 3''': Choosing Load/Save VBA Properties]]

== Linked files ==
Cells copied from Excel and pasted special, linked and with RTF format, into Word are imported into Writer as a normal table. This means that when the document is imported, the link to the Excel file is lost.

Similarly when a chart is copied from Excel and pasted special, linked into Word, and then the file imported into Writer, the chart is imported as an embedded OLE object but is not converted into a Calc chart. On saving the file in Word format and then opening the file in Word and trying to edit the chart by double-clicking, it displays an error message.

{{Documentation/Caution|Links in Microsoft Office files between Word and Excel are lost when the Microsoft office files have been edited by OpenOffice.org.}}

== WordArt and Fontwork ==
The equivalent to Microsoft Office’s WordArt in OpenOffice.org is Fontwork. WordArt objects are imported as Fontwork objects; they may look slightly different on import. Fontwork objects are automatically exported to WordArt objects when the document is saved in a Microsoft Office format.

== Vector graphics ==
The basic shapes (lines, arrows, rectangles, ovals) all import and export without any problem. OpenOffice.org provides a greater degree of control over some properties than Microsoft Office does, so sometimes there will be changes when going from OpenOffice.org to Microsoft Office. Examples include the size of arrow heads, and line styles.

The Microsoft Office autoshapes, such as the smiley face, keep their special characteristics, for instance the ability to adjust the degree of the smile or frown on the smiley face.

Microsoft Office provides more shadow options than OpenOffice.org, so sometimes there will be a change in shadow appearance. Microsoft Office shadow styles 1, 2, 4, 6, 14, 17 and 18 are supported in OpenOffice.org. Horizontal and tapered shadows do not get imported and any 3D effect on the bottom left is ignored.

== Frames and text boxes ==
When frames or text boxes from Microsoft Office are imported into OpenOffice.org with linked text, the links are lost.

== Active content controls ==
These are the controls in Microsoft Office available on the Controls toolbar; they all import without a problem. However, as these controls typically require macros to be of use, they will be functionally useless in the absence of macros custom built for use in OpenOffice.org.

== Macros ==
OpenOffice.org cannot run Microsoft Office macros. Although the macro language is very similar, the underlying objects are quite different. To set whether OpenOffice.org keeps attached macros (so that they are still available for use in Microsoft Office) for Word, Excel and PowerPoint files, use '''Tools''' > '''Options''' > '''Load/Save''' > '''VBA Properties'''.

{{Documentation/Note|Opening a Microsoft Office file infected with a macro virus is quite safe in OpenOffice.org.}}

OpenOffice.org has the ability to record macros. It is better practice to use the application program interface (API).

== Import, export and sharing issues in text documents ==
=== Good practice in text documents ===
Some issues can be avoided simply by using good word-processing practice:

* Use character and paragraph styles rather than direct formatting.
* Use paragraph formatting for space before and after rather than hard returns, particularly in numbered or bulleted lists.
* Use paragraph text flow properties (for example, keep with next) rather than using manual page breaks.
* Do not use multiple tabs or spaces to align text – either set specific tab stops or better yet use a table.
* Use only commonly available fonts.

=== Compatibility settings in OpenOffice.org for the current document ===
The following settings change the way OpenOffice.org works with the current document so that it works more like Microsoft Office.

Use '''Tools''' > '''Options''' '''> OpenOffice.org Writer > Compatibility'''.

[[Image:doc_mig_options_writer_compat.png|500px|'''Figure 4''': Choosing compatibility options]]

==== Add paragraph and table spacing at tops of pages (in current document) ====
In Writer, with this setting unchecked, if a paragraph at the top of the page (or column) is formatted with space above then that space is ignored; whereas in Word the space above is included. Checking this option causes Writer to behave in the same way as Word.

==== Use OpenOffice.org 1.1 tabstop formatting ====
This setting specifies whether centered and right-aligned paragraphs containing tabs are formatted as a whole in the center or aligned to the right. If this checkbox is checked, only the text to the right of the last tab is aligned to the right, while the text to the left remains as is.

==== Use OpenOffice.org 1.1 line spacing ====
Writer uses the greater of the two spacings for above and below paragraphs; Word sums the two together. Uncheck this box to have Writer behave in the same way as Word.

=== Font and font spacing ===
Text effect animations are imported by Writer with the character attribute of blinking from Word files. For example “Marching red ants” simply becomes “blinking”.

Typically Word’s character spacing is tighter than Writer’s, so often Word will fit more characters to a line. It is also possible that the spacing between lines could be slightly different. The end result is that the page breaks may be in different places.

=== Tables ===
The author could find no issues with tables.

=== Mail merge documents ===
As OpenOffice.org has a different approach to data sources. On importing a Word document that is the main document for a mail merge, there is no connection with the data source. It is not just a matter of making that connection; each field needs to be reinserted. See the Mail Merge section in the chapter titled “Differences in use between Writer and Word”.

Also in Word you can have another Word document as a data source for a mail merge. There is no way of specifying a Word (or Writer) document as a data source in OpenOffice.org.

Writer does not have the option of suppressing blank lines when data fields are empty, so you need to use conditional fields.

<nowiki>Writer merge fields export as text with the name of the field between angle brackets, for example <Name>.</nowiki>

''Summary'': To work in a shared environment would require a separate file for each “main document”: one in Word format, the other in OpenOffice.org format. If you have a master mail merge document in Word format, it is probably easiest to paste the text into Writer and use the Writer mail merge wizard to recreate the mail merge from scratch.

=== Forms ===
==== Issues with forms created in Microsoft Office ====
A locked file in Microsoft Office imports unlocked into OpenOffice.org; that is, in design mode.

Text form fields import into OpenOffice.org as Input fields and so lose their type. For example, a text form field of type “number” or “date” will accept any text for input. In use a text form field in OpenOffice.org displays a dialog for entering the text. Exporting back to Microsoft Office, text form fields are changed into “Fillin” fields. The current date and time and calculation fields import as simple text.

Checkboxes import and export correctly.

Drop-down form fields import as Input List fields. Like text form fields in operation these display a dialog from which the user can select an option. On export back to Microsoft Office they return to drop-down form fields again.

==== Issues with forms created in OpenOffice.org ====
The controls are exported as active controls when there is a Microsoft Office equivalent. As Word does not have the same database functionality of OpenOffice.org and as the macros are not compatible, it would be very difficult to have one form that works in both environments using standard form controls.

''Summary'': To work in a shared environment with forms is not easy, but one workaround would be to use other fields like Input field and Input List. To insert these fields, use '''Insert''' > '''Fields''' > '''Other''' > '''Functions'''.

=== Footnotes, endnotes, tables of contents and indexes ===
Footnotes, endnotes and indexes all import / export correctly. Some issues have been found:

* The location of the endnotes may change (in Word the endnotes are placed before the index. In Writer they are always at the end of the document).
* Writer bibliographic entries become text in Word.
* A three-column index exported from Writer to Word as three columns but on re-import it was one column.
* On importing a Word file containing index entry fields, the index entry fields are imported but as fields to the left of the text rather than the field containing the text.

''Summary'': Working in a shared environment is possible with some minor issues.

=== Numbered paragraphs, outline numbering, cross-references ===
Numbered paragraphs, outline numbering, and cross-references import / export without a problem, except for references to numbered paragraphs:

* Cross-references to the numbers of numbered paragraphs that are not numbered using outline numbering do not work as Writer does not have this ability.
* Writer also does not have the ability to use relative numbering in its cross-references to numbers.
* Cross-references to chapter numbers do not have the same format as that displayed.

=== Page numbering ===
A quick and dirty approach in Word for having a different first page (like a cover page) and then to have the numbering start on the second page but numbered as page 1 is to have a layout of different first page and setting the starting page to be zero. Unfortunately, on importing such a file into OpenOffice.org the page number on the second page is 2 instead of 1. To fix this problem in Writer:

# Create a page style for how the pages after the first page should look. Name it (for example) Convert1.
# Have the cursor in the first paragraph of the second page.
# '''Format > Paragraph > Text Flow'''.
# In the Breaks portion of the dialog, select the checkbox Insert.
# Check '''With Page Style'''.
# Choose the page style created in step 1.
# Leave the position as '''Before''' and set the page number to 1.

On exporting this document back to Word it will work, the only difference being that the document will have a section break at the end of the first page. Documents created with section breaks like this in Word will work fine importing and exporting with Writer. There is one difference with Word: now there will be a blank page between the cover page and the next page when printed (or print previewed).

In the author’s testing a document with different formats for odd and even page numbering, the odd page numbers were imported as the text of the first odd page rather than as a field.

''Summary'': For some documents a little work maybe required to fix up the page numbering on importing to Writer. Once “fixed” the page numbering of the documents will import / export without a problem.

=== Date and time fields ===
Word’s CreateDate and SaveDate fields do not get imported with the same formats. For example, if the fields in the Word document have a format that includes time, then this information is not displayed by default. To include time in the format:

'''Right-click''' on the field > '''Fields''' > scroll to the bottom of the Formats listbox > '''Additional formats >''' in format code add HH:MM:SS

On export the SaveDate / DocInformation:Modified is exported as text.

Writer’s Time Fixed and Date Fixed fields get exported as text.

=== Importing Word fields ===

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Imported Word fields conversion
! Word field:
! Writer converts to:

|-
| ASK
| Input field

|-
| AUTHOR
| DocInformation:Created

|-
| AUTONUM
| Number Range AutoNr

|-
| AUTONUMLGL
| Number range AutoNr

|-
| AUTONUMOUT
| Number range AutoNr

|-
| COMMENTS
| DocInfomation:Comments

|-
| CREATEDATE
| DocInformation:Created

|-
| DATE
| Date

|-
| EDITTIME
| DocInformation:Modified

|-
| FILENAME
| File name

|-
| FILLIN
| Input field

|-
| HYPERLINK
| (as a hyperlink)

|-
| INFO xxx
| DocInformation:xxx

|-
| KEYWORDS
| DocInformation:Keywords

|-
| LASTSAVEDBY
| DocInformation:Modified

|-
| MACROBUTTON
| (the name of the macro?)

|-
| MERGEFIELD
| Mail merge fields (displayed as the name of the field)

|-
| MERGEREC
| Record number

|-
| NEXT
| Next record

|-
| NOTEREF
| Show variable

|-
| NUMCHARS
| Statistics (with select = Characters)

|-
| NUMPAGES
| Statistics (with select = Pages)

|-
| PAGE
| Page numbers

|-
| PAGEREF
| Bookmarks (displayed as name of bookmark)

|-
| REVNUM
| DocInformation:Document number

|-
| SAVEDATE
| DocInformation:Modified

|-
| SEQ
| Number range

|-
| SET
| Set variable

|-
| SUBJECT
| DocInformation:Subject

|-
| TEMPLATE
| Templates

|-
| TIME
| Date

|-
| TITLE
| DocInformation:Title

|-
| TOC
| (Displays the table of contents)

|}

The following fields are not imported into OpenOffice.org (only the text that they displayed when last saved): <nowiki>=, IF, DOCPROPERTY, FILESIZE, LINK, LISTNUM, QUOTE, SECTION, SECTIONPAGES, STYLEREF, TOA, USERADDRESS, USERINITIALS, USERNAME.</nowiki>

The following fields are ignored on import: AUTOTEXT, AUTOTEXTLIST, BARCODE, BIDIOUTLINE, DOCVARIABLE, EQ, GOTOBUTTON, INCLUDETEXT, LISTNUM, MERGESEQ, PRINT, RD, SKIPIF, SYMBOL, TA, TC.

The Word field EDITTIME is mapped to Writer field DocInformation:Modified on import but the meaning has changed to the date and time last saved rather than how long the file has been open for editing.

== Import, export and sharing issues in spreadsheets ==
=== Form fields ===
Combo boxes, list boxes and checkboxes with links to spreadsheet cells all import and export properly, although due to font handling the number of rows displayed in list boxes may be slightly different. List boxes in Calc can either have multi-selection or not, whereas Excel has two multi-selection modes: multi and extend. In Excel a link from a multi-selection listbox to a cell is ignored (at least in Excel 2000; the author has not checked Excel XP). In Calc the link works, but if more than one item is selected, the cell’s value is set to #N/A.

Option buttons import into Calc, but the link with cells works differently. In Calc each option button has its own link to a cell, setting its value to true or false depending on whether the option is selected. In Excel the cell link returns the number of the selected option button. On exporting option buttons to Excel, the option buttons lose their radio operation; in other words, they are not grouped so that selecting one “unselects” the others.

Scroll bars and spinners are now implemented in Calc, but are not imported yet.

=== Array constants ===
Array constants are not available in OpenOffice.org. The workaround is to have the constant values in cells on a sheet and refer to them. Array constants used as parameters to a function in Excel are omitted when imported into Calc.

=== Optional parameters in formulas ===
Some formulas have more than one optional parameter at the end of the parameter list. In Excel it is possible to leave an optional parameter blank and specify a later parameter, but this is not possible in Calc. Formulas with optional parameters are not correctly imported into Calc.

=== Functions ===
==== Statistical, engineering and financial functions ====
In Excel some of the financial functions accept string parameters for dates; in OpenOffice.org they require a serial number, and thus they are not correctly imported into Calc.

==== Analysis ToolPak Functions ====
The function EFFECT provided by the Analysis ToolPak for Excel is converted to EFFECT_ADD in Calc and returns the same results.

==== Other functions not implemented / imported ====
Only three other functions are not imported: INFO, GETPIVOTDATA, and HYPERLINK. Hyperlinks are supported but not as a function; use the '''Hyperlink''' button on the Function bar.

=== DataPilot—Pivot Table ===
DataPilots are Calc’s equivalent to Excel’s Pivot Tables. However there are a number of limitations. Pivot tables import from Excel into Calc (although the cells do not have the PivotTable shading) but as soon as they are worked on these limitations become apparent. The limitations are:

* There is no PivotChart facility, but a DataPilot can be used as the data source for a chart.
* The user interface allows a maximum of 8 fields in the data, row or column areas. (An alternative interface which allows more is available from: [http://homepages.paradise.net.nz/hillview/OOo/ http://homepages.paradise.net.nz/hillview/OOo/] in a document called MyDataPilot.sxc.
* There is some ability to group data (for example, a date field grouping by week or quarter but not by month). The workaround is to create a new column with a formula for calculating the grouping, e.g. =Month().
* You can not define different formats for different fields.
* Calc can have formulas based on things like “Difference From” or “% of”, but can not have own custom fields (work around create new columns to calculate the desired values).
* The Application Program Interface specification is incomplete for writing macros that work with DataPilots—for example, the ability to control through another program, such as OpenOffice.org’s own macro language, BASIC, whether the tables have grand totals, or having access to DataPilots created from external data.

=== AutoFilter ===
AutoFilter imports and exports correctly with the required rows being hidden. However, there are a number of differences between Excel and Calc:

* There is only one AutoFilter active for a spreadsheet document at a time. The rows remain hidden but the drop-downs in the first row disappear on applying AutoFilter elsewhere.
* The remaining visible row numbers do not change color to warn that there is a filter in place.
* Error values do not show as an option in the drop down lists when cells in the column have errors.
* In the drop down lists, the equivalent to Excel’s “Custom” is called “Standard”.

=== Charts ===
Chart types that Excel provides but Calc does not:

* Bar of pie converts to a 2D – columns – normal.
* Pie of pie converts to a 2D – columns – normal.
* Radar filled converts to 3D – columns deep.
* Radar with markers – converts to 2D – net – normal but counterclockwise rather than Excel’s clockwise.

Other charting issues include:

* There are fewer axis options, such as no option for having an inverted y axis (negative at top towards positive at bottom).
* The data must be contiguous, with the labels in the first row or column.

=== Number formats ===
There is no “accounting” format (with the currency symbol at the left edge of the cell). A workaround would be to have another column to the left that contains the currency symbol.

<nowiki>There is no predefined option for bracketing negative numbers. Use a custom format such as “$#,##0.00_);[RED]($#,##0.00)”.</nowiki>

=== Grid lines ===
In Excel grid lines are a property of a worksheet; in Calc it is an application-wide option:

'''Tools > Options > OpenOffice.org Calc > View'''

== Import, export and sharing issues in presentations ==
=== Color gradients and borders ===
The author had not noticed the following changes, so this is a direct quote from ''StarOffice 7 Migration Guide'' by Sun.

Unlike Microsoft PowerPoint, StarOffice Impress does not support three-color gradients, double and triple borders, or round-dotted borders. To improve the results of the import, you have to make the necessary adjusts before import. Change three-color presets to similar two-color gradient fills and change double and triple border lines to a single border line with appropriate width. Round-dotted border lines that are mapped to rectangle-border closely resemble the original line style in PowerPoint, so manual editing should not be necessary.

=== Multimedia ===
Voice-over narration is not supported by Impress.

There appear to be no settings for multimedia custom animations, such as the ability to play a sound for the next slides.

=== Chart animations ===
There is no facility in Impress for “chart effects” as there is in PowerPoint, such as presenting a series or category at a time. On import the charts simply appear. A workaround is to have multiple copies of the chart with each one set up to display as desired.

=== Pack and Go ===
The Pack and Go feature in PowerPoint allowed a PowerPoint file to be split over several floppy disks and assured that all related files were included. This facility is not included in Impress, nor can Impress open such files.

=== Fields ===
Date fields are exported as text, so they do not automatically update.

=== Action settings and interaction ===
PowerPoint provides action settings for mouseover, but Impress does not have this option, only on mouse click, so mouseovers get mapped to mouse clicks. PowerPoint has an option for highlighting the object on mouse click or mouse over; Impress does not have this, so it gets ignored on import.

=== PowerPoint custom animations and Impress object effects ===
Table 3 shows how the custom animations and object effects are imported into Impress and exported to PowerPoint.

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Importing / exporting custom animations between PowerPoint and Impress
! PowerPoint
! Impress

|-
| Appear
| Appear

|-
| Blinds
| Fade Horizontally

|-
| Box
| Fade To Center

|-
| Checkerboard
| Checkerboard

|-
| Diamond
| Appear

|-
| Crawl
| Fly In From bottom

|-
| Dissolve
| Dissolve

|-
| Flash once
| Appear

|-
| Peek
| Short Fly In from Bottom

|-
| Random Bars
| Horizontal lines

|-
| Spiral
| Spiral Outward Clockwise

|-
| Split
| Close Vertical

|-
| Stretch
| Stretch Vertical

|-
| Strips
| Fade From Top Right

|-
| Swivel
| Rotate Horizontally

|-
| Wipe
| Cross-Fade From Top

|-
| Zoom
| Fade From Center

|-
| Random effects
| Vertical Lines

|}

=== PowerPoint—Impress slide transitions ===

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Table 4 shows how slide transitions are imported into Impress and exported to PowerPoint.
! PowerPoint
! Impress

|-
| Blinds Horizontal
| Venitian Blinds Horizontal

|-
| Blinds Vertical
| Venitian Blinds Vertical

|-
| Box In
| Box In

|-
| Box Out
| Box Out

|-
| Checkerboard Across
| Checkerboard Across

|-
| Checkerboard Down
| Checkerboard Down

|-
| Cover Down
| Cover Down

|-
| Cover Left
| Cover Left

|-
| Cover Right
| Cover Right

|-
| Cover Up
| Cover Up

|-
| Cover Left Down
| Cover Left-Down

|-
| Cover Right Down
| Cover Right-Down

|-
| Cover Left Up
| Cover Left-Up

|-
| Cover Right Up
| Cover Right-Up

|-
| Cut
| No effect

|-
| Cut Through Black
| No effect

|-
| Dissolve
| Dissolve

|-
| Fade Through Black
| Fade Through Black

|-
| Random Bars Horizontally
| Random Bars Horizontal

|-
| Random Bars Vertically
| Random Bars Vertical

|-
| Horizontal In
| Split Horizontal In

|-
| Horizontal Out
| Split Horizontal Out

|-
| Split Vertical In
| Split Vertical In

|-
| Split Vertical Out
| Split Vertical Out

|-
| Strips Left Down
| Fade From Top Right

|-
| Strips Left Up
| Fade From Bottom Right

|-
| Strips Right Down
| Fade From Top Left

|-
| Strips Right Up
| Fade From Bottom Left

|-
| Uncover Down
| Uncover Down

|-
| Uncover Left
| Uncover Left

|-
| Uncover Right
| Uncover Right

|-
| Uncover Up
| Uncover Up

|-
| Uncover Left Down
| Uncover Left-Down

|-
| Uncover Left Up
| Uncover Left-Up

|-
| Uncover Right Down
| Uncover Right-Down

|-
| Uncover Right Up
| Uncover Right-Up

|-
| Wipe Down
| Wipe Down

|-
| Wipe Left
| Wipe Left

|-
| Wipe Right
| Wipe Right

|-
| Wipe Up
| Wipe Up

|-
| Random Transition
| Random Transition

|}

{{CCBY}}

Documentation/UserGuide/Migration Guide/Sharing Files

2013-11-14T12:40:20Z

Yorick: /* File formats */

{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/OOoAuthors User Manual/Migration Guide/Introduction|Next=Documentation/OOoAuthors User Manual/Migration Guide/Importing Files}}
{{DISPLAYTITLE:Sharing Files with Microsoft Office Users }}
== File formats ==
This section gives a simplified overview of Apache OpenOffice’s file format.

By default {{OOo}} stores its files in Open Document Format ([http://en.wikipedia.org/wiki/OpenDocument ODF]), ISO/IEC 26300. For details about ODF, see [http://books.evc-cit.info/book.php here].

Older versions of Microsoft Office files are stored in a proprietary format which is not human readable and not publicly documented. Newer versions of MS Office can now edit and save in ODF.

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+File extensions for {{OOo}} 4.0.
! Document type
! Application
! Extension
! MS Office equiv

|-
| Text
| Writer
| odt
| doc, docx

|-
| Text Template
| Writer
| ott
| dot

|-
| Master Document
| Writer
| odm
| doc, docx

|-
| HTML document
| Writer
| html
| html

|-
| Spreadsheet
| Calc
| ods
| xls, xlsx

|-
| Spreadsheet Template
| Calc
| ots
| xst

|-
| Drawing
| Draw
| odg
| N/A

|-
| Drawing Template
| Draw
| otg
| N/A

|-
| Presentation
| Impress
| odp
| ppt, pptx

|-
| Presentation Template
| Impress
| otp
| pot

|-
| Formula
| Math
| odf
| N/A

|-
| Chart
| Chart
| odc
| N/A

|-
| Database
| Base
| odb
| mdb

|}

Although {{OOo}} can open Microsoft Office files. The reverse is ''not always'' true. Microsoft Office has various degrees of support for ODF, starting in Office 2007, but earlier versions: MSO '97, Office XP etc, are not able to open, read or write ODF documents. For this reason, it is essential, during Migration setup, to identify your document users and their needs to ensure the minimisation of compatibility issues. For example:

*Internal usage -- Use Native file format (OD*)
*External User Non AOO user - Editable -- Save as *.doc (2000, XP)
*External User AOO user - Editable -- Use Native file format (OD*)
*External User - Editable not needed -- Use PDF.
*Archive -- Always use ODF

Identifying these User needs and getting staff to work within those parameters should be part of a pre Migration training programme.

OpenOffice can not open or convert Microsoft Access files (.mdb) files directly, however it can access the data in the tables using DAO and ODBC. See the [[Documentation/OOoAuthors_User_Manual/Base_Guide|Database Guide]] for more information.}}

== Bulk conversion ==
To use {{OOo}} to convert a lot of files, click '''File''' '''> Wizards > Document Converter'''.

Before doing a bulk conversion of files, think about whether it is really necessary. Read this document right through to get an appreciation of the limitations of the conversion process.

== Opening files ==
=== Opening text documents ===
In addition to the native OpenDocument formats (.odt and .ott), OpenOffice.org Writer 2.0 can import the following text document formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft Word 6.0/95/97/2000/XP) (.doc, .dot)
| WordPerfect Document (.wpd)

|-
| Microsoft Word 2003 XML (.xml)
| WPS 2000/Office 1.0 (.wps)

|-
| Microsoft Winword 5 (.doc)
| DocBook (.xml)

|-
| StarWriter formats (.sdw, .sgl, .vor)
| Ichitaro 8/9/10/11 (.jtd, .jtt)

|-
| AportisDoc (Palm) (.pdb)
| Hangul WP 97 (.hwp)

|-
| Pocket Word (.psw)
| .rtf, .txt, .csv

|}

When opening .HTM or .HTML files, OpenOffice.org customizes Writer for working with these files.

=== Opening spreadsheets ===
In addition to the native OpenDocument formats (.ods and .ots), OpenOffice.org Calc 2.0 can open the following spreadsheet formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft Excel 97/2000/XP (.xls, .xlw, .xlt)
| Rich Text Format (.rtf)

|-
| Microsoft Excel 4.x–5/95 (.xls and .xlw, .xlt)
| Text CSV (.csv and .txt)

|-
| Microsoft Excel 2003 XML (.xml)
| Lotus 1-2-3 (.wk1 and .wk1)

|-
| Data Interchange Format (.dif)
| StarCalc formats (.sdc, .vor)

|-
| dBase (.dbf)
| SYLK (.slk)

|-
| .htm and .html files including Web page queries
| Pocket Excel (pxl)

|-
| Quattro Pro 6.0 (.wb2)
|

|}

=== Opening presentations ===
In addition to the native OpenDocument formats (.odp and .otp), OpenOffice.org Impress 2.0 can open the following presentation formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft PowerPoint 97/2000/XP (.ppt, .pps)
| Computer Graphics Metafile (.cgm)

|-
| Microsoft PowerPoint 97/2000/XP Template (.pot)
| StarDraw, StarImpress (.sda, .sdd, .sdp, .vor)

|}
=== Opening graphics files ===
In addition to the native OpenDocument formats (.odg, and .otg), OpenOffice.org Draw 2.0 can open the following graphic formats:

BMP, JPEG/JPG, PCX, PSD, SGV, WMF, DXF, MET, PGM, RAS, SVM, XBM, EMF, PBM, PLT, SDA, TGA, XPM, EPS, PCD, PNG, SDD, TIF/TIFF, GIF, PCT, PPM, SGF, VOR

=== Opening formula files ===
In addition to OpenDocument Formula files, OpenOffice.org Math 2.0 can open the StarMath (.smf) and MathML (.mml) files.

<nowiki>When opening a Word document that contains an embedded equation editor object, select the [L] checkbox for </nowiki>''MathType to OpenOffice.org Math/OpenOffice.org Math to MathType'' in '''Tools''' > '''Options''' > '''Load/Save''' > '''Microsoft Office''' and the object will be automatically converted to an OpenOffice.org Math object.

== Saving files ==
=== Default file format ===

OpenOffice.org saves files in the OpenDocument format by default unless told otherwise. This default can be changed, for example if you always want to save as Microsoft Office files. To change the default file formats:

# Go to '''Tools > Options > Load/Save > General'''.<br>[[Image:doc_mig_options_loadsave_general.png|frameless|500px|'''Figure 1''':Choosing default formats for saving files]]
# In the Standard File Format section of this page, choose a document type (for example, “Text document”) and a file format from the '''Always save as''' list.
# Repeat for each document type as necessary.
# Click '''OK''' to save your changes.

{{Documentation/Note|If the option “Warn when not saving in OpenDocument or default format” is checked on the '''Options - Load/Save - General dialog''', a warning dialog about potential loss of formatting may be displayed. In most cases, no loss of formatting will occur, so you may find this warning annoying and choose to disable it.

The Java Runtime Environment is required to use the mobile device filters for AportisDoc (Palm), Pocket Word and Pocket Excel.}}

=== Export to PDF and XHTML ===
Each application has the ability to directly export to PDF (Portable Document Format). This industry-standard format for universal file compression and viewing is ideal for sending the file to anyone else to view using Acrobat Reader or any other PDF display program on any operating system.

You can export directly to PDF using the button on the toolbar next to the Printer icon, or by choosing '''File > Export as PDF''', which allows you to select some detailed options.

To export as XHTML, use '''File > Export''' and for File format choose '''XHTML''' In the dropdown box.

=== Saving files in other formats ===
To save files in different formats, use '''File > Save As '''and select a format from the '''File Type''' dropdown box.

[[Image:doc_mig_saveas.png|500px|'''Figure 2''': The OpenOffice.org Save As dialog, showing some of the Save formats]]

=== Writer can save to these file formats ===
In addition to its native formats, Writer can save in these formats:

OpenOffice.org Writer 1.x (.sxw, .stw)

Microsoft Word 97/2000/XP (.doc)

Microsoft Word 95 (.doc)

Microsoft Word 6.0 (.doc)

Microsoft Word 2003 XML (.xml)

Microsoft Pocket Word (.psw)

DocBook (.xml)

Aportis Doc (Palm) (.pdb)

Rich Text Format (.rtf)

StarWriter 5.0 (.sdw)

StarWriter Template (.vor)

StarWriter 4.0 (.sdw)

StarWriter 4.0 Template (.vor)

StarWriter 3.0 (.sdw)

StarWriter Template 3.0 (.vor)

Text (.txt)

Text Encoded (.txt)

HTML (.html; .htm)

{{Documentation/Note|The .rtf format is commonly used for transferring text files between applications, but you are likely to experience loss of formatting and images when the file is opened by Microsoft Office. The best way to pass a file in Writer to a Microsoft Word user is to save it as Microsoft Word 97/2000/XP (.doc).}}

=== Calc can save to these file formats ===
In addition to its native formats, Calc can save in these formats:

OpenOffice.org Calc 1.x (.sxc, .stc)

Microsoft Excel 97/2000/XP (.xls; .xlw)

Microsoft Excel 97/2000/XP Template (.xlt)

Microsoft Excel 95 (.xls; .xlw)

Microsoft Pocket Excel (.pxl)

Microsoft Excel 2003 XML (.xml)

Data Interchange Format (.dif)

dBase (.dbf)

SYLK (.slk)

Text CSV (.csv; .txt)

StarCalc formats (.sdc, .vor)

HTM and HTML files

=== Impress can save to these file formats ===
In addition to its native formats, Impress can save in these formats:

Microsoft PowerPoint 97/2000/XP (.ppt; .pps)

Microsoft PowerPoint 97/2000/XP Template (.pot)

StarDraw, StarImpress (.sda, .sdd, .vor)

Impress can also export to MacroMedia Flash (.swf) and any of the graphics formats as listed below for Draw.

=== Draw can save to these file formats ===
Draw can only save in its native and StarDraw formats, but it can export to:

BMP, EMF, EPS, GIF, JPEG, MET, PBM, PCT, PGM, PNG, PPM, RAS, SVG, SVM, TIFF, WMF, XPM

=== The HTML writer can save in these formats ===
HTML Document (.html; .htm)

OpenOffice.org 1.0 HTML Template (.stw)

OpenOffice.org 2.0 HTML Template (.oth)

StarWriter/Web 5.0 and 4.0 (.vor)

Text (OpenOffice.org Writer/Web) (.txt)

Text Encoded (OpenOffice.org Writer/Web) (.txt)

== Object Linking and Embedding (OLE) ==
To change the settings for Microsoft Office OLE objects, use '''Tools''' > '''Options''' > '''Load/Save''' > '''Microsoft Office'''.

Having all of these options checked allows embedded objects to be converted and thus be editable in both office suites.

For other OLE objects, it will depend on the machine where the file is being edited just as it does with Microsoft Office alone. Thus Windows application based OLE objects will not be editable in OpenOffice.org on a Linux machine, although the object will still be displayed correctly and can be resized.

[[Image:doc_mig_options_loadsave_vba.png|500px|'''Figure 3''': Choosing Load/Save VBA Properties]]

== Linked files ==
Cells copied from Excel and pasted special, linked and with RTF format, into Word are imported into Writer as a normal table. This means that when the document is imported, the link to the Excel file is lost.

Similarly when a chart is copied from Excel and pasted special, linked into Word, and then the file imported into Writer, the chart is imported as an embedded OLE object but is not converted into a Calc chart. On saving the file in Word format and then opening the file in Word and trying to edit the chart by double-clicking, it displays an error message.

{{Documentation/Caution|Links in Microsoft Office files between Word and Excel are lost when the Microsoft office files have been edited by OpenOffice.org.}}

== WordArt and Fontwork ==
The equivalent to Microsoft Office’s WordArt in OpenOffice.org is Fontwork. WordArt objects are imported as Fontwork objects; they may look slightly different on import. Fontwork objects are automatically exported to WordArt objects when the document is saved in a Microsoft Office format.

== Vector graphics ==
The basic shapes (lines, arrows, rectangles, ovals) all import and export without any problem. OpenOffice.org provides a greater degree of control over some properties than Microsoft Office does, so sometimes there will be changes when going from OpenOffice.org to Microsoft Office. Examples include the size of arrow heads, and line styles.

The Microsoft Office autoshapes, such as the smiley face, keep their special characteristics, for instance the ability to adjust the degree of the smile or frown on the smiley face.

Microsoft Office provides more shadow options than OpenOffice.org, so sometimes there will be a change in shadow appearance. Microsoft Office shadow styles 1, 2, 4, 6, 14, 17 and 18 are supported in OpenOffice.org. Horizontal and tapered shadows do not get imported and any 3D effect on the bottom left is ignored.

== Frames and text boxes ==
When frames or text boxes from Microsoft Office are imported into OpenOffice.org with linked text, the links are lost.

== Active content controls ==
These are the controls in Microsoft Office available on the Controls toolbar; they all import without a problem. However, as these controls typically require macros to be of use, they will be functionally useless in the absence of macros custom built for use in OpenOffice.org.

== Macros ==
OpenOffice.org cannot run Microsoft Office macros. Although the macro language is very similar, the underlying objects are quite different. To set whether OpenOffice.org keeps attached macros (so that they are still available for use in Microsoft Office) for Word, Excel and PowerPoint files, use '''Tools''' > '''Options''' > '''Load/Save''' > '''VBA Properties'''.

{{Documentation/Note|Opening a Microsoft Office file infected with a macro virus is quite safe in OpenOffice.org.}}

OpenOffice.org has the ability to record macros. It is better practice to use the application program interface (API).

== Import, export and sharing issues in text documents ==
=== Good practice in text documents ===
Some issues can be avoided simply by using good word-processing practice:

* Use character and paragraph styles rather than direct formatting.
* Use paragraph formatting for space before and after rather than hard returns, particularly in numbered or bulleted lists.
* Use paragraph text flow properties (for example, keep with next) rather than using manual page breaks.
* Do not use multiple tabs or spaces to align text – either set specific tab stops or better yet use a table.
* Use only commonly available fonts.

=== Compatibility settings in OpenOffice.org for the current document ===
The following settings change the way OpenOffice.org works with the current document so that it works more like Microsoft Office.

Use '''Tools''' > '''Options''' '''> OpenOffice.org Writer > Compatibility'''.

[[Image:doc_mig_options_writer_compat.png|500px|'''Figure 4''': Choosing compatibility options]]

==== Add paragraph and table spacing at tops of pages (in current document) ====
In Writer, with this setting unchecked, if a paragraph at the top of the page (or column) is formatted with space above then that space is ignored; whereas in Word the space above is included. Checking this option causes Writer to behave in the same way as Word.

==== Use OpenOffice.org 1.1 tabstop formatting ====
This setting specifies whether centered and right-aligned paragraphs containing tabs are formatted as a whole in the center or aligned to the right. If this checkbox is checked, only the text to the right of the last tab is aligned to the right, while the text to the left remains as is.

==== Use OpenOffice.org 1.1 line spacing ====
Writer uses the greater of the two spacings for above and below paragraphs; Word sums the two together. Uncheck this box to have Writer behave in the same way as Word.

=== Font and font spacing ===
Text effect animations are imported by Writer with the character attribute of blinking from Word files. For example “Marching red ants” simply becomes “blinking”.

Typically Word’s character spacing is tighter than Writer’s, so often Word will fit more characters to a line. It is also possible that the spacing between lines could be slightly different. The end result is that the page breaks may be in different places.

=== Tables ===
The author could find no issues with tables.

=== Mail merge documents ===
As OpenOffice.org has a different approach to data sources. On importing a Word document that is the main document for a mail merge, there is no connection with the data source. It is not just a matter of making that connection; each field needs to be reinserted. See the Mail Merge section in the chapter titled “Differences in use between Writer and Word”.

Also in Word you can have another Word document as a data source for a mail merge. There is no way of specifying a Word (or Writer) document as a data source in OpenOffice.org.

Writer does not have the option of suppressing blank lines when data fields are empty, so you need to use conditional fields.

<nowiki>Writer merge fields export as text with the name of the field between angle brackets, for example <Name>.</nowiki>

''Summary'': To work in a shared environment would require a separate file for each “main document”: one in Word format, the other in OpenOffice.org format. If you have a master mail merge document in Word format, it is probably easiest to paste the text into Writer and use the Writer mail merge wizard to recreate the mail merge from scratch.

=== Forms ===
==== Issues with forms created in Microsoft Office ====
A locked file in Microsoft Office imports unlocked into OpenOffice.org; that is, in design mode.

Text form fields import into OpenOffice.org as Input fields and so lose their type. For example, a text form field of type “number” or “date” will accept any text for input. In use a text form field in OpenOffice.org displays a dialog for entering the text. Exporting back to Microsoft Office, text form fields are changed into “Fillin” fields. The current date and time and calculation fields import as simple text.

Checkboxes import and export correctly.

Drop-down form fields import as Input List fields. Like text form fields in operation these display a dialog from which the user can select an option. On export back to Microsoft Office they return to drop-down form fields again.

==== Issues with forms created in OpenOffice.org ====
The controls are exported as active controls when there is a Microsoft Office equivalent. As Word does not have the same database functionality of OpenOffice.org and as the macros are not compatible, it would be very difficult to have one form that works in both environments using standard form controls.

''Summary'': To work in a shared environment with forms is not easy, but one workaround would be to use other fields like Input field and Input List. To insert these fields, use '''Insert''' > '''Fields''' > '''Other''' > '''Functions'''.

=== Footnotes, endnotes, tables of contents and indexes ===
Footnotes, endnotes and indexes all import / export correctly. Some issues have been found:

* The location of the endnotes may change (in Word the endnotes are placed before the index. In Writer they are always at the end of the document).
* Writer bibliographic entries become text in Word.
* A three-column index exported from Writer to Word as three columns but on re-import it was one column.
* On importing a Word file containing index entry fields, the index entry fields are imported but as fields to the left of the text rather than the field containing the text.

''Summary'': Working in a shared environment is possible with some minor issues.

=== Numbered paragraphs, outline numbering, cross-references ===
Numbered paragraphs, outline numbering, and cross-references import / export without a problem, except for references to numbered paragraphs:

* Cross-references to the numbers of numbered paragraphs that are not numbered using outline numbering do not work as Writer does not have this ability.
* Writer also does not have the ability to use relative numbering in its cross-references to numbers.
* Cross-references to chapter numbers do not have the same format as that displayed.

=== Page numbering ===
A quick and dirty approach in Word for having a different first page (like a cover page) and then to have the numbering start on the second page but numbered as page 1 is to have a layout of different first page and setting the starting page to be zero. Unfortunately, on importing such a file into OpenOffice.org the page number on the second page is 2 instead of 1. To fix this problem in Writer:

# Create a page style for how the pages after the first page should look. Name it (for example) Convert1.
# Have the cursor in the first paragraph of the second page.
# '''Format > Paragraph > Text Flow'''.
# In the Breaks portion of the dialog, select the checkbox Insert.
# Check '''With Page Style'''.
# Choose the page style created in step 1.
# Leave the position as '''Before''' and set the page number to 1.

On exporting this document back to Word it will work, the only difference being that the document will have a section break at the end of the first page. Documents created with section breaks like this in Word will work fine importing and exporting with Writer. There is one difference with Word: now there will be a blank page between the cover page and the next page when printed (or print previewed).

In the author’s testing a document with different formats for odd and even page numbering, the odd page numbers were imported as the text of the first odd page rather than as a field.

''Summary'': For some documents a little work maybe required to fix up the page numbering on importing to Writer. Once “fixed” the page numbering of the documents will import / export without a problem.

=== Date and time fields ===
Word’s CreateDate and SaveDate fields do not get imported with the same formats. For example, if the fields in the Word document have a format that includes time, then this information is not displayed by default. To include time in the format:

'''Right-click''' on the field > '''Fields''' > scroll to the bottom of the Formats listbox > '''Additional formats >''' in format code add HH:MM:SS

On export the SaveDate / DocInformation:Modified is exported as text.

Writer’s Time Fixed and Date Fixed fields get exported as text.

=== Importing Word fields ===

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Imported Word fields conversion
! Word field:
! Writer converts to:

|-
| ASK
| Input field

|-
| AUTHOR
| DocInformation:Created

|-
| AUTONUM
| Number Range AutoNr

|-
| AUTONUMLGL
| Number range AutoNr

|-
| AUTONUMOUT
| Number range AutoNr

|-
| COMMENTS
| DocInfomation:Comments

|-
| CREATEDATE
| DocInformation:Created

|-
| DATE
| Date

|-
| EDITTIME
| DocInformation:Modified

|-
| FILENAME
| File name

|-
| FILLIN
| Input field

|-
| HYPERLINK
| (as a hyperlink)

|-
| INFO xxx
| DocInformation:xxx

|-
| KEYWORDS
| DocInformation:Keywords

|-
| LASTSAVEDBY
| DocInformation:Modified

|-
| MACROBUTTON
| (the name of the macro?)

|-
| MERGEFIELD
| Mail merge fields (displayed as the name of the field)

|-
| MERGEREC
| Record number

|-
| NEXT
| Next record

|-
| NOTEREF
| Show variable

|-
| NUMCHARS
| Statistics (with select = Characters)

|-
| NUMPAGES
| Statistics (with select = Pages)

|-
| PAGE
| Page numbers

|-
| PAGEREF
| Bookmarks (displayed as name of bookmark)

|-
| REVNUM
| DocInformation:Document number

|-
| SAVEDATE
| DocInformation:Modified

|-
| SEQ
| Number range

|-
| SET
| Set variable

|-
| SUBJECT
| DocInformation:Subject

|-
| TEMPLATE
| Templates

|-
| TIME
| Date

|-
| TITLE
| DocInformation:Title

|-
| TOC
| (Displays the table of contents)

|}

The following fields are not imported into OpenOffice.org (only the text that they displayed when last saved): <nowiki>=, IF, DOCPROPERTY, FILESIZE, LINK, LISTNUM, QUOTE, SECTION, SECTIONPAGES, STYLEREF, TOA, USERADDRESS, USERINITIALS, USERNAME.</nowiki>

The following fields are ignored on import: AUTOTEXT, AUTOTEXTLIST, BARCODE, BIDIOUTLINE, DOCVARIABLE, EQ, GOTOBUTTON, INCLUDETEXT, LISTNUM, MERGESEQ, PRINT, RD, SKIPIF, SYMBOL, TA, TC.

The Word field EDITTIME is mapped to Writer field DocInformation:Modified on import but the meaning has changed to the date and time last saved rather than how long the file has been open for editing.

== Import, export and sharing issues in spreadsheets ==
=== Form fields ===
Combo boxes, list boxes and checkboxes with links to spreadsheet cells all import and export properly, although due to font handling the number of rows displayed in list boxes may be slightly different. List boxes in Calc can either have multi-selection or not, whereas Excel has two multi-selection modes: multi and extend. In Excel a link from a multi-selection listbox to a cell is ignored (at least in Excel 2000; the author has not checked Excel XP). In Calc the link works, but if more than one item is selected, the cell’s value is set to #N/A.

Option buttons import into Calc, but the link with cells works differently. In Calc each option button has its own link to a cell, setting its value to true or false depending on whether the option is selected. In Excel the cell link returns the number of the selected option button. On exporting option buttons to Excel, the option buttons lose their radio operation; in other words, they are not grouped so that selecting one “unselects” the others.

Scroll bars and spinners are now implemented in Calc, but are not imported yet.

=== Array constants ===
Array constants are not available in OpenOffice.org. The workaround is to have the constant values in cells on a sheet and refer to them. Array constants used as parameters to a function in Excel are omitted when imported into Calc.

=== Optional parameters in formulas ===
Some formulas have more than one optional parameter at the end of the parameter list. In Excel it is possible to leave an optional parameter blank and specify a later parameter, but this is not possible in Calc. Formulas with optional parameters are not correctly imported into Calc.

=== Functions ===
==== Statistical, engineering and financial functions ====
In Excel some of the financial functions accept string parameters for dates; in OpenOffice.org they require a serial number, and thus they are not correctly imported into Calc.

==== Analysis ToolPak Functions ====
The function EFFECT provided by the Analysis ToolPak for Excel is converted to EFFECT_ADD in Calc and returns the same results.

==== Other functions not implemented / imported ====
Only three other functions are not imported: INFO, GETPIVOTDATA, and HYPERLINK. Hyperlinks are supported but not as a function; use the '''Hyperlink''' button on the Function bar.

=== DataPilot—Pivot Table ===
DataPilots are Calc’s equivalent to Excel’s Pivot Tables. However there are a number of limitations. Pivot tables import from Excel into Calc (although the cells do not have the PivotTable shading) but as soon as they are worked on these limitations become apparent. The limitations are:

* There is no PivotChart facility, but a DataPilot can be used as the data source for a chart.
* The user interface allows a maximum of 8 fields in the data, row or column areas. (An alternative interface which allows more is available from: [http://homepages.paradise.net.nz/hillview/OOo/ http://homepages.paradise.net.nz/hillview/OOo/] in a document called MyDataPilot.sxc.
* There is some ability to group data (for example, a date field grouping by week or quarter but not by month). The workaround is to create a new column with a formula for calculating the grouping, e.g. =Month().
* You can not define different formats for different fields.
* Calc can have formulas based on things like “Difference From” or “% of”, but can not have own custom fields (work around create new columns to calculate the desired values).
* The Application Program Interface specification is incomplete for writing macros that work with DataPilots—for example, the ability to control through another program, such as OpenOffice.org’s own macro language, BASIC, whether the tables have grand totals, or having access to DataPilots created from external data.

=== AutoFilter ===
AutoFilter imports and exports correctly with the required rows being hidden. However, there are a number of differences between Excel and Calc:

* There is only one AutoFilter active for a spreadsheet document at a time. The rows remain hidden but the drop-downs in the first row disappear on applying AutoFilter elsewhere.
* The remaining visible row numbers do not change color to warn that there is a filter in place.
* Error values do not show as an option in the drop down lists when cells in the column have errors.
* In the drop down lists, the equivalent to Excel’s “Custom” is called “Standard”.

=== Charts ===
Chart types that Excel provides but Calc does not:

* Bar of pie converts to a 2D – columns – normal.
* Pie of pie converts to a 2D – columns – normal.
* Radar filled converts to 3D – columns deep.
* Radar with markers – converts to 2D – net – normal but counterclockwise rather than Excel’s clockwise.

Other charting issues include:

* There are fewer axis options, such as no option for having an inverted y axis (negative at top towards positive at bottom).
* The data must be contiguous, with the labels in the first row or column.

=== Number formats ===
There is no “accounting” format (with the currency symbol at the left edge of the cell). A workaround would be to have another column to the left that contains the currency symbol.

<nowiki>There is no predefined option for bracketing negative numbers. Use a custom format such as “$#,##0.00_);[RED]($#,##0.00)”.</nowiki>

=== Grid lines ===
In Excel grid lines are a property of a worksheet; in Calc it is an application-wide option:

'''Tools > Options > OpenOffice.org Calc > View'''

== Import, export and sharing issues in presentations ==
=== Color gradients and borders ===
The author had not noticed the following changes, so this is a direct quote from ''StarOffice 7 Migration Guide'' by Sun.

Unlike Microsoft PowerPoint, StarOffice Impress does not support three-color gradients, double and triple borders, or round-dotted borders. To improve the results of the import, you have to make the necessary adjusts before import. Change three-color presets to similar two-color gradient fills and change double and triple border lines to a single border line with appropriate width. Round-dotted border lines that are mapped to rectangle-border closely resemble the original line style in PowerPoint, so manual editing should not be necessary.

=== Multimedia ===
Voice-over narration is not supported by Impress.

There appear to be no settings for multimedia custom animations, such as the ability to play a sound for the next slides.

=== Chart animations ===
There is no facility in Impress for “chart effects” as there is in PowerPoint, such as presenting a series or category at a time. On import the charts simply appear. A workaround is to have multiple copies of the chart with each one set up to display as desired.

=== Pack and Go ===
The Pack and Go feature in PowerPoint allowed a PowerPoint file to be split over several floppy disks and assured that all related files were included. This facility is not included in Impress, nor can Impress open such files.

=== Fields ===
Date fields are exported as text, so they do not automatically update.

=== Action settings and interaction ===
PowerPoint provides action settings for mouseover, but Impress does not have this option, only on mouse click, so mouseovers get mapped to mouse clicks. PowerPoint has an option for highlighting the object on mouse click or mouse over; Impress does not have this, so it gets ignored on import.

=== PowerPoint custom animations and Impress object effects ===
Table 3 shows how the custom animations and object effects are imported into Impress and exported to PowerPoint.

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Importing / exporting custom animations between PowerPoint and Impress
! PowerPoint
! Impress

|-
| Appear
| Appear

|-
| Blinds
| Fade Horizontally

|-
| Box
| Fade To Center

|-
| Checkerboard
| Checkerboard

|-
| Diamond
| Appear

|-
| Crawl
| Fly In From bottom

|-
| Dissolve
| Dissolve

|-
| Flash once
| Appear

|-
| Peek
| Short Fly In from Bottom

|-
| Random Bars
| Horizontal lines

|-
| Spiral
| Spiral Outward Clockwise

|-
| Split
| Close Vertical

|-
| Stretch
| Stretch Vertical

|-
| Strips
| Fade From Top Right

|-
| Swivel
| Rotate Horizontally

|-
| Wipe
| Cross-Fade From Top

|-
| Zoom
| Fade From Center

|-
| Random effects
| Vertical Lines

|}

=== PowerPoint—Impress slide transitions ===

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Table 4 shows how slide transitions are imported into Impress and exported to PowerPoint.
! PowerPoint
! Impress

|-
| Blinds Horizontal
| Venitian Blinds Horizontal

|-
| Blinds Vertical
| Venitian Blinds Vertical

|-
| Box In
| Box In

|-
| Box Out
| Box Out

|-
| Checkerboard Across
| Checkerboard Across

|-
| Checkerboard Down
| Checkerboard Down

|-
| Cover Down
| Cover Down

|-
| Cover Left
| Cover Left

|-
| Cover Right
| Cover Right

|-
| Cover Up
| Cover Up

|-
| Cover Left Down
| Cover Left-Down

|-
| Cover Right Down
| Cover Right-Down

|-
| Cover Left Up
| Cover Left-Up

|-
| Cover Right Up
| Cover Right-Up

|-
| Cut
| No effect

|-
| Cut Through Black
| No effect

|-
| Dissolve
| Dissolve

|-
| Fade Through Black
| Fade Through Black

|-
| Random Bars Horizontally
| Random Bars Horizontal

|-
| Random Bars Vertically
| Random Bars Vertical

|-
| Horizontal In
| Split Horizontal In

|-
| Horizontal Out
| Split Horizontal Out

|-
| Split Vertical In
| Split Vertical In

|-
| Split Vertical Out
| Split Vertical Out

|-
| Strips Left Down
| Fade From Top Right

|-
| Strips Left Up
| Fade From Bottom Right

|-
| Strips Right Down
| Fade From Top Left

|-
| Strips Right Up
| Fade From Bottom Left

|-
| Uncover Down
| Uncover Down

|-
| Uncover Left
| Uncover Left

|-
| Uncover Right
| Uncover Right

|-
| Uncover Up
| Uncover Up

|-
| Uncover Left Down
| Uncover Left-Down

|-
| Uncover Left Up
| Uncover Left-Up

|-
| Uncover Right Down
| Uncover Right-Down

|-
| Uncover Right Up
| Uncover Right-Up

|-
| Wipe Down
| Wipe Down

|-
| Wipe Left
| Wipe Left

|-
| Wipe Right
| Wipe Right

|-
| Wipe Up
| Wipe Up

|-
| Random Transition
| Random Transition

|}

{{CCBY}}

Documentation/UserGuide/Migration Guide/Sharing Files

2013-11-14T08:46:44Z

Yorick: /* Bulk conversion */

{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/OOoAuthors User Manual/Migration Guide/Introduction|Next=Documentation/OOoAuthors User Manual/Migration Guide/Importing Files}}
{{DISPLAYTITLE:Sharing Files with Microsoft Office Users }}
== File formats ==
This section gives a simplified overview of Apache OpenOffice’s file format.

By default OpenOffice stores its files in Open Document Format ([http://en.wikipedia.org/wiki/OpenDocument ODF]), ISO/IEC 26300. For details about ODF, see [http://books.evc-cit.info/book.php http://books.evc-cit.info/book.php].

{{Documentation/Note|Some compression utilities only check the file extension and may not recognize the file as being compressed. To open an OpenOffice file with such a compression utility, you can rename the file to have the extension .zip.}}

By contrast, Microsoft Office files are stored in a proprietary format which is not human readable and not publicly documented. This causes problems for software developers writing filters for importing and exporting in Microsoft Office formats.

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+File extensions for OpenOffice 4.0. (OOo 1.1.x extensions are shown in brackets).
! Document type
! Application
! Extension
! MS Office equiv

|-
| Text
| Writer
| odt (sxw)
| doc

|-
| Text Template
| Writer
| ott (stw)
| dot

|-
| Master Document
| Writer
| odm (sxg)
| doc

|-
| HTML document
| Writer
| html
| html

|-
| Spreadsheet
| Calc
| ods (sxc)
| xls

|-
| Spreadsheet Template
| Calc
| ots (stc)
| xst

|-
| Drawing
| Draw
| odg (sxd)
| N/A

|-
| Drawing Template
| Draw
| otg (std)
| N/A

|-
| Presentation
| Impress
| odp (sxi)
| ppt

|-
| Presentation Template
| Impress
| otp (sti)
| pot

|-
| Formula
| Math
| odf (sxm)
| N/A

|-
| Chart
| Chart
| odc
| N/A

|-
| Database
| Base
| odb
| mdb

|}

{{Documentation/Note|OpenOffice can open Microsoft Office files. The reverse is ''not always'' true: at this time, Microsoft Office has various degrees of support for ODF, starting in Office 2007.

If you need to send files to someone using Microsoft Office, save your file first in the native ODF format, then save it to one of the many supported Microsoft Office formats. By doing this, you ensure that even if the filter can not translate perfectly, you have your original in its native format.

OpenOffice can not open or convert Microsoft Access files (.mdb) files directly, however it can access the data in the tables using DAO and ODBC. See the [[Documentation/OOoAuthors_User_Manual/Base_Guide|Database Guide]] for more information.}}

== Bulk conversion ==
To use {{OOo}} to convert a lot of files, click '''File''' '''> Wizards > Document Converter'''.

Before doing a bulk conversion of files, think about whether it is really necessary. Read this document right through to get an appreciation of the limitations of the conversion process.

== Opening files ==
=== Opening text documents ===
In addition to the native OpenDocument formats (.odt and .ott), OpenOffice.org Writer 2.0 can import the following text document formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft Word 6.0/95/97/2000/XP) (.doc, .dot)
| WordPerfect Document (.wpd)

|-
| Microsoft Word 2003 XML (.xml)
| WPS 2000/Office 1.0 (.wps)

|-
| Microsoft Winword 5 (.doc)
| DocBook (.xml)

|-
| StarWriter formats (.sdw, .sgl, .vor)
| Ichitaro 8/9/10/11 (.jtd, .jtt)

|-
| AportisDoc (Palm) (.pdb)
| Hangul WP 97 (.hwp)

|-
| Pocket Word (.psw)
| .rtf, .txt, .csv

|}

When opening .HTM or .HTML files, OpenOffice.org customizes Writer for working with these files.

=== Opening spreadsheets ===
In addition to the native OpenDocument formats (.ods and .ots), OpenOffice.org Calc 2.0 can open the following spreadsheet formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft Excel 97/2000/XP (.xls, .xlw, .xlt)
| Rich Text Format (.rtf)

|-
| Microsoft Excel 4.x–5/95 (.xls and .xlw, .xlt)
| Text CSV (.csv and .txt)

|-
| Microsoft Excel 2003 XML (.xml)
| Lotus 1-2-3 (.wk1 and .wk1)

|-
| Data Interchange Format (.dif)
| StarCalc formats (.sdc, .vor)

|-
| dBase (.dbf)
| SYLK (.slk)

|-
| .htm and .html files including Web page queries
| Pocket Excel (pxl)

|-
| Quattro Pro 6.0 (.wb2)
|

|}

=== Opening presentations ===
In addition to the native OpenDocument formats (.odp and .otp), OpenOffice.org Impress 2.0 can open the following presentation formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft PowerPoint 97/2000/XP (.ppt, .pps)
| Computer Graphics Metafile (.cgm)

|-
| Microsoft PowerPoint 97/2000/XP Template (.pot)
| StarDraw, StarImpress (.sda, .sdd, .sdp, .vor)

|}
=== Opening graphics files ===
In addition to the native OpenDocument formats (.odg, and .otg), OpenOffice.org Draw 2.0 can open the following graphic formats:

BMP, JPEG/JPG, PCX, PSD, SGV, WMF, DXF, MET, PGM, RAS, SVM, XBM, EMF, PBM, PLT, SDA, TGA, XPM, EPS, PCD, PNG, SDD, TIF/TIFF, GIF, PCT, PPM, SGF, VOR

=== Opening formula files ===
In addition to OpenDocument Formula files, OpenOffice.org Math 2.0 can open the StarMath (.smf) and MathML (.mml) files.

<nowiki>When opening a Word document that contains an embedded equation editor object, select the [L] checkbox for </nowiki>''MathType to OpenOffice.org Math/OpenOffice.org Math to MathType'' in '''Tools''' > '''Options''' > '''Load/Save''' > '''Microsoft Office''' and the object will be automatically converted to an OpenOffice.org Math object.

== Saving files ==
=== Default file format ===

OpenOffice.org saves files in the OpenDocument format by default unless told otherwise. This default can be changed, for example if you always want to save as Microsoft Office files. To change the default file formats:

# Go to '''Tools > Options > Load/Save > General'''.<br>[[Image:doc_mig_options_loadsave_general.png|frameless|500px|'''Figure 1''':Choosing default formats for saving files]]
# In the Standard File Format section of this page, choose a document type (for example, “Text document”) and a file format from the '''Always save as''' list.
# Repeat for each document type as necessary.
# Click '''OK''' to save your changes.

{{Documentation/Note|If the option “Warn when not saving in OpenDocument or default format” is checked on the '''Options - Load/Save - General dialog''', a warning dialog about potential loss of formatting may be displayed. In most cases, no loss of formatting will occur, so you may find this warning annoying and choose to disable it.

The Java Runtime Environment is required to use the mobile device filters for AportisDoc (Palm), Pocket Word and Pocket Excel.}}

=== Export to PDF and XHTML ===
Each application has the ability to directly export to PDF (Portable Document Format). This industry-standard format for universal file compression and viewing is ideal for sending the file to anyone else to view using Acrobat Reader or any other PDF display program on any operating system.

You can export directly to PDF using the button on the toolbar next to the Printer icon, or by choosing '''File > Export as PDF''', which allows you to select some detailed options.

To export as XHTML, use '''File > Export''' and for File format choose '''XHTML''' In the dropdown box.

=== Saving files in other formats ===
To save files in different formats, use '''File > Save As '''and select a format from the '''File Type''' dropdown box.

[[Image:doc_mig_saveas.png|500px|'''Figure 2''': The OpenOffice.org Save As dialog, showing some of the Save formats]]

=== Writer can save to these file formats ===
In addition to its native formats, Writer can save in these formats:

OpenOffice.org Writer 1.x (.sxw, .stw)

Microsoft Word 97/2000/XP (.doc)

Microsoft Word 95 (.doc)

Microsoft Word 6.0 (.doc)

Microsoft Word 2003 XML (.xml)

Microsoft Pocket Word (.psw)

DocBook (.xml)

Aportis Doc (Palm) (.pdb)

Rich Text Format (.rtf)

StarWriter 5.0 (.sdw)

StarWriter Template (.vor)

StarWriter 4.0 (.sdw)

StarWriter 4.0 Template (.vor)

StarWriter 3.0 (.sdw)

StarWriter Template 3.0 (.vor)

Text (.txt)

Text Encoded (.txt)

HTML (.html; .htm)

{{Documentation/Note|The .rtf format is commonly used for transferring text files between applications, but you are likely to experience loss of formatting and images when the file is opened by Microsoft Office. The best way to pass a file in Writer to a Microsoft Word user is to save it as Microsoft Word 97/2000/XP (.doc).}}

=== Calc can save to these file formats ===
In addition to its native formats, Calc can save in these formats:

OpenOffice.org Calc 1.x (.sxc, .stc)

Microsoft Excel 97/2000/XP (.xls; .xlw)

Microsoft Excel 97/2000/XP Template (.xlt)

Microsoft Excel 95 (.xls; .xlw)

Microsoft Pocket Excel (.pxl)

Microsoft Excel 2003 XML (.xml)

Data Interchange Format (.dif)

dBase (.dbf)

SYLK (.slk)

Text CSV (.csv; .txt)

StarCalc formats (.sdc, .vor)

HTM and HTML files

=== Impress can save to these file formats ===
In addition to its native formats, Impress can save in these formats:

Microsoft PowerPoint 97/2000/XP (.ppt; .pps)

Microsoft PowerPoint 97/2000/XP Template (.pot)

StarDraw, StarImpress (.sda, .sdd, .vor)

Impress can also export to MacroMedia Flash (.swf) and any of the graphics formats as listed below for Draw.

=== Draw can save to these file formats ===
Draw can only save in its native and StarDraw formats, but it can export to:

BMP, EMF, EPS, GIF, JPEG, MET, PBM, PCT, PGM, PNG, PPM, RAS, SVG, SVM, TIFF, WMF, XPM

=== The HTML writer can save in these formats ===
HTML Document (.html; .htm)

OpenOffice.org 1.0 HTML Template (.stw)

OpenOffice.org 2.0 HTML Template (.oth)

StarWriter/Web 5.0 and 4.0 (.vor)

Text (OpenOffice.org Writer/Web) (.txt)

Text Encoded (OpenOffice.org Writer/Web) (.txt)

== Object Linking and Embedding (OLE) ==
To change the settings for Microsoft Office OLE objects, use '''Tools''' > '''Options''' > '''Load/Save''' > '''Microsoft Office'''.

Having all of these options checked allows embedded objects to be converted and thus be editable in both office suites.

For other OLE objects, it will depend on the machine where the file is being edited just as it does with Microsoft Office alone. Thus Windows application based OLE objects will not be editable in OpenOffice.org on a Linux machine, although the object will still be displayed correctly and can be resized.

[[Image:doc_mig_options_loadsave_vba.png|500px|'''Figure 3''': Choosing Load/Save VBA Properties]]

== Linked files ==
Cells copied from Excel and pasted special, linked and with RTF format, into Word are imported into Writer as a normal table. This means that when the document is imported, the link to the Excel file is lost.

Similarly when a chart is copied from Excel and pasted special, linked into Word, and then the file imported into Writer, the chart is imported as an embedded OLE object but is not converted into a Calc chart. On saving the file in Word format and then opening the file in Word and trying to edit the chart by double-clicking, it displays an error message.

{{Documentation/Caution|Links in Microsoft Office files between Word and Excel are lost when the Microsoft office files have been edited by OpenOffice.org.}}

== WordArt and Fontwork ==
The equivalent to Microsoft Office’s WordArt in OpenOffice.org is Fontwork. WordArt objects are imported as Fontwork objects; they may look slightly different on import. Fontwork objects are automatically exported to WordArt objects when the document is saved in a Microsoft Office format.

== Vector graphics ==
The basic shapes (lines, arrows, rectangles, ovals) all import and export without any problem. OpenOffice.org provides a greater degree of control over some properties than Microsoft Office does, so sometimes there will be changes when going from OpenOffice.org to Microsoft Office. Examples include the size of arrow heads, and line styles.

The Microsoft Office autoshapes, such as the smiley face, keep their special characteristics, for instance the ability to adjust the degree of the smile or frown on the smiley face.

Microsoft Office provides more shadow options than OpenOffice.org, so sometimes there will be a change in shadow appearance. Microsoft Office shadow styles 1, 2, 4, 6, 14, 17 and 18 are supported in OpenOffice.org. Horizontal and tapered shadows do not get imported and any 3D effect on the bottom left is ignored.

== Frames and text boxes ==
When frames or text boxes from Microsoft Office are imported into OpenOffice.org with linked text, the links are lost.

== Active content controls ==
These are the controls in Microsoft Office available on the Controls toolbar; they all import without a problem. However, as these controls typically require macros to be of use, they will be functionally useless in the absence of macros custom built for use in OpenOffice.org.

== Macros ==
OpenOffice.org cannot run Microsoft Office macros. Although the macro language is very similar, the underlying objects are quite different. To set whether OpenOffice.org keeps attached macros (so that they are still available for use in Microsoft Office) for Word, Excel and PowerPoint files, use '''Tools''' > '''Options''' > '''Load/Save''' > '''VBA Properties'''.

{{Documentation/Note|Opening a Microsoft Office file infected with a macro virus is quite safe in OpenOffice.org.}}

OpenOffice.org has the ability to record macros. It is better practice to use the application program interface (API).

== Import, export and sharing issues in text documents ==
=== Good practice in text documents ===
Some issues can be avoided simply by using good word-processing practice:

* Use character and paragraph styles rather than direct formatting.
* Use paragraph formatting for space before and after rather than hard returns, particularly in numbered or bulleted lists.
* Use paragraph text flow properties (for example, keep with next) rather than using manual page breaks.
* Do not use multiple tabs or spaces to align text – either set specific tab stops or better yet use a table.
* Use only commonly available fonts.

=== Compatibility settings in OpenOffice.org for the current document ===
The following settings change the way OpenOffice.org works with the current document so that it works more like Microsoft Office.

Use '''Tools''' > '''Options''' '''> OpenOffice.org Writer > Compatibility'''.

[[Image:doc_mig_options_writer_compat.png|500px|'''Figure 4''': Choosing compatibility options]]

==== Add paragraph and table spacing at tops of pages (in current document) ====
In Writer, with this setting unchecked, if a paragraph at the top of the page (or column) is formatted with space above then that space is ignored; whereas in Word the space above is included. Checking this option causes Writer to behave in the same way as Word.

==== Use OpenOffice.org 1.1 tabstop formatting ====
This setting specifies whether centered and right-aligned paragraphs containing tabs are formatted as a whole in the center or aligned to the right. If this checkbox is checked, only the text to the right of the last tab is aligned to the right, while the text to the left remains as is.

==== Use OpenOffice.org 1.1 line spacing ====
Writer uses the greater of the two spacings for above and below paragraphs; Word sums the two together. Uncheck this box to have Writer behave in the same way as Word.

=== Font and font spacing ===
Text effect animations are imported by Writer with the character attribute of blinking from Word files. For example “Marching red ants” simply becomes “blinking”.

Typically Word’s character spacing is tighter than Writer’s, so often Word will fit more characters to a line. It is also possible that the spacing between lines could be slightly different. The end result is that the page breaks may be in different places.

=== Tables ===
The author could find no issues with tables.

=== Mail merge documents ===
As OpenOffice.org has a different approach to data sources. On importing a Word document that is the main document for a mail merge, there is no connection with the data source. It is not just a matter of making that connection; each field needs to be reinserted. See the Mail Merge section in the chapter titled “Differences in use between Writer and Word”.

Also in Word you can have another Word document as a data source for a mail merge. There is no way of specifying a Word (or Writer) document as a data source in OpenOffice.org.

Writer does not have the option of suppressing blank lines when data fields are empty, so you need to use conditional fields.

<nowiki>Writer merge fields export as text with the name of the field between angle brackets, for example <Name>.</nowiki>

''Summary'': To work in a shared environment would require a separate file for each “main document”: one in Word format, the other in OpenOffice.org format. If you have a master mail merge document in Word format, it is probably easiest to paste the text into Writer and use the Writer mail merge wizard to recreate the mail merge from scratch.

=== Forms ===
==== Issues with forms created in Microsoft Office ====
A locked file in Microsoft Office imports unlocked into OpenOffice.org; that is, in design mode.

Text form fields import into OpenOffice.org as Input fields and so lose their type. For example, a text form field of type “number” or “date” will accept any text for input. In use a text form field in OpenOffice.org displays a dialog for entering the text. Exporting back to Microsoft Office, text form fields are changed into “Fillin” fields. The current date and time and calculation fields import as simple text.

Checkboxes import and export correctly.

Drop-down form fields import as Input List fields. Like text form fields in operation these display a dialog from which the user can select an option. On export back to Microsoft Office they return to drop-down form fields again.

==== Issues with forms created in OpenOffice.org ====
The controls are exported as active controls when there is a Microsoft Office equivalent. As Word does not have the same database functionality of OpenOffice.org and as the macros are not compatible, it would be very difficult to have one form that works in both environments using standard form controls.

''Summary'': To work in a shared environment with forms is not easy, but one workaround would be to use other fields like Input field and Input List. To insert these fields, use '''Insert''' > '''Fields''' > '''Other''' > '''Functions'''.

=== Footnotes, endnotes, tables of contents and indexes ===
Footnotes, endnotes and indexes all import / export correctly. Some issues have been found:

* The location of the endnotes may change (in Word the endnotes are placed before the index. In Writer they are always at the end of the document).
* Writer bibliographic entries become text in Word.
* A three-column index exported from Writer to Word as three columns but on re-import it was one column.
* On importing a Word file containing index entry fields, the index entry fields are imported but as fields to the left of the text rather than the field containing the text.

''Summary'': Working in a shared environment is possible with some minor issues.

=== Numbered paragraphs, outline numbering, cross-references ===
Numbered paragraphs, outline numbering, and cross-references import / export without a problem, except for references to numbered paragraphs:

* Cross-references to the numbers of numbered paragraphs that are not numbered using outline numbering do not work as Writer does not have this ability.
* Writer also does not have the ability to use relative numbering in its cross-references to numbers.
* Cross-references to chapter numbers do not have the same format as that displayed.

=== Page numbering ===
A quick and dirty approach in Word for having a different first page (like a cover page) and then to have the numbering start on the second page but numbered as page 1 is to have a layout of different first page and setting the starting page to be zero. Unfortunately, on importing such a file into OpenOffice.org the page number on the second page is 2 instead of 1. To fix this problem in Writer:

# Create a page style for how the pages after the first page should look. Name it (for example) Convert1.
# Have the cursor in the first paragraph of the second page.
# '''Format > Paragraph > Text Flow'''.
# In the Breaks portion of the dialog, select the checkbox Insert.
# Check '''With Page Style'''.
# Choose the page style created in step 1.
# Leave the position as '''Before''' and set the page number to 1.

On exporting this document back to Word it will work, the only difference being that the document will have a section break at the end of the first page. Documents created with section breaks like this in Word will work fine importing and exporting with Writer. There is one difference with Word: now there will be a blank page between the cover page and the next page when printed (or print previewed).

In the author’s testing a document with different formats for odd and even page numbering, the odd page numbers were imported as the text of the first odd page rather than as a field.

''Summary'': For some documents a little work maybe required to fix up the page numbering on importing to Writer. Once “fixed” the page numbering of the documents will import / export without a problem.

=== Date and time fields ===
Word’s CreateDate and SaveDate fields do not get imported with the same formats. For example, if the fields in the Word document have a format that includes time, then this information is not displayed by default. To include time in the format:

'''Right-click''' on the field > '''Fields''' > scroll to the bottom of the Formats listbox > '''Additional formats >''' in format code add HH:MM:SS

On export the SaveDate / DocInformation:Modified is exported as text.

Writer’s Time Fixed and Date Fixed fields get exported as text.

=== Importing Word fields ===

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Imported Word fields conversion
! Word field:
! Writer converts to:

|-
| ASK
| Input field

|-
| AUTHOR
| DocInformation:Created

|-
| AUTONUM
| Number Range AutoNr

|-
| AUTONUMLGL
| Number range AutoNr

|-
| AUTONUMOUT
| Number range AutoNr

|-
| COMMENTS
| DocInfomation:Comments

|-
| CREATEDATE
| DocInformation:Created

|-
| DATE
| Date

|-
| EDITTIME
| DocInformation:Modified

|-
| FILENAME
| File name

|-
| FILLIN
| Input field

|-
| HYPERLINK
| (as a hyperlink)

|-
| INFO xxx
| DocInformation:xxx

|-
| KEYWORDS
| DocInformation:Keywords

|-
| LASTSAVEDBY
| DocInformation:Modified

|-
| MACROBUTTON
| (the name of the macro?)

|-
| MERGEFIELD
| Mail merge fields (displayed as the name of the field)

|-
| MERGEREC
| Record number

|-
| NEXT
| Next record

|-
| NOTEREF
| Show variable

|-
| NUMCHARS
| Statistics (with select = Characters)

|-
| NUMPAGES
| Statistics (with select = Pages)

|-
| PAGE
| Page numbers

|-
| PAGEREF
| Bookmarks (displayed as name of bookmark)

|-
| REVNUM
| DocInformation:Document number

|-
| SAVEDATE
| DocInformation:Modified

|-
| SEQ
| Number range

|-
| SET
| Set variable

|-
| SUBJECT
| DocInformation:Subject

|-
| TEMPLATE
| Templates

|-
| TIME
| Date

|-
| TITLE
| DocInformation:Title

|-
| TOC
| (Displays the table of contents)

|}

The following fields are not imported into OpenOffice.org (only the text that they displayed when last saved): <nowiki>=, IF, DOCPROPERTY, FILESIZE, LINK, LISTNUM, QUOTE, SECTION, SECTIONPAGES, STYLEREF, TOA, USERADDRESS, USERINITIALS, USERNAME.</nowiki>

The following fields are ignored on import: AUTOTEXT, AUTOTEXTLIST, BARCODE, BIDIOUTLINE, DOCVARIABLE, EQ, GOTOBUTTON, INCLUDETEXT, LISTNUM, MERGESEQ, PRINT, RD, SKIPIF, SYMBOL, TA, TC.

The Word field EDITTIME is mapped to Writer field DocInformation:Modified on import but the meaning has changed to the date and time last saved rather than how long the file has been open for editing.

== Import, export and sharing issues in spreadsheets ==
=== Form fields ===
Combo boxes, list boxes and checkboxes with links to spreadsheet cells all import and export properly, although due to font handling the number of rows displayed in list boxes may be slightly different. List boxes in Calc can either have multi-selection or not, whereas Excel has two multi-selection modes: multi and extend. In Excel a link from a multi-selection listbox to a cell is ignored (at least in Excel 2000; the author has not checked Excel XP). In Calc the link works, but if more than one item is selected, the cell’s value is set to #N/A.

Option buttons import into Calc, but the link with cells works differently. In Calc each option button has its own link to a cell, setting its value to true or false depending on whether the option is selected. In Excel the cell link returns the number of the selected option button. On exporting option buttons to Excel, the option buttons lose their radio operation; in other words, they are not grouped so that selecting one “unselects” the others.

Scroll bars and spinners are now implemented in Calc, but are not imported yet.

=== Array constants ===
Array constants are not available in OpenOffice.org. The workaround is to have the constant values in cells on a sheet and refer to them. Array constants used as parameters to a function in Excel are omitted when imported into Calc.

=== Optional parameters in formulas ===
Some formulas have more than one optional parameter at the end of the parameter list. In Excel it is possible to leave an optional parameter blank and specify a later parameter, but this is not possible in Calc. Formulas with optional parameters are not correctly imported into Calc.

=== Functions ===
==== Statistical, engineering and financial functions ====
In Excel some of the financial functions accept string parameters for dates; in OpenOffice.org they require a serial number, and thus they are not correctly imported into Calc.

==== Analysis ToolPak Functions ====
The function EFFECT provided by the Analysis ToolPak for Excel is converted to EFFECT_ADD in Calc and returns the same results.

==== Other functions not implemented / imported ====
Only three other functions are not imported: INFO, GETPIVOTDATA, and HYPERLINK. Hyperlinks are supported but not as a function; use the '''Hyperlink''' button on the Function bar.

=== DataPilot—Pivot Table ===
DataPilots are Calc’s equivalent to Excel’s Pivot Tables. However there are a number of limitations. Pivot tables import from Excel into Calc (although the cells do not have the PivotTable shading) but as soon as they are worked on these limitations become apparent. The limitations are:

* There is no PivotChart facility, but a DataPilot can be used as the data source for a chart.
* The user interface allows a maximum of 8 fields in the data, row or column areas. (An alternative interface which allows more is available from: [http://homepages.paradise.net.nz/hillview/OOo/ http://homepages.paradise.net.nz/hillview/OOo/] in a document called MyDataPilot.sxc.
* There is some ability to group data (for example, a date field grouping by week or quarter but not by month). The workaround is to create a new column with a formula for calculating the grouping, e.g. =Month().
* You can not define different formats for different fields.
* Calc can have formulas based on things like “Difference From” or “% of”, but can not have own custom fields (work around create new columns to calculate the desired values).
* The Application Program Interface specification is incomplete for writing macros that work with DataPilots—for example, the ability to control through another program, such as OpenOffice.org’s own macro language, BASIC, whether the tables have grand totals, or having access to DataPilots created from external data.

=== AutoFilter ===
AutoFilter imports and exports correctly with the required rows being hidden. However, there are a number of differences between Excel and Calc:

* There is only one AutoFilter active for a spreadsheet document at a time. The rows remain hidden but the drop-downs in the first row disappear on applying AutoFilter elsewhere.
* The remaining visible row numbers do not change color to warn that there is a filter in place.
* Error values do not show as an option in the drop down lists when cells in the column have errors.
* In the drop down lists, the equivalent to Excel’s “Custom” is called “Standard”.

=== Charts ===
Chart types that Excel provides but Calc does not:

* Bar of pie converts to a 2D – columns – normal.
* Pie of pie converts to a 2D – columns – normal.
* Radar filled converts to 3D – columns deep.
* Radar with markers – converts to 2D – net – normal but counterclockwise rather than Excel’s clockwise.

Other charting issues include:

* There are fewer axis options, such as no option for having an inverted y axis (negative at top towards positive at bottom).
* The data must be contiguous, with the labels in the first row or column.

=== Number formats ===
There is no “accounting” format (with the currency symbol at the left edge of the cell). A workaround would be to have another column to the left that contains the currency symbol.

<nowiki>There is no predefined option for bracketing negative numbers. Use a custom format such as “$#,##0.00_);[RED]($#,##0.00)”.</nowiki>

=== Grid lines ===
In Excel grid lines are a property of a worksheet; in Calc it is an application-wide option:

'''Tools > Options > OpenOffice.org Calc > View'''

== Import, export and sharing issues in presentations ==
=== Color gradients and borders ===
The author had not noticed the following changes, so this is a direct quote from ''StarOffice 7 Migration Guide'' by Sun.

Unlike Microsoft PowerPoint, StarOffice Impress does not support three-color gradients, double and triple borders, or round-dotted borders. To improve the results of the import, you have to make the necessary adjusts before import. Change three-color presets to similar two-color gradient fills and change double and triple border lines to a single border line with appropriate width. Round-dotted border lines that are mapped to rectangle-border closely resemble the original line style in PowerPoint, so manual editing should not be necessary.

=== Multimedia ===
Voice-over narration is not supported by Impress.

There appear to be no settings for multimedia custom animations, such as the ability to play a sound for the next slides.

=== Chart animations ===
There is no facility in Impress for “chart effects” as there is in PowerPoint, such as presenting a series or category at a time. On import the charts simply appear. A workaround is to have multiple copies of the chart with each one set up to display as desired.

=== Pack and Go ===
The Pack and Go feature in PowerPoint allowed a PowerPoint file to be split over several floppy disks and assured that all related files were included. This facility is not included in Impress, nor can Impress open such files.

=== Fields ===
Date fields are exported as text, so they do not automatically update.

=== Action settings and interaction ===
PowerPoint provides action settings for mouseover, but Impress does not have this option, only on mouse click, so mouseovers get mapped to mouse clicks. PowerPoint has an option for highlighting the object on mouse click or mouse over; Impress does not have this, so it gets ignored on import.

=== PowerPoint custom animations and Impress object effects ===
Table 3 shows how the custom animations and object effects are imported into Impress and exported to PowerPoint.

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Importing / exporting custom animations between PowerPoint and Impress
! PowerPoint
! Impress

|-
| Appear
| Appear

|-
| Blinds
| Fade Horizontally

|-
| Box
| Fade To Center

|-
| Checkerboard
| Checkerboard

|-
| Diamond
| Appear

|-
| Crawl
| Fly In From bottom

|-
| Dissolve
| Dissolve

|-
| Flash once
| Appear

|-
| Peek
| Short Fly In from Bottom

|-
| Random Bars
| Horizontal lines

|-
| Spiral
| Spiral Outward Clockwise

|-
| Split
| Close Vertical

|-
| Stretch
| Stretch Vertical

|-
| Strips
| Fade From Top Right

|-
| Swivel
| Rotate Horizontally

|-
| Wipe
| Cross-Fade From Top

|-
| Zoom
| Fade From Center

|-
| Random effects
| Vertical Lines

|}

=== PowerPoint—Impress slide transitions ===

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Table 4 shows how slide transitions are imported into Impress and exported to PowerPoint.
! PowerPoint
! Impress

|-
| Blinds Horizontal
| Venitian Blinds Horizontal

|-
| Blinds Vertical
| Venitian Blinds Vertical

|-
| Box In
| Box In

|-
| Box Out
| Box Out

|-
| Checkerboard Across
| Checkerboard Across

|-
| Checkerboard Down
| Checkerboard Down

|-
| Cover Down
| Cover Down

|-
| Cover Left
| Cover Left

|-
| Cover Right
| Cover Right

|-
| Cover Up
| Cover Up

|-
| Cover Left Down
| Cover Left-Down

|-
| Cover Right Down
| Cover Right-Down

|-
| Cover Left Up
| Cover Left-Up

|-
| Cover Right Up
| Cover Right-Up

|-
| Cut
| No effect

|-
| Cut Through Black
| No effect

|-
| Dissolve
| Dissolve

|-
| Fade Through Black
| Fade Through Black

|-
| Random Bars Horizontally
| Random Bars Horizontal

|-
| Random Bars Vertically
| Random Bars Vertical

|-
| Horizontal In
| Split Horizontal In

|-
| Horizontal Out
| Split Horizontal Out

|-
| Split Vertical In
| Split Vertical In

|-
| Split Vertical Out
| Split Vertical Out

|-
| Strips Left Down
| Fade From Top Right

|-
| Strips Left Up
| Fade From Bottom Right

|-
| Strips Right Down
| Fade From Top Left

|-
| Strips Right Up
| Fade From Bottom Left

|-
| Uncover Down
| Uncover Down

|-
| Uncover Left
| Uncover Left

|-
| Uncover Right
| Uncover Right

|-
| Uncover Up
| Uncover Up

|-
| Uncover Left Down
| Uncover Left-Down

|-
| Uncover Left Up
| Uncover Left-Up

|-
| Uncover Right Down
| Uncover Right-Down

|-
| Uncover Right Up
| Uncover Right-Up

|-
| Wipe Down
| Wipe Down

|-
| Wipe Left
| Wipe Left

|-
| Wipe Right
| Wipe Right

|-
| Wipe Up
| Wipe Up

|-
| Random Transition
| Random Transition

|}

{{CCBY}}

Talk:Documentation/UserGuide/Migration Guide/Sharing Files

2013-11-14T08:44:07Z

Yorick:

This page needs a technical refresh:

* Too much discussion of the older OpenOffice.org formats. That part can be entirely eliminated and we can focus on ODF as the default.
* We should revisit what the best advice is for exchanging files with MS Office users. For example, if read-only access is sufficient then send a PDF.
* Need to review the import/export formats actually supported in AOO 4.0
* Should mention support (or lack of support) for OOXML and iWork formats

[[User:Robweir|Robweir]] ([[User talk:Robweir|talk]])

Agree with all of the above, strip to only what's necessary and should add a comment about round tripping

[[User:Yorick|Yorick]] ([[User talk:Yorick|talk]]) 08:44, 14 November 2013 (UTC)

Documentation/UserGuide/Migration Guide/Sharing Files

2013-11-14T08:41:20Z

Yorick: Undo revision 232307 by Yorick (talk)

{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/OOoAuthors User Manual/Migration Guide/Introduction|Next=Documentation/OOoAuthors User Manual/Migration Guide/Importing Files}}
{{DISPLAYTITLE:Sharing Files with Microsoft Office Users }}
== File formats ==
This section gives a simplified overview of Apache OpenOffice’s file format.

By default OpenOffice stores its files in Open Document Format ([http://en.wikipedia.org/wiki/OpenDocument ODF]), ISO/IEC 26300. For details about ODF, see [http://books.evc-cit.info/book.php http://books.evc-cit.info/book.php].

{{Documentation/Note|Some compression utilities only check the file extension and may not recognize the file as being compressed. To open an OpenOffice file with such a compression utility, you can rename the file to have the extension .zip.}}

By contrast, Microsoft Office files are stored in a proprietary format which is not human readable and not publicly documented. This causes problems for software developers writing filters for importing and exporting in Microsoft Office formats.

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+File extensions for OpenOffice 4.0. (OOo 1.1.x extensions are shown in brackets).
! Document type
! Application
! Extension
! MS Office equiv

|-
| Text
| Writer
| odt (sxw)
| doc

|-
| Text Template
| Writer
| ott (stw)
| dot

|-
| Master Document
| Writer
| odm (sxg)
| doc

|-
| HTML document
| Writer
| html
| html

|-
| Spreadsheet
| Calc
| ods (sxc)
| xls

|-
| Spreadsheet Template
| Calc
| ots (stc)
| xst

|-
| Drawing
| Draw
| odg (sxd)
| N/A

|-
| Drawing Template
| Draw
| otg (std)
| N/A

|-
| Presentation
| Impress
| odp (sxi)
| ppt

|-
| Presentation Template
| Impress
| otp (sti)
| pot

|-
| Formula
| Math
| odf (sxm)
| N/A

|-
| Chart
| Chart
| odc
| N/A

|-
| Database
| Base
| odb
| mdb

|}

{{Documentation/Note|OpenOffice can open Microsoft Office files. The reverse is ''not always'' true: at this time, Microsoft Office has various degrees of support for ODF, starting in Office 2007.

If you need to send files to someone using Microsoft Office, save your file first in the native ODF format, then save it to one of the many supported Microsoft Office formats. By doing this, you ensure that even if the filter can not translate perfectly, you have your original in its native format.

OpenOffice can not open or convert Microsoft Access files (.mdb) files directly, however it can access the data in the tables using DAO and ODBC. See the [[Documentation/OOoAuthors_User_Manual/Base_Guide|Database Guide]] for more information.}}

== Bulk conversion ==
To use OpenOffice.org to convert a lot of files, click '''File''' '''> Wizards > Document Converter'''.

Before doing a bulk conversion of files, think about whether it is really necessary. Read this document right through to get an appreciation of the limitations of the conversion process.

{{Documentation/Note|Converting a lot of files can take a long time. I recommend you check for sufficient disk space first, and start converting when the computer is not going to be used for a while. In general, OOo files take up less space than Microsoft Office files, but to be safe you might allow for the same amount of space for the converted files.}}

== Opening files ==
=== Opening text documents ===
In addition to the native OpenDocument formats (.odt and .ott), OpenOffice.org Writer 2.0 can import the following text document formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft Word 6.0/95/97/2000/XP) (.doc, .dot)
| WordPerfect Document (.wpd)

|-
| Microsoft Word 2003 XML (.xml)
| WPS 2000/Office 1.0 (.wps)

|-
| Microsoft Winword 5 (.doc)
| DocBook (.xml)

|-
| StarWriter formats (.sdw, .sgl, .vor)
| Ichitaro 8/9/10/11 (.jtd, .jtt)

|-
| AportisDoc (Palm) (.pdb)
| Hangul WP 97 (.hwp)

|-
| Pocket Word (.psw)
| .rtf, .txt, .csv

|}

When opening .HTM or .HTML files, OpenOffice.org customizes Writer for working with these files.

=== Opening spreadsheets ===
In addition to the native OpenDocument formats (.ods and .ots), OpenOffice.org Calc 2.0 can open the following spreadsheet formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft Excel 97/2000/XP (.xls, .xlw, .xlt)
| Rich Text Format (.rtf)

|-
| Microsoft Excel 4.x–5/95 (.xls and .xlw, .xlt)
| Text CSV (.csv and .txt)

|-
| Microsoft Excel 2003 XML (.xml)
| Lotus 1-2-3 (.wk1 and .wk1)

|-
| Data Interchange Format (.dif)
| StarCalc formats (.sdc, .vor)

|-
| dBase (.dbf)
| SYLK (.slk)

|-
| .htm and .html files including Web page queries
| Pocket Excel (pxl)

|-
| Quattro Pro 6.0 (.wb2)
|

|}

=== Opening presentations ===
In addition to the native OpenDocument formats (.odp and .otp), OpenOffice.org Impress 2.0 can open the following presentation formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft PowerPoint 97/2000/XP (.ppt, .pps)
| Computer Graphics Metafile (.cgm)

|-
| Microsoft PowerPoint 97/2000/XP Template (.pot)
| StarDraw, StarImpress (.sda, .sdd, .sdp, .vor)

|}
=== Opening graphics files ===
In addition to the native OpenDocument formats (.odg, and .otg), OpenOffice.org Draw 2.0 can open the following graphic formats:

BMP, JPEG/JPG, PCX, PSD, SGV, WMF, DXF, MET, PGM, RAS, SVM, XBM, EMF, PBM, PLT, SDA, TGA, XPM, EPS, PCD, PNG, SDD, TIF/TIFF, GIF, PCT, PPM, SGF, VOR

=== Opening formula files ===
In addition to OpenDocument Formula files, OpenOffice.org Math 2.0 can open the StarMath (.smf) and MathML (.mml) files.

<nowiki>When opening a Word document that contains an embedded equation editor object, select the [L] checkbox for </nowiki>''MathType to OpenOffice.org Math/OpenOffice.org Math to MathType'' in '''Tools''' > '''Options''' > '''Load/Save''' > '''Microsoft Office''' and the object will be automatically converted to an OpenOffice.org Math object.

== Saving files ==
=== Default file format ===

OpenOffice.org saves files in the OpenDocument format by default unless told otherwise. This default can be changed, for example if you always want to save as Microsoft Office files. To change the default file formats:

# Go to '''Tools > Options > Load/Save > General'''.<br>[[Image:doc_mig_options_loadsave_general.png|frameless|500px|'''Figure 1''':Choosing default formats for saving files]]
# In the Standard File Format section of this page, choose a document type (for example, “Text document”) and a file format from the '''Always save as''' list.
# Repeat for each document type as necessary.
# Click '''OK''' to save your changes.

{{Documentation/Note|If the option “Warn when not saving in OpenDocument or default format” is checked on the '''Options - Load/Save - General dialog''', a warning dialog about potential loss of formatting may be displayed. In most cases, no loss of formatting will occur, so you may find this warning annoying and choose to disable it.

The Java Runtime Environment is required to use the mobile device filters for AportisDoc (Palm), Pocket Word and Pocket Excel.}}

=== Export to PDF and XHTML ===
Each application has the ability to directly export to PDF (Portable Document Format). This industry-standard format for universal file compression and viewing is ideal for sending the file to anyone else to view using Acrobat Reader or any other PDF display program on any operating system.

You can export directly to PDF using the button on the toolbar next to the Printer icon, or by choosing '''File > Export as PDF''', which allows you to select some detailed options.

To export as XHTML, use '''File > Export''' and for File format choose '''XHTML''' In the dropdown box.

=== Saving files in other formats ===
To save files in different formats, use '''File > Save As '''and select a format from the '''File Type''' dropdown box.

[[Image:doc_mig_saveas.png|500px|'''Figure 2''': The OpenOffice.org Save As dialog, showing some of the Save formats]]

=== Writer can save to these file formats ===
In addition to its native formats, Writer can save in these formats:

OpenOffice.org Writer 1.x (.sxw, .stw)

Microsoft Word 97/2000/XP (.doc)

Microsoft Word 95 (.doc)

Microsoft Word 6.0 (.doc)

Microsoft Word 2003 XML (.xml)

Microsoft Pocket Word (.psw)

DocBook (.xml)

Aportis Doc (Palm) (.pdb)

Rich Text Format (.rtf)

StarWriter 5.0 (.sdw)

StarWriter Template (.vor)

StarWriter 4.0 (.sdw)

StarWriter 4.0 Template (.vor)

StarWriter 3.0 (.sdw)

StarWriter Template 3.0 (.vor)

Text (.txt)

Text Encoded (.txt)

HTML (.html; .htm)

{{Documentation/Note|The .rtf format is commonly used for transferring text files between applications, but you are likely to experience loss of formatting and images when the file is opened by Microsoft Office. The best way to pass a file in Writer to a Microsoft Word user is to save it as Microsoft Word 97/2000/XP (.doc).}}

=== Calc can save to these file formats ===
In addition to its native formats, Calc can save in these formats:

OpenOffice.org Calc 1.x (.sxc, .stc)

Microsoft Excel 97/2000/XP (.xls; .xlw)

Microsoft Excel 97/2000/XP Template (.xlt)

Microsoft Excel 95 (.xls; .xlw)

Microsoft Pocket Excel (.pxl)

Microsoft Excel 2003 XML (.xml)

Data Interchange Format (.dif)

dBase (.dbf)

SYLK (.slk)

Text CSV (.csv; .txt)

StarCalc formats (.sdc, .vor)

HTM and HTML files

=== Impress can save to these file formats ===
In addition to its native formats, Impress can save in these formats:

Microsoft PowerPoint 97/2000/XP (.ppt; .pps)

Microsoft PowerPoint 97/2000/XP Template (.pot)

StarDraw, StarImpress (.sda, .sdd, .vor)

Impress can also export to MacroMedia Flash (.swf) and any of the graphics formats as listed below for Draw.

=== Draw can save to these file formats ===
Draw can only save in its native and StarDraw formats, but it can export to:

BMP, EMF, EPS, GIF, JPEG, MET, PBM, PCT, PGM, PNG, PPM, RAS, SVG, SVM, TIFF, WMF, XPM

=== The HTML writer can save in these formats ===
HTML Document (.html; .htm)

OpenOffice.org 1.0 HTML Template (.stw)

OpenOffice.org 2.0 HTML Template (.oth)

StarWriter/Web 5.0 and 4.0 (.vor)

Text (OpenOffice.org Writer/Web) (.txt)

Text Encoded (OpenOffice.org Writer/Web) (.txt)

== Object Linking and Embedding (OLE) ==
To change the settings for Microsoft Office OLE objects, use '''Tools''' > '''Options''' > '''Load/Save''' > '''Microsoft Office'''.

Having all of these options checked allows embedded objects to be converted and thus be editable in both office suites.

For other OLE objects, it will depend on the machine where the file is being edited just as it does with Microsoft Office alone. Thus Windows application based OLE objects will not be editable in OpenOffice.org on a Linux machine, although the object will still be displayed correctly and can be resized.

[[Image:doc_mig_options_loadsave_vba.png|500px|'''Figure 3''': Choosing Load/Save VBA Properties]]

== Linked files ==
Cells copied from Excel and pasted special, linked and with RTF format, into Word are imported into Writer as a normal table. This means that when the document is imported, the link to the Excel file is lost.

Similarly when a chart is copied from Excel and pasted special, linked into Word, and then the file imported into Writer, the chart is imported as an embedded OLE object but is not converted into a Calc chart. On saving the file in Word format and then opening the file in Word and trying to edit the chart by double-clicking, it displays an error message.

{{Documentation/Caution|Links in Microsoft Office files between Word and Excel are lost when the Microsoft office files have been edited by OpenOffice.org.}}

== WordArt and Fontwork ==
The equivalent to Microsoft Office’s WordArt in OpenOffice.org is Fontwork. WordArt objects are imported as Fontwork objects; they may look slightly different on import. Fontwork objects are automatically exported to WordArt objects when the document is saved in a Microsoft Office format.

== Vector graphics ==
The basic shapes (lines, arrows, rectangles, ovals) all import and export without any problem. OpenOffice.org provides a greater degree of control over some properties than Microsoft Office does, so sometimes there will be changes when going from OpenOffice.org to Microsoft Office. Examples include the size of arrow heads, and line styles.

The Microsoft Office autoshapes, such as the smiley face, keep their special characteristics, for instance the ability to adjust the degree of the smile or frown on the smiley face.

Microsoft Office provides more shadow options than OpenOffice.org, so sometimes there will be a change in shadow appearance. Microsoft Office shadow styles 1, 2, 4, 6, 14, 17 and 18 are supported in OpenOffice.org. Horizontal and tapered shadows do not get imported and any 3D effect on the bottom left is ignored.

== Frames and text boxes ==
When frames or text boxes from Microsoft Office are imported into OpenOffice.org with linked text, the links are lost.

== Active content controls ==
These are the controls in Microsoft Office available on the Controls toolbar; they all import without a problem. However, as these controls typically require macros to be of use, they will be functionally useless in the absence of macros custom built for use in OpenOffice.org.

== Macros ==
OpenOffice.org cannot run Microsoft Office macros. Although the macro language is very similar, the underlying objects are quite different. To set whether OpenOffice.org keeps attached macros (so that they are still available for use in Microsoft Office) for Word, Excel and PowerPoint files, use '''Tools''' > '''Options''' > '''Load/Save''' > '''VBA Properties'''.

{{Documentation/Note|Opening a Microsoft Office file infected with a macro virus is quite safe in OpenOffice.org.}}

OpenOffice.org has the ability to record macros. It is better practice to use the application program interface (API).

== Import, export and sharing issues in text documents ==
=== Good practice in text documents ===
Some issues can be avoided simply by using good word-processing practice:

* Use character and paragraph styles rather than direct formatting.
* Use paragraph formatting for space before and after rather than hard returns, particularly in numbered or bulleted lists.
* Use paragraph text flow properties (for example, keep with next) rather than using manual page breaks.
* Do not use multiple tabs or spaces to align text – either set specific tab stops or better yet use a table.
* Use only commonly available fonts.

=== Compatibility settings in OpenOffice.org for the current document ===
The following settings change the way OpenOffice.org works with the current document so that it works more like Microsoft Office.

Use '''Tools''' > '''Options''' '''> OpenOffice.org Writer > Compatibility'''.

[[Image:doc_mig_options_writer_compat.png|500px|'''Figure 4''': Choosing compatibility options]]

==== Add paragraph and table spacing at tops of pages (in current document) ====
In Writer, with this setting unchecked, if a paragraph at the top of the page (or column) is formatted with space above then that space is ignored; whereas in Word the space above is included. Checking this option causes Writer to behave in the same way as Word.

==== Use OpenOffice.org 1.1 tabstop formatting ====
This setting specifies whether centered and right-aligned paragraphs containing tabs are formatted as a whole in the center or aligned to the right. If this checkbox is checked, only the text to the right of the last tab is aligned to the right, while the text to the left remains as is.

==== Use OpenOffice.org 1.1 line spacing ====
Writer uses the greater of the two spacings for above and below paragraphs; Word sums the two together. Uncheck this box to have Writer behave in the same way as Word.

=== Font and font spacing ===
Text effect animations are imported by Writer with the character attribute of blinking from Word files. For example “Marching red ants” simply becomes “blinking”.

Typically Word’s character spacing is tighter than Writer’s, so often Word will fit more characters to a line. It is also possible that the spacing between lines could be slightly different. The end result is that the page breaks may be in different places.

=== Tables ===
The author could find no issues with tables.

=== Mail merge documents ===
As OpenOffice.org has a different approach to data sources. On importing a Word document that is the main document for a mail merge, there is no connection with the data source. It is not just a matter of making that connection; each field needs to be reinserted. See the Mail Merge section in the chapter titled “Differences in use between Writer and Word”.

Also in Word you can have another Word document as a data source for a mail merge. There is no way of specifying a Word (or Writer) document as a data source in OpenOffice.org.

Writer does not have the option of suppressing blank lines when data fields are empty, so you need to use conditional fields.

<nowiki>Writer merge fields export as text with the name of the field between angle brackets, for example <Name>.</nowiki>

''Summary'': To work in a shared environment would require a separate file for each “main document”: one in Word format, the other in OpenOffice.org format. If you have a master mail merge document in Word format, it is probably easiest to paste the text into Writer and use the Writer mail merge wizard to recreate the mail merge from scratch.

=== Forms ===
==== Issues with forms created in Microsoft Office ====
A locked file in Microsoft Office imports unlocked into OpenOffice.org; that is, in design mode.

Text form fields import into OpenOffice.org as Input fields and so lose their type. For example, a text form field of type “number” or “date” will accept any text for input. In use a text form field in OpenOffice.org displays a dialog for entering the text. Exporting back to Microsoft Office, text form fields are changed into “Fillin” fields. The current date and time and calculation fields import as simple text.

Checkboxes import and export correctly.

Drop-down form fields import as Input List fields. Like text form fields in operation these display a dialog from which the user can select an option. On export back to Microsoft Office they return to drop-down form fields again.

==== Issues with forms created in OpenOffice.org ====
The controls are exported as active controls when there is a Microsoft Office equivalent. As Word does not have the same database functionality of OpenOffice.org and as the macros are not compatible, it would be very difficult to have one form that works in both environments using standard form controls.

''Summary'': To work in a shared environment with forms is not easy, but one workaround would be to use other fields like Input field and Input List. To insert these fields, use '''Insert''' > '''Fields''' > '''Other''' > '''Functions'''.

=== Footnotes, endnotes, tables of contents and indexes ===
Footnotes, endnotes and indexes all import / export correctly. Some issues have been found:

* The location of the endnotes may change (in Word the endnotes are placed before the index. In Writer they are always at the end of the document).
* Writer bibliographic entries become text in Word.
* A three-column index exported from Writer to Word as three columns but on re-import it was one column.
* On importing a Word file containing index entry fields, the index entry fields are imported but as fields to the left of the text rather than the field containing the text.

''Summary'': Working in a shared environment is possible with some minor issues.

=== Numbered paragraphs, outline numbering, cross-references ===
Numbered paragraphs, outline numbering, and cross-references import / export without a problem, except for references to numbered paragraphs:

* Cross-references to the numbers of numbered paragraphs that are not numbered using outline numbering do not work as Writer does not have this ability.
* Writer also does not have the ability to use relative numbering in its cross-references to numbers.
* Cross-references to chapter numbers do not have the same format as that displayed.

=== Page numbering ===
A quick and dirty approach in Word for having a different first page (like a cover page) and then to have the numbering start on the second page but numbered as page 1 is to have a layout of different first page and setting the starting page to be zero. Unfortunately, on importing such a file into OpenOffice.org the page number on the second page is 2 instead of 1. To fix this problem in Writer:

# Create a page style for how the pages after the first page should look. Name it (for example) Convert1.
# Have the cursor in the first paragraph of the second page.
# '''Format > Paragraph > Text Flow'''.
# In the Breaks portion of the dialog, select the checkbox Insert.
# Check '''With Page Style'''.
# Choose the page style created in step 1.
# Leave the position as '''Before''' and set the page number to 1.

On exporting this document back to Word it will work, the only difference being that the document will have a section break at the end of the first page. Documents created with section breaks like this in Word will work fine importing and exporting with Writer. There is one difference with Word: now there will be a blank page between the cover page and the next page when printed (or print previewed).

In the author’s testing a document with different formats for odd and even page numbering, the odd page numbers were imported as the text of the first odd page rather than as a field.

''Summary'': For some documents a little work maybe required to fix up the page numbering on importing to Writer. Once “fixed” the page numbering of the documents will import / export without a problem.

=== Date and time fields ===
Word’s CreateDate and SaveDate fields do not get imported with the same formats. For example, if the fields in the Word document have a format that includes time, then this information is not displayed by default. To include time in the format:

'''Right-click''' on the field > '''Fields''' > scroll to the bottom of the Formats listbox > '''Additional formats >''' in format code add HH:MM:SS

On export the SaveDate / DocInformation:Modified is exported as text.

Writer’s Time Fixed and Date Fixed fields get exported as text.

=== Importing Word fields ===

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Imported Word fields conversion
! Word field:
! Writer converts to:

|-
| ASK
| Input field

|-
| AUTHOR
| DocInformation:Created

|-
| AUTONUM
| Number Range AutoNr

|-
| AUTONUMLGL
| Number range AutoNr

|-
| AUTONUMOUT
| Number range AutoNr

|-
| COMMENTS
| DocInfomation:Comments

|-
| CREATEDATE
| DocInformation:Created

|-
| DATE
| Date

|-
| EDITTIME
| DocInformation:Modified

|-
| FILENAME
| File name

|-
| FILLIN
| Input field

|-
| HYPERLINK
| (as a hyperlink)

|-
| INFO xxx
| DocInformation:xxx

|-
| KEYWORDS
| DocInformation:Keywords

|-
| LASTSAVEDBY
| DocInformation:Modified

|-
| MACROBUTTON
| (the name of the macro?)

|-
| MERGEFIELD
| Mail merge fields (displayed as the name of the field)

|-
| MERGEREC
| Record number

|-
| NEXT
| Next record

|-
| NOTEREF
| Show variable

|-
| NUMCHARS
| Statistics (with select = Characters)

|-
| NUMPAGES
| Statistics (with select = Pages)

|-
| PAGE
| Page numbers

|-
| PAGEREF
| Bookmarks (displayed as name of bookmark)

|-
| REVNUM
| DocInformation:Document number

|-
| SAVEDATE
| DocInformation:Modified

|-
| SEQ
| Number range

|-
| SET
| Set variable

|-
| SUBJECT
| DocInformation:Subject

|-
| TEMPLATE
| Templates

|-
| TIME
| Date

|-
| TITLE
| DocInformation:Title

|-
| TOC
| (Displays the table of contents)

|}

The following fields are not imported into OpenOffice.org (only the text that they displayed when last saved): <nowiki>=, IF, DOCPROPERTY, FILESIZE, LINK, LISTNUM, QUOTE, SECTION, SECTIONPAGES, STYLEREF, TOA, USERADDRESS, USERINITIALS, USERNAME.</nowiki>

The following fields are ignored on import: AUTOTEXT, AUTOTEXTLIST, BARCODE, BIDIOUTLINE, DOCVARIABLE, EQ, GOTOBUTTON, INCLUDETEXT, LISTNUM, MERGESEQ, PRINT, RD, SKIPIF, SYMBOL, TA, TC.

The Word field EDITTIME is mapped to Writer field DocInformation:Modified on import but the meaning has changed to the date and time last saved rather than how long the file has been open for editing.

== Import, export and sharing issues in spreadsheets ==
=== Form fields ===
Combo boxes, list boxes and checkboxes with links to spreadsheet cells all import and export properly, although due to font handling the number of rows displayed in list boxes may be slightly different. List boxes in Calc can either have multi-selection or not, whereas Excel has two multi-selection modes: multi and extend. In Excel a link from a multi-selection listbox to a cell is ignored (at least in Excel 2000; the author has not checked Excel XP). In Calc the link works, but if more than one item is selected, the cell’s value is set to #N/A.

Option buttons import into Calc, but the link with cells works differently. In Calc each option button has its own link to a cell, setting its value to true or false depending on whether the option is selected. In Excel the cell link returns the number of the selected option button. On exporting option buttons to Excel, the option buttons lose their radio operation; in other words, they are not grouped so that selecting one “unselects” the others.

Scroll bars and spinners are now implemented in Calc, but are not imported yet.

=== Array constants ===
Array constants are not available in OpenOffice.org. The workaround is to have the constant values in cells on a sheet and refer to them. Array constants used as parameters to a function in Excel are omitted when imported into Calc.

=== Optional parameters in formulas ===
Some formulas have more than one optional parameter at the end of the parameter list. In Excel it is possible to leave an optional parameter blank and specify a later parameter, but this is not possible in Calc. Formulas with optional parameters are not correctly imported into Calc.

=== Functions ===
==== Statistical, engineering and financial functions ====
In Excel some of the financial functions accept string parameters for dates; in OpenOffice.org they require a serial number, and thus they are not correctly imported into Calc.

==== Analysis ToolPak Functions ====
The function EFFECT provided by the Analysis ToolPak for Excel is converted to EFFECT_ADD in Calc and returns the same results.

==== Other functions not implemented / imported ====
Only three other functions are not imported: INFO, GETPIVOTDATA, and HYPERLINK. Hyperlinks are supported but not as a function; use the '''Hyperlink''' button on the Function bar.

=== DataPilot—Pivot Table ===
DataPilots are Calc’s equivalent to Excel’s Pivot Tables. However there are a number of limitations. Pivot tables import from Excel into Calc (although the cells do not have the PivotTable shading) but as soon as they are worked on these limitations become apparent. The limitations are:

* There is no PivotChart facility, but a DataPilot can be used as the data source for a chart.
* The user interface allows a maximum of 8 fields in the data, row or column areas. (An alternative interface which allows more is available from: [http://homepages.paradise.net.nz/hillview/OOo/ http://homepages.paradise.net.nz/hillview/OOo/] in a document called MyDataPilot.sxc.
* There is some ability to group data (for example, a date field grouping by week or quarter but not by month). The workaround is to create a new column with a formula for calculating the grouping, e.g. =Month().
* You can not define different formats for different fields.
* Calc can have formulas based on things like “Difference From” or “% of”, but can not have own custom fields (work around create new columns to calculate the desired values).
* The Application Program Interface specification is incomplete for writing macros that work with DataPilots—for example, the ability to control through another program, such as OpenOffice.org’s own macro language, BASIC, whether the tables have grand totals, or having access to DataPilots created from external data.

=== AutoFilter ===
AutoFilter imports and exports correctly with the required rows being hidden. However, there are a number of differences between Excel and Calc:

* There is only one AutoFilter active for a spreadsheet document at a time. The rows remain hidden but the drop-downs in the first row disappear on applying AutoFilter elsewhere.
* The remaining visible row numbers do not change color to warn that there is a filter in place.
* Error values do not show as an option in the drop down lists when cells in the column have errors.
* In the drop down lists, the equivalent to Excel’s “Custom” is called “Standard”.

=== Charts ===
Chart types that Excel provides but Calc does not:

* Bar of pie converts to a 2D – columns – normal.
* Pie of pie converts to a 2D – columns – normal.
* Radar filled converts to 3D – columns deep.
* Radar with markers – converts to 2D – net – normal but counterclockwise rather than Excel’s clockwise.

Other charting issues include:

* There are fewer axis options, such as no option for having an inverted y axis (negative at top towards positive at bottom).
* The data must be contiguous, with the labels in the first row or column.

=== Number formats ===
There is no “accounting” format (with the currency symbol at the left edge of the cell). A workaround would be to have another column to the left that contains the currency symbol.

<nowiki>There is no predefined option for bracketing negative numbers. Use a custom format such as “$#,##0.00_);[RED]($#,##0.00)”.</nowiki>

=== Grid lines ===
In Excel grid lines are a property of a worksheet; in Calc it is an application-wide option:

'''Tools > Options > OpenOffice.org Calc > View'''

== Import, export and sharing issues in presentations ==
=== Color gradients and borders ===
The author had not noticed the following changes, so this is a direct quote from ''StarOffice 7 Migration Guide'' by Sun.

Unlike Microsoft PowerPoint, StarOffice Impress does not support three-color gradients, double and triple borders, or round-dotted borders. To improve the results of the import, you have to make the necessary adjusts before import. Change three-color presets to similar two-color gradient fills and change double and triple border lines to a single border line with appropriate width. Round-dotted border lines that are mapped to rectangle-border closely resemble the original line style in PowerPoint, so manual editing should not be necessary.

=== Multimedia ===
Voice-over narration is not supported by Impress.

There appear to be no settings for multimedia custom animations, such as the ability to play a sound for the next slides.

=== Chart animations ===
There is no facility in Impress for “chart effects” as there is in PowerPoint, such as presenting a series or category at a time. On import the charts simply appear. A workaround is to have multiple copies of the chart with each one set up to display as desired.

=== Pack and Go ===
The Pack and Go feature in PowerPoint allowed a PowerPoint file to be split over several floppy disks and assured that all related files were included. This facility is not included in Impress, nor can Impress open such files.

=== Fields ===
Date fields are exported as text, so they do not automatically update.

=== Action settings and interaction ===
PowerPoint provides action settings for mouseover, but Impress does not have this option, only on mouse click, so mouseovers get mapped to mouse clicks. PowerPoint has an option for highlighting the object on mouse click or mouse over; Impress does not have this, so it gets ignored on import.

=== PowerPoint custom animations and Impress object effects ===
Table 3 shows how the custom animations and object effects are imported into Impress and exported to PowerPoint.

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Importing / exporting custom animations between PowerPoint and Impress
! PowerPoint
! Impress

|-
| Appear
| Appear

|-
| Blinds
| Fade Horizontally

|-
| Box
| Fade To Center

|-
| Checkerboard
| Checkerboard

|-
| Diamond
| Appear

|-
| Crawl
| Fly In From bottom

|-
| Dissolve
| Dissolve

|-
| Flash once
| Appear

|-
| Peek
| Short Fly In from Bottom

|-
| Random Bars
| Horizontal lines

|-
| Spiral
| Spiral Outward Clockwise

|-
| Split
| Close Vertical

|-
| Stretch
| Stretch Vertical

|-
| Strips
| Fade From Top Right

|-
| Swivel
| Rotate Horizontally

|-
| Wipe
| Cross-Fade From Top

|-
| Zoom
| Fade From Center

|-
| Random effects
| Vertical Lines

|}

=== PowerPoint—Impress slide transitions ===

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Table 4 shows how slide transitions are imported into Impress and exported to PowerPoint.
! PowerPoint
! Impress

|-
| Blinds Horizontal
| Venitian Blinds Horizontal

|-
| Blinds Vertical
| Venitian Blinds Vertical

|-
| Box In
| Box In

|-
| Box Out
| Box Out

|-
| Checkerboard Across
| Checkerboard Across

|-
| Checkerboard Down
| Checkerboard Down

|-
| Cover Down
| Cover Down

|-
| Cover Left
| Cover Left

|-
| Cover Right
| Cover Right

|-
| Cover Up
| Cover Up

|-
| Cover Left Down
| Cover Left-Down

|-
| Cover Right Down
| Cover Right-Down

|-
| Cover Left Up
| Cover Left-Up

|-
| Cover Right Up
| Cover Right-Up

|-
| Cut
| No effect

|-
| Cut Through Black
| No effect

|-
| Dissolve
| Dissolve

|-
| Fade Through Black
| Fade Through Black

|-
| Random Bars Horizontally
| Random Bars Horizontal

|-
| Random Bars Vertically
| Random Bars Vertical

|-
| Horizontal In
| Split Horizontal In

|-
| Horizontal Out
| Split Horizontal Out

|-
| Split Vertical In
| Split Vertical In

|-
| Split Vertical Out
| Split Vertical Out

|-
| Strips Left Down
| Fade From Top Right

|-
| Strips Left Up
| Fade From Bottom Right

|-
| Strips Right Down
| Fade From Top Left

|-
| Strips Right Up
| Fade From Bottom Left

|-
| Uncover Down
| Uncover Down

|-
| Uncover Left
| Uncover Left

|-
| Uncover Right
| Uncover Right

|-
| Uncover Up
| Uncover Up

|-
| Uncover Left Down
| Uncover Left-Down

|-
| Uncover Left Up
| Uncover Left-Up

|-
| Uncover Right Down
| Uncover Right-Down

|-
| Uncover Right Up
| Uncover Right-Up

|-
| Wipe Down
| Wipe Down

|-
| Wipe Left
| Wipe Left

|-
| Wipe Right
| Wipe Right

|-
| Wipe Up
| Wipe Up

|-
| Random Transition
| Random Transition

|}

{{CCBY}}

Documentation/UserGuide/Migration Guide/Sharing Files

2013-11-14T08:38:49Z

Yorick:

== File formats ==
This section gives a simplified overview of Apache OpenOffice’s file format.

By default OpenOffice stores its files in Open Document Format ([http://en.wikipedia.org/wiki/OpenDocument ODF]), ISO/IEC 26300. For details about ODF, see [http://books.evc-cit.info/book.php http://books.evc-cit.info/book.php].

{| style="border-spacing:0;"
| style="border:none;padding:0.049cm;"| [[Image:42px-Documentation_note.png]]
| style="border:none;padding:0.049cm;"| Some compression utilities only check the file extension and may not recognize the file as being compressed. To open an OpenOffice file with such a compression utility, you can rename the file to have the extension .zip.

|}
By contrast, Microsoft Office files are stored in a proprietary format which is not human readable and not publicly documented. This causes problems for software developers writing filters for importing and exporting in Microsoft Office formats.

<center>File extensions for OpenOffice 4.0. (OOo 1.1.x extensions are shown in brackets).</center>

{| style="border-spacing:0;"
| style="border-top:0.05pt double #808080;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| <center>'''Document type'''</center>
| style="border-top:0.05pt double #808080;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| <center>'''Application'''</center>
| style="border-top:0.05pt double #808080;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| <center>'''Extension'''</center>
| style="border:0.05pt double #808080;padding:0.079cm;"| <center>'''MS Office equiv'''</center>

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Text
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Writer
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| odt (sxw)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| doc

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Text Template
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Writer
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| ott (stw)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| dot

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Master Document
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Writer
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| odm (sxg)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| doc

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| HTML document
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Writer
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| html
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| html

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Spreadsheet
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Calc
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| ods (sxc)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| xls

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Spreadsheet Template
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Calc
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| ots (stc)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| xst

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Drawing
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Draw
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| odg (sxd)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| N/A

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Drawing Template
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Draw
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| otg (std)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| N/A

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Presentation
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Impress
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| odp (sxi)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| ppt

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Presentation Template
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Impress
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| otp (sti)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| pot

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Formula
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Math
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| odf (sxm)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| N/A

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Chart
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Chart
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| odc
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| N/A

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Database
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Base
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| odb
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| mdb

|}

{| style="border-spacing:0;"
| style="border:none;padding:0.049cm;"| [[Image:42px-Documentation_note.png]]
| style="border:none;padding:0.049cm;"| OpenOffice can open Microsoft Office files. The reverse is ''not always'' true: at this time, Microsoft Office has various degrees of support for ODF, starting in Office 2007.

If you need to send files to someone using Microsoft Office, save your file first in the native ODF format, then save it to one of the many supported Microsoft Office formats. By doing this, you ensure that even if the filter can not translate perfectly, you have your original in its native format.

OpenOffice can not open or convert Microsoft Access files (.mdb) files directly, however it can access the data in the tables using DAO and ODBC. See the [https://wiki.openoffice.org/wiki/Documentation/OOoAuthors_User_Manual/Base_Guide Database Guide] for more information.

|}
== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=2 edit]]Bulk conversion ==
To use Apache OpenOffice to convert a lot of files, click '''File''' '''> Wizards > Document Converter'''.

Before doing a bulk conversion of files, think about whether it is really necessary. Read this document right through to get an appreciation of the limitations of the conversion process.

{| style="border-spacing:0;"
| style="border:none;padding:0.049cm;"| [[Image:42px-Documentation_note.png]]
| style="border:none;padding:0.049cm;"| Converting a lot of files can take a long time. I recommend you check for sufficient disk space first, and start converting when the computer is not going to be used for a while. In general, OOo files take up less space than Microsoft Office files, but to be safe you might allow for the same amount of space for the converted files.

|}
== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=3 edit]]Opening files ==
=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=4 edit]]Opening text documents ===
In addition to the native OpenDocument formats (.odt and .ott), Apache OpenOffice Writer 2.0 can import the following text document formats:

{| style="border-spacing:0;"
| style="border-top:0.05pt double #808080;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Microsoft Word 6.0/95/97/2000/XP) (.doc, .dot)
| style="border:0.05pt double #808080;padding:0.079cm;"| WordPerfect Document (.wpd)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Microsoft Word 2003 XML (.xml)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| WPS 2000/Office 1.0 (.wps)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Microsoft Winword 5 (.doc)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| DocBook (.xml)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| StarWriter formats (.sdw, .sgl, .vor)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Ichitaro 8/9/10/11 (.jtd, .jtt)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| AportisDoc (Palm) (.pdb)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Hangul WP 97 (.hwp)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Pocket Word (.psw)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| .rtf, .txt, .csv

|}
When opening .HTM or .HTML files, Apache OpenOffice customizes Writer for working with these files.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=5 edit]]Opening spreadsheets ===
In addition to the native OpenDocument formats (.ods and .ots), Apache OpenOffice Calc 2.0 can open the following spreadsheet formats:

{| style="border-spacing:0;"
| style="border-top:0.05pt double #808080;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Microsoft Excel 97/2000/XP (.xls, .xlw, .xlt)
| style="border:0.05pt double #808080;padding:0.079cm;"| Rich Text Format (.rtf)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Microsoft Excel 4.x–5/95 (.xls and .xlw, .xlt)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Text CSV (.csv and .txt)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Microsoft Excel 2003 XML (.xml)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Lotus 1-2-3 (.wk1 and .wk1)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Data Interchange Format (.dif)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| StarCalc formats (.sdc, .vor)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| dBase (.dbf)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| SYLK (.slk)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| .htm and .html files including Web page queries
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Pocket Excel (pxl)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Quattro Pro 6.0 (.wb2)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"|

|}
=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=6 edit]]Opening presentations ===
In addition to the native OpenDocument formats (.odp and .otp), Apache OpenOffice Impress 2.0 can open the following presentation formats:

{| style="border-spacing:0;"
| style="border-top:0.05pt double #808080;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Microsoft PowerPoint 97/2000/XP (.ppt, .pps)
| style="border:0.05pt double #808080;padding:0.079cm;"| Computer Graphics Metafile (.cgm)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Microsoft PowerPoint 97/2000/XP Template (.pot)
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| StarDraw, StarImpress (.sda, .sdd, .sdp, .vor)

|}
=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=7 edit]]Opening graphics files ===
In addition to the native OpenDocument formats (.odg, and .otg), Apache OpenOffice Draw 2.0 can open the following graphic formats:

BMP, JPEG/JPG, PCX, PSD, SGV, WMF, DXF, MET, PGM, RAS, SVM, XBM, EMF, PBM, PLT, SDA, TGA, XPM, EPS, PCD, PNG, SDD, TIF/TIFF, GIF, PCT, PPM, SGF, VOR

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=8 edit]]Opening formula files ===
In addition to OpenDocument Formula files, Apache OpenOffice Math 2.0 can open the StarMath (.smf) and MathML (.mml) files.

<nowiki>When opening a Word document that contains an embedded equation editor object, select the [L] checkbox for </nowiki>''MathType to Apache OpenOffice Math/Apache OpenOffice Math to MathType'' in '''Tools''' > '''Options''' > '''Load/Save''' > '''Microsoft Office''' and the object will be automatically converted to an Apache OpenOffice Math object.

== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=9 edit]]Saving files ==
=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=10 edit]]Default file format ===
Apache OpenOffice saves files in the OpenDocument format by default unless told otherwise. This default can be changed, for example if you always want to save as Microsoft Office files. To change the default file formats:

# Go to '''Tools > Options > Load/Save > General'''.[[Image:500px-Doc_mig_options_loadsave_general.png]]
# In the Standard File Format section of this page, choose a document type (for example, “Text document”) and a file format from the '''Always save as''' list.
# Repeat for each document type as necessary.
# Click '''OK''' to save your changes.

{| style="border-spacing:0;"
| style="border:none;padding:0.049cm;"| [[Image:42px-Documentation_note.png]]
| style="border:none;padding:0.049cm;"| If the option “Warn when not saving in OpenDocument or default format” is checked on the '''Options - Load/Save - General dialog''', a warning dialog about potential loss of formatting may be displayed. In most cases, no loss of formatting will occur, so you may find this warning annoying and choose to disable it.

The Java Runtime Environment is required to use the mobile device filters for AportisDoc (Palm), Pocket Word and Pocket Excel.

|}
=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=11 edit]]Export to PDF and XHTML ===
Each application has the ability to directly export to PDF (Portable Document Format). This industry-standard format for universal file compression and viewing is ideal for sending the file to anyone else to view using Acrobat Reader or any other PDF display program on any operating system.

You can export directly to PDF using the button on the toolbar next to the Printer icon, or by choosing '''File > Export as PDF''', which allows you to select some detailed options.

To export as XHTML, use '''File > Export''' and for File format choose '''XHTML''' In the dropdown box.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=12 edit]]Saving files in other formats ===
To save files in different formats, use '''File > Save As '''and select a format from the '''File Type''' dropdown box.

[[Image:500px-Doc_mig_saveas.png]]

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=13 edit]]Writer can save to these file formats ===
In addition to its native formats, Writer can save in these formats:

Apache OpenOffice Writer 1.x (.sxw, .stw)

Microsoft Word 97/2000/XP (.doc)

Microsoft Word 95 (.doc)

Microsoft Word 6.0 (.doc)

Microsoft Word 2003 XML (.xml)

Microsoft Pocket Word (.psw)

DocBook (.xml)

Aportis Doc (Palm) (.pdb)

Rich Text Format (.rtf)

StarWriter 5.0 (.sdw)

StarWriter Template (.vor)

StarWriter 4.0 (.sdw)

StarWriter 4.0 Template (.vor)

StarWriter 3.0 (.sdw)

StarWriter Template 3.0 (.vor)

Text (.txt)

Text Encoded (.txt)

HTML (.html; .htm)

{| style="border-spacing:0;"
| style="border:none;padding:0.049cm;"| [[Image:42px-Documentation_note.png]]
| style="border:none;padding:0.049cm;"| The .rtf format is commonly used for transferring text files between applications, but you are likely to experience loss of formatting and images when the file is opened by Microsoft Office. The best way to pass a file in Writer to a Microsoft Word user is to save it as Microsoft Word 97/2000/XP (.doc).

|}
=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=14 edit]]Calc can save to these file formats ===
In addition to its native formats, Calc can save in these formats:

Apache OpenOffice Calc 1.x (.sxc, .stc)

Microsoft Excel 97/2000/XP (.xls; .xlw)

Microsoft Excel 97/2000/XP Template (.xlt)

Microsoft Excel 95 (.xls; .xlw)

Microsoft Pocket Excel (.pxl)

Microsoft Excel 2003 XML (.xml)

Data Interchange Format (.dif)

dBase (.dbf)

SYLK (.slk)

Text CSV (.csv; .txt)

StarCalc formats (.sdc, .vor)

HTM and HTML files

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=15 edit]]Impress can save to these file formats ===
In addition to its native formats, Impress can save in these formats:

Microsoft PowerPoint 97/2000/XP (.ppt; .pps)

Microsoft PowerPoint 97/2000/XP Template (.pot)

StarDraw, StarImpress (.sda, .sdd, .vor)

Impress can also export to MacroMedia Flash (.swf) and any of the graphics formats as listed below for Draw.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=16 edit]]Draw can save to these file formats ===
Draw can only save in its native and StarDraw formats, but it can export to:

BMP, EMF, EPS, GIF, JPEG, MET, PBM, PCT, PGM, PNG, PPM, RAS, SVG, SVM, TIFF, WMF, XPM

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=17 edit]]The HTML writer can save in these formats ===
HTML Document (.html; .htm)

Apache OpenOffice 1.0 HTML Template (.stw)

Apache OpenOffice 2.0 HTML Template (.oth)

StarWriter/Web 5.0 and 4.0 (.vor)

Text (Apache OpenOffice Writer/Web) (.txt)

Text Encoded (Apache OpenOffice Writer/Web) (.txt)

== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=18 edit]]Object Linking and Embedding (OLE) ==
To change the settings for Microsoft Office OLE objects, use '''Tools''' > '''Options''' > '''Load/Save''' > '''Microsoft Office'''.

Having all of these options checked allows embedded objects to be converted and thus be editable in both office suites.

For other OLE objects, it will depend on the machine where the file is being edited just as it does with Microsoft Office alone. Thus Windows application based OLE objects will not be editable in Apache OpenOffice on a Linux machine, although the object will still be displayed correctly and can be resized.

[[Image:500px-Doc_mig_options_loadsave_vba.png]]

== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=19 edit]]Linked files ==
Cells copied from Excel and pasted special, linked and with RTF format, into Word are imported into Writer as a normal table. This means that when the document is imported, the link to the Excel file is lost.

Similarly when a chart is copied from Excel and pasted special, linked into Word, and then the file imported into Writer, the chart is imported as an embedded OLE object but is not converted into a Calc chart. On saving the file in Word format and then opening the file in Word and trying to edit the chart by double-clicking, it displays an error message.

{| style="border-spacing:0;"
| style="border:none;padding:0.049cm;"| [[Image:42px-Documentation_caution.png]]
| style="border:none;padding:0.049cm;"| Links in Microsoft Office files between Word and Excel are lost when the Microsoft office files have been edited by Apache OpenOffice.

|}
== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=20 edit]]WordArt and Fontwork ==
The equivalent to Microsoft Office’s WordArt in Apache OpenOffice is Fontwork. WordArt objects are imported as Fontwork objects; they may look slightly different on import. Fontwork objects are automatically exported to WordArt objects when the document is saved in a Microsoft Office format.

== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=21 edit]]Vector graphics ==
The basic shapes (lines, arrows, rectangles, ovals) all import and export without any problem. Apache OpenOffice provides a greater degree of control over some properties than Microsoft Office does, so sometimes there will be changes when going from Apache OpenOffice to Microsoft Office. Examples include the size of arrow heads, and line styles.

The Microsoft Office autoshapes, such as the smiley face, keep their special characteristics, for instance the ability to adjust the degree of the smile or frown on the smiley face.

Microsoft Office provides more shadow options than Apache OpenOffice, so sometimes there will be a change in shadow appearance. Microsoft Office shadow styles 1, 2, 4, 6, 14, 17 and 18 are supported in Apache OpenOffice. Horizontal and tapered shadows do not get imported and any 3D effect on the bottom left is ignored.

== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=22 edit]]Frames and text boxes ==
When frames or text boxes from Microsoft Office are imported into Apache OpenOffice with linked text, the links are lost.

== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=23 edit]]Active content controls ==
These are the controls in Microsoft Office available on the Controls toolbar; they all import without a problem. However, as these controls typically require macros to be of use, they will be functionally useless in the absence of macros custom built for use in Apache OpenOffice.

== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=24 edit]]Macros ==
Apache OpenOffice cannot run Microsoft Office macros. Although the macro language is very similar, the underlying objects are quite different. To set whether Apache OpenOffice keeps attached macros (so that they are still available for use in Microsoft Office) for Word, Excel and PowerPoint files, use'''Tools''' > '''Options''' > '''Load/Save''' > '''VBA Properties'''.

{| style="border-spacing:0;"
| style="border:none;padding:0.049cm;"| [[Image:42px-Documentation_note.png]]
| style="border:none;padding:0.049cm;"| Opening a Microsoft Office file infected with a macro virus is quite safe in Apache OpenOffice.

|}
Apache OpenOffice has the ability to record macros. It is better practice to use the application program interface (API).

== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=25 edit]]Import, export and sharing issues in text documents ==
=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=26 edit]]Good practice in text documents ===
Some issues can be avoided simply by using good word-processing practice:

* Use character and paragraph styles rather than direct formatting.
* Use paragraph formatting for space before and after rather than hard returns, particularly in numbered or bulleted lists.
* Use paragraph text flow properties (for example, keep with next) rather than using manual page breaks.
* Do not use multiple tabs or spaces to align text – either set specific tab stops or better yet use a table.
* Use only commonly available fonts.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=27 edit]]Compatibility settings in Apache OpenOffice for the current document ===
The following settings change the way Apache OpenOffice works with the current document so that it works more like Microsoft Office.

Use '''Tools''' > '''Options''' '''> Apache OpenOffice Writer > Compatibility'''.

[[Image:500px-Doc_mig_options_writer_compat.png]]

==== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=28 edit]]Add paragraph and table spacing at tops of pages (in current document) ====
In Writer, with this setting unchecked, if a paragraph at the top of the page (or column) is formatted with space above then that space is ignored; whereas in Word the space above is included. Checking this option causes Writer to behave in the same way as Word.

==== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=29 edit]]Use Apache OpenOffice 1.1 tabstop formatting ====
This setting specifies whether centered and right-aligned paragraphs containing tabs are formatted as a whole in the center or aligned to the right. If this checkbox is checked, only the text to the right of the last tab is aligned to the right, while the text to the left remains as is.

==== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=30 edit]]Use Apache OpenOffice 1.1 line spacing ====
Writer uses the greater of the two spacings for above and below paragraphs; Word sums the two together. Uncheck this box to have Writer behave in the same way as Word.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=31 edit]]Font and font spacing ===
Text effect animations are imported by Writer with the character attribute of blinking from Word files. For example “Marching red ants” simply becomes “blinking”.

Typically Word’s character spacing is tighter than Writer’s, so often Word will fit more characters to a line. It is also possible that the spacing between lines could be slightly different. The end result is that the page breaks may be in different places.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=32 edit]]Tables ===
The author could find no issues with tables.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=33 edit]]Mail merge documents ===
As Apache OpenOffice has a different approach to data sources. On importing a Word document that is the main document for a mail merge, there is no connection with the data source. It is not just a matter of making that connection; each field needs to be reinserted. See the Mail Merge section in the chapter titled “Differences in use between Writer and Word”.

Also in Word you can have another Word document as a data source for a mail merge. There is no way of specifying a Word (or Writer) document as a data source in Apache OpenOffice.

Writer does not have the option of suppressing blank lines when data fields are empty, so you need to use conditional fields.

<nowiki>Writer merge fields export as text with the name of the field between angle brackets, for example <Name>.</nowiki>

''Summary'': To work in a shared environment would require a separate file for each “main document”: one in Word format, the other in Apache OpenOffice format. If you have a master mail merge document in Word format, it is probably easiest to paste the text into Writer and use the Writer mail merge wizard to recreate the mail merge from scratch.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=34 edit]]Forms ===
==== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=35 edit]]Issues with forms created in Microsoft Office ====
A locked file in Microsoft Office imports unlocked into Apache OpenOffice; that is, in design mode.

Text form fields import into Apache OpenOffice as Input fields and so lose their type. For example, a text form field of type “number” or “date” will accept any text for input. In use a text form field in Apache OpenOffice displays a dialog for entering the text. Exporting back to Microsoft Office, text form fields are changed into “Fillin” fields. The current date and time and calculation fields import as simple text.

Checkboxes import and export correctly.

Drop-down form fields import as Input List fields. Like text form fields in operation these display a dialog from which the user can select an option. On export back to Microsoft Office they return to drop-down form fields again.

==== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=36 edit]]Issues with forms created in Apache OpenOffice ====
The controls are exported as active controls when there is a Microsoft Office equivalent. As Word does not have the same database functionality of Apache OpenOffice and as the macros are not compatible, it would be very difficult to have one form that works in both environments using standard form controls.

''Summary'': To work in a shared environment with forms is not easy, but one workaround would be to use other fields like Input field and Input List. To insert these fields, use '''Insert''' > '''Fields''' > '''Other''' > '''Functions'''.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=37 edit]]Footnotes, endnotes, tables of contents and indexes ===
Footnotes, endnotes and indexes all import / export correctly. Some issues have been found:

* The location of the endnotes may change (in Word the endnotes are placed before the index. In Writer they are always at the end of the document).
* Writer bibliographic entries become text in Word.
* A three-column index exported from Writer to Word as three columns but on re-import it was one column.
* On importing a Word file containing index entry fields, the index entry fields are imported but as fields to the left of the text rather than the field containing the text.

''Summary'': Working in a shared environment is possible with some minor issues.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=38 edit]]Numbered paragraphs, outline numbering, cross-references ===
Numbered paragraphs, outline numbering, and cross-references import / export without a problem, except for references to numbered paragraphs:

* Cross-references to the numbers of numbered paragraphs that are not numbered using outline numbering do not work as Writer does not have this ability.
* Writer also does not have the ability to use relative numbering in its cross-references to numbers.
* Cross-references to chapter numbers do not have the same format as that displayed.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=39 edit]]Page numbering ===
A quick and dirty approach in Word for having a different first page (like a cover page) and then to have the numbering start on the second page but numbered as page 1 is to have a layout of different first page and setting the starting page to be zero. Unfortunately, on importing such a file into Apache OpenOffice the page number on the second page is 2 instead of 1. To fix this problem in Writer:

# Create a page style for how the pages after the first page should look. Name it (for example) Convert1.
# Have the cursor in the first paragraph of the second page.
# '''Format > Paragraph > Text Flow'''.
# In the Breaks portion of the dialog, select the checkbox Insert.
# Check '''With Page Style'''.
# Choose the page style created in step 1.
# Leave the position as '''Before''' and set the page number to 1.

On exporting this document back to Word it will work, the only difference being that the document will have a section break at the end of the first page. Documents created with section breaks like this in Word will work fine importing and exporting with Writer. There is one difference with Word: now there will be a blank page between the cover page and the next page when printed (or print previewed).

In the author’s testing a document with different formats for odd and even page numbering, the odd page numbers were imported as the text of the first odd page rather than as a field.

''Summary'': For some documents a little work maybe required to fix up the page numbering on importing to Writer. Once “fixed” the page numbering of the documents will import / export without a problem.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=40 edit]]Date and time fields ===
Word’s CreateDate and SaveDate fields do not get imported with the same formats. For example, if the fields in the Word document have a format that includes time, then this information is not displayed by default. To include time in the format:

'''Right-click''' on the field > '''Fields''' > scroll to the bottom of the Formats listbox > '''Additional formats >''' in format code add HH:MM:SS

On export the SaveDate / DocInformation:Modified is exported as text.

Writer’s Time Fixed and Date Fixed fields get exported as text.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=41 edit]]Importing Word fields ===
<center>Imported Word fields conversion</center>

{| style="border-spacing:0;"
| style="border-top:0.05pt double #808080;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| <center>'''Word field:'''</center>
| style="border:0.05pt double #808080;padding:0.079cm;"| <center>'''Writer converts to:'''</center>

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| ASK
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Input field

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| AUTHOR
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| DocInformation:Created

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| AUTONUM
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Number Range AutoNr

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| AUTONUMLGL
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Number range AutoNr

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| AUTONUMOUT
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Number range AutoNr

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| COMMENTS
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| DocInfomation:Comments

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| CREATEDATE
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| DocInformation:Created

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| DATE
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Date

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| EDITTIME
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| DocInformation:Modified

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| FILENAME
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| File name

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| FILLIN
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Input field

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| HYPERLINK
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| (as a hyperlink)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| INFO xxx
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| DocInformation:xxx

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| KEYWORDS
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| DocInformation:Keywords

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| LASTSAVEDBY
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| DocInformation:Modified

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| MACROBUTTON
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| (the name of the macro?)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| MERGEFIELD
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Mail merge fields (displayed as the name of the field)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| MERGEREC
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Record number

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| NEXT
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Next record

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| NOTEREF
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Show variable

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| NUMCHARS
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Statistics (with select = Characters)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| NUMPAGES
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Statistics (with select = Pages)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| PAGE
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Page numbers

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| PAGEREF
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Bookmarks (displayed as name of bookmark)

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| REVNUM
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| DocInformation:Document number

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| SAVEDATE
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| DocInformation:Modified

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| SEQ
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Number range

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| SET
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Set variable

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| SUBJECT
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| DocInformation:Subject

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| TEMPLATE
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Templates

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| TIME
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Date

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| TITLE
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| DocInformation:Title

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| TOC
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| (Displays the table of contents)

|}
The following fields are not imported into Apache OpenOffice (only the text that they displayed when last saved): =, IF, DOCPROPERTY, FILESIZE, LINK, LISTNUM, QUOTE, SECTION, SECTIONPAGES, STYLEREF, TOA, USERADDRESS, USERINITIALS, USERNAME.

The following fields are ignored on import: AUTOTEXT, AUTOTEXTLIST, BARCODE, BIDIOUTLINE, DOCVARIABLE, EQ, GOTOBUTTON, INCLUDETEXT, LISTNUM, MERGESEQ, PRINT, RD, SKIPIF, SYMBOL, TA, TC.

The Word field EDITTIME is mapped to Writer field DocInformation:Modified on import but the meaning has changed to the date and time last saved rather than how long the file has been open for editing.

== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=42 edit]]Import, export and sharing issues in spreadsheets ==
=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=43 edit]]Form fields ===
Combo boxes, list boxes and checkboxes with links to spreadsheet cells all import and export properly, although due to font handling the number of rows displayed in list boxes may be slightly different. List boxes in Calc can either have multi-selection or not, whereas Excel has two multi-selection modes: multi and extend. In Excel a link from a multi-selection listbox to a cell is ignored (at least in Excel 2000; the author has not checked Excel XP). In Calc the link works, but if more than one item is selected, the cell’s value is set to #N/A.

Option buttons import into Calc, but the link with cells works differently. In Calc each option button has its own link to a cell, setting its value to true or false depending on whether the option is selected. In Excel the cell link returns the number of the selected option button. On exporting option buttons to Excel, the option buttons lose their radio operation; in other words, they are not grouped so that selecting one “unselects” the others.

Scroll bars and spinners are now implemented in Calc, but are not imported yet.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=44 edit]]Array constants ===
Array constants are not available in Apache OpenOffice. The workaround is to have the constant values in cells on a sheet and refer to them. Array constants used as parameters to a function in Excel are omitted when imported into Calc.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=45 edit]]Optional parameters in formulas ===
Some formulas have more than one optional parameter at the end of the parameter list. In Excel it is possible to leave an optional parameter blank and specify a later parameter, but this is not possible in Calc. Formulas with optional parameters are not correctly imported into Calc.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=46 edit]]Functions ===
==== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=47 edit]]Statistical, engineering and financial functions ====
In Excel some of the financial functions accept string parameters for dates; in Apache OpenOffice they require a serial number, and thus they are not correctly imported into Calc.

==== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=48 edit]]Analysis ToolPak Functions ====
The function EFFECT provided by the Analysis ToolPak for Excel is converted to EFFECT_ADD in Calc and returns the same results.

==== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=49 edit]]Other functions not implemented / imported ====
Only three other functions are not imported: INFO, GETPIVOTDATA, and HYPERLINK. Hyperlinks are supported but not as a function; use the '''Hyperlink''' button on the Function bar.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=50 edit]]DataPilot—Pivot Table ===
DataPilots are Calc’s equivalent to Excel’s Pivot Tables. However there are a number of limitations. Pivot tables import from Excel into Calc (although the cells do not have the PivotTable shading) but as soon as they are worked on these limitations become apparent. The limitations are:

* There is no PivotChart facility, but a DataPilot can be used as the data source for a chart.
* The user interface allows a maximum of 8 fields in the data, row or column areas. (An alternative interface which allows more is available from: [http://homepages.paradise.net.nz/hillview/OOo/ http://homepages.paradise.net.nz/hillview/OOo/] in a document called MyDataPilot.sxc.
* There is some ability to group data (for example, a date field grouping by week or quarter but not by month). The workaround is to create a new column with a formula for calculating the grouping, e.g. =Month().
* You can not define different formats for different fields.
* Calc can have formulas based on things like “Difference From” or “% of”, but can not have own custom fields (work around create new columns to calculate the desired values).
* The Application Program Interface specification is incomplete for writing macros that work with DataPilots—for example, the ability to control through another program, such as Apache OpenOffice’s own macro language, BASIC, whether the tables have grand totals, or having access to DataPilots created from external data.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=51 edit]]AutoFilter ===
AutoFilter imports and exports correctly with the required rows being hidden. However, there are a number of differences between Excel and Calc:

* There is only one AutoFilter active for a spreadsheet document at a time. The rows remain hidden but the drop-downs in the first row disappear on applying AutoFilter elsewhere.
* The remaining visible row numbers do not change color to warn that there is a filter in place.
* Error values do not show as an option in the drop down lists when cells in the column have errors.
* In the drop down lists, the equivalent to Excel’s “Custom” is called “Standard”.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=52 edit]]Charts ===
Chart types that Excel provides but Calc does not:

* Bar of pie converts to a 2D – columns – normal.
* Pie of pie converts to a 2D – columns – normal.
* Radar filled converts to 3D – columns deep.
* Radar with markers – converts to 2D – net – normal but counterclockwise rather than Excel’s clockwise.

Other charting issues include:

* There are fewer axis options, such as no option for having an inverted y axis (negative at top towards positive at bottom).
* The data must be contiguous, with the labels in the first row or column.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=53 edit]]Number formats ===
There is no “accounting” format (with the currency symbol at the left edge of the cell). A workaround would be to have another column to the left that contains the currency symbol.

<nowiki>There is no predefined option for bracketing negative numbers. Use a custom format such as “$#,##0.00_);[RED]($#,##0.00)”.</nowiki>

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=54 edit]]Grid lines ===
In Excel grid lines are a property of a worksheet; in Calc it is an application-wide option:

'''Tools > Options > Apache OpenOffice Calc > View'''

== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=55 edit]]Import, export and sharing issues in presentations ==
=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=56 edit]]Color gradients and borders ===
The author had not noticed the following changes, so this is a direct quote from ''StarOffice 7 Migration Guide'' by Sun.

Unlike Microsoft PowerPoint, StarOffice Impress does not support three-color gradients, double and triple borders, or round-dotted borders. To improve the results of the import, you have to make the necessary adjusts before import. Change three-color presets to similar two-color gradient fills and change double and triple border lines to a single border line with appropriate width. Round-dotted border lines that are mapped to rectangle-border closely resemble the original line style in PowerPoint, so manual editing should not be necessary.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=57 edit]]Multimedia ===
Voice-over narration is not supported by Impress.

There appear to be no settings for multimedia custom animations, such as the ability to play a sound for the next slides.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=58 edit]]Chart animations ===
There is no facility in Impress for “chart effects” as there is in PowerPoint, such as presenting a series or category at a time. On import the charts simply appear. A workaround is to have multiple copies of the chart with each one set up to display as desired.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=59 edit]]Pack and Go ===
The Pack and Go feature in PowerPoint allowed a PowerPoint file to be split over several floppy disks and assured that all related files were included. This facility is not included in Impress, nor can Impress open such files.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=60 edit]]Fields ===
Date fields are exported as text, so they do not automatically update.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=61 edit]]Action settings and interaction ===
PowerPoint provides action settings for mouseover, but Impress does not have this option, only on mouse click, so mouseovers get mapped to mouse clicks. PowerPoint has an option for highlighting the object on mouse click or mouse over; Impress does not have this, so it gets ignored on import.

=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=62 edit]]PowerPoint custom animations and Impress object effects ===
Table 3 shows how the custom animations and object effects are imported into Impress and exported to PowerPoint.

<center>Importing / exporting custom animations between PowerPoint and Impress</center>

{| style="border-spacing:0;"
| style="border-top:0.05pt double #808080;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| <center>'''PowerPoint'''</center>
| style="border:0.05pt double #808080;padding:0.079cm;"| <center>'''Impress'''</center>

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Appear
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Appear

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Blinds
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Fade Horizontally

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Box
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Fade To Center

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Checkerboard
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Checkerboard

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Diamond
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Appear

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Crawl
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Fly In From bottom

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Dissolve
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Dissolve

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Flash once
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Appear

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Peek
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Short Fly In from Bottom

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Random Bars
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Horizontal lines

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Spiral
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Spiral Outward Clockwise

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Split
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Close Vertical

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Stretch
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Stretch Vertical

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Strips
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Fade From Top Right

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Swivel
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Rotate Horizontally

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Wipe
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Cross-Fade From Top

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Zoom
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Fade From Center

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Random effects
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Vertical Lines

|}
=== [[https://wiki.openoffice.org/w/index.php?title=Documentation/UserGuide/Migration_Guide/Sharing_Files&action=edit&section=63 edit]]PowerPoint—Impress slide transitions ===
<center>Table 4 shows how slide transitions are imported into Impress and exported to PowerPoint.</center>

{| style="border-spacing:0;"
| style="border-top:0.05pt double #808080;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| <center>'''PowerPoint'''</center>
| style="border:0.05pt double #808080;padding:0.079cm;"| <center>'''Impress'''</center>

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Blinds Horizontal
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Venitian Blinds Horizontal

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Blinds Vertical
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Venitian Blinds Vertical

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Box In
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Box In

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Box Out
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Box Out

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Checkerboard Across
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Checkerboard Across

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Checkerboard Down
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Checkerboard Down

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Cover Down
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Cover Down

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Cover Left
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Cover Left

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Cover Right
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Cover Right

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Cover Up
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Cover Up

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Cover Left Down
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Cover Left-Down

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Cover Right Down
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Cover Right-Down

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Cover Left Up
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Cover Left-Up

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Cover Right Up
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Cover Right-Up

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Cut
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| No effect

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Cut Through Black
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| No effect

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Dissolve
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Dissolve

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Fade Through Black
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Fade Through Black

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Random Bars Horizontally
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Random Bars Horizontal

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Random Bars Vertically
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Random Bars Vertical

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Horizontal In
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Split Horizontal In

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Horizontal Out
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Split Horizontal Out

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Split Vertical In
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Split Vertical In

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Split Vertical Out
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Split Vertical Out

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Strips Left Down
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Fade From Top Right

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Strips Left Up
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Fade From Bottom Right

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Strips Right Down
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Fade From Top Left

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Strips Right Up
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Fade From Bottom Left

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Uncover Down
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Uncover Down

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Uncover Left
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Uncover Left

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Uncover Right
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Uncover Right

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Uncover Up
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Uncover Up

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Uncover Left Down
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Uncover Left-Down

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Uncover Left Up
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Uncover Left-Up

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Uncover Right Down
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Uncover Right-Down

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Uncover Right Up
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Uncover Right-Up

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Wipe Down
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Wipe Down

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Wipe Left
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Wipe Left

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Wipe Right
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Wipe Right

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Wipe Up
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Wipe Up

|-
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.079cm;"| Random Transition
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.079cm;"| Random Transition

|}

{| style="border-spacing:0;"
|| Content on this page is licensed under the [http://creativecommons.org/licenses/by/3.0/ Creative Common Attribution 3.0 license (CC-BY)].

|}
[https://wiki.openoffice.org/wiki/Special:Categories Category]: 

* [https://wiki.openoffice.org/wiki/Category:CC-BY_License CC-BY License]

Documentation/UserGuide/Migration Guide

2013-11-14T06:20:01Z

Yorick:

{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/UserGuide|Next=Documentation/UserGuide/Migration_Guide/Introduction}}
{{DISPLAYTITLE:Migration Guide}}
This section contains the full text of the <b>{{OOo}} Migration Guide</b>, produced by the [http://www.odfauthors.org/apache-openoffice/english/welcome-to-odfauthors OOoAuthors group].

At this point in time the material is undergoing a major update and so what is available may change at any time. PDFs of the legacy material are available from the [http://documentation.openoffice.org/manuals/ User Guides page] at OpenOffice.org.

== Copyrights ==
This document is Copyright © 2006 by its contributors as listed in the section titled '''Authors'''. You can distribute it and/or modify it under the terms of either the [http://www.gnu.org/licenses/gpl.html GNU General Public License, version 2] or later or the [http://creativecommons.org/licenses/by/2.5/ Creative Commons Attribution License, version 2.5] or later.

All trademarks within this guide belong to their legitimate owners.

== Authors ==

{|cellpadding=2
|-
|Agnes Belzunce || Daniel Carrera || Richard Detwiler
|-
|Lin M. Hall || William B. Hauck || Sigrid Kronenberger
|-
|Peter Kupfer || Ian Laurenson || Paul Miller
|-
|Daniel Rentz || Carol Roberts || Iain Roberts
|-
|John Viestenz || Jean Hollis Weber|| Graham Lauder
|}

== Acknowledgments ==
Portions of the chapter "Introduction" are taken from Chapter 1, "What is OpenOffice.org?" in the Getting Started guide, which was written by Thomas Astleitner, Richard Barnes, Alan Madden, and Janet M. Swisher, in addition to the authors named above.

Portions of the chapter "Differences in Use Between Writer and Word" were copied (with minor changes only) from a chapter titled "Moving from Microsoft Word" in Jean Hollis Weber’s book, ''OpenOffice.org Writer: The Free Alternative to Microsoft Word'' published by O’Reilly Community Press, July 2004, ISBN 0-59600-826-0.

Thanks to Jonathon Blake for information on grammar checkers in the chapter “General Differences in Use between OpenOffice.org and Microsoft Office”.

== Publication date and software version ==

Previous version Published 7 May 2006. Based on OpenOffice.org 2.0.2. available at [https://wiki.openoffice.org/wiki/Documentation/OOoAuthors_User_Manual/Migration_Guide_2006 Migration Guide 2006]

{{CCBY}}

[[Category:Documentation/Migrating]]

Documentation/Dashboard/Wishlist

2013-11-14T00:18:40Z

Yorick:

{{Documentation/Banner}}
{{DISPLAYTITLE:Documentation Wishlist}}

{| border=1 style="border-collapse:collapse;" cellpadding=3
!Wished By/Issue!!Documentation Section!!Description!!Owner!!Status!!Resolution
|-valign=top
| Frank
| Migration Guide
| Provide documentation and macro migration information for users coming from MS
| Rob, [[User:Yorick|Yorick]]
| In process
|
|-valign=top
| Frank
| Development
| Provide cookbook or guide to create extensions for OOo
| none
|
|
|}

[[Category:Documentation/Dashboard]]

Documentation/Dashboard/Wishlist

2013-11-14T00:11:58Z

Yorick:

{{Documentation/Banner}}
{{DISPLAYTITLE:Documentation Wishlist}}

{|class="prettytable sortable"
!Wished By/Issue!!Documentation Section!!Description!!Owner!!Status!!Resolution
|-valign=top
| Frank
| Migration Guide
| Provide documentation and macro migration information for users coming from MS
| Rob, [[User:Yorick|Yorick]]
| In process
|
|-valign=top
| Frank
| Development
| Provide cookbook or guide to create extensions for OOo
| none
|
|
|}

[[Category:Documentation/Dashboard]]

Documentation/Dashboard/Wishlist

2013-11-14T00:07:11Z

Yorick:

{{Documentation/Banner}}
{{DISPLAYTITLE:Documentation Wishlist}}

{|class="prettytable sortable"
!Wished By/Issue!!Documentation Section!!Description!!Owner!!Status!!Resolution
|-valign=top
| Frank
| Migration Guide
| Provide documentation and macro migration information for users coming from MS
| Rob, Yorick
| In process
|
|-valign=top
| Frank
| Development
| Provide cookbook or guide to create extensions for OOo
| none
|
|
|}

[[Category:Documentation/Dashboard]]

Documentation

2013-11-14T00:02:47Z

Yorick:

{{DISPLAYTITLE:The Apache OpenOffice Documentation Project}} __NOTOC__

{|
|-
| This project creates and maintains documentation in English for {{OOo}} and Apache OpenOffice. Documentation can include user guides, [[Documentation/FAQ|FAQs]], [[Documentation/How Tos|How Tos]], samples, user templates, the application help, and training materials. The project [http://documentation.openoffice.org has a home page on the web as well].

If you cannot find what you're looking for, check out the [http://user.services.openoffice.org/en/forum the OpenOffice User Forum].

This is a wiki, so feel free to contribute to {{OOo}} documentation. Here is the project's [[Documentation/Dashboard|dashboard]], where contributors coordinate their work.

| <div style="border: 1px solid rgb(140, 45, 6); margin: 0px 5px 5px; padding: 1px; float: right; width: 300px; background-color: rgb(255, 255, 255);" id="contrib"><div style="padding: 2px; background-color: rgb(140, 45, 6); color: rgb(255, 255, 255); font-weight: bold; text-align: center;">WANT TO HELP?</div>
{|
|-
|
*[[Documentation/Contribute|How to contribute]]
*[[Documentation/Dashboard/Wiki Editing Policy|Wiki Editing Policy]]
*[[Documentation/Dashboard|Project Dashboard]]

|
*[[Documentation/Wishlist|Doc Wishlist]]
*[[:Category:Documentation/NeedsRework|Pages that Need Help!]]
*[[:Category:Documentation/BeingEdited|Pages in the Works]]
*[[:Category:Documentation/Candidate|Candidate Pages]]

|}
</div>
|}

{| align="center" cellspacing="8" cellpadding="3" style="border: 0px solid rgb(102, 102, 102);"
|- valign="top"
| width="45%" colspan="2" | <div style="padding: 5px; font-size: 120%; font-weight: bold; background-color: rgb(205, 219, 246);">What's New</div> <div style="border: 1px solid rgb(205, 219, 246); margin-bottom: 15px;">
* November, 2013 - {{OOo}} [[Documentation/UserGuide/Migration_Guide|Migration Guide]] is being updated and development has started on a [[Documentation/Migration_Guide_ALV2|new version]]
* January, 2013 - Apache OpenOffice [[Documentation/UserGuide|User Guides]] are in development.

|- valign="top"
| width="45%" colspan="2" | <div style="padding: 5px; font-size: 120%; font-weight: bold; background-color: rgb(205, 219, 246);">Searching/Downloading</div> <div style="border: 1px solid rgb(205, 219, 246); margin-bottom: 15px;">
*Search and download documents through the [http://documentation.openoffice.org Documentation Website]
*or, type here to search this Documentation Wiki: <google />
</div>
|- valign="top"
| width="45%" | <div style="padding: 5px; font-size: 120%; font-weight: bold; background-color: rgb(205, 219, 246);">Installation Guide for OpenOffice.org 3.x</div> <div style="border: 1px solid rgb(205, 219, 246); margin-bottom: 15px;">
*{{Documentation/PDF}}[[Media:Installation_Guide_OOo3.pdf|PDF]] - 2010-06-06 (June 6) - 470 kb
*{{Documentation/OOo}}[[Media:Installation_Guide_OOo3.odt|ODT]] - 2010-06-06 (June 6) - 300 kb
</div><div style="padding: 5px; font-size: 120%; font-weight: bold; background-color: rgb(205, 219, 246);">User Guides for OpenOffice.org 3.3</div> <div style="border: 1px solid rgb(205, 219, 246); margin-bottom: 15px;">
*[[Documentation/OOo3 User Guides/OOo3.3_User_Guide_Chapters|PDFs of OpenOffice.org 3.3 User Guides]]
*[[Documentation/OOo3 User Guides/OOo3.3_Chapters_ODT|ODTs of OpenOffice.org 3.3 User Guides]]

These guides are not provided in wiki format.

Printed copies are available for purchase from [http://stores.lulu.com/opendocument Lulu.com].
</div><div style="padding: 5px; font-size: 120%; font-weight: bold; background-color: rgb(205, 219, 246);">User Guides for OpenOffice.org 3.2</div> <div style="border: 1px solid rgb(205, 219, 246); margin-bottom: 15px;">
*[[Documentation/OOo3 User Guides#OpenOffice.org 3.2|OpenOffice.org 3.2 in wiki format]]
*[[Documentation/OOo3 User Guides/Chapters|PDFs of OpenOffice.org 3.2 User Guides]]
*[[Documentation/OOo3 User Guides/Chapters_ODT|ODTs of OpenOffice.org 3.2 User Guides]]
*(For purchase) from [http://stores.lulu.com/opendocument Lulu.com].
{{SeeAlso}}
*{{Documentation/OOo}}[http://documentation.openoffice.org/whitepapers/Creating_large_documents_with_OOo.odt Creating Large Documents with OpenOffice.org Writer] - 2010-02-11 (February 11) - 832 kb
</div> <div style="padding: 5px; font-size: 120%; font-weight: bold; background-color: rgb(205, 219, 246);">[[Documentation/OOoAuthors User Manual|User Guides for OpenOffice.org 2.x]]</div> <div style="border: 1px solid rgb(205, 219, 246); margin-bottom: 15px;">
</div> <div style="padding: 5px; font-size: 120%; font-weight: bold; background-color: rgb(205, 219, 246);">[[Documentation/FAQ|Frequently Asked Questions]]</div> <div style="border: 1px solid rgb(205, 219, 246); margin-bottom: 15px;">
*[[Documentation/FAQ/General|General Questions]]
*[[Documentation/FAQ/Installation|Installing OpenOffice.org]]
*[[Documentation/FAQ/Writer|Working with Text Documents (Writer)]]
*[[Documentation/FAQ/Calc|Working with Spreadsheets (Calc)]]
*[[Documentation/FAQ/Draw|Working with Drawings (Draw)]]
*[[Documentation/FAQ/Impress|Working with Presentations (Impress)]]
*[[Documentation/FAQ/Formula|Working with Formulae (Math)]]
*[[Documentation/FAQ/Databases|Working with Databases (Base)]]
*[[Documentation/FAQ/Macros|Macros]]
</div>
| width="45%" style="border-left: 1px dotted rgb(153, 153, 153); border-right: 1px dotted rgb(153, 153, 153);" | <div style="padding: 5px; font-size: 120%; font-weight: bold; background-color: rgb(205, 219, 246);">Developers/SysAdmin Guides</div> <div style="border: 1px solid rgb(205, 219, 246); margin-bottom: 15px;">
*[[Documentation/Administration Guide|Administration Guide]]
*[[Documentation/BASIC Guide|BASIC Programmers Guide]]
*[[Documentation/Building_Guide_AOO|Building Guide]]
*[[Documentation/DevGuide/OpenOffice.org Developers Guide|Developer's Guide]]
{{SeeAlso}}
*[[Using_Cpp_with_the_OOo_SDK|Using C++ with the OOo SDK]]
</div> <div style="border: 1px solid rgb(205, 219, 246); margin-bottom: 15px;">
*[[Documentation/Wiki Books|Download these guides as PDF / ODT]]
</div>
<div style="padding: 5px; font-size: 120%; font-weight: bold; background-color: rgb(205, 219, 246);">[[Documentation/Reference|Reference Lists]]</div> <div style="border: 1px solid rgb(205, 219, 246); margin-bottom: 15px;">
*[[Documentation/Reference/Math commands|Syntax for Math Formulae]]
*[[Documentation/How Tos/Calc: Functions listed by category|Calc Spreadsheet Functions]]
*[[Documentation/How Tos/Regular Expressions in Writer|Syntax for Regular Expressions in Writer]]
*[[Documentation/Reference/Bibtex-Bibliography Mappings|Bibtex-Bibliography_Mappings]]
</div> <div style="padding: 5px; font-size: 120%; font-weight: bold; background-color: rgb(205, 219, 246);">[[Documentation/How Tos|HOWTOs]]</div> <div style="border: 1px solid rgb(205, 219, 246); margin-bottom: 15px;">
*[[Documentation/How Tos|Installation and Setup]]
*[[Documentation/How Tos|Text Documents]]
*[[Documentation/How Tos|Databases]]
*[[Documentation/How Tos|Presentations]]
*[[Documentation/How Tos|Spreadsheets]]
</div> <div style="padding: 5px; font-size: 120%; font-weight: bold; background-color: rgb(205, 219, 246);">[[Documentation/Tutorials|Tutorials/Screencasts]]</div> <div style="border: 1px solid rgb(205, 219, 246); margin-bottom: 15px;">
*[[Documentation/Tutorials|Dennis Daniels' Tutorials]]
*[[Documentation/Tutorials|Carlo Daffara's Tutorials]]
*[[Documentation/Tutorials|Dai's Tutorials]]
*[[Documentation/Tutorials|Horst Jens' Tutorials]]
*[[Documentation/OpenOffice.org Conceptual Guides|OpenOffice.org Conceptual Guides]]
*[http://plan-b-for-openoffice.org Plan-B For OpenOffice.org Tutorials]

</div>
|}

{{Documentation/Hook}} {{PDL1}}

[[Category:Documentation]] [[Category:Project]]

{{Documentation/Languages}}

Talk:Documentation/Migration Guide ALV2

2013-11-13T23:18:12Z

Yorick: Created page with "The question that occurs to me as I write this is: "Should we have a guide for Large Enterprise and another for SMEs?" ~~~"

The question that occurs to me as I write this is: "Should we have a guide for Large Enterprise and another for SMEs?"

[[User:Yorick|Yorick]] ([[User talk:Yorick|talk]])

Documentation/Migration Guide ALV2

2013-11-13T23:14:48Z

Yorick: /* People */

{{DISPLAYTITLE:The Apache OpenOffice Migration Guide 2013}} __NOTOC__

===Index===

====Introduction====
Introducing Apache OpenOffice 4
*Applications
*Useful Features
*Document handling and Formats
*Compatibility
*Support

====Reasoning====
The reasons for upgrading to Apache OpenOffice
*TCO
*Licensing
*Flexibility
*Security
*Ease of management

====SWOT Analysis====
A no holds barred honest SWOT appraisal
*Strengths
*Weaknesses
*Opportunities
*Threats

===Migration===

====PreLaunch====
*Document management
*External Stakeholders
*Internal Stakeholders
*Early Adopters
*Communications
*Support networks

====People====
*Training Trainers
*Training Early Adopters
*Support Desk Team

====Process====

====Support====

====Platform====

====Launch====

====Communication====

====User Support====

Documentation/Migration Guide ALV2

2013-11-13T23:13:06Z

Yorick: /* PreLaunch */

{{DISPLAYTITLE:The Apache OpenOffice Migration Guide 2013}} __NOTOC__

===Index===

====Introduction====
Introducing Apache OpenOffice 4
*Applications
*Useful Features
*Document handling and Formats
*Compatibility
*Support

====Reasoning====
The reasons for upgrading to Apache OpenOffice
*TCO
*Licensing
*Flexibility
*Security
*Ease of management

====SWOT Analysis====
A no holds barred honest SWOT appraisal
*Strengths
*Weaknesses
*Opportunities
*Threats

===Migration===

====PreLaunch====
*Document management
*External Stakeholders
*Internal Stakeholders
*Early Adopters
*Communications
*Support networks

====People====

====Process====

====Support====

====Platform====

====Launch====

====Communication====

====User Support====

Documentation/Migration Guide ALV2

2013-11-13T23:08:02Z

Yorick: /* SWOT Analysis */

{{DISPLAYTITLE:The Apache OpenOffice Migration Guide 2013}} __NOTOC__

===Index===

====Introduction====
Introducing Apache OpenOffice 4
*Applications
*Useful Features
*Document handling and Formats
*Compatibility
*Support

====Reasoning====
The reasons for upgrading to Apache OpenOffice
*TCO
*Licensing
*Flexibility
*Security
*Ease of management

====SWOT Analysis====
A no holds barred honest SWOT appraisal
*Strengths
*Weaknesses
*Opportunities
*Threats

===Migration===

====PreLaunch====

====People====

====Process====

====Support====

====Platform====

====Launch====

====Communication====

====User Support====

Documentation/Migration Guide ALV2

2013-11-13T23:06:05Z

Yorick: /* Reasoning */

Documentation/Migration Guide ALV2

2013-11-13T23:03:20Z

Yorick: /* Introduction */

{{DISPLAYTITLE:The Apache OpenOffice Migration Guide 2013}} __NOTOC__

===Index===

====Introduction====
Introducing Apache OpenOffice 4
*Applications
*Useful Features
*Document handling and Formats
*Compatibility
*Support

====Reasoning====

====SWOT Analysis====

===Migration===

====PreLaunch====

====People====

====Process====

====Support====

====Platform====

====Launch====

====Communication====

====User Support====

Documentation/Migration Guide ALV2

2013-11-13T23:00:21Z

Yorick:

{{DISPLAYTITLE:The Apache OpenOffice Migration Guide 2013}} __NOTOC__

===Index===

====Introduction====

====Reasoning====

====SWOT Analysis====

===Migration===

====PreLaunch====

====People====

====Process====

====Support====

====Platform====

====Launch====

====Communication====

====User Support====

Documentation/Migration Guide ALV2

2013-11-13T22:52:44Z

Yorick: /* First page of the new Migration guide */

=='''First page of the new Migration guide'''==

===Index===

====Introduction====

====Reasoning====

====SWOT Analysis====

===Migration===

====PreLaunch====

====People====

====Process====

====Support====

====Platform====

====Launch====

====Communication====

====User Support====

Talk:Documentation/UserGuide/Migration Guide/Introduction

2013-11-13T22:12:21Z

Yorick:

Need graphics for application icons

Links to be redone to documentation

Double check for 2.0 references

[[User:Yorick|Yorick]] ([[User talk:Yorick|talk]]) 05:19, 13 November 2013 (UTC)

Things I'll start looking at:

* Read through the guide and add comments on individual discussion pages, noting to-do items.
* Update branding, reference to product license, hosting and related items that changed with move to Apache
* Technical review -- is anything obsolete in terms of features? Anything added since OOo 2.0 that is relevant?
[[User:Robweir|Robweir]] ([[User talk:Robweir|talk]])

Great, I'll make a start on sorting the OOo and OpenOffice refs through the subpages today. Just watch out for the OOo template. I did a brute force search and replace for OOo references and there is a template that generated "OpenOffice.org" that uses OOo as the template name. I've changed the template to generate "Apache OpenOffice". I may change this later but for right now it'll work.

My take on the relevant stuff: If it does not affect the Migration process then remove it. There is a lot of stuff in here that maybe relevant to the software but is irrelevant to the Migration process

For future I would like to redo the Migration Guide to be more useful to business and enterprise, both tech and non-tech. This one is basically a cut and paste from the users manual which limits it's usefulness and it actually has stuff in it which is factually incorrect as far as a business customer is concerned and has little in the way of managing a migration. I'd like to fix that and try to write it to be useful Management and Technical.
My management experience is exclusively small to medium business so although I have done some corporate migration (which felt a bit like herding indecisive cats), my experience in a corporate culture is limited, so corporate management input from anyone would be appreciated in that process, especially with regard to decision making processes.

Start page for the new guide: [https://wiki.openoffice.org/wiki/Documentation/Migration_Guide_ALV2 ~/Documentation/Migration_Guide_ALV2]

[[User:Yorick|Yorick]] ([[User talk:Yorick|talk]]) 22:12, 13 November 2013 (UTC)

Documentation/Migration Guide ALV2

2013-11-13T21:25:23Z

Yorick: Created page with "====First page of the new Migration guide===="

====First page of the new Migration guide====

Template:OOo

2013-11-13T08:11:53Z

Yorick:

Apache OpenOffice<noinclude>[[Category:Templates]]
[[Category:Term]]</noinclude>

Documentation/UserGuide/Migration Guide/Introduction

2013-11-13T08:10:51Z

Yorick:

{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/UserGuide/Migration_Guide|Next=Documentation/UserGuide/Migration_Guide/Sharing Files}}
{{DISPLAYTITLE:Migrating to {{OOo}} }}
==What is Apache OpenOffice? ==
ApacheOpenOffice (AOO) is a freely-available, full-featuredofficesuite. It includes the following components.

===Writer (word processor) ===

[[Image:documentation_writer_icon.png|left]]Writer is a feature-rich tool for creating letters, books, reports, newsletters, brochures,and other documents. You can insert graphics and objects from other components into Writer documents. Writer can export files to HTML,XHTML, XML, Adobe’s Portable Document Format(PDF), and several versions of Microsoft Word files. It also connects to your email client.

===Calc (spreadsheet) ===

[[Image:documentation_calc_icon.png|left]]Calc has all of the advanced analysis, charting and decision-making features expected from a high-end spreadsheet. It includes over 300 functions for financial, statistical and mathematical operations among others. The Scenario Manager provides “what if” analyses. Calc generates 2-D and 3-D charts, which can be integrated into other AOO documents. You can also open and work with Microsoft Excel workbooks and save them in Excel format. Calc can export spread sheets to Adobe’s Portable Document Format (PDF) and to HTML.

===Impress (presentation graphics) ===

[[Image:documentation_impress_icon.png|left]]Impress provides all the common multi-media presentation tools, such as special effects,animation, and drawing tools. It is integrated with the advanced graphics capabilities of the Draw and Math components.Slideshows can be further enhanced with Fontwork’s special effectstext, as well assound and video clips. Impress is compatible with Microsoft’sPowerPoint file format, and can save your work innumerous graphicsformats including Macromedia Flash (SWF).

===Draw (vector graphics) ===

[[Image:documentation_draw_icon.png|left]]Draw is a vector drawingtool that can produce everything from simple diagrams or flowchartsto 3-D artwork. Its Smart Connectors feature allows you to defineyour own connection points. You can use Draw to create drawings foruse in any of AOO’s other components, and you can create your ownclipart and add it to the Gallery. Draw can import graphics from manycommon formats and save them in over 20 formats including PNG, HTML,PDF and Flash.

===Base (database) ===

[[Image:documentation_base_icon.png|left]]Base offers tools forday-to-day database work within a simple interface.It can create andedit forms, reports, queries, tables, views andrelations, so managinga connected database is much the same as in other popular databaseapplications. Base provides many new features,such as the ability toanalyze and edit relationships from a diagram view. Base incorporatesHSQLDB as its default relational databaseengine. It can also usedBASE, Microsoft Access, MySQL or Oracle, or any ODBC or JDBCcompliant database. Base also provides support for asubset of ANSI-92SQL.

===Math (formula editor) ===

[[Image:documentation_math_icon.png|left]]Math is AOO’s formula orequation editor. You can use it to create complex equations thatinclude symbols or characters not available in standard font sets.While it is most commonly used to create formulas in other documents,such as Writer and Impress files, Math can also work as a stand-alonetool. You can save formulas in the standard Mathematical MarkupLanguage (MathML) format for inclusion in webpages and otherdocuments not created by AOO.

==What are the advantages of Apache OpenOffice? ==
Hereare some of the advantages of Apache OpenOffice over otherofficesuites:

*'''No licensing fees'''. AOO is free for anyone to use anddistribute at no cost. Many features that are available as extra costadd-ins in other office suites (like PDF export) are free with AOO.There are no hidden charges and all future upgrades are free.
*'''Open source. '''You can distribute, copy, and modify the softwareas much as you wish, in accordance with AOO's Open Source license.
*'''Cross-platform.''' AOO 4.0 runs on several hardware architecturesand under multiple operating systems, such as Microsoft Windows,MacOS X, Linux, and Sun Solaris.
*'''Extensive language support'''. AOO’s user interface isavailable in over 40 languages and the AOO project provides spelling,hyphenation and thesuarus dictionaries in over 70 languages anddialects. AOO also provides support for both Complex Text Layout(CTL)and Right to Left (RTL) layout languages (such as Hindi, Hebrew andArabic).
*'''Consistent user interface'''. All''' '''the components haveasimilar “look and feel”, making them easy to use and master.
*'''Integration.''' The components of Apache OpenOffice are wellintegrated with one another.
**All the components share a common spelling checker and othertools,which are used consistently across the suite. For example, thedrawing tools available in Writer are also found in Calc, withsimilar but enhanced versions in Impress and Draw.
**You do not need to know which application was used to createaparticular file (for example, you can open a Draw file from Writer).
*'''Granularity.''' Usually, if you change an option, it affects allcomponents. However, options can be set at a component level or evendocument level.
*'''File compatibility.''' AOO includes PDF and Flash exportcapabilities, as well as support for opening and saving files in manycommon formats including Microsoft Office, HTML, XML, Word Perfectand Lotus 123 formats.
*'''No vendor lock-in. '''AOO 4.0 uses OpenDocument, anXML(eXtensible Markup Language) file format developed as an industrystandard by OASIS (Organization for the Advancement of StructuredInformation Standards). These files can easily be unzipped and readby any text editor, and their framework is open and published.

*'''You have a voice.''' Enhancements, software fixes andreleasedates are community-driven. You can join the community andaffect thecourse of the product you use.

You can read more about Apache OpenOffice, its mission,history,licensing and other organizational information here:[http://www.openoffice.org/about.html http://www.ApacheOpenOffice/about.html]

===How does Apache OpenOffice compare? ===
Apache OpenOffice can match and exceed the feature set of competingofficesuites. The following table lists the main components of AOOandcompares them with their equivalents in two leading officesuites,''Microsoft Office 2003'' (MSO) and ''WordPerfect Office X3''(WP).

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Function
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|Word processor
|Writer
|Word®
|WordPerfect® X3

|-
|Spreadsheet
|Calc
|Excel®
|Quattro Pro® X3

|-
|Vector Graphics
|Draw
|no
|no

|-
|Presentation Graphics
|Impress
|PowerPoint®
|Presentations™ X3

|-
|Database
|Base
|Access® <sup>1</sup>
|Paradox® <sup>2</sup>

|-
|Math or Formula Editor
|Math
|yes
|no

|}
<sup>''1</sup>Professional ''version only''.''

<sup>''2</sup>Professional ''and'' Student and Teacher''editions only.

===Features ===
The following tables list some important features of Apache OpenOffice and compare them with two leading office suites,''Microsoft Office'' (MSO) and ''WordPerfect X3 ''(WP).

====Styles and formatting ====

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Feature
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|Navigator
|<center>yes</center>
|<center>limited<sup>1</sup></center>
|<center>no</center>

|-
|Styles and Formatting window
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|-
|Keyboard support for paragraph styles
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|-
|Support for page, frame, and list styles
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Word completion
|<center>yes</center>
|<center>Excel only</center>
|<center>no</center>

|-
|Spelling and language proofing modules
|<center>70+</center>
|<center>50+<sup>2</sup></center>
|<center>25</center>

|-
|Formula or equation tools
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|}
<sup>1</sup>“Outline View” in Word offers a subset ofthefeatures of AOO’s ''Navigator''.

<sup>2</sup>Requires an additional license for the the''Multilingual User Interface Pack.''

====Interoperability ====

{|border=1 style="border-collapse:collapse;" cellpadding=4
|-valign=top
!Feature
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>
|-
|PDF export capability
|<center>yes</center>
|<center>yes<sup>1</sup></center>
|<center>yes</center>

|-
|Flash export capability
|<center>yes</center>
|<center>no</center>
|<center>yes</center>

|-
|XML export capability
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|OpenDocument XML format
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Import/Export Microsoft Office files
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Import WordPerfect files
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Import Lotus 123 files
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Connect to external databases (MySQL, Oracle, Access, etc.)
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Languages available (localizations)
|<center>40+</center>
|<center>35+</center>
|<center>30</center>

|-
|Supported operating systems
|<center>Windows, Mac OS X, Linux, Solaris</center>
|<center>Windows only<sup>2</sup></center>
|<center>Windows only</center>

|-
|Unicode language support
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|}
<sup>1</sup>Requires additional third-party software,such as ''PDF Writer'' or''PDF Converter''.<sup>2</sup>''Microsoft Office: Mac''is not feature compatible with ''MicrosoftOffice 2003.''

====Programmability ====
Macrosare programs which automate tasks and can be embedded in adocument.The following table lists the languages available formacrodevelopment in each office suite.

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Language
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|Basic-derived language
|<center>OpenBasic</center>
|<center>VBA</center>
|<center>VBA</center>

|-
|Beanshell
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Java
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|JavaScript
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Python
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|}
Beyond simple macros, some office suites can be extended to include new features. This capability usually takes the form of plug-ins. In the case of Apache OpenOffice, it can also be done through changes to the source code.

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Feature
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|C and C++
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Java
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Python
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|'''Source code available!'''
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|}

====Security ====

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Feature
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|Digital signatures
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Strong encryption
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Secure paths for macro execution
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|}

===New features in version 4 ===
Apache OpenOffice 4.0 delivers hundreds of improvements and new features.Here are some of the major enhancements.

==What are the minimum requirements? ==
ApacheOpenOffice 4.0 requires one of the following operating systems:

*'''Microsoft Windows''' Windows 2000 (Service Pack 2 or higher),Windows XP or Windows 2003, Windows 7 and Windows 8
*'''GNU/Linux Kernel version 2.2.13''' and glibc 2.4.0 or newer
*'''Mac''' OS X 10.3.x (10.3.5 recommended), Mac OS X 10.4.x, plusX11
*'''Solaris '''version 8 or higher

Some Apache OpenOffice features (wizards and the databasecomponent)require that the Java Runtime Environment (JRE) beinstalled on yourcomputer. Although AOO will work fine without Javasupport, some features will not be available. You can download thelatest versionfrom [http://www.java.com/ http://www.java.com].

Fora more detailed (and up-to-date) listing of requirements,see:[http://www.openoffice.org/about.htmlhttp://www.openoffice.org/about.html][http://www.openoffice.org/dev_docs/source/sys_reqs_20.htmlhttp://www.openoffice.org/dev_docs/source/sys_reqs_20.html]

==How do I get the software? ==
Youcan get the Apache OpenOffice installation package in any oftheseways:

*Download a copy from the project’s home page:[http://www.openoffice.org/ http://www.openoffice.org].
*Download a copy using the Peer to Peer client, BitTorrent.Theinstructions are here:[http://distribution.openoffice.org/p2p/http://distribution.openoffice.org/p2p/].
*Purchase a copy on a CD-ROM or other digital form from a third partydistributor.
*The Apache OpenOffice ''Porting Project'' has links to versions of the software that have been, or are currently being “ported” to run under various operating systems.[http://porting.openoffice.org/index.html http://porting.openoffice.org/index.html.]

==How do I install Apache OpenOffice? ==
Informationon installing and setting up Apache OpenOffice on thevarious supported operating systems is given here:[http://download.openoffice.org/common/instructions.html http://download.openoffice.org/common/instructions.html]

Youcan also download the more detailed ''Setup Guide'' (in several languages) from[http://documentation.openoffice.org/setup_guide2/index.html http://documentation.openoffice.org/setup_guide2/index.html]

==How do I get support? ==
AOO comes with an extensive Help system. This is your first line of support for using AOO.

To display the full Help system, press ''F1'' or select '''ApacheOpenOffice Help''' from the Help menu. In addition, you can choosewhether to activate tooltips, extended tips, and the Help Agent(using'''Tools > Options > General''').

If tooltips are enabled, place the mouse pointer over any of theiconsto see a small box (“tooltip”) with a brief explanation ofthe icon’s function. For a more detailed explanation, select'''Help > What's This?''' and hold the pointer over the icon.

[[Image:documentation_help_menu.png|thumb|''TheHelp menu'']]

===Free online support ===
The Apache OpenOffice community not only develops software, butprovides free, volunteer-based support. Users of AOO can getcomprehensive online support from community venues such asnewsgroups, forums or mailing lists. There are also numerous websitesrun by users that offer free tips and tutorials.

{|border=1 style="border-collapse:collapse;" cellpadding=3
!colspan="2" | Free Apache OpenOffice support

|-
|User FAQ
|[[Documentation/FAQ|Frequently Asked Questions]] for Users

|-
|Users Mailing List
|Free community support provided by a network of hundreds of experienced users. You must be subscribed to post messages. To subscribe, send a blank email to http://www.openoffice.org/support/mailto:users-subscribe@openoffice.apache.org?subject=subscribe users | subscribe]

Listarchives are here: [Edit needed]

|-
|Documentation Project
|Templates, user guides, how-tos, and otherdocumentation.[http://documentation.openoffice.org/http://documentation.openoffice.org/]

|-
|Native Language |Edit needed]

|-
|The Apache OpenOffice Forum
|Edit needed

|-
|AOO KnowledgeBase
|A collection of questions and answers that users canquery.[http://mindmeld.cybersite.com.au/http://mindmeld.cybersite.com.au/]

|}
Readmore about the support options for Apache OpenOffice at:[http://support.openoffice.org/index.html http://support.openoffice.org/index.html]

===Paid support and training ===
Alternatively,you can pay for support services. Service contracts can be purchased from a vendor or consulting firm specializing in Apache OpenOffice.

A list of independent consultants and the services they offer, listed alphabetically by region and then by country, is provided on the Apache OpenOffice website. (Edit needed)

===Other resources and addons ===
Several websites provide additional free resources and addons to enhance Apache OpenOffice. The following table lists a few of these websites.

{|border=1 style="border-collapse:collapse;" cellpadding=3
!colspan="2" | Free AOO templates, artwork and other addons

|-
|OOExtras
|Provides templates, samples and macros in severallanguages.[http://ooextras.sourceforge.net/http://ooextras.sourceforge.net/]

|-
|AOOMacros
|A repository for AOO macros and addons, and documentation about writing macros and/or extending AOO.[http://www.ooomacros.org/ ooomacros.org]

|-
|Open Clip Art Library
|An archive of clip art that can be used for free for anyuse.[http://www.openclipart.org/ openclipart.org]

|-
|Apache OpenOffice Macro Information
|Andrew Pitonyak, the author of ''Apache OpenOffice Macros Explained'', maintains this site which provides extensive documentation on AOO's macro capability. Many good referral links are also provided at:[http://www.pitonyak.org/oo.php http://www.pitonyak.org/oo.php]

|}

==What is involved in the initial migration? ==
===Sharing files ===
See[[Documentation/UserGuide/Migration_Guide/Sharing_Files|Sharing Files with Microsoft Office Users]] in this guide for information about opening and saving files of various formats.

===How do I import other files used in Microsoft Office? ===
See[[Documentation/UserGuide/Migration_Guide/ImportingFiles|Importing other Microsoft Office Files]] in this guide for information about importing custom dictionaries, AutoCorrect entries and AutoText entries into Apache OpenOffice.

==What changes do I need to make in the way that I work? ==
While the interfaces of Apache OpenOffice and Microsoft Office are sufficiently similar to allow immediate productivity, they are not identical. Some functions are based on different underlying concepts.The chapters in this guide will to help you with these differences.

===In general what is different in use between Microsoft Office and Apache OpenOffice? ===
See[[Documentation/UserGuide/Migration_Guide/GeneralDifferences|General Differences in Use between Apache OpenOffice and Microsoft Office]] in this guide first, as it gives an overall view of differences; the other chapters build on the information presented in that chapter.

===What are the specific differences in use between Word and Writer?===
See[[Documentation/UserGuide/Migration_Guide/Writer_and_Word|Differences in Use between Writer and Word]] in this guide for specific information related to text documents.

===What are the specific differences in use between Excel and Calc?===
See[[Documentation/UserGuide/Migration_Guide/Calc_and_Excel | Differences in Use between Calc and Excel]] in this guideforspecific information related to spreadsheets.

===What are the specific differences in use between PowerPointandImpress? ===
See[[Documentation/UserGuide/Migration_Guide/Impress_and_PowerPoint | Differences in Use between Impress and PowerPoint]]in this guide for specific information related to presentations.

===How can I change Apache OpenOffice to make it work even more like the way I have worked in Microsoft Office? ===
See[[Documentation/UserGuide/Migration_Guide/Customizing|Customizing Apache OpenOffice]] in this guide for information about changing Apache OpenOffice to make it work your way. That chapter includes links to macros that were written to help ease the transition.

===How do I use the Math Object editor (Apache OpenOffice’s equivalent to Equation Editor)? ===
See[[Documentation/oooauthors_User_Manual/Writer_Guide/Math_Objects|MathObjects]]in the[[Documentation/oooauthors_User_Manual/Writer_Guide|WriterGuide]].

===What about that database functionality? ===
See[[Documentation/oooauthors_User_Manual/GettingStarted/GettingStarted with Base|Getting Started with Base]] in the[[GettingStarted|Getting Started Guide]], andthe[[Documentation/oooauthors_User_Manual/Base_Guide|DatabaseGuide]]for details on the new Base component of Apache OpenOffice.

===Is there an equivalent to WordArt? ===
Yes.See Chapter 15 “Using Fontwork” in the ''Getting Started''guide.

==What are the issues when migrating from WordPerfect to Writer? ==
===Can I open WordPerfect files in AOO? ===
Yes,a WordPerfect filter is now available in the standard ApacheOpenOffice installation.

==How is Apache OpenOffice licensed? ==
Apache OpenOffice is distributed under the Open Source Initiative(OSI)approved Apache Licence Vers. 2, (ALV2). License information can be viewed on the Apache website at:[http://www.apache.org/licenses/LICENSE-2.0.html Apache License Page]

For more general information on AOO’s licensing, please refer to: [http://www.openoffice.org/license.html http://www.openoffice.org/license.html].

==What is “open source”? ==
The ideals of open-source software can be explained by the four essential rights, which are embodied within the Free Software Foundation’s''General Public License ''(GPL):

*The right to use the software for any purpose.
*Freedom to redistribute the software for free or for a fee.
*Access to the complete source code of the program (that is,the“blueprints”).
*The right to modify any part of the source, or use portions of it in other programs.

Another view of this philosophy comes from the ''Open Source Definition'':

“The basic idea behind open source is very simple: When programmers can read, redistribute, and modify the source code for a piece of software, the software evolves. People improve it, people adapt it,people fix bugs. And this can happen at a speed that, if one is used to the slow pace of conventional software development,seems astonishing.”

For more information on Free and Open Source software, visit these websites:

''OpenSource Initiative ''(OSI):[http://www.opensource.org/ http://www.opensource.org]

''FreeSoftware Foundation'' (FSF): [http://www.gnu.org/ http://www.gnu.org]

{{CCBY}}
'''굵은글씨'''

Documentation/UserGuide/Migration Guide/Introduction

2013-11-13T06:24:52Z

Yorick:

{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/AOOAuthorsUserManual/Migration Guide|Next=Documentation/AOOAuthorsUserManual/Migration Guide/Sharing Files}}
{{DISPLAYTITLE:Migratingto {{OOo}} }}
==What is Apache OpenOffice? ==
ApacheOpenOffice (AOO) is a freely-available, full-featuredofficesuite. It includes the following components.

===Writer (word processor) ===

[[Image:documentation_writer_icon.png|left]]Writer is a feature-rich tool for creating letters, books, reports, newsletters, brochures,and other documents. You can insert graphics and objects from other components into Writer documents. Writer can export files to HTML,XHTML, XML, Adobe’s Portable Document Format(PDF), and several versions of Microsoft Word files. It also connects to your email client.

===Calc (spreadsheet) ===

[[Image:documentation_calc_icon.png|left]]Calc has all of the advanced analysis, charting and decision-making features expected from a high-end spreadsheet. It includes over 300 functions for financial, statistical and mathematical operations among others. The Scenario Manager provides “what if” analyses. Calc generates 2-D and 3-D charts, which can be integrated into other AOO documents. You can also open and work with Microsoft Excel workbooks and save them in Excel format. Calc can export spread sheets to Adobe’s Portable Document Format (PDF) and to HTML.

===Impress (presentation graphics) ===

[[Image:documentation_impress_icon.png|left]]Impress provides all the common multi-media presentation tools, such as special effects,animation, and drawing tools. It is integrated with the advanced graphics capabilities of the Draw and Math components.Slideshows can be further enhanced with Fontwork’s special effectstext, as well assound and video clips. Impress is compatible with Microsoft’sPowerPoint file format, and can save your work innumerous graphicsformats including Macromedia Flash (SWF).

===Draw (vector graphics) ===

[[Image:documentation_draw_icon.png|left]]Draw is a vector drawingtool that can produce everything from simple diagrams or flowchartsto 3-D artwork. Its Smart Connectors feature allows you to defineyour own connection points. You can use Draw to create drawings foruse in any of AOO’s other components, and you can create your ownclipart and add it to the Gallery. Draw can import graphics from manycommon formats and save them in over 20 formats including PNG, HTML,PDF and Flash.

===Base (database) ===

[[Image:documentation_base_icon.png|left]]Base offers tools forday-to-day database work within a simple interface.It can create andedit forms, reports, queries, tables, views andrelations, so managinga connected database is much the same as in other popular databaseapplications. Base provides many new features,such as the ability toanalyze and edit relationships from a diagram view. Base incorporatesHSQLDB as its default relational databaseengine. It can also usedBASE, Microsoft Access, MySQL or Oracle, or any ODBC or JDBCcompliant database. Base also provides support for asubset of ANSI-92SQL.

===Math (formula editor) ===

[[Image:documentation_math_icon.png|left]]Math is AOO’s formula orequation editor. You can use it to create complex equations thatinclude symbols or characters not available in standard font sets.While it is most commonly used to create formulas in other documents,such as Writer and Impress files, Math can also work as a stand-alonetool. You can save formulas in the standard Mathematical MarkupLanguage (MathML) format for inclusion in webpages and otherdocuments not created by AOO.

==What are the advantages of Apache OpenOffice? ==
Hereare some of the advantages of Apache OpenOffice over otherofficesuites:

*'''No licensing fees'''. AOO is free for anyone to use anddistribute at no cost. Many features that are available as extra costadd-ins in other office suites (like PDF export) are free with AOO.There are no hidden charges and all future upgrades are free.
*'''Open source. '''You can distribute, copy, and modify the softwareas much as you wish, in accordance with AOO's Open Source license.
*'''Cross-platform.''' AOO 4.0 runs on several hardware architecturesand under multiple operating systems, such as Microsoft Windows,MacOS X, Linux, and Sun Solaris.
*'''Extensive language support'''. AOO’s user interface isavailable in over 40 languages and the AOO project provides spelling,hyphenation and thesuarus dictionaries in over 70 languages anddialects. AOO also provides support for both Complex Text Layout(CTL)and Right to Left (RTL) layout languages (such as Hindi, Hebrew andArabic).
*'''Consistent user interface'''. All''' '''the components haveasimilar “look and feel”, making them easy to use and master.
*'''Integration.''' The components of Apache OpenOffice are wellintegrated with one another.
**All the components share a common spelling checker and othertools,which are used consistently across the suite. For example, thedrawing tools available in Writer are also found in Calc, withsimilar but enhanced versions in Impress and Draw.
**You do not need to know which application was used to createaparticular file (for example, you can open a Draw file from Writer).
*'''Granularity.''' Usually, if you change an option, it affects allcomponents. However, options can be set at a component level or evendocument level.
*'''File compatibility.''' AOO includes PDF and Flash exportcapabilities, as well as support for opening and saving files in manycommon formats including Microsoft Office, HTML, XML, Word Perfectand Lotus 123 formats.
*'''No vendor lock-in. '''AOO 4.0 uses OpenDocument, anXML(eXtensible Markup Language) file format developed as an industrystandard by OASIS (Organization for the Advancement of StructuredInformation Standards). These files can easily be unzipped and readby any text editor, and their framework is open and published.

*'''You have a voice.''' Enhancements, software fixes andreleasedates are community-driven. You can join the community andaffect thecourse of the product you use.

You can read more about Apache OpenOffice, its mission,history,licensing and other organizational information here:[http://www.openoffice.org/about.html http://www.ApacheOpenOffice/about.html]

===How does Apache OpenOffice compare? ===
Apache OpenOffice can match and exceed the feature set of competingofficesuites. The following table lists the main components of AOOandcompares them with their equivalents in two leading officesuites,''Microsoft Office 2003'' (MSO) and ''WordPerfect Office X3''(WP).

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Function
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|Word processor
|Writer
|Word®
|WordPerfect® X3

|-
|Spreadsheet
|Calc
|Excel®
|Quattro Pro® X3

|-
|Vector Graphics
|Draw
|no
|no

|-
|Presentation Graphics
|Impress
|PowerPoint®
|Presentations™ X3

|-
|Database
|Base
|Access® <sup>1</sup>
|Paradox® <sup>2</sup>

|-
|Math or Formula Editor
|Math
|yes
|no

|}
<sup>''1</sup>Professional ''version only''.''

<sup>''2</sup>Professional ''and'' Student and Teacher''editions only.

===Features ===
The following tables list some important features of Apache OpenOffice and compare them with two leading office suites,''Microsoft Office'' (MSO) and ''WordPerfect X3 ''(WP).

====Styles and formatting ====

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Feature
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|Navigator
|<center>yes</center>
|<center>limited<sup>1</sup></center>
|<center>no</center>

|-
|Styles and Formatting window
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|-
|Keyboard support for paragraph styles
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|-
|Support for page, frame, and list styles
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Word completion
|<center>yes</center>
|<center>Excel only</center>
|<center>no</center>

|-
|Spelling and language proofing modules
|<center>70+</center>
|<center>50+<sup>2</sup></center>
|<center>25</center>

|-
|Formula or equation tools
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|}
<sup>1</sup>“Outline View” in Word offers a subset ofthefeatures of AOO’s ''Navigator''.

<sup>2</sup>Requires an additional license for the the''Multilingual User Interface Pack.''

====Interoperability ====

{|border=1 style="border-collapse:collapse;" cellpadding=4
|-valign=top
!Feature
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>
|-
|PDF export capability
|<center>yes</center>
|<center>yes<sup>1</sup></center>
|<center>yes</center>

|-
|Flash export capability
|<center>yes</center>
|<center>no</center>
|<center>yes</center>

|-
|XML export capability
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|OpenDocument XML format
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Import/Export Microsoft Office files
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Import WordPerfect files
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Import Lotus 123 files
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Connect to external databases (MySQL, Oracle, Access, etc.)
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Languages available (localizations)
|<center>40+</center>
|<center>35+</center>
|<center>30</center>

|-
|Supported operating systems
|<center>Windows, Mac OS X, Linux, Solaris</center>
|<center>Windows only<sup>2</sup></center>
|<center>Windows only</center>

|-
|Unicode language support
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|}
<sup>1</sup>Requires additional third-party software,such as ''PDF Writer'' or''PDF Converter''.<sup>2</sup>''Microsoft Office: Mac''is not feature compatible with ''MicrosoftOffice 2003.''

====Programmability ====
Macrosare programs which automate tasks and can be embedded in adocument.The following table lists the languages available formacrodevelopment in each office suite.

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Language
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|Basic-derived language
|<center>OpenBasic</center>
|<center>VBA</center>
|<center>VBA</center>

|-
|Beanshell
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Java
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|JavaScript
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Python
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|}
Beyond simple macros, some office suites can be extended to include new features. This capability usually takes the form of plug-ins. In the case of Apache OpenOffice, it can also be done through changes to the source code.

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Feature
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|C and C++
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Java
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Python
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|'''Source code available!'''
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|}

====Security ====

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Feature
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|Digital signatures
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Strong encryption
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Secure paths for macro execution
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|}

===New features in version 4 ===
Apache OpenOffice 4.0 delivers hundreds of improvements and new features.Here are some of the major enhancements.

==What are the minimum requirements? ==
ApacheOpenOffice 4.0 requires one of the following operating systems:

*'''Microsoft Windows''' Windows 2000 (Service Pack 2 or higher),Windows XP or Windows 2003, Windows 7 and Windows 8
*'''GNU/Linux Kernel version 2.2.13''' and glibc 2.4.0 or newer
*'''Mac''' OS X 10.3.x (10.3.5 recommended), Mac OS X 10.4.x, plusX11
*'''Solaris '''version 8 or higher

Some Apache OpenOffice features (wizards and the databasecomponent)require that the Java Runtime Environment (JRE) beinstalled on yourcomputer. Although AOO will work fine without Javasupport, some features will not be available. You can download thelatest versionfrom [http://www.java.com/ http://www.java.com].

Fora more detailed (and up-to-date) listing of requirements,see:[http://www.openoffice.org/about.htmlhttp://www.openoffice.org/about.html][http://www.openoffice.org/dev_docs/source/sys_reqs_20.htmlhttp://www.openoffice.org/dev_docs/source/sys_reqs_20.html]

==How do I get the software? ==
Youcan get the Apache OpenOffice installation package in any oftheseways:

*Download a copy from the project’s home page:[http://www.openoffice.org/ http://www.openoffice.org].
*Download a copy using the Peer to Peer client, BitTorrent.Theinstructions are here:[http://distribution.openoffice.org/p2p/http://distribution.openoffice.org/p2p/].
*Purchase a copy on a CD-ROM or other digital form from a third partydistributor.
*The Apache OpenOffice ''Porting Project'' has links to versions of the software that have been, or are currently being “ported” to run under various operating systems.[http://porting.openoffice.org/index.html http://porting.openoffice.org/index.html.]

==How do I install Apache OpenOffice? ==
Informationon installing and setting up Apache OpenOffice on thevarious supported operating systems is given here:[http://download.openoffice.org/common/instructions.html http://download.openoffice.org/common/instructions.html]

Youcan also download the more detailed ''Setup Guide'' (in several languages) from[http://documentation.openoffice.org/setup_guide2/index.html http://documentation.openoffice.org/setup_guide2/index.html]

==How do I get support? ==
AOO comes with an extensive Help system. This is your first line of support for using AOO.

To display the full Help system, press ''F1'' or select '''ApacheOpenOffice Help''' from the Help menu. In addition, you can choosewhether to activate tooltips, extended tips, and the Help Agent(using'''Tools > Options > General''').

If tooltips are enabled, place the mouse pointer over any of theiconsto see a small box (“tooltip”) with a brief explanation ofthe icon’s function. For a more detailed explanation, select'''Help > What's This?''' and hold the pointer over the icon.

[[Image:documentation_help_menu.png|thumb|''TheHelp menu'']]

===Free online support ===
The Apache OpenOffice community not only develops software, butprovides free, volunteer-based support. Users of AOO can getcomprehensive online support from community venues such asnewsgroups, forums or mailing lists. There are also numerous websitesrun by users that offer free tips and tutorials.

{|border=1 style="border-collapse:collapse;" cellpadding=3
!colspan="2" | Free Apache OpenOffice support

|-
|User FAQ
|[[Documentation/FAQ|Frequently Asked Questions]] for Users

|-
|Users Mailing List
|Free community support provided by a network of hundreds of experienced users. You must be subscribed to post messages. To subscribe, send a blank email to http://www.openoffice.org/support/mailto:users-subscribe@openoffice.apache.org?subject=subscribe users | subscribe]

Listarchives are here: [Edit needed]

|-
|Documentation Project
|Templates, user guides, how-tos, and otherdocumentation.[http://documentation.openoffice.org/http://documentation.openoffice.org/]

|-
|Native Language |Edit needed]

|-
|The Apache OpenOffice Forum
|Edit needed

|-
|AOO KnowledgeBase
|A collection of questions and answers that users canquery.[http://mindmeld.cybersite.com.au/http://mindmeld.cybersite.com.au/]

|}
Readmore about the support options for Apache OpenOffice at:[http://support.openoffice.org/index.html http://support.openoffice.org/index.html]

===Paid support and training ===
Alternatively,you can pay for support services. Service contracts can be purchased from a vendor or consulting firm specializing in Apache OpenOffice.

A list of independent consultants and the services they offer, listed alphabetically by region and then by country, is provided on the Apache OpenOffice website. (Edit needed)

===Other resources and addons ===
Several websites provide additional free resources and addons to enhance Apache OpenOffice. The following table lists a few of these websites.

{|border=1 style="border-collapse:collapse;" cellpadding=3
!colspan="2" | Free AOO templates, artwork and other addons

|-
|OOExtras
|Provides templates, samples and macros in severallanguages.[http://ooextras.sourceforge.net/http://ooextras.sourceforge.net/]

|-
|AOOMacros
|A repository for AOO macros and addons, and documentation about writing macros and/or extending AOO.[http://www.ooomacros.org/ ooomacros.org]

|-
|Open Clip Art Library
|An archive of clip art that can be used for free for anyuse.[http://www.openclipart.org/ openclipart.org]

|-
|Apache OpenOffice Macro Information
|Andrew Pitonyak, the author of ''Apache OpenOffice Macros Explained'', maintains this site which provides extensive documentation on AOO's macro capability. Many good referral links are also provided at:[http://www.pitonyak.org/oo.php http://www.pitonyak.org/oo.php]

|}

==What is involved in the initial migration? ==
===Sharing files ===
See[[Documentation/UserGuide/Migration_Guide/Sharing_Files|Sharing Files with Microsoft Office Users]] in this guide for information about opening and saving files of various formats.

===How do I import other files used in Microsoft Office? ===
See[[Documentation/UserGuide/Migration_Guide/ImportingFiles|Importing other Microsoft Office Files]] in this guide for information about importing custom dictionaries, AutoCorrect entries and AutoText entries into Apache OpenOffice.

==What changes do I need to make in the way that I work? ==
While the interfaces of Apache OpenOffice and Microsoft Office are sufficiently similar to allow immediate productivity, they are not identical. Some functions are based on different underlying concepts.The chapters in this guide will to help you with these differences.

===In general what is different in use between Microsoft Office and Apache OpenOffice? ===
See[[Documentation/UserGuide/Migration_Guide/GeneralDifferences|General Differences in Use between Apache OpenOffice and Microsoft Office]] in this guide first, as it gives an overall view of differences; the other chapters build on the information presented in that chapter.

===What are the specific differences in use between Word and Writer?===
See[[Documentation/UserGuide/Migration_Guide/Writer_and_Word|Differences in Use between Writer and Word]] in this guide for specific information related to text documents.

===What are the specific differences in use between Excel and Calc?===
See[[Documentation/UserGuide/Migration_Guide/Calc_and_Excel | Differences in Use between Calc and Excel]] in this guideforspecific information related to spreadsheets.

===What are the specific differences in use between PowerPointandImpress? ===
See[[Documentation/UserGuide/Migration_Guide/Impress_and_PowerPoint | Differences in Use between Impress and PowerPoint]]in this guide for specific information related to presentations.

===How can I change Apache OpenOffice to make it work even more like the way I have worked in Microsoft Office? ===
See[[Documentation/UserGuide/Migration_Guide/Customizing|Customizing Apache OpenOffice]] in this guide for information about changing Apache OpenOffice to make it work your way. That chapter includes links to macros that were written to help ease the transition.

===How do I use the Math Object editor (Apache OpenOffice’s equivalent to Equation Editor)? ===
See[[Documentation/oooauthors_User_Manual/Writer_Guide/Math_Objects|MathObjects]]in the[[Documentation/oooauthors_User_Manual/Writer_Guide|WriterGuide]].

===What about that database functionality? ===
See[[Documentation/oooauthors_User_Manual/GettingStarted/GettingStarted with Base|Getting Started with Base]] in the[[GettingStarted|Getting Started Guide]], andthe[[Documentation/oooauthors_User_Manual/Base_Guide|DatabaseGuide]]for details on the new Base component of Apache OpenOffice.

===Is there an equivalent to WordArt? ===
Yes.See Chapter 15 “Using Fontwork” in the ''Getting Started''guide.

==What are the issues when migrating from WordPerfect to Writer? ==
===Can I open WordPerfect files in AOO? ===
Yes,a WordPerfect filter is now available in the standard ApacheOpenOffice installation.

==How is Apache OpenOffice licensed? ==
Apache OpenOffice is distributed under the Open Source Initiative(OSI)approved Apache Licence Vers. 2, (ALV2). License information can be viewed on the Apache website at:[http://www.apache.org/licenses/LICENSE-2.0.html Apache License Page]

For more general information on AOO’s licensing, please refer to: [http://www.openoffice.org/license.html http://www.openoffice.org/license.html].

==What is “open source”? ==
The ideals of open-source software can be explained by the four essential rights, which are embodied within the Free Software Foundation’s''General Public License ''(GPL):

*The right to use the software for any purpose.
*Freedom to redistribute the software for free or for a fee.
*Access to the complete source code of the program (that is,the“blueprints”).
*The right to modify any part of the source, or use portions of it in other programs.

Another view of this philosophy comes from the ''Open Source Definition'':

“The basic idea behind open source is very simple: When programmers can read, redistribute, and modify the source code for a piece of software, the software evolves. People improve it, people adapt it,people fix bugs. And this can happen at a speed that, if one is used to the slow pace of conventional software development,seems astonishing.”

For more information on Free and Open Source software, visit these websites:

''OpenSource Initiative ''(OSI):[http://www.opensource.org/ http://www.opensource.org]

''FreeSoftware Foundation'' (FSF): [http://www.gnu.org/ http://www.gnu.org]

{{CCBY}}
'''굵은글씨'''

Documentation/UserGuide/Migration Guide/Introduction

2013-11-13T06:23:01Z

Yorick:

{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/AOOAuthorsUserManual/Migration Guide|Next=Documentation/AOOAuthorsUserManual/Migration Guide/Sharing Files}}
{{DISPLAYTITLE:Migratingto {{OOo}} }}
==What is Apache OpenOffice? ==
ApacheOpenOffice (AOO) is a freely-available, full-featuredofficesuite. It includes the following components.

===Writer (word processor) ===

[[Image:documentation_writer_icon.png|left]]Writer is a feature-richtool for creating letters, books, reports, newsletters, brochures,and other documents. You can insert graphics and objects from othercomponents into Writer documents. Writer can export files to HTML,XHTML, XML, Adobe’s Portable Document Format(PDF), and severalversions of Microsoft Word files. It also connects to your emailclient.

===Calc (spreadsheet) ===

[[Image:documentation_calc_icon.png|left]]Calchas all of the advancedanalysis, charting and decision-making features expected from ahigh-end spreadsheet. It includes over 300 functions for financial,statistical and mathematical operations among others. The ScenarioManager provides “what if” analyses. Calc generates 2-D and 3-Dcharts, which can be integrated into other AOO documents. You canalso open and work with Microsoft Excel workbooks and save them inExcel format. Calc can export spreadsheetsto Adobe’s PortableDocument Format (PDF) and to HTML.

===Impress (presentation graphics) ===

[[Image:documentation_impress_icon.png|left]]Impressprovides all thecommon multi-media presentation tools, such asspecial effects,animation, and drawing tools. It is integrated withthe advancedgraphics capabilities of the Draw and Math components.Slideshows canbe further enhanced with Fontwork’s special effectstext, as well assound and video clips. Impress is compatible with Microsoft’sPowerPoint file format, and can save your work innumerous graphicsformats including Macromedia Flash (SWF).

===Draw (vector graphics) ===

[[Image:documentation_draw_icon.png|left]]Draw is a vector drawingtool that can produce everything from simple diagrams or flowchartsto 3-D artwork. Its Smart Connectors feature allows you to defineyour own connection points. You can use Draw to create drawings foruse in any of AOO’s other components, and you can create your ownclipart and add it to the Gallery. Draw can import graphics from manycommon formats and save them in over 20 formats including PNG, HTML,PDF and Flash.

===Base (database) ===

[[Image:documentation_base_icon.png|left]]Base offers tools forday-to-day database work within a simple interface.It can create andedit forms, reports, queries, tables, views andrelations, so managinga connected database is much the same as in other popular databaseapplications. Base provides many new features,such as the ability toanalyze and edit relationships from a diagram view. Base incorporatesHSQLDB as its default relational databaseengine. It can also usedBASE, Microsoft Access, MySQL or Oracle, or any ODBC or JDBCcompliant database. Base also provides support for asubset of ANSI-92SQL.

===Math (formula editor) ===

[[Image:documentation_math_icon.png|left]]Math is AOO’s formula orequation editor. You can use it to create complex equations thatinclude symbols or characters not available in standard font sets.While it is most commonly used to create formulas in other documents,such as Writer and Impress files, Math can also work as a stand-alonetool. You can save formulas in the standard Mathematical MarkupLanguage (MathML) format for inclusion in webpages and otherdocuments not created by AOO.

==What are the advantages of Apache OpenOffice? ==
Hereare some of the advantages of Apache OpenOffice over otherofficesuites:

*'''No licensing fees'''. AOO is free for anyone to use anddistribute at no cost. Many features that are available as extra costadd-ins in other office suites (like PDF export) are free with AOO.There are no hidden charges and all future upgrades are free.
*'''Open source. '''You can distribute, copy, and modify the softwareas much as you wish, in accordance with AOO's Open Source license.
*'''Cross-platform.''' AOO 4.0 runs on several hardware architecturesand under multiple operating systems, such as Microsoft Windows,MacOS X, Linux, and Sun Solaris.
*'''Extensive language support'''. AOO’s user interface isavailable in over 40 languages and the AOO project provides spelling,hyphenation and thesuarus dictionaries in over 70 languages anddialects. AOO also provides support for both Complex Text Layout(CTL)and Right to Left (RTL) layout languages (such as Hindi, Hebrew andArabic).
*'''Consistent user interface'''. All''' '''the components haveasimilar “look and feel”, making them easy to use and master.
*'''Integration.''' The components of Apache OpenOffice are wellintegrated with one another.
**All the components share a common spelling checker and othertools,which are used consistently across the suite. For example, thedrawing tools available in Writer are also found in Calc, withsimilar but enhanced versions in Impress and Draw.
**You do not need to know which application was used to createaparticular file (for example, you can open a Draw file from Writer).
*'''Granularity.''' Usually, if you change an option, it affects allcomponents. However, options can be set at a component level or evendocument level.
*'''File compatibility.''' AOO includes PDF and Flash exportcapabilities, as well as support for opening and saving files in manycommon formats including Microsoft Office, HTML, XML, Word Perfectand Lotus 123 formats.
*'''No vendor lock-in. '''AOO 4.0 uses OpenDocument, anXML(eXtensible Markup Language) file format developed as an industrystandard by OASIS (Organization for the Advancement of StructuredInformation Standards). These files can easily be unzipped and readby any text editor, and their framework is open and published.

*'''You have a voice.''' Enhancements, software fixes andreleasedates are community-driven. You can join the community andaffect thecourse of the product you use.

You can read more about Apache OpenOffice, its mission,history,licensing and other organizational information here:[http://www.openoffice.org/about.html http://www.ApacheOpenOffice/about.html]

===How does Apache OpenOffice compare? ===
Apache OpenOffice can match and exceed the feature set of competingofficesuites. The following table lists the main components of AOOandcompares them with their equivalents in two leading officesuites,''Microsoft Office 2003'' (MSO) and ''WordPerfect Office X3''(WP).

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Function
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|Word processor
|Writer
|Word®
|WordPerfect® X3

|-
|Spreadsheet
|Calc
|Excel®
|Quattro Pro® X3

|-
|Vector Graphics
|Draw
|no
|no

|-
|Presentation Graphics
|Impress
|PowerPoint®
|Presentations™ X3

|-
|Database
|Base
|Access® <sup>1</sup>
|Paradox® <sup>2</sup>

|-
|Math or Formula Editor
|Math
|yes
|no

|}
<sup>''1</sup>Professional ''version only''.''

<sup>''2</sup>Professional ''and'' Student and Teacher''editions only.

===Features ===
The following tables list some important features of Apache OpenOffice and compare them with two leading office suites,''Microsoft Office'' (MSO) and ''WordPerfect X3 ''(WP).

====Styles and formatting ====

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Feature
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|Navigator
|<center>yes</center>
|<center>limited<sup>1</sup></center>
|<center>no</center>

|-
|Styles and Formatting window
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|-
|Keyboard support for paragraph styles
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|-
|Support for page, frame, and list styles
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Word completion
|<center>yes</center>
|<center>Excel only</center>
|<center>no</center>

|-
|Spelling and language proofing modules
|<center>70+</center>
|<center>50+<sup>2</sup></center>
|<center>25</center>

|-
|Formula or equation tools
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|}
<sup>1</sup>“Outline View” in Word offers a subset ofthefeatures of AOO’s ''Navigator''.

<sup>2</sup>Requires an additional license for the the''Multilingual User Interface Pack.''

====Interoperability ====

{|border=1 style="border-collapse:collapse;" cellpadding=4
|-valign=top
!Feature
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>
|-
|PDF export capability
|<center>yes</center>
|<center>yes<sup>1</sup></center>
|<center>yes</center>

|-
|Flash export capability
|<center>yes</center>
|<center>no</center>
|<center>yes</center>

|-
|XML export capability
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|OpenDocument XML format
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Import/Export Microsoft Office files
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Import WordPerfect files
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Import Lotus 123 files
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Connect to external databases (MySQL, Oracle, Access, etc.)
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Languages available (localizations)
|<center>40+</center>
|<center>35+</center>
|<center>30</center>

|-
|Supported operating systems
|<center>Windows, Mac OS X, Linux, Solaris</center>
|<center>Windows only<sup>2</sup></center>
|<center>Windows only</center>

|-
|Unicode language support
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|}
<sup>1</sup>Requires additional third-party software,such as ''PDF Writer'' or''PDF Converter''.<sup>2</sup>''Microsoft Office: Mac''is not feature compatible with ''MicrosoftOffice 2003.''

====Programmability ====
Macrosare programs which automate tasks and can be embedded in adocument.The following table lists the languages available formacrodevelopment in each office suite.

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Language
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|Basic-derived language
|<center>OpenBasic</center>
|<center>VBA</center>
|<center>VBA</center>

|-
|Beanshell
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Java
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|JavaScript
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Python
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|}
Beyond simple macros, some office suites can be extended to include new features. This capability usually takes the form of plug-ins. In the case of Apache OpenOffice, it can also be done through changes to the source code.

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Feature
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|C and C++
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Java
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Python
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|'''Source code available!'''
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|}

====Security ====

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Feature
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|Digital signatures
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Strong encryption
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Secure paths for macro execution
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|}

===New features in version 4 ===
Apache OpenOffice 4.0 delivers hundreds of improvements and new features.Here are some of the major enhancements.

==What are the minimum requirements? ==
ApacheOpenOffice 4.0 requires one of the following operating systems:

*'''Microsoft Windows''' Windows 2000 (Service Pack 2 or higher),Windows XP or Windows 2003, Windows 7 and Windows 8
*'''GNU/Linux Kernel version 2.2.13''' and glibc 2.4.0 or newer
*'''Mac''' OS X 10.3.x (10.3.5 recommended), Mac OS X 10.4.x, plusX11
*'''Solaris '''version 8 or higher

Some Apache OpenOffice features (wizards and the databasecomponent)require that the Java Runtime Environment (JRE) beinstalled on yourcomputer. Although AOO will work fine without Javasupport, some features will not be available. You can download thelatest versionfrom [http://www.java.com/ http://www.java.com].

Fora more detailed (and up-to-date) listing of requirements,see:[http://www.openoffice.org/about.htmlhttp://www.openoffice.org/about.html][http://www.openoffice.org/dev_docs/source/sys_reqs_20.htmlhttp://www.openoffice.org/dev_docs/source/sys_reqs_20.html]

==How do I get the software? ==
Youcan get the Apache OpenOffice installation package in any oftheseways:

*Download a copy from the project’s home page:[http://www.openoffice.org/ http://www.openoffice.org].
*Download a copy using the Peer to Peer client, BitTorrent.Theinstructions are here:[http://distribution.openoffice.org/p2p/http://distribution.openoffice.org/p2p/].
*Purchase a copy on a CD-ROM or other digital form from a third partydistributor.
*The Apache OpenOffice ''Porting Project'' has links to versions of the software that have been, or are currently being “ported” to run under various operating systems.[http://porting.openoffice.org/index.html http://porting.openoffice.org/index.html.]

==How do I install Apache OpenOffice? ==
Informationon installing and setting up Apache OpenOffice on thevarious supported operating systems is given here:[http://download.openoffice.org/common/instructions.html http://download.openoffice.org/common/instructions.html]

Youcan also download the more detailed ''Setup Guide'' (in several languages) from[http://documentation.openoffice.org/setup_guide2/index.html http://documentation.openoffice.org/setup_guide2/index.html]

==How do I get support? ==
AOO comes with an extensive Help system. This is your first line of support for using AOO.

To display the full Help system, press ''F1'' or select '''ApacheOpenOffice Help''' from the Help menu. In addition, you can choosewhether to activate tooltips, extended tips, and the Help Agent(using'''Tools > Options > General''').

If tooltips are enabled, place the mouse pointer over any of theiconsto see a small box (“tooltip”) with a brief explanation ofthe icon’s function. For a more detailed explanation, select'''Help > What's This?''' and hold the pointer over the icon.

[[Image:documentation_help_menu.png|thumb|''TheHelp menu'']]

===Free online support ===
The Apache OpenOffice community not only develops software, butprovides free, volunteer-based support. Users of AOO can getcomprehensive online support from community venues such asnewsgroups, forums or mailing lists. There are also numerous websitesrun by users that offer free tips and tutorials.

{|border=1 style="border-collapse:collapse;" cellpadding=3
!colspan="2" | Free Apache OpenOffice support

|-
|User FAQ
|[[Documentation/FAQ|Frequently Asked Questions]] for Users

|-
|Users Mailing List
|Free community support provided by a network of hundreds of experienced users. You must be subscribed to post messages. To subscribe, send a blank email to http://www.openoffice.org/support/mailto:users-subscribe@openoffice.apache.org?subject=subscribe users | subscribe]

Listarchives are here: [Edit needed]

|-
|Documentation Project
|Templates, user guides, how-tos, and otherdocumentation.[http://documentation.openoffice.org/http://documentation.openoffice.org/]

|-
|Native Language |Edit needed]

|-
|The Apache OpenOffice Forum
|Edit needed

|-
|AOO KnowledgeBase
|A collection of questions and answers that users canquery.[http://mindmeld.cybersite.com.au/http://mindmeld.cybersite.com.au/]

|}
Readmore about the support options for Apache OpenOffice at:[http://support.openoffice.org/index.html http://support.openoffice.org/index.html]

===Paid support and training ===
Alternatively,you can pay for support services. Service contracts can be purchased from a vendor or consulting firm specializing in Apache OpenOffice.

A list of independent consultants and the services they offer, listed alphabetically by region and then by country, is provided on the Apache OpenOffice website. (Edit needed)

===Other resources and addons ===
Several websites provide additional free resources and addons to enhance Apache OpenOffice. The following table lists a few of these websites.

{|border=1 style="border-collapse:collapse;" cellpadding=3
!colspan="2" | Free AOO templates, artwork and other addons

|-
|OOExtras
|Provides templates, samples and macros in severallanguages.[http://ooextras.sourceforge.net/http://ooextras.sourceforge.net/]

|-
|AOOMacros
|A repository for AOO macros and addons, and documentation about writing macros and/or extending AOO.[http://www.ooomacros.org/ ooomacros.org]

|-
|Open Clip Art Library
|An archive of clip art that can be used for free for anyuse.[http://www.openclipart.org/ openclipart.org]

|-
|Apache OpenOffice Macro Information
|Andrew Pitonyak, the author of ''Apache OpenOffice Macros Explained'', maintains this site which provides extensive documentation on AOO's macro capability. Many good referral links are also provided at:[http://www.pitonyak.org/oo.php http://www.pitonyak.org/oo.php]

|}

==What is involved in the initial migration? ==
===Sharing files ===
See[[Documentation/UserGuide/Migration_Guide/Sharing_Files|Sharing Files with Microsoft Office Users]] in this guide for information about opening and saving files of various formats.

===How do I import other files used in Microsoft Office? ===
See[[Documentation/UserGuide/Migration_Guide/ImportingFiles|Importing other Microsoft Office Files]] in this guide for information about importing custom dictionaries, AutoCorrect entries and AutoText entries into Apache OpenOffice.

==What changes do I need to make in the way that I work? ==
While the interfaces of Apache OpenOffice and Microsoft Office are sufficiently similar to allow immediate productivity, they are not identical. Some functions are based on different underlying concepts.The chapters in this guide will to help you with these differences.

===In general what is different in use between Microsoft Office and Apache OpenOffice? ===
See[[Documentation/UserGuide/Migration_Guide/GeneralDifferences|General Differences in Use between Apache OpenOffice and Microsoft Office]] in this guide first, as it gives an overall view of differences; the other chapters build on the information presented in that chapter.

===What are the specific differences in use between Word and Writer?===
See[[Documentation/UserGuide/Migration_Guide/Writer_and_Word|Differences in Use between Writer and Word]] in this guide for specific information related to text documents.

===What are the specific differences in use between Excel and Calc?===
See[[Documentation/UserGuide/Migration_Guide/Calc_and_Excel | Differences in Use between Calc and Excel]] in this guideforspecific information related to spreadsheets.

===What are the specific differences in use between PowerPointandImpress? ===
See[[Documentation/UserGuide/Migration_Guide/Impress_and_PowerPoint | Differences in Use between Impress and PowerPoint]]in this guide for specific information related to presentations.

===How can I change Apache OpenOffice to make it work even more like the way I have worked in Microsoft Office? ===
See[[Documentation/UserGuide/Migration_Guide/Customizing|Customizing Apache OpenOffice]] in this guide for information about changing Apache OpenOffice to make it work your way. That chapter includes links to macros that were written to help ease the transition.

===How do I use the Math Object editor (Apache OpenOffice’s equivalent to Equation Editor)? ===
See[[Documentation/oooauthors_User_Manual/Writer_Guide/Math_Objects|MathObjects]]in the[[Documentation/oooauthors_User_Manual/Writer_Guide|WriterGuide]].

===What about that database functionality? ===
See[[Documentation/oooauthors_User_Manual/GettingStarted/GettingStarted with Base|Getting Started with Base]] in the[[GettingStarted|Getting Started Guide]], andthe[[Documentation/oooauthors_User_Manual/Base_Guide|DatabaseGuide]]for details on the new Base component of Apache OpenOffice.

===Is there an equivalent to WordArt? ===
Yes.See Chapter 15 “Using Fontwork” in the ''Getting Started''guide.

==What are the issues when migrating from WordPerfect to Writer? ==
===Can I open WordPerfect files in AOO? ===
Yes,a WordPerfect filter is now available in the standard ApacheOpenOffice installation.

==How is Apache OpenOffice licensed? ==
Apache OpenOffice is distributed under the Open Source Initiative(OSI)approved Apache Licence Vers. 2, (ALV2). License information can be viewed on the Apache website at:[http://www.apache.org/licenses/LICENSE-2.0.html Apache License Page]

For more general information on AOO’s licensing, please refer to: [http://www.openoffice.org/license.html http://www.openoffice.org/license.html].

==What is “open source”? ==
The ideals of open-source software can be explained by the four essential rights, which are embodied within the Free Software Foundation’s''General Public License ''(GPL):

*The right to use the software for any purpose.
*Freedom to redistribute the software for free or for a fee.
*Access to the complete source code of the program (that is,the“blueprints”).
*The right to modify any part of the source, or use portions of it in other programs.

Another view of this philosophy comes from the ''Open Source Definition'':

“The basic idea behind open source is very simple: When programmers can read, redistribute, and modify the source code for a piece of software, the software evolves. People improve it, people adapt it,people fix bugs. And this can happen at a speed that, if one is used to the slow pace of conventional software development,seems astonishing.”

For more information on Free and Open Source software, visit these websites:

''OpenSource Initiative ''(OSI):[http://www.opensource.org/ http://www.opensource.org]

''FreeSoftware Foundation'' (FSF): [http://www.gnu.org/ http://www.gnu.org]

{{CCBY}}
'''굵은글씨'''

Documentation/OOoAuthors User Manual/Migration Guide

2013-11-13T05:42:37Z

Yorick:

{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/OOoAuthors User Manual|Next=Documentation/OOoAuthors_User_Manual/Migration_Guide/Introduction}}
{{DISPLAYTITLE:Migration Guide}}
This section contains the full text of the <b>{{OOo}} 2.0 Migration Guide</b>, produced by the [http://oooauthors.org/ OOoAuthors group]. PDFs of this material are available from the [http://documentation.openoffice.org/manuals/oooauthors2/ OOoAuthors Guides page] at OpenOffice.org.

== Copyrights ==
This document is Copyright © 2006 by its contributors as listed in the section titled '''Authors'''. You can distribute it and/or modify it under the terms of either the [http://www.gnu.org/licenses/gpl.html GNU General Public License, version 2] or later or the [http://creativecommons.org/licenses/by/2.5/ Creative Commons Attribution License, version 2.5] or later.

All trademarks within this guide belong to their legitimate owners.

== Authors ==

{|cellpadding=2
|-
|Agnes Belzunce || Daniel Carrera || Richard Detwiler
|-
|Lin M. Hall || William B. Hauck || Sigrid Kronenberger
|-
|Peter Kupfer || Ian Laurenson || Paul Miller
|-
|Daniel Rentz || Carol Roberts || Iain Roberts
|-
|John Viestenz || Jean Hollis Weber||
|}

== Acknowledgments ==
Portions of the chapter "Introduction" are taken from Chapter 1, "What is OpenOffice.org?" in the Getting Started guide, which was written by Thomas Astleitner, Richard Barnes, Alan Madden, and Janet M. Swisher, in addition to the authors named above.

Portions of the chapter "Differences in Use Between Writer and Word" were copied (with minor changes only) from a chapter titled "Moving from Microsoft Word" in Jean Hollis Weber’s book, ''OpenOffice.org Writer: The Free Alternative to Microsoft Word'' published by O’Reilly Community Press, July 2004, ISBN 0-59600-826-0.

Thanks to Jonathon Blake for information on grammar checkers in the chapter “General Differences in Use between OpenOffice.org and Microsoft Office”.

== Publication date and software version ==

Previous version Published 7 May 2006. Based on OpenOffice.org 2.0.2. available at [https://wiki.openoffice.org/wiki/Documentation/OOoAuthors_User_Manual/Migration_Guide_2006 Migration Guide 2006]

{{CCBY}}

[[Category:Documentation/Migrating]]

Talk:Documentation/UserGuide/Migration Guide/Introduction

2013-11-13T05:19:04Z

Yorick: Created page with "Need graphics for application icons Links to be redone to documentation Double check for 2.0 references ~~~~"

Need graphics for application icons

Links to be redone to documentation

Double check for 2.0 references

[[User:Yorick|Yorick]] ([[User talk:Yorick|talk]]) 05:19, 13 November 2013 (UTC)

Documentation/UserGuide/Migration Guide/Introduction

2013-11-13T05:17:13Z

Yorick:

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{{DISPLAYTITLE:Migratingto {{OOo}} }}
==What is Apache OpenOffice? ==
ApacheOpenOffice (AOO) is a freely-available, full-featuredofficesuite. It includes the following components.

===Writer (word processor) ===

[[Image:documentation_writer_icon.png|left]]Writer is a feature-richtool for creating letters, books, reports, newsletters, brochures,and other documents. You can insert graphics and objects from othercomponents into Writer documents. Writer can export files to HTML,XHTML, XML, Adobe’s Portable Document Format(PDF), and severalversions of Microsoft Word files. It also connects to your emailclient.

===Calc (spreadsheet) ===

[[Image:documentation_calc_icon.png|left]]Calchas all of the advancedanalysis, charting and decision-making features expected from ahigh-end spreadsheet. It includes over 300 functions for financial,statistical and mathematical operations among others. The ScenarioManager provides “what if” analyses. Calc generates 2-D and 3-Dcharts, which can be integrated into other AOO documents. You canalso open and work with Microsoft Excel workbooks and save them inExcel format. Calc can export spreadsheetsto Adobe’s PortableDocument Format (PDF) and to HTML.

===Impress (presentation graphics) ===

[[Image:documentation_impress_icon.png|left]]Impressprovides all thecommon multi-media presentation tools, such asspecial effects,animation, and drawing tools. It is integrated withthe advancedgraphics capabilities of the Draw and Math components.Slideshows canbe further enhanced with Fontwork’s special effectstext, as well assound and video clips. Impress is compatible with Microsoft’sPowerPoint file format, and can save your work innumerous graphicsformats including Macromedia Flash (SWF).

===Draw (vector graphics) ===

[[Image:documentation_draw_icon.png|left]]Draw is a vector drawingtool that can produce everything from simple diagrams or flowchartsto 3-D artwork. Its Smart Connectors feature allows you to defineyour own connection points. You can use Draw to create drawings foruse in any of AOO’s other components, and you can create your ownclipart and add it to the Gallery. Draw can import graphics from manycommon formats and save them in over 20 formats including PNG, HTML,PDF and Flash.

===Base (database) ===

[[Image:documentation_base_icon.png|left]]Base offers tools forday-to-day database work within a simple interface.It can create andedit forms, reports, queries, tables, views andrelations, so managinga connected database is much the same as in other popular databaseapplications. Base provides many new features,such as the ability toanalyze and edit relationships from a diagram view. Base incorporatesHSQLDB as its default relational databaseengine. It can also usedBASE, Microsoft Access, MySQL or Oracle, or any ODBC or JDBCcompliant database. Base also provides support for asubset of ANSI-92SQL.

===Math (formula editor) ===

[[Image:documentation_math_icon.png|left]]Math is AOO’s formula orequation editor. You can use it to create complex equations thatinclude symbols or characters not available in standard font sets.While it is most commonly used to create formulas in other documents,such as Writer and Impress files, Math can also work as a stand-alonetool. You can save formulas in the standard Mathematical MarkupLanguage (MathML) format for inclusion in webpages and otherdocuments not created by AOO.

==What are the advantages of Apache OpenOffice? ==
Hereare some of the advantages of Apache OpenOffice over otherofficesuites:

*'''No licensing fees'''. AOO is free for anyone to use anddistribute at no cost. Many features that are available as extra costadd-ins in other office suites (like PDF export) are free with AOO.There are no hidden charges and all future upgrades are free.
*'''Open source. '''You can distribute, copy, and modify the softwareas much as you wish, in accordance with AOO's Open Source license.
*'''Cross-platform.''' AOO 4.0 runs on several hardware architecturesand under multiple operating systems, such as Microsoft Windows,MacOS X, Linux, and Sun Solaris.
*'''Extensive language support'''. AOO’s user interface isavailable in over 40 languages and the AOO project provides spelling,hyphenation and thesuarus dictionaries in over 70 languages anddialects. AOO also provides support for both Complex Text Layout(CTL)and Right to Left (RTL) layout languages (such as Hindi, Hebrew andArabic).
*'''Consistent user interface'''. All''' '''the components haveasimilar “look and feel”, making them easy to use and master.
*'''Integration.''' The components of Apache OpenOffice are wellintegrated with one another.
**All the components share a common spelling checker and othertools,which are used consistently across the suite. For example, thedrawing tools available in Writer are also found in Calc, withsimilar but enhanced versions in Impress and Draw.
**You do not need to know which application was used to createaparticular file (for example, you can open a Draw file from Writer).
*'''Granularity.''' Usually, if you change an option, it affects allcomponents. However, options can be set at a component level or evendocument level.
*'''File compatibility.''' AOO includes PDF and Flash exportcapabilities, as well as support for opening and saving files in manycommon formats including Microsoft Office, HTML, XML, Word Perfectand Lotus 123 formats.
*'''No vendor lock-in. '''AOO 4.0 uses OpenDocument, anXML(eXtensible Markup Language) file format developed as an industrystandard by OASIS (Organization for the Advancement of StructuredInformation Standards). These files can easily be unzipped and readby any text editor, and their framework is open and published.

*'''You have a voice.''' Enhancements, software fixes andreleasedates are community-driven. You can join the community andaffect thecourse of the product you use.

Youcan read more about Apache OpenOffice, its mission,history,licensing and other organizational informationhere:[http://www.Apache OpenOffice/about.htmlhttp://www.ApacheOpenOffice/about.html]

===How does Apache OpenOffice compare? ===
Apache OpenOffice can match and exceed the feature set of competingofficesuites. The following table lists the main components of AOOandcompares them with their equivalents in two leading officesuites,''Microsoft Office 2003'' (MSO) and ''WordPerfect Office X3''(WP).

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Function
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|Word processor
|Writer
|Word®
|WordPerfect® X3

|-
|Spreadsheet
|Calc
|Excel®
|Quattro Pro® X3

|-
|Vector Graphics
|Draw
|no
|no

|-
|Presentation Graphics
|Impress
|PowerPoint®
|Presentations™ X3

|-
|Database
|Base
|Access® <sup>1</sup>
|Paradox® <sup>2</sup>

|-
|Math or Formula Editor
|Math
|yes
|no

|}
<sup>''1</sup>Professional ''version only''.''

<sup>''2</sup>Professional ''and'' Student and Teacher''editions only.

===Features ===
Thefollowing tables list some important features of ApacheOpenOfficeand compare them with two leading office suites,''Microsoft Office2003'' (MSO) and ''WordPerfect X3 ''(WP).

====Styles and formatting ====

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Feature
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|Navigator
|<center>yes</center>
|<center>limited<sup>1</sup></center>
|<center>no</center>

|-
|Styles and Formatting window
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|-
|Keyboard support for paragraph styles
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|-
|Support for page, frame, and list styles
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Word completion
|<center>yes</center>
|<center>Excel only</center>
|<center>no</center>

|-
|Spelling and language proofing modules
|<center>70+</center>
|<center>50+<sup>2</sup></center>
|<center>25</center>

|-
|Formula or equation tools
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|}
<sup>1</sup>“Outline View” in Word offers a subset ofthefeatures of AOO’s ''Navigator''.

<sup>2</sup>Requires an additional license for the the''Multilingual UserInterface Pack.''

====Interoperability ====

{|border=1 style="border-collapse:collapse;" cellpadding=4
|-valign=top
!Feature
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>
|-
|PDF export capability
|<center>yes</center>
|<center>yes<sup>1</sup></center>
|<center>yes</center>

|-
|Flash export capability
|<center>yes</center>
|<center>no</center>
|<center>yes</center>

|-
|XML export capability
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|OpenDocument XML format
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Import/Export Microsoft Office files
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Import WordPerfect files
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Import Lotus 123 files
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Connect to external databases (MySQL, Oracle, Access, etc.)
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Languages available (localizations)
|<center>40+</center>
|<center>35+</center>
|<center>30</center>

|-
|Supported operating systems
|<center>Windows, Mac OS X, Linux, Solaris</center>
|<center>Windows only<sup>2</sup></center>
|<center>Windows only</center>

|-
|Unicode language support
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|}
<sup>1</sup>Requires additional third-party software,such as ''PDF Writer'' or''PDF Converter''.<sup>2</sup>''Microsoft Office: Mac''is not feature compatible with ''MicrosoftOffice 2003.''

====Programmability ====
Macrosare programs which automate tasks and can be embedded in adocument.The following table lists the languages available formacrodevelopment in each office suite.

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Language
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|Basic-derived language
|<center>OpenBasic</center>
|<center>VBA</center>
|<center>VBA</center>

|-
|Beanshell
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Java
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|JavaScript
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Python
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|}
Beyond simple macros, some office suites can be extended to includenewfeatures. This capability usually takes the form of plug-ins. Inthecase of Apache OpenOffice, it can also be done through changes tothesource code.

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Feature
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|C and C++
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Java
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|Python
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|-
|'''Source code available!'''
|<center>yes</center>
|<center>no</center>
|<center>no</center>

|}

====Security ====

{|border=1 style="border-collapse:collapse;" cellpadding=4
!Feature
!<center>{{OOo}}</center>
!<center>Microsoft Office</center>
!<center>WordPerfect Office</center>

|-
|Digital signatures
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Strong encryption
|<center>yes</center>
|<center>yes</center>
|<center>yes</center>

|-
|Secure paths for macro execution
|<center>yes</center>
|<center>yes</center>
|<center>no</center>

|}

===New features in version 2 ===
ApacheOpenOffice 4.0 delivers hundreds of improvements and newfeatures.Here are some of the major enhancements.

==What are the minimum requirements? ==
ApacheOpenOffice 4.0 requires one of the following operating systems:

*'''Microsoft Windows''' Windows 2000 (Service Pack 2 or higher),Windows XP or Windows 2003, Windows 7 and Windows 8
*'''GNU/Linux Kernel version 2.2.13''' and glibc 2.4.0 or newer
*'''Mac''' OS X 10.3.x (10.3.5 recommended), Mac OS X 10.4.x, plusX11
*'''Solaris '''version 8 or higher

Some Apache OpenOffice features (wizards and the databasecomponent)require that the Java Runtime Environment (JRE) beinstalled on yourcomputer. Although AOO will work fine without Javasupport, some features will not be available. You can download thelatest versionfrom [http://www.java.com/ http://www.java.com].

Fora more detailed (and up-to-date) listing of requirements,see:[http://www.openoffice.org/about.htmlhttp://www.openoffice.org/about.html][http://www.openoffice.org/dev_docs/source/sys_reqs_20.htmlhttp://www.openoffice.org/dev_docs/source/sys_reqs_20.html]

==How do I get the software? ==
Youcan get the Apache OpenOffice installation package in any oftheseways:

*Download a copy from the project’s home page:[http://www.openoffice.org/ http://www.openoffice.org].
*Download a copy using the Peer to Peer client, BitTorrent.Theinstructions are here:[http://distribution.openoffice.org/p2p/http://distribution.openoffice.org/p2p/].
*Purchase a copy on a CD-ROM or other digital form from a third partydistributor.
*The Apache OpenOffice ''Porting Project'' has links to versionsofthe software that have been, or are currently being “ported” torun under various operating systems.[http://porting.openoffice.org/index.htmlhttp://porting.openoffice.org/index.html.]

==How do I install Apache OpenOffice? ==
Informationon installing and setting up Apache OpenOffice on thevarious supported operating systems is given here:[http://download.openoffice.org/common/instructions.htmlhttp://download.Aopenoffice.org/common/instructions.html]

Youcan also download the more detailed ''Setup Guide'' (in severallanguages) from[http://documentation.openoffice.org/setup_guide2/index.htmlhttp://documentation.openoffice.org/setup_guide2/index.html]

==How do I get support? ==
AOO comes with an extensive Help system. This is your first lineofsupport for using AOO.

To display the full Help system, press ''F1'' or select '''ApacheOpenOffice Help''' from the Help menu. In addition, you can choosewhether to activate tooltips, extended tips, and the Help Agent(using'''Tools > Options > General''').

If tooltips are enabled, place the mouse pointer over any of theiconsto see a small box (“tooltip”) with a brief explanation ofthe icon’s function. For a more detailed explanation, select'''Help > What's This?''' and hold the pointer over the icon.

[[Image:documentation_help_menu.png|thumb|''TheHelp menu'']]

===Free online support ===
The Apache OpenOffice community not only develops software, butprovides free, volunteer-based support. Users of AOO can getcomprehensive online support from community venues such asnewsgroups, forums or mailing lists. There are also numerous websitesrun by users that offer free tips and tutorials.

{|border=1 style="border-collapse:collapse;" cellpadding=3
!colspan="2" | Free Apache OpenOffice support

|-
|User FAQ
|[[Documentation/FAQ|Frequently Asked Questions]] for Users

|-
|Users Mailing List
|Free community support provided by a network of hundredsofexperienced users. You must be subscribed to post messages.Tosubscribe, send a blank email to[mailto:sympa@ApacheOpenOffice?Subject=subscribe%20users sympa@ApacheOpenOffice]

Listarchives are here: [Edit needed]

|-
|Documentation Project
|Templates, user guides, how-tos, and otherdocumentation.[http://documentation.openoffice.org/http://documentation.openoffice.org/]

|-
|Native Language |Edit needed]

|-
|The Apache OpenOffice Forum
|Edit needed

|-
|AOO KnowledgeBase
|A collection of questions and answers that users canquery.[http://mindmeld.cybersite.com.au/http://mindmeld.cybersite.com.au/]

|}
Readmore about the support options for ApacheOpenOfficeat:[http://support.Apache OpenOffice/index.htmlhttp://support.ApacheOpenOffice/index.html]

===Paid support and training ===
Alternatively,you can pay for support services. Service contracts canbe purchased from a vendor or consulting firm specializing in ApacheOpenOffice.

Alist of independent consultants and the services they offer, listedalphabetically by region and then by country, is provided on theApache OpenOffice website. (Edit needed)

===Other resources and addons ===
Severalwebsites provide additional free resources and addons toenhanceApache OpenOffice. The following table lists a few of thesewebsites.

{|border=1 style="border-collapse:collapse;" cellpadding=3
!colspan="2" | Free AOO templates, artwork and other addons

|-
|OOExtras
|Provides templates, samples and macros in severallanguages.[http://ooextras.sourceforge.net/http://ooextras.sourceforge.net/]

|-
|AOOMacros
|A repository for AOO macros and addons, and documentationaboutwriting macros and/or extending AOO.[http://www.ApacheOpenOffice/servlets/SummarizeList?listName=usershttp://www.AOOmacros.org/]

|-
|Open Clip Art Library
|An archive of clip art that can be used for free for anyuse.[http://documentation.Apache OpenOffice/http://www.openclipart.org/]

|-
|Apache OpenOffice Macro Information
|Andrew Pitonyak, the author of ''Apache OpenOfficeMacrosExplained'', maintains this site which providesextensivedocumentation on AOO's macro capability. Many good referrallinks arealso provided at:[http://www.pitonyak.org/oo.phphttp://www.pitonyak.org/oo.php]

|}

==What is involved in the initial migration? ==
===Sharing files ===
See[[Documentation/AOOAuthors User Manual/MigrationGuide/SharingFiles|Sharing Files with Microsoft Office Users]] inthis guide forinformation about opening and saving files of variousformats.

===How do I import other files used in Microsoft Office? ===
See[[Documentation/AOOAuthors User Manual/MigrationGuide/ImportingFiles|Importing other Microsoft Office Files]] in thisguide forinformation about importing custom dictionaries, AutoCorrectentriesand AutoText entries into Apache OpenOffice.

==What changes do I need to make in the way that I work? ==
Whilethe interfaces of Apache OpenOffice and Microsoft Officearesufficiently similar to allow immediate productivity, they arenotidentical. Some functions are based on different underlyingconcepts.The chapters in this guide will to help you with thesedifferences.

===In general what is different in use between Microsoft OfficeandApache OpenOffice? ===
See[[Documentation/AOOAuthors User Manual/MigrationGuide/GeneralDifferences|General Differences in Use between ApacheOpenOffice andMicrosoft Office]] in this guide first, as it gives anoverall viewof differences; the other chapters build on theinformation presentedin that chapter.

===What are the specific differences in use between Word and Writer?===
See[[Documentation/AOOAuthors User Manual/Migration Guide/WriterandWord|Differences in Use between Writer and Word]] in this guideforspecific information related to text documents.

===What are the specific differences in use between Excel and Calc?===
See[[Documentation/AOOAuthors User Manual/Migration Guide/CalcandExcel|Differences in Use between Calc and Excel]] in this guideforspecific information related to spreadsheets.

===What are the specific differences in use between PowerPointandImpress? ===
See[[Documentation/AOOAuthors User Manual/Migration Guide/ImpressandPowerPoint|Differences in Use between Impress and PowerPoint]]inthis guide for specific information related to presentations.

===How can I change Apache OpenOffice to make it work even more liketheway I have worked in Microsoft Office? ===
See[[Documentation/AOOAuthors UserManual/MigrationGuide/Customizing|Customizing Apache OpenOffice]] inthis guide forinformation about changing Apache OpenOffice to make itwork yourway. That chapter includes links to macros that were writtento helpease the transition.

===How do I use the Math Object editor (Apache OpenOffice’sequivalentto Equation Editor)? ===
See[[Documentation/AOOAuthors_User_Manual/Writer_Guide/Math_Objects|MathObjects]]in the[[Documentation/AOOAuthors_User_Manual/Writer_Guide|WriterGuide]].

===What about that database functionality? ===
See[[Documentation/AOOAuthors User Manual/GettingStarted/GettingStarted with Base|Getting Started with Base]] in the[[GettingStarted|Getting Started Guide]], andthe[[Documentation/AOOAuthors_User_Manual/Base_Guide|DatabaseGuide]]for details on the new Base component of Apache OpenOffice.

===Is there an equivalent to WordArt? ===
Yes.See Chapter 15 “Using Fontwork” in the ''Getting Started''guide.

==What are the issues when migrating from WordPerfect to Writer? ==
===Can I open WordPerfect files in AOO? ===
Yes,a WordPerfect filter is now available in the standardApacheOpenOffice installation.

===What macros are available to make Writer work more likeWordPerfect?===
====Reveal codes ====
ApacheOpenOffice’s Writer does not have underlying codes in thesame waythat WordPerfect does. But a macro is being written that willallowyou to work in a similar way to WordPerfect’s reveal codes.See[http://homepages.paradise.net.nz/hillview/AOO/RevealCodes3.sxwRevealCodes3.sxw]availableat[http://homepages.paradise.net.nz/hillview/AOO/http://homepages.paradise.net.nz/hillview/AOO/]for more information.

====Hanging indents ====
Thehanging indent concept in Writer is quite different from theconceptused in WordPerfect. The best approach in Apache OpenOffice isto usestyles, but to ease the transition, seeeither[http://homepages.paradise.net.nz/hillview/AOO/AltKeyHandler.sxwAltKeyHandler.sxw]or[http://homepages.paradise.net.nz/hillview/AOO/Indents.sxwIndents.sxw]availablefrom[http://homepages.paradise.net.nz/hillview/AOO/http://homepages.paradise.net.nz/hillview/AOO/]for a macro thatapproximates WordPerfect’s way of implementinghanging indents.

==How is Apache OpenOffice licensed? ==
ApacheOpenOffice is distributed under the Open Source Initiative(OSI)approved Lesser General Public License (LGPL). The LGPL can beviewedon the AOO website at:[http://www.ApacheOpenOffice/licenses/lgpl_license.htmlhttp://www.ApacheOpenOffice/licenses/lgpl_license.html]

Formore general information on AOO’s licensing, please referto:[http://www.Apache OpenOffice/license.htmlhttp://www.ApacheOpenOffice/license.html].

==What is “open source”? ==
Theideals of open-source software can be explained by the fouressentialrights, which are embodied within the Free SoftwareFoundation’s''General Public License ''(GPL):

*The right to use the software for any purpose.
*Freedom to redistribute the software for free or for a fee.
*Access to the complete source code of the program (that is,the“blueprints”).
*The right to modify any part of the source, or use portions of itinother programs.

Anotherview of this philosophy comes from the ''Open SourceDefinition'':

“The basic idea behind open source is very simple: When programmerscanread, redistribute, and modify the source code for a pieceofsoftware, the software evolves. People improve it, people adaptit,people fix bugs. And this can happen at a speed that, if one isusedto the slow pace of conventional software development,seemsastonishing.”

Formore information on Free and Open Source software, visitthesewebsites:

''OpenSource Initiative ''(OSI):[http://www.opensource.org/http://www.opensource.org]

''FreeSoftware Foundation'' (FSF): [http://www.gnu.org/http://www.gnu.org]

{{CCBY}}
'''굵은글씨'''

Documentation/UserGuide/Migration Guide/Customizing

2013-11-13T04:16:10Z

Yorick:

{{Documentation/MigrationTOC|Migration=block|PrevNext=block|ShowNextPage=None|Prev=Documentation/OOoAuthors User Manual/Migration Guide/Impress and PowerPoint}}
{{DISPLAYTITLE:Customizing OpenOffice.org}}
== Customizing toolbars ==
Using the ''Alt'' key to drag icons on the toolbars does not work in OpenOffice.org 2.0. The other concepts for customizing the toolbars in OpenOffice.org are similar to those in Microsoft Office. The specific steps are outlined below.

=== Customizing toolbars ===
You can get to the toolbar customization menu in three ways:

* '''Tools > Customize > Toolbars''' tab.
* Click the arrow at the end of any toolbar and choose '''Customize Toolbar'''.
* '''View > Toolbars > Customize''' '''> Toolbars '''tab (same as Microsoft Office).

[[Image:Doc_mig_customize.png|'''Figure 1:''' The Toolbars tab of the Customize window]]

However, rather than dragging buttons onto the toolbar as is required in Microsoft Office, you need to use the Customize dialog:

# '''<nowiki>OpenOffice.org <name of the program (example: Writer)> Toolbars:</nowiki>''' Activate the drop-down list to select the toolbar.
# '''Toolbar Content:''' The checkboxes determine whether the button gets displayed or not.
# The '''Move Up''' or '''Move Down''' buttons change the order.
# If the function you require is not already listed for the toolbar, use the '''Add''' button to insert it.
# Use '''Modify''' for things like changing an icon, renaming, or restoring the default settings.

{{Documentation/Note|There is no in-built tool-button editor. To use a custom icon, save it to the <tt>{install path}/share/config/symbol </tt>directory in *.bmp format. OOo automatically searches this directory for new icons each time the Customize Buttons dialog is opened. Custom icons must be 16 x 16 pixels in size and cannot contain more than 256 colors.}}

=== Creating a new toolbar ===
To create a new toolbar:

# Select '''Tools > Customize > Toolbars '''tab.
# Click '''New''' to display a dialog where you can name the new toolbar. Click '''OK.'''
# Customize the new toolbar as above.

== Customizing menus ==
Customizing menus is not significantly different in OOo than in Microsoft Office. The specific steps are outlined below. You can even set the menu font to be the font used by the system.

=== Customizing menu content ===
To customize menu content:

# Select '''Tools > Customize > Menus''' tab (Figure 2).
# In the Save In drop-down list, choose whether to save this changed menu for the application (for example, Writer) or for a selected document.
# In''' OpenOffice.org <nowiki><name of the program (example: Writer)> </nowiki>Menus''',''' '''select the menu you want to customize in the '''Menu '''drop-down list.

[[Image:Doc_mig_customizemenus.png|'''Figure 2. The Menus tab of the Customize dialog]]

To add a function:

# '''Menu Content:''' Select the top level menu entry.
# Click the '''Add''' button.
# Select in the Add Commands dialog the new menu item using the '''Category''' and '''Command''' list boxes.
# Click '''Add''' to insert that function into the menu. When finished, click '''Close'''.

=== Customizing the menu font ===
The font used in OOo for menus is different from that used in Microsoft Office, which is the system font. If you want to change the font to the one used in Office:

# '''Tools > Options > OpenOffice.org > View'''.
# Check '''Use system font for user interface'''.
# Click '''OK'''.

== Customizing shortcut keys ==
Customizing shortcut keys requires a different procedure from that used in Microsoft Office. In OOo use the following steps:

# '''Tools > Customize > Keyboard''' tab.
# On the Keyboard tab of the Customize dialog (Figure 3), select the desired shortcut key in the top list box labeled '''Shortcut keys'''.<br>[[Image:Doc_mig_customizekeyboard.png|'''Figure 3:''' Defining keyboard shortcuts for applying styles]]
# Select the '''Category''', for the command, and the actual '''Function''' in the bottom list boxes.
# In the top right corner of the dialog, select whether the shortcut key is to be OOo-wide or just for the current application (Writer for example).
# Click '''Modify'''.

{{Documentation/Note|The ''Alt'' key is not available for shortcut keys. A macro that overcomes this limitation is in AltKeyHandler.sxw, available from [http://homepages.paradise.net.nz/hillview/OOo/ http://homepages.paradise.net.nz/hillview/OOo/].}}

== Customizing word entry and editing ==
=== AutoCorrect/AutoFormat ===
A feature in OOo is the ability to have exceptions for AutoCorrect/AutoFormat rules. For example, you can have “Correct TWo INitial Capitals” in operation but exclude situations where two capitals are desired, like OOo. To set up exceptions:

# '''Tools''' > '''AutoCorrect'''.
# Click on the '''Exceptions''' tab.

[[Image:Doc_mig_autocorrectexceptions.png|'''Figure 4:''' Exceptions tab of AutoCorrect dialog]]

=== Undo and redo ===
To specify how many “undos” are available:

T'''ools > Options > OpenOffice.org > Memory > Number of steps'''.

=== Checking spelling ===
To set up the Spellcheck options in OpenOffice.org, use:

'''Tools > Options > Language Settings > Writing Aids'''

The Spellcheck options are consistent across all OOo applications.

{{Documentation/Note|Unlike the default dictionaries, custom dictionaries are not compressed. Using too many custom dictionaries, or those containing more than 1000 entries, reduces performance while proofing.}}

=== Installing other language dictionaries ===
To install dictionaries of other languages select '''File > Wizards > Install new dictionaries'''. An OOo document will open with links to different languages that you can install. Follow the prompts to install them.

== Security settings ==
To set up virus protection for macro and Java security settings, use:

'''Tools > Options > OpenOffice.org > Security'''

For other security-related issues, see Password Protection and Privacy Options in the chapter [[Documentation/OOoAuthors_User_Manual/Migration_Guide/General_Differences|General Differences in Use between OpenOffice.org and Microsoft Office]].

== Personal settings ==
To find out where these customizations are stored, use:

'''Tools > Options > OpenOffice.org > Paths'''

The dialog shows that the information, by default, is stored in a folder called “user”.

== Storing configurations in a template ==
This section describes how to store changes to menus, keyboard shortcuts, the status bar and toolbars in a template so that the customizations are automatically loaded when you work on a document based on that template.

# Create and save the template that is to have the configurations saved into it. A back-up of the template, without the configuration changes, is a good precaution too.
# Make the desired changes to the configuration. (See “[[#Customizing menus|Customizing menus]]”, “[[#Customizing toolbars|Customizing toolbars]]” and “[[#Customizing shortcut keys|Customizing shortcut keys]]'''”''' above.) Note that any changes you do not want as standard will have to be undone.
# '''Tools > Customize.'''
# At each step of customization of the template, that is for each tab of the dialog that you want to change, choose the desired template (the one first created and saved in step 1) and click '''Save'''.
# Overwrite the file—the warning message that is displayed can be ignored.
# Undo the pre-existing changes that are not wanted (as was noted in step 2).

{{CCBY}}

Documentation/UserGuide/Migration Guide/Calc and Excel

2013-11-13T04:14:09Z

Yorick:

{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/OOoAuthors User Manual/Migration Guide/Writer and Word|Next=Documentation/OOoAuthors User Manual/Migration Guide/Impress and PowerPoint}}
{{DISPLAYTITLE:Differences in Use between Calc and Excel}}
This chapter summarizes the differences in use between OpenOffice.org Calc 2.0 and Microsoft Excel (various versions). The information in this chapter builds upon the information given in Chapter [[Documentation/OOoAuthors_User_Manual/Migration_Guide/General_Differences|General Differences in Use between OpenOffice.org and Microsoft Office]].

== The Calc interface ==
The main Calc workspace is shown below.

[[Image:Doc_mig_calcmainwindow.png|'''Figure 1:''' Parts of the Calc window]]

== Terminology ==
Table 14 summarizes some terminology differences between Calc and Excel.

All of the chapters in this guide and in the [[Documentation/OOoAuthors_User_Manual/Calc_Guide|Calc Guide]] use the OOo Calc terminology.

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+Excel vs. Calc terms
! Object
! Excel
! Calc

|-
| Individual cell (A1)
| Cell
| Cell

|-
| Entire file
| Workbook
| Spreadsheet

|-
| One tabbed sheet in a workbook (Sheet 1)
| Worksheet
| Sheet

|-
| Callouts in cells which appear when the mouse pointer is positioned over the cell
| Comments
| Notes

|}
== User interface ==
Calc uses a Single Document Interface (SDI). This means that each document has its own window in which only one document is displayed at a time. Excel uses a Multiple Document Interface (MDI) where all open documents are displayed within one parent window. When you close the parent window, all files are also closed.

Two of Calc’s strong points are the accessibility of information about the active document and the ease of navigation of an SDI. Each Calc window provides menus, toolbars and other features that directly relate to the document open in that window.

When more than one OpenOffice.org document is open, you can switch between the active document and other open documents in several ways:

* From the Window menu, select the document you want to become active.
* Use the '''Restore Down''' button on the Title Bar to minimize the active document and reveal other open documents.
* Select a document from your desktop’s Panel or Taskbar to activate it.
* Close the current document to access other open documents.
* Use the ''Alt+Tab'' shortcut keys to cycle through the open documents.

== Drag and drop ==
Drag and drop works slightly differently in Calc than it does in Excel:

* In Excel, after you select the cell or range to be moved, you need to position the pointer fairly precisely on the border of the cell or range for drag and drop to be available. In Calc, after selecting the cell or range, you can position the pointer anywhere within the range.
* In Calc, to drag and drop a single cell, do this:

# Select the cell.
# Drag to select at least one additional cell.
# Drag back so that only the desired cell is selected. Then the cell can be dragged and dropped.

* In Calc, to leave the source cell or range intact while dragging and dropping (in other words, to create a copy of the source cell or range), first drag in the normal way, then just before dropping, press and hold the ''Ctrl'' key, then release the mouse button.

== Keyboard shortcuts ==

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+Selected Excel and Calc default keyboard shortcuts
! Function
! Excel Shortcut
! Calc Shortcut

|-
| Rearranges the relative or absolute references (for example, A1, $A$1, $A1, A$1) in the input field
| ''F4''
| ''Shift+F4''

|-
| Edit cell comment (known as “notes” in Calc)
| ''Shift+F2''
| ''Control+F1''

|-
| Fill right or Fill down
| ''Control+R ''or ''Control+D''
| No equivalent

|-
| Go to specific cell
| ''F5''
| ''F5 ''(shows Navigator)

|-
| Insert Function
| No standard equivalent
| ''Control+F2''

|-
| Enter into all currently selected cells
| ''Control+Enter''
| ''Alt+Enter''

''Alt+Shift+Enter'' (also applies the cell format)

In both cases cells must be contiguous.

|}
== Range lists ==
Excel allows all parameters to be range lists. Some examples are:

<tt>=SUM(A1,A3)</tt> is the sum of two cells (function has 2 parameters).

<tt>=SUM((A1,A3))</tt> is the same, but with one parameter being a range list.

<tt>=INDEX((A2:A3,C2:C3),1,1,2)</tt>

Calc only allows range lists in the INDEX function. For example:

<tt>=INDEX((A2:A3;C2:C3);1;1;2)</tt> returns the first cell of the second range in the range list.

== Deleting cell contents ==
In Excel, pressing the ''Delete'' key instantly deletes the contents of the cell. In Calc, pressing ''Delete'' calls up a dialog box where you can specify what to delete:

* Strings
* Numbers
* Date & Time
* Formulas
* Notes
* Formats
* Objects

The items checked by default are: Strings; Numbers; Date & Time; Formulas; and Notes. Thus, pressing ''Delete'' and then ''Enter'' will delete the items checked by default.

You can bypass the dialog and instantly delete the items checked by default by pressing the ''Backspace'' key rather than the ''Delete'' key.

== Filling down or to the right ==
=== Using the Fill Down (or Fill Right) feature ===
In Excel, it is possible to copy and paste a cell to a range of cells below or to the right of the target cell by selecting a range, with the source cell at the top (when filling down) or at the left (when filling to the right); then use the keyboard shortcut ''Ctrl+D'' (to fill down) or ''Ctrl+R'' (to fill to the right). There is also a menu path that accomplishes the same task as the keyboard shortcuts.

In Calc, the same features are available, but only through a menu path, not through keyboard shortcuts. Also, in Calc, it is possible to fill up and to the left. The menu path is: '''Edit > Fill > Down''' (or '''Up''', '''Right''', or '''Left''').

=== Using the fill handle ===
In both Calc and Excel, the fill handle can be used to copy contents of a cell down or to the right. This feature works somewhat differently between Calc and Excel.

[[Image:Doc_mig_fillhandle.png]]

To use the fill handle, select the source cell, position the pointer over the fill handle so it becomes a small plus sign, and then drag either down or to the right.

* In Excel, the above action will copy the contents of the cell.
* In Calc, if the source cell contains only letters, or a string of letters and numbers but not ending in a number (example: A4B), then the source cell will be copied exactly.
* If the cell is numeric, the number will increment by 1 with each additional cell (example: 5, 6, 7, ...; or 1.5, 2.5, 3.5, ...). If the source entry is a string which begins with or ends with a number, the number component of the string will increment by 1 (example: A1, A2, A3, ...).
* In Calc, it is possible to copy the source cell exactly, without incrementing, by holding the ''Ctrl'' key while clicking the fill handle and dragging.

In either Excel or Calc, if there are two adjacent cells which contain numerical entries, selecting both cells and then using the fill handle to extend the series will result in the same increment between the “filled” cells as was present between the two source cells. For example, if cell A1=1.0 and cell A2=1.1, selecting these cells and using the fill handle will yield: A3=1.2; A4=1.3; etc.

== Default number format ==
Calc and Excel use different default number formats.

* With Excel, the cells are set to the “General” category number format., so if you entered 25.12345 in a cell it would display “25.12345”.
* In Calc a default formatted cell is set to the “Number” category in the “General” format. Thus, if 25.12345 is entered, 25.12 will be displayed.

== Interpreting cell contents ==
In Calc if a cell is defined as text, even if the cell contains a number, then that cell is treated as text, which means it has the numeric value zero for formulas.

For example, if cell A1 is formatted as text and contains the character “1”, in Excel a formula =A1+1 would return the value 2, but in Calc it would return the value 1.

In ''functions'', such an entry will be ignored rather than treated as zero. For example, the function AVERAGE will not treat a text entry as zero, but will ignore it. If cell A1 is a text entry of “1”, and cell A2 is a numerical entry of “10”, =AVERAGE(A1:A2) would be 10, not 5.

== Limitations ==
The maximum number of sheets in Calc is 256. In Excel, the number of sheets according to the Microsoft web site is “Limited by available memory (default is 3 sheets)”.

== Form fields ==
List boxes in Calc can either have multi-selection or not, whereas Excel has two multi-selection modes: multi and extend. In Excel a multi-selection listbox’s link to a cell is ignored. In Calc the link works, but if more than one item is selected the cell’s value is set to #N/A.

In Calc each option button has its own link to a cell, setting its value to true or false depending on whether the option is selected. In Excel the cell link returns the number of the selected option button.

== Relative addressing of sheets ==
In Calc it is possible to have relative addressing of sheets. As with column and cell references, the dollar sign is used to signify that the sheet name is absolute.

<nowiki>=$Sheet2!$A$1</nowiki> always refers to the first cell on sheet 2.

<nowiki>=Sheet2!$A$1</nowiki> when on sheet one and copied to another sheet will refer to the first cell of the next sheet.

This is not possible in Excel.

== Named ranges and “Natural Language” formulas ==
It is possible, in some versions of Excel, to have the same range name on different sheets. This is not possible in Calc. However, if the duplicated range name in Excel refers to the same cell in each case, then it can be simulated in Calc with a range name without the sheet being specified and thus the range name refers to the specified cell on the current sheet.

Calc does have ''Natural Language''. This is where column or row labels are used (without defining them as range names) in a formula. In Excel, to refer to a cell, a space is used between the label names. In Calc an exclamation mark “!” (sometimes called pling) is used.

In Calc the names are enclosed in single quotes (done automatically by Calc if the label starts with a letter and only has alphanumeric characters). To turn this feature on or off use: '''Tools > Options > Spreadsheet > Calculate > Automatically find column and row labels'''.

== Array formulas ==
Calc supports array formulas (formulas entered using ''Control+Shift+Enter''), but Calc can not have array constants in a formula. The work-around is to have the constant values in cells on a sheet and refer to them.

Some Excel array formulas seem to rely on the way that Excel is calculating a result in a non-documented way–such a practice is not a good idea even within Excel only, and certainly not a good idea when importing a file containing such a formula into Calc.

{{Documentation/Note| OpenOffice.org help refers to array functions as matrix functions.}}

== Functions ==

{{Documentation/Caution|An important difference between Excel and Calc regarding functions is that the values supplied to a function (which are called arguments in Excel and parameters in Calc) have different separators. Calc '''always''' uses '''semicolons''' to '''separate parameters''' in a function. Excel uses either commas or semicolons, depending on the system (for example commas on English systems, semicolons on German systems). Calc will generate a “#NAME?” error if you use a comma in place of a semi-colon.}}

=== Optional parameters in functions ===
Some formulas have more than one optional parameter at the end of the parameter list. In Excel it is possible to leave an optional parameter blank and specify a later parameter, but this is not possible in Calc. When using Calc functions, parameters marked as "optional" can be left out (or left empty) only when no parameter follows.

For example, to calculate an annuity by using the Present value function, PV(Rate; NPER; PMT; FV; Type), without the Future Value variable (FV):

* In Excel the formula <nowiki>=PV(0.05,10,100,,1) </nowiki>returns -$810.78
* in Calc =PV(0.05;10;100;;1) returns Err:511 (Variable missing).

When you enter the PV function in Calc with the FV variable empty, a message box is displayed offering to change the incorrect input to "<tt>=PV(0.05;10;100;1)</tt>":

[[Image:Doc_mig_formulaerror.png|'''Figure 2:''' Function error message]]

This, too, is incorrect as it will produce a value of -772.79.

The work-around is to put values in for the missing parameters. For the above example, putting a zero in for the blank parameter returns the correct result for the annuity, -$810.78.

=== Date values in financial functions ===
In Excel some of the financial functions accept string parameters for dates; in Calc financial functions require a serial number, although you can simply type in the dates in date format without quotes.

=== Analysis Addin functions ===
Whenever an Excel Analysis ToolPak function has the same name as a Calc function, there is an equivalent in the Calc Analysis AddIn function but with a trailing _ADD. This ensures compatibility with Excel but without changing the behavior of Calcs built-in functions.

For example, the functions EFFECT and CONVERT provided by the Excel Analysis ToolPak are named EFFECT_ADD and CONVERT_ADD in Calc and return the same results.

The functions whose names end with _ADD return the same results as the corresponding Microsoft Excel functions. Use the functions without _ADD to get results based on international standards. For example, the WEEKNUM function calculates the week number of a given date based on international standard ISO 6801, while WEEKNUM_ADD returns the same week number as Microsoft Excel.

=== Differences in function results ===
Calc and Excel handle the missing ''Reference'' parameter with the Cell function, ''CELL(Info_type; Reference)'', differently''. ''If ''Reference'' is missing, Calc uses the position of the cell in which this formula is located. Excel uses the reference of the cell in which the cursor is positioned.

=== Functions not implemented or imported ===
Excel functions which are not imported or implemented in Calc include ''INFO'' and ''GETPIVOTDATA''. Excel has no equivalent for Calc’s ARABIC function which calculates the value of a Roman number.

There are issues when importing both the Ceiling function, ''CEILING (Number; Significance; Mode),'' and the Floor function, ''FLOOR(Number; Significance; Mode)''. If both parameters ''Number'' and ''Significance'' are negative and the Mode value is equal to zero or is not given, the results in OpenOffice.org and Excel will differ after the import has been completed. If you are exporting a Calc spreadsheet to Excel, use ''Mode=1'' to see the same results in Excel as in Calc.

== DataPilot or Pivot Table ==
DataPilots are Calc’s equivalent to Excel’s Pivot Tables. However there are a number of limitations. Pivot tables import from Excel into Calc (although the cells do not have the PivotTable shading), but as soon as they are worked on these limitations become apparent.

The limitations are:

* There is no PivotChart facility, but a DataPilot can be used as the data source for a chart.
* The user interface allows a maximum of 8 fields in the data, row or column areas. (An alternative interface which allows more is available from [http://homepages.paradise.net.nz/hillview/OOo/ http://homepages.paradise.net.nz/hillview/OOo/] in a document called MyDataPilot.sxc).
* There is some ability to group data (for example, a date field grouping by week or quarter but not by month). The work-around is to create a new column with a formula for calculating the grouping, for example =Month().
* You can not define different formats for different fields.
* Calc can have formulas based on things like “Difference From” or “% of”, but can not have its own custom fields (work-around, create new columns to calculate the desired values).
* The Application Program Interface specification is incomplete for writing macros that work with DataPilots—for example; the ability to control, through another program such as OpenOffice.org’s own macro language BASIC, whether the tables have grand totals or have access to DataPilot’s created from external data.

== AutoFilter ==
There are a number of AutoFilter differences between Excel and Calc:

* There is only one AutoFilter active at a time, for a spreadsheet document, unless using database range names. The rows remain hidden but the drop-downs in the first row disappear on applying AutoFilter elsewhere. To have more than one AutoFilter active at the same time, define a database range name ('''Data > Define Range''') for the data, then it is possible to have more than one AutoFilter active on the one sheet (which Excel can not do.)
* The remaining visible row numbers do not change color to warn you that there is a filter in place.
* Error values do not show as an option in the drop-down lists when cells in the column have errors.
* In the drop-down lists, the equivalent to Excel’s “Custom” is called “Standard.”
* The top 10 in the drop-down list is literal, but to get the same degree of control you can use Standard and specify “largest”, “largest%”, “smallest” or “smallest%” in the condition field.
* Use regular expressions to specify criteria to select rows based upon the text in the cells. To do this:

#
## Choose “Standard” from the drop-down list.
## Click More so that the rest of the dialog is displayed.
## Check Regular expressions.

Table 16 has some examples to help an Excel user use regular expressions.

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+Example regular expressions for AutoFilter
! Excel custom command
! Comparison Field
! Equivalent Regular Expression

|-
| Begins with x
| <nowiki>=</nowiki>
| ^x.*

|-
| Does not begin with x
| <nowiki><></nowiki>
| ^x.*

|-
| Ends with x
| <nowiki>=</nowiki>
| .*x$

|-
| Does not end with x
| <nowiki><></nowiki>
| .*x$

|-
| Contains x
| <nowiki>=</nowiki>
| .*x.*

|-
| Does not contain x
| <nowiki><></nowiki>
| .*x.*

|}
You are not limited to these regular expressions. They are included here to show how to achieve the same result for AutoFilter in Calc as can be achieved in Excel.

== Inserting notes (“comments” in Excel) ==
In Excel, a comment could be added by right-clicking on a cell and selecting '''Insert Comment''' from the context menu. Also, a comment in Excel can be edited or deleted by right-clicking on the cell.

In Calc, there is no context menu selection for inserting a note. A note is inserted by the menu path '''Insert > Note'''.

To edit an existing note in Calc, the same menu path is used ('''Insert > Note''').

To delete a note in Calc, either:

* Select '''Insert > Note''', then highlight and delete the contents of the note; or
* Press ''Delete''<nowiki>; then from the dialog box, uncheck all items except for </nowiki>'''Notes'''.

== Text to columns ==
You cannot do this in Calc without external help. See [http://ooomacros.org/user.php#104183 http://ooomacros.org/user.php#104183] for a macro to do this.

== Solver ==
OOo versions prior to v3.0 had no equivalent in Calc to the Solver add-in for Excel.

V3.0 and above do have a Solver under: Tools > Solver.

The issue was discussed here [http://www.openoffice.org/issues/show_bug.cgi?id=8808 http://www.openoffice.org/issues/show_bug.cgi?id=8808].

== Charts ==
Chart types that Excel provides that Calc does not:

* Bar of pie converts to a 2D - columns - normal
* Pie of pie converts to a 2D - columns - normal
* Radar filled converts to line radar
* Radar with markers–converts to 2D–net–normal but counter clockwise rather than Excel’s clockwise
* Bubble charts convert to XY charts
* Surface Charts convert to Deep 3D bar charts

Other charting issues include:

* Charts are slower to update in Calc than in Excel.
* There are fewer axis options, such as no option for having an inverted y axis (negative at top towards positive at bottom).
* The data must be contiguous, with the labels in the first row or column.
* To change the range, click on the border of the chart so that it is selected (green selection points) > '''Right Click > Modify Data Range...'''

== Number formats ==
There is no “accounting” format (with the currency symbol at the left edge of the cell).

<nowiki>There is no predefined option for bracketing negative numbers. Use a custom format such as “$#,##0.00_);[RED]($#,##0.00)”.</nowiki>

== Use of Autosum feature ==
The Autosum feature (invoked by clicking on the upper-case Greek sigma) works slightly differently in one respect in Calc than in Excel.

For either Excel or Calc, you can select an empty cell, generally just below the bottom of a range containing numbers to be summed (or to the right of a range of numbers to be summed). When the Autosum button is clicked, Excel or Calc will propose a range to be summed, which in many cases, is in fact the range the user intended. If this is the correct range, pressing ''Enter'' will enter the SUM function into the cell. If the proposed range is not what the user intended, the user can highlight the range desired, then press ''Enter''. There is no difference between Excel and Calc when using the Autosum as described above.

In Excel, you can also first highlight the range to be summed plus one additional blank cell, then click Autosum. The SUM function will then be entered in the previously blank cell. This use of Autosum is not available in Calc.

== Grid lines and other view settings ==
In Excel grid lines on the screen are a property of a Worksheet. In Calc it is a document-wide property, set as follows:

'''Tools > Options > OpenOffice.org Calc > View'''

== Hidden rows ==
There is no “select only visible rows” command. Selecting a block of cells with hidden rows and deleting will delete the hidden rows as well. Work-around: select each visible row manually before deleting. See IannzGotoSpecial.sxc available from [http://homepages.paradise.net.nz/hillview/OOo/ http://homepages.paradise.net.nz/hillview/OOo/] for a macro that can select only the visible cells.

== Navigator ==
OpenOffice.org’s Navigator (Figure 3) provides a hierarchical view of the objects that make up a document. With the Navigator you can view a listing of objects such as sheets, range and database names, linked areas, graphics, OLE objects, notes and drawing objects. While it is a convenient way to browse and select the various objects that make up a document, you can also use it to copy cells or insert links into a spreadsheet from another document, or from a sheet within the same spreadsheet. (See [[#Working across spreadsheets|Working across spreadsheets]].)

The Navigator copies and inserts links using drag and drop. To use the Navigator to create a link, the data to be linked must be defined as a ''named'' range within the source document. If there are no named ranges within the source document, the Navigator will not list any linkable items.

The Navigator also displays the objects and can link data from Excel spreadsheets.

[[Image:Doc_mig_calcnavigator.png|'''Figure 3:''' The Navigator]]

== Styles and Formatting window ==
Calc has two types of styles, cell and page. To display the Styles and Formatting window, press ''F11'' or select '''Format > Styles and Formatting'''. Right-click in the Styles and Formating window to create, modify, or delete styles.

[[Image:Doc_mig_calcstylesandformatting.png|'''Figure 4:''' Styles and Formatting window, showing built-in cell styles]]

== Conditional formatting and styles ==
Conditional formating requires styles to be defined before selecting '''Format > Conditional formatting. '''

== Function list ==
The ''Function list'' is a floating or dockable window that provides information about the available functions. It is an alternative to Functions Wizard. To view it: '''Insert > Function List'''.

== Error values ==
Some functions in Calc return cryptic error messages like Err:503. To get a message that is more meaningful you can select the cell with the error message then look at the right end of the ''status bar.'' In this case it will show “Error: Invalid floating point operation” (for example, division by zero).

A full description for each error message is given in the '''OpenOffice.org Help'''.

== Working across spreadsheets, web pages and database data ==
=== Working across spreadsheets ===
Calc’s Navigator can be used to copy or link to data from another spreadsheet (source).

To insert a link (or reference) to or copy a cell or range of cells with the Navigator:

# Open the source and the target documents.
# Open the Navigator from the target document. Use the ''Edit > Navigator'' command or the ''F5'' shortcut. Select the ''Drag mode'' you want to use (see ).

* '''Insert as Hyperlink''' - creates a hyperlink back to the source file.
* '''Insert as Link''' – insert a linked copy of the data in the target document.
* '''Insert as Copy''''' ''– copies the range to the target document, but does not link it to the source range.

# Select the source document from the box at the bottom of the dialog.
# Browse to the ''Range names'' category and open it by clicking on the plus (+) sign. If there are no named ranges in the source document there will be no ranges available for insertion.
# Select and drag the range you want to link to the target sheet.

{{Documentation/Note| If the cell range in the source spreadsheet you want to insert in has not been defined as a named range, define it by using the ''Define Names'' dialog accessible from the ''Insert > Names > Define'' menu item, or use the ''Ctrl-F3'' shortcut. Only named ranges will appear in the Navigator.}}

[[Image:Doc_mig_calclinksheets.png|'''Figure 5:''' Linking between spreadsheets]]

To refer to the contents of cells in another spreadsheet document, or workbook, the syntax is <tt>''''url of other workbook'#$sheetname.cellrange'''</tt>. For example, on a Linux system:

'file:///home/hillview/Documents/Tests/Address.xls'#$Sheet1.A1

or, on a Windows system:

'file:///C:/Documents/Tests/Address.xls'#$Sheet1.A1

To input these links, you can:

# Type in the formula up to the point where the link is required.
# Select '''Window >'''<nowiki> [to select the desired document].</nowiki>
# It is not obvious that this is working, but it is. Select the desired cell or range of cells.
# Select '''Window >'''<nowiki> [select the original document].</nowiki>
# Finish entering the formula.

What is disconcerting is that the value displayed is based on the value of the cell (or range of cells) when the linked document was last saved.

So, to check it, save the linked document and update the link in the document ('''Edit > Links''') that contains the link.

{{Documentation/Note| Links created using the prevous examples, including the Navigator’s drrg and drop method, do not update automatically.

To update them, use '''Edit > Links > '''<nowiki>[select the desired link] </nowiki>'''> Update'''. The update works from the saved file – so if both files are open and the file that the link is based on is updated, that file must be saved before updating the link.}}

To have persistent updating of data between two spreadsheets, insert '''Dynamic Data Exchange''' (DDE) links:

# Select and copy the range of cells to be linked to.
# Change to the spreadsheet that requires the link and select the
# Open the ''Paste Special'' dialog, '''Edit > Paste Special '''and check the ''Link'' option (the checkbox at the bottom left of the dialog).
# Click '''OK''' to insert the DDE link.

These cells will have a persistent link to the contents of the other sheet and the values returned can then be used in other formulas.

=== Links to HTML data or other spreadsheets ===
To link to data on the Internet:

# In a browser navigate to the desired page.
# Copy the URL.
# In Calc, '''Insert > Link to External Data'''.
# Paste in the URL.
# This step is not obvious: press ''Enter'', wait a moment and the bottom list box (called Available tables/ranges) will show:

* HTML_all (the entire page)
* HTML_tables (all the tables on the page)
* HTML_1 (each table consecutively numbered on the page)

# Select the desired option from the list box.
# Optionally check the '''Update every''' checkbox and specify how often to update.

The same process can be used for linking to data in spreadsheets.

{{Documentation/Note| The source file must be saved before the update can take place. (In OOo, AutoSaves overwrite the original file, so with AutoSaves turned on, this feature could be more useful than it first appears.)}}

=== Links to database data ===
# Display the ''Data source viewer'' (''F4'').
# In the ''Data Explorer'' window, navigate to the desired table or query (if it is not visible click '''Explorer on or off'''–left button in the ''Data source toolbar'').
# Drag the table or query onto the sheet. (See Chapter 11, “Getting Started with Base” in the ''Getting Started'' guide for information about working with data sources, such as registering the data source.)

== Printing ==
Calc and Excel have similar printing functionality, but there are some important differences.

By default, Excel only prints the active sheet. By contrast, Calc will print all of the sheets in the spreadsheet by default. To direct Calc to only print the active sheets, go to '''Tools > Options > OpenOffice.org Calc > Print'''. Check the box '''Print only selected sheets'''. You can also check the box '''Suppress output of empty pages'''.

{{Documentation/Note| We recommend selecting both boxes, to print only selected sheets and to suppress output of empty pages.}}

[[Image:Doc_mig_calcprintoptions.png|'''Figure 6:''' Selecting print options]]

By default, if no print ranges have been specified anywhere within the spreadsheet, the print range within a sheet will be chosen as a rectangular area from cell A1, to the lowest right cell that has content.

If a print range has been specified within the spreadsheet, ''even on a different sheet'', there is no longer a default print range on any of the sheets. If no print range is established for a particular sheet, nothing from that sheet will be printed.

If you only want a portion of the spreadsheet to print, you must first specify a print range.

To define the print range (this is the equivalent of '''File > Page Setup > Sheet''' in Excel, first three fields):

# '''Format > Print Ranges > Edit.'''
# In the Edit Print Ranges dialog, select the desired range for each of the fields.
# You can select noncontiguous areas for the print area, with each area being on a separate page. Each area is separated by a semicolon.

[[Image:Doc_mig_calcprintranges.png|'''Figure 7:''' Edit Print Ranges dialog]]

Calc provides a page-break view.

* '''View > Page break preview'''

Other settings, such as whether to have grid-lines, are done through the page style:

* '''Format > Page > Sheet'''

Print preview:

With Excel, a print preview will show what will actually be printed when finally sent to the printer with the present settings in place. With Calc, the print preview will show the print ranges from all of the sheets in the spreadsheet, even if it has been specified to only print active pages.

To print:

# '''File > Print'''.
# Click '''Options''' to change the settings for suppressing blank pages or only the selected sheets.
# Other settings are the same as in Excel.

== Macros ==
Macros written in VBA for Excel do not work in Calc and macros written in StarBasic for Calc do not run on Excel. Re-writing of macros is required when moving spreadsheets between either application.

Some additional resources for writing Basic macros include:

“Porting Excel/VBA to Calc/StarBasic” [http://documentation.openoffice.org/HOW_TO/various_topics/VbaStarBasicXref.pdf http://documentation.openoffice.org/HOW_TO/various_topics/VbaStarBasicXref.pdf]

''StarOffice 8 Programming Guide for BASIC'', [http://docs.sun.com/app/docs/doc/819-0439 http://docs.sun.com/app/docs/doc/819-0439]

“Useful Macro Information for OpenOffice”, by Andrew Pitonyak, [http://pitonyak.org/AndrewMacro.odt http://pitonyak.org/AndrewMacro.odt]

''OpenOffice.org Macros ''Explained, by Andrew Pitonyak, available from the publisher: [http://www.hentzenwerke.com/catalog/oome.htm http://www.hentzenwerke.com/catalog/oome.htm ]or from various online booksellers.

Andrew Pitonyak’s web site for OOo macros: [http://pitonyak.org/oo.php http://pitonyak.org/oo.php]

== Number recognition ==
Number recognition is where the user types in a “number” and the format of the cell changes accordingly. The same thing applies to text copied from outside Calc and pasted into a spreadsheet.

Rather than compare and contrast Excel with Calc, this section outlines how number recognition works in Calc (which is slightly different from Excel).

Number recognition is dependent on locale. To set the default locale for OOo, use '''Tools > Options > Language Settings > Languages'''.

To set the locale for particular cells, select the cells, right-click, and select '''Format > Cells > Numbers '''tab''' > Language'''.

=== Default cell formats ===
The default cell formats are given in Table 15. To determine the default for a locale:

# Select a cell that has not been formatted.
# Select '''Format > Cells > Numbers''' tab.
# Click on the desired category.
# Look for the default named in the ''Format'' and ''Format codes'' portion of the dialog.

[[Image:Doc_mig_formatcellsnumbers.png|'''Figure 8:''' Formatting cells]]

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+Default cell formats for different categories of cell formats.
! Category
! Default format
! Format changed when input is different category?

|-
| Number
| General
| Yes

|-
| Date
| Two defaults based on locale, one for date only and another for date and time.
| Yes

|-
| Time
| Default for the locale
| Yes

|-
| Boolean
| TRUE or FALSE
| Yes

|-
| Percentage
| 0.00%
| No

|-
| Currency
| Default for the locale
| No

|-
| Scientific
| 0.00E+000
| No

|-
| Fraction
| <nowiki># ?/?</nowiki>
| No

|}

=== Input category ===
The input category is determined as shown in the following table.

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+Input categories
! Category
! Nature of input
! Examples(based on USA locale)

|-
| Function or formula
| Starts with an equals sign.
| <nowiki>=A1+A2 or </nowiki>

<nowiki>=SUM(A2:A10)</nowiki>

|-
| Boolean
| True or false (case does not matter)
| True or

FALSE

|-
| Number
| Digits only with optional decimal separator, optional thousands separator, negative numbers expressed with either a negative sign at either end or enclosed by brackets.
| 1, 1.1, -1, (1)

1,123, -123.1

|-
| Percentage
| Same as for number but has a % at right end.
| 1%, -1%, (1)% 1.1% , 0.1%

|-
| Currency
| Same as for Number but with the locale’s currency symbol at either end.
| $1, 1$, $(1), (1)$, $1.1

|-
| Scientific
| Same as for Number but can have E (case does not matter) and then a power of ten.
| 1e1, 1E1, -1e1, (1e1), (1e-1), (1.2e1)

|-
| Fraction
| Optional negative sign, some digits, a space, some digits, a slash, some digits.
| 1 1/2, -1 2/3

|-
| Time
| One or two digits, time separator for locale, one or two digits, optional time separator for locale, optional decimal separator for locale, more digits.
| 10:40, 1:30

|-
| Date
| Most representations of dates. If the year is not given, it is interpreted as being the current year, if the digits for century are not given, it is determined by the settings in '''Tools > Options > OpenOffice.org > General'''. If the numbers given are not valid for the locale, then input is interpreted as text. Examples include: one or two digits, date separator for locale, one or two digits (1/1); three sets of digits separated by decimal separator (1.1.1); textual representations (1 Feb).
| 1/1, 1/1/5, 1.1.5,

1 Feb, 1 Jan,

1 January

1 January 05

|-
| Date and time
| Input is in the form of (date) digits, date separator for locale, a space, digits with time separator for locale. As for dates, the numbers must be valid for the locale.
| 1/1/5 10:30

|-
| Text
| Anything that does not meet the above criteria.
| 28/28

|}

=== Changing the cell’s format based on input ===
Calc works as follows:

# First a category is worked out for the input.
# If the input is a function and the current cell’s format is a default, that is, not explicitly defined, then the cell’s format is determined by the hierarchy of the inputs to the function. The order is dates, time, currency, percentage, scientific, fractions, and numbers unless an input to a function is returning a value of a different type. Some examples of this last exception:
#* A date plus a number returns a date, because date supersedes number in the hierarchy.
#* A function like =Month() returns a number even though a date is used as the input.
# Else: If the input category is boolean, then the cell’s format is changed to boolean. If the input category is text, then the cell’s format does not change.
# Else: If the cell format is Number–general, Date–default, Time–default, or boolean, and the category of input belongs to a different category, then the cell’s format is changed to the default for the input category.

=== Pasting values ===
A consequence is that, when copying text that contains dates and pasting into a Calc spreadsheet, you can determine what the result is going to be. Suppose your default locale is USA where the default date format is MM/DD/YY and the data that you are copying is in the format DD/MM/YY (the European default). If you set the format of the cells that you are going to paste the data into to date format DD/MM/YY, the dates will be correctly interpreted; if you do not, it will not. You can then change the format of the cells to MM/DD/YY to display the dates in USA format.

{{CCBY}}

Documentation/UserGuide/Migration Guide/GeneralDifferences

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{{DISPLAYTITLE:General Differences in Use between OpenOffice.org and Microsoft Office}}
== Help ==
The Help facilities in OpenOffice.org (OOo) are very similar to the equivalent in Microsoft Office (MSO).

If you pause the mouse pointer over a button, you will see a tooltip describing the button. To turn this feature on or off, use '''Tools > Options > OpenOffice.org > General'''.

Pressing ''Shift + F1'', or selecting '''Help > What’s This?''' changes the pointer to a question mark. When the question mark pointer is over a button or control on a dialog, a more detailed description is displayed until the next mouse click.

{{Documentation/Note|Pressing ''Shift + F1'' is equivalent to turning on extended tips, '''Tools > Options > OpenOffice.org > General''', except that it only stays on until you click again.}}

Based on whatever is currently selected, pressing ''F1'' displays contextual help.

[[Image:Doc_mig_helpagent.png|left]]The equivalent to the MSO “Office Assistant” is called the ''Help Agent''. It “lights up”, alerting the user that help is available for an event that has just happened. Examples are when a user first saves a file, or when a word gets automatically corrected.

The ''Help Agent'' can be turned off and on by using '''Tools > Options > OpenOffice.org > General'''.

== Zoom - the view percentage ==
To change the size at which the document is displayed on the monitor, select '''View > Zoom''', or right-click or double-click the number with a percentage sign next to it on the status bar.

In Writer the ''Optimal'' option zooms the display so that the document is displayed between left and right margins. The zoom factor is automatically adjusted when side panels are displayed.

== AutoCorrect and AutoFormat ==
AutoCorrect and AutoFormat work much the same in OOo as in MSO.

In addition, Writer includes a word completion feature. If it is enabled, Writer tries to guess which word you are typing and offers to complete this word for you. To accept the suggestion, press ''Enter''. Otherwise continue typing.

Settings for this feature, including turning it off or changing the key that accepts the suggestion, are in the '''Tools > AutoCorrect > Word Completion''' tab.

[[Image:Doc_mig_autocorrect.png|500px|'''Figure 1''': Settings for automatic word completion]]

== Menus ==
OOo’s menus are similar to MSO’s, but some commands are in different locations. For example, OOo considers page layout a format issue, so it is found in the Format menu ('''Format > Page''') instead of in the File menu. In addition, OOo includes some features that MSO does not (for example, built-in Export to PDF).

For information on how to customize menus (including adding and removing items), see [[Documentation/OOoAuthors_User_Manual/Migration_Guide/Customizing|Customizing OpenOffice.org]] in this guide.

=== Personalized menus ===
OOo does not have personalized menus. This feature in MSO reorganizes the menus so that your most frequently used options are displayed first and little-used options are removed from the list.

In OOo some menu items may be relevant to the current cursor location but are inactive and grayed-out. For example, the sort command ('''Tools > Sort''')''' '''is not available when nothing is selected. By default these menu items are not displayed. To make them visible, use '''Tools > Options > OpenOffice.org > View > Show inactive menu items'''.

== Toolbars ==
The default location of some icons may be different from the default location in MSO. The icons are also not identical. Many icons can be expanded into submenus or tear-off toolbars.

Most toolbars in OOo can be made floating or can be docked in various positions. To move a toolbar, place the mouse pointer over the toolbar handle (or the title bar of a floating toolbar), hold down the left mouse button and drag the toolbar to the new location.

Tear-off toolbars area always floating. See [[Documentation/OOoAuthors_User_Manual/Getting_Started/Menus_and_Toolbars|Menus and Toolbars]] in the [[Documentation/OOoAuthors_User_Manual/Getting_Started|Getting Started Guide]] for more information on moving, docking and customizing toolbars.

For information on how to customize toolbars (including adding and removing icons), see [[Documentation/OOoAuthors_User_Manual/Migration_Guide/Customizing|Customizing OpenOffice.org]] in this guide.

== Drag and drop ==
While drag and drop does work in OOo, there is less feedback with pointer changing in OOo than in MSO. For example, when moving the pointer onto a selected piece of text, the pointer remains the usual '''I''' bar rather than changing to an arrow. However, the text can be dragged as required.

There is no equivalent to ''Shift+Click+drag''.

== Side panes - docked or floating windows ==
MSO XP introduced the concept of side panes. These are the closest equivalent to OOo’s docked or floating windows. In OOo these windows include:

* ''Navigator'' to help move around the document (the closest equivalent in MSO would be the Outline view in Word).
* ''Styles and Formatting ''for managing styles.
* ''Gallery'', a clip art viewer.
* ''Function Wizard'', which helps you interactively create formulas; available only in Calc.
* ''Data Source Explorer,'' from which you can drag and drop fields from registered databases into your documents; available in Calc and Writer.

There is no equivalent of the MSO Clipboard for handling multiple copies.

=== Docking and undocking ===
[[Image:Doc_mig_docking.png|right|frameless|200px|'''Figure 2''': Docking a window]]
Some windows in OpenOffice.org, such as the ''Navigator'' and the ''Styles and Formatting'' window, are dockable. You can move, re-size or dock them to an edge.

To dock a window, do one of the following:
* Click on the title bar of the floating window and drag it to the side until you see the outline of a box appear in the main window, then release the window. This method depends on your system’s window manager settings, so it may not work for you.
* Hold down the ''Control'' key and double-click on a vacant part of the floating window to dock it in its last position. If that does not work, try double-clicking without using the ''Contro''l key.

To undock a window, hold down the ''Control'' key and double-click on a vacant part of the docked window.

{{Documentation/Note|The ''Styles and Formatting'' window can also be docked or undocked by using ''Control+ double-click'' on the gray area next to the icons at the top of the window.}}

It is possible to have two windows in the same area. For example, the ''Styles and Formatting'' window and the ''Navigator'' can be at the right edge with one above the other rather than side by side. Then the show/hide and stick/floating buttons work for both docked windows.

=== Resizing ===
Docked windows can be resized by moving the border. When the mouse pointer changes to a double-ended arrow, ''click and drag'' the window to the desired size.

=== Navigator ===
The Navigator is activated and deactivated by ''F5'', the '''Navigator''' button, [[Image:Doc_mig_icon_nav.png]], in the Standard toolbar, or '''Edit > Navigator'''. This window shows the different objects in the current document and enables you to move quickly among them. Details vary from one application to another. For example in Writer it shows the list of headings and has controls similar to Outline view in Word. The drop-down list at the bottom of the Navigator is for selecting which of the currently open documents has information displayed in the Navigator.

For more information, see “Using the Navigator” in [[Documentation/OOoAuthors_User_Manual/Getting_Started/Menus_and_Toolbars|Menus and Toolbars]] in the [[Documentation/OOoAuthors_User_Manual/Getting_Started|Getting Started Guide]], and descriptions of the Navigator in the guides for each of the applications.

[[Image:Doc_mig_nav.png|'''Figure 3''': The Navigator in Writer]]

=== Styles and Formatting ===
The Styles and Formatting window can be activated and deactivated by ''F11'', the '''Styles and Formatting''' icon [[Image:Doc_mig_icon_styles.png]] , or '''Format > Styles and Formatting'''.

[[Image:Doc_mig_styles.png|'''Figure 4''': Styles and Formatting window in Writer]]

To change the category of styles displayed, use the buttons across the top of the window. For example, in Writer the buttons are Paragraph, Character, Frame, Page, and List. The drop-down list at the bottom of the Styles and Formatting window determines which of the style types get displayed in the window. For example, in Writer for character styles the options are Hierarchical, All, Applied, and Custom.

The style of the current selection is highlighted in the list of styles.

See [[Documentation/OOoAuthors_User_Manual/Writer_Guide/Introduction_to_Styles|Introduction to Styles]] and [[Documentation/OOoAuthors_User_Manual/Writer_Guide/Working_with_Styles|Working with Styles]] in the [[Documentation/OOoAuthors_User_Manual/Writer_Guide|Writer Guide]] for more information about style types and how the other icons in the window work.

=== Gallery ===
The Gallery is activated and deactivated by clicking the '''Gallery''' button [[Image:Doc_mig_icon_gallery.png]], in the Standard toolbar or by selecting '''Tools > Gallery'''.

{{Documentation/Note|There is no default shortcut key to activate the Gallery.}}

[[Image:Doc_mig_gallery.png|500px|'''Figure 5''': The Gallery in Writer]]

The Gallery is OOo’s equivalent to MSO’s Media Gallery, except that it does not have ties to the Web and there is no search facility. In order to keep the OOo download as small as possible, very little clip-art comes with OOo. To download some public domain clip-art, see [http://www.openclipart.org/ http://www.openclipart.org/].

Media in the Gallery is organized by themes. Themes are displayed down the left side of the Gallery window.

For information on how to use the Gallery, see [[Documentation/OOoAuthors_User_Manual/Getting_Started/Working_with_the_Gallery|Working with the Gallery]] in the [[Documentation/OOoAuthors_User_Manual/Getting_Started|Getting Started Guide]].

=== Data Source Explorer ===
The Data Source Explorer is activated and deactivated by pressing ''F4'' or by clicking the '''Data Sources''' button [[Image:Doc_mig_icon_data.png]] in the Standard Toolbar or by selecting '''View > Data Sources'''.

[[Image:Doc_mig_data.png|500px|'''Figure 6''': The Data Source Explorer in Writer]]

A common use for this window is in setting up a template for a mail merge letter. You can drag and drop fields from data sources in the Explorer to create fields in the current document.

The Data Source Explorer can only be docked at the top of the main window.

For more information on how to use data sources, see [[Documentation/OOoAuthors_User_Manual/Getting_Started/Getting_Started_with_Base|Getting Started with Base]] in the [[Documentation/OOoAuthors_User_Manual/Getting_Started|Getting Started Guide]].

== Page preview ==
'''File > Page Preview''' in OOo is the equivalent of MSO’s Print Preview. You can chose to view and print single pages, two pages, multiple pages, or facing pages (called “Book Preview”).

The '''Zoom''' button in OOo only zooms the view. It does not provide a pointer for you to select an area to zoom in on.

== Keyboard shortcuts ==
These standard keyboard shortcuts are the same as in MSO:

* Cut (''Control+X'')
* Copy (''Control+C'')
* Paste (''Control+V'')
* Undo (''Control+Z'')
* Redo (''Control+Y'')
* Save (''Control+S'')
* Open (''Control+O'')
* New (''Control+N'')

== Smart tags ==
Smart tags are not available in OOo.

== Special characters or symbols ==
The equivalent of insert symbols is '''Insert > Special Character'''.

You can not enter special characters in OOo using standard hex codes as you can in MSO.

{{Documentation/Note|There is no second tab for common special characters such as the em-dash. Workarounds are to use AutoFormat/AutoCorrect, AutoText or you can record a macro.}}

== File management ==
=== Default locations ===
Use '''Tools > Options > OpenOffice.org > Paths''' to set the default locations for file storage. The two path settings of interest (at this stage) are My Documents and Templates.

My Documents only allows one location. It is not possible to have a separate folder for each of the applications. This folder is the default location for '''File > Save As''' and is the folder that gets displayed in the OOo Open and Save As dialogs.

For templates it is possible to have more than one folder specified. These are the folders that are shown down the left side of the dialog that gets displayed for '''File > New > Templates and Documents''' (see [[#Creating new files]]).

For more about defining default locations, see [[Documentation/OOoAuthors_User_Manual/Getting_Started/Setting_up_OpenOffice.org|Setting Up OpenOffice.org]] in the [[Documentation/OOoAuthors_User_Manual/Getting_Started|Getting Started Guide]].

=== Creating new files ===
In OOo, as with MSO, there are a number of different ways of creating new files. What is different is that you can initiate the creation of any OOo file type from any OOo application. For example, you can start creating a spreadsheet while working in Writer.

Different ways of creating a new document:

* Select '''File > New.'''
* Use the '''New''' icon on the Function Bar. This icon has a drop-down list on the right to select the type of document to be created.
* From a “Quick start” program. Only the Windows version of OOo has a ''Quickstart'' icon in the system tray.
* Press ''Control+N.''
* Using Wizards: select '''File > Wizards.'''

=== Template folder management ===
To make it easier to manage your templates, such as creating and deleting folders (categories), and importing templates into the folders, use:

'''File > Templates > Organize >''' Double-click the desired folder > '''Commands '''

=== Default templates ===
Each component of OOo has a unique default template. To change the default template for a component:

# Save the current template using '''File > Templates > Save'''.
# Select '''File > Templates > Organize''',
# '''Double-click''' the folder in which you saved the template in step 1.
# Click on the template you want to make the default.
# Either '''right-click''' or select '''Commands > Set As Default Template.'''

{{Documentation/Note|The default template in MSO is always a file called Normal.dot. In OOo there is no special name for the default template files. They can be called anything. If no template has been specified, the properties of the default template are those that are coded directly into OOo.}}

=== Open and Save As dialogs ===
Under Microsoft Windows there is the option to use either the OOo Open and Save As dialogs or the ones provided by Windows. To view or change which type of dialog OOo is using, select '''Tools > Options > OpenOffice.org > General > Use OpenOffice.org dialogs'''.

{{Documentation/Note|The dialogs provided by Windows are not the dialogs used by MSO!}}

This section discusses the OpenOffice.org Open and Save As dialogs. See Figure 6 for an examples of the Open dialog; the Save As dialog is similar.

The three buttons in the top right are, from left to right:

* Go '''Up one level''' in the folder (directory) hierarchy. This is a long-click button if you want to go up higher than just one level
* '''Create New Directory''' (folder).
* Go to the Default Directory as specified in Tools > Options > OpenOffice.org > Paths.

For OOo documents that have been saved as more than one version, you can use the version drop-down to select the version you want to open in read-only mode.

{{Documentation/Note|For Microsoft Office documents, only the current version can be opened.}}

[[Image:Doc_mig_open.png|500px|'''Figure 7''': The OOo Open dialog.]]

The '''File type''' field has the same concept in OOo as in MSO; use it to specify the type of file to be opened or the format of the file to be saved.

The '''Read-only''' checkbox opens the file for reading and printing only. Consequently most of the toolbars disappear and most menu options are disabled. An '''Edit File''' button is displayed on the Function Toolbar to open the file for editing. The opened file cannot be saved over the previous filename.

It is possible to open files from the web using URLs.

==== File management within an OpenOffice.org Open or Save As dialog ====
To rename a file:

# '''Right-click''' on a file name to display a context menu.
# Click '''Rename''' and the file name will be selected.
# Typing replaces all or part of the selected name.

To delete a file:

# '''Right-click''' on a file name to display a context menu.
# Click '''Delete''' and you will get a confirmation dialog.

{{Documentation/Note|Instead of '''Right-click > Delete, '''you can select the filename and press the ''Del'' key.}}

It is not possible to move files around by copying and pasting them within the dialogs.

=== Password protection ===
To protect an entire document from being viewed, there is a checkbox in the Save As dialog to Save with password. This option is only available for files saved in OOo formats.

=== Privacy options ===
To include or remove personal information (for example, the author’s name) in the Properties dialog with the document, go to '''File''' > '''Properties''' > '''General'''. The '''Delete''' button removes information. The '''Apply user data''' checkbox includes or removes information such as “Author”.

=== Digital signatures ===
OOo provides digital signatures to ensure the integrity of the file, as do recent versions of MSO.

=== Portable Document Format (PDF) file creation ===
All of the applications in OOo have the built-in ability to export documents as PDF files. Click on the '''Export Directly as PDF''' icon on the Standard'' ''toolbar, [[Image:Doc_mig_icon_pdf.png]], or use '''File > Export as PDF'''.''' '''The second method provides access to choices that include the print quality and the range of pages to be printed to the file.

=== Creating web pages (HTML files) overview ===
All of the OOo applications can be used to create web pages. This section introduces their HTML capabilities. For more details, see [[Documentation/OOoAuthors_User_Manual/Getting_Started/Creating_Web_Pages|Creating Web Pages]] in the [[Documentation/OOoAuthors_User_Manual/Getting_Started|Getting Started Guide]].

==== Writer ====
Writer’s HTML capabilities include saving existing documents in HTML format, creating new documents as HTML and creating several different types of web pages using a wizard .

==== Calc ====
Calc can save its files as HTML documents. If the file contains more than one sheet the additional sheets will follow one another in the HTML file. Links to each sheet will be placed at the top of the document. Calc also allows the insertion of links directly into the spreadsheet by using the Hyperlink dialog.

==== Draw ====
It is possible to export drawings as Macromedia Flash files: '''File >Export''' and choose Macromedia Flash for the file type.

The drawing program also allows you to turn your drawings into a series of HTML web pages.

==== Impress ====
Exporting presentations from OOo’s Impress application is similar to exporting a drawing from Draw. Use '''File > Export''' and select HTML document as the file type. The only difference is that there is an option to display each slide’s notes along with the slide.

=== Document properties ===
Some differences in document properties are:

* Summary (MSO) or Description (OOo): OOo does not include fields for manager or category.
* Statistics: Writer includes the word count (also available in '''Tools > Word Count''').
* Custom (MSO) or User defined (OOo): OOo provides only four fields. To name the fields as you like, click the '''Info fields''' button.
* Use the Internet tab to set the refresh and redirect options for an HTML page.

=== Searching for files ===
There is no Find Files command built-in to OOo for finding files that contain specific text. However a component has been written that can be installed to provide this functionality. See [http://qa.openoffice.org/issues/show_bug.cgi?id=41011 http://qa.openoffice.org/issues/show_bug.cgi?id=41011].

=== Object linking between files ===
For information on Object Linking and Embedding (OLE), and what happens with imported files containing DDE links, see [[Documentation/OOoAuthors_User_Manual/Migration_Guide/Sharing_Files|Sharing Files with MS Office Users]] in this guide.

In the Windows version of OOo you can copy and paste-special cells from a Calc spreadsheet into a Writer document as a Dynamic Data Exchange (DDE) link. In the Windows version you can create a DDE field. Neither of these options is available in the Linux version. Opening a file from the Windows version in a Linux version works, although some modification of the file location may be necessary. If you would like to know more, see [http://www.openoffice.org/issues/show_bug.cgi?id=5317 http://www.openoffice.org/issues/show_bug.cgi?id=5317].

Regardless of operating system, it is not possible to have a link to a chart.

=== AutoRecovery saves ===
To turn on/off AutoRecovery saving and set the time period between saves, use:

'''Tools > Options > Load/Save > General > Save AutoRecovery information every'''

{{Documentation/Caution|AutoRecovery saves will not allow you to return to the original version of a document. AutoRecovery saves save the current document at that instant. If you want to save a backup copy that you can return to in case you make a mistake, check the Always create backup copy checkbox in the Load/Save options. This will created a backup copy every time you click '''Save'''. However, it only saves one backup per filename.}}

=== Version control ===
With version control you can save more than one version of a file under one file name. In MSO each version contains all of the changes that have been made to the document (like fast saves). In OOo each version is complete. Use '''File > Versions'''.

To save a version of a file, see “Open and Save As dialogs” on page .

== Working with multiple open files ==
OpenOffice.org uses a Single Document Interface (SDI). This means that each open document has its own window. The Window menu displays all of the currently open documents in OOo.

Two of OOo’s strong points are the accessibility of information about the active document and the ease of navigating among open documents. Each OpenOffice.org window provides menus, toolbars and other features directly relating to the document in that window.

When more than one OpenOffice.org document is open, you can switch between the active document and other open documents in several ways:

* From the Window menu, select the document you want to become active.
* Use the Minimize button on the titlebar to minimize the active document and reveal other open documents.
* Select a document from your desktop’s Panel or Taskbar to activate it.
* Close the current document to access other open documents.
* Use the ''Alt+Tab'' shortcut keys to cycle through the open documents.

In MSO ''Control+F6'' switches between documents. In OOo ''F6'' is used to move to the menu and each of the toolbars. ''Control+F6'' makes the current document active.

== Find and Replace ==
Find and replace are combined in OOo, unlike MSO. There is no separate menu entry or key shortcut for replace. Use''' Edit > Find & Replace''', or ''Control+F , ''or click the'' ''Find & Replace icon [[Image:Doc_mig_icon_find.png]] on the Standard toolbar.

[[Image:Doc_mig_find.png|'''Figure 8''': The Find & Replace dialog]]

There is no “word forms” search.

Having performed a search, and having closed the dialog box, the keyboard shortcut to repeat the search is ''Control+Shift+F''.

Searches are paragraph-based. There is no way to search for text either side of a paragraph marker. For example, OOo cannot search for two blank paragraphs. To get around this problem, and some other issues, a macro has been developed. See IannzFindReplace (last updated 20 March 2006), available from [http://homepages.paradise.net.nz/hillview/OOo/ http://homepages.paradise.net.nz/hillview/OOo/].

{{Documentation/Note|Manual page breaks are handled internally by changing the paragraph format of the first paragraph on the new page. When searching for formats this option is grayed out because there is no way to search for “manual” page breaks.}}

=== Tips for find and replace ===
It is common to do several find and replace operations on the same selection, however OOo does not “remember” the original selection. Before doing the find and replace you can bookmark the selection in Writer, or define a range name for the selection in Calc, so that, by using the Navigator, the same range can be quickly reselected.

Doing a “find all” selects all the pieces of text that match the criteria. It is possible to perform, on all the selections, most operations that are possible on a single selection.

=== Attributes ===
The '''Attributes''' button is only available in Writer’s Find & Replace'' ''dialog. This button displays a dialog with a series of checkboxes to find where a particular attribute has been changed from the default for the underlying style. For example, selecting the attribute “Font weight” will find text that has been made bold where the underlying font is not bold (and vice versa).

{{Documentation/Note|The attributes settings remain between uses of the Find & Replace dialog. This can be frustrating, so always turn off all of the attribute settings after each use.}}

=== Formats ===
This is the same search concept as in MSO. Note that when formats are used, there is an option to include searching within styles. For example, searching for bold text would not find bold text where the style is bold unless this option is checked.

=== Regular expressions ===
“Regular expressions” are significantly different in OOo from MSO’s “Use wildcards”. See '''Help''' > '''OpenOffice.org help''' > '''Index''' tab > and type in “regular expressions” then move to “Searching” and press '''Display'''. Some common examples are in the table below. To use regular expressions, click the More Options button of the Find & Replace dialog and make sure the Regular expressions checkbox is checked. On reopening the Find & Replace dialog, the '''Regular Expressions''' checkbox is always unchecked.

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+Sample regular expressions
! Problem
! Search
! Replace

|-
| Replace multiple tabs with just one tab
| \t*
| \t

|-
| <nowiki>Replace multiple spaces with just one space. “[:space:]” finds both non-breaking spaces and normal spaces but not tabs. Type a normal space in the Replace field.</nowiki>
| <nowiki>[:space:]*</nowiki>
|

|-
| Remove leading white space (space or tabs in any combination) at the start of a paragraph.
| <nowiki>^([:space:]|\t)*</nowiki>
|

|-
| Remove trailing white space (space or tabs in any combination at end of paragraph).
| <nowiki>([:space:]|\t)*$</nowiki>
|

|-
| Find paragraphs beginning with the character “a” (the rest of the paragraph can vary) and replace the whole paragraph with a blank line.
| ^a.*
|

|-
| Remove a paragraph mark from the end of lines. for example, when having pasted text from an e-mail message.
| $
|

|-
| Replace paragraph marks with a comma so that there is one long line rather than many lines.
| $
| ,

|-
| Replace commas with a paragraph mark.
| ,
| \n

|-
| Replace line breaks (''Shift+Enter)'' with paragraph markers. (Note that \n is used for both the Search and Replace fields. In search it is interpreted as a newline and in replace as a paragraph mark. There is no ability to have a line break in the replace field.)
| \n
| \n

|-
| Find the word “the” only (do not find “then” or “bathe”).
| <nowiki>\<the\></nowiki>
|

|-
| Find “ing” at the end of a word, for example reading or writing but not singer.
| ing\>
|

|-
| Find whole words that end with “ing”. Note that there is a space between the caret and the close-square-bracket character.
| <nowiki>[^ ]*ing\></nowiki>
|

|-
| Select all numbers at the start of a line where the numbers could include a period, for example 1.1., 1.13.2 and 4.1.15.9.
| <nowiki>^[0-9.]* </nowiki>
|

|}

{{Documentation/Note|The asterisk “*” means any number of the preceding character. Where in MSO you might have just “*” the equivalent in OOo is “.*” because “.” stands for any single character (like MSO’s “?”).}}

A macro that makes it easier to use regular expressions in Writer, and allows searching for “page breaks” and for things such as multiple blank paragraphs, is available in a document called IannzFindReplace.sxw available from [http://homepages.paradise.net.nz/hillview/OOo/ http://homepages.paradise.net.nz/hillview/OOo/].

=== Similarity search ===
The Similarity search option broadens the search so that what is found does not have to be exactly the same as what was specified in the ''Search for'' field. To specify how different it can be, select the ''Similarity search'' checkbox in the Find & Replace dialog.

=== Search for styles ===
Writer and Calc have an option in the Find & Replace dialog: ''Search for Styles'' (which changes to ''Within Styles'' if Format or Attribute search is used). Check this first if you are searching for a particular style. The ''Search for Styles'' field changes to a listing of the paragraph styles in use.

== Grammar checking ==
There is no grammar checking function in OOo. There are, however, a number of grammar checkers under development:

''Language Tool'' is a Python-based grammar checker originally written for German. Rules sets for Hungarian and English are also available. More information is available from [http://tkltrans.sourceforge.net/ http://tkltrans.sourceforge.net/] and from [http://www.danielnaber.de/ http://www.danielnaber.de/].

''An Gramadóir'' is a Perl-based grammar checker originally written for Irish. More information is available from [http://borel.slu.edu/gramadoir/index.html http://borel.slu.edu/gramadoir/index.html]. (This one is probably the best suited for languages that use noun classes, or an evidential grammar.)

''CoGrOO'' is a grammar checker for Portuguese that is still in the alpha stage. More information is available from [http://www.pcs.usp.br/cgi-bin/jkinoshi/cogroo/experimente.cgi http://www.pcs.usp.br/cgi-bin/jkinoshi/cogroo/experimente.cgi]

''Cymraeg'' is a grammar checker for Welsh. This is a commercial product. A demonstration copy of it can be obtained from [http://www.bangor.ac.uk/ar/cb/cymraeg/demo_meddalwedd.php http://www.bangor.ac.uk/ar/cb/cymraeg/demo_meddalwedd.php].

{{CCBY}}

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Yorick:

__NOTOC__
{{Documentation/MasterTOC
|ShowPrevPage={{{ShowPrevPage}}}
|PrevPage={{{Prev}}}
|ShowNextPage={{{ShowNextPage}}}
|NextPage={{{Next}}}
|bookid=MiG
|ShowParttitle=none
|ShowPrevPart=none
|ShowNextPart=none
|booktitle=[[Documentation/OOoAuthors User Manual/Migration_Guide|Migration Guide]]
|toccontent=
* [[Documentation/UserGuide/Migration Guide/Introduction|Introduction]]
* [[Documentation/UserGuide/Migration Guide/Sharing Files|Sharing Files with Microsoft Office Users]]
* [[Documentation/UserGuide/Migration Guide/ImportingFiles|Importing other Microsoft Office Files]]
* [[Documentation/UserGuide/Migration Guide/GeneralDifferences|General Differences in Use between OpenOffice.org and Microsoft Office]]
* [[Documentation/UserGuide/Migration Guide/Writer and Word|Differences in Use between Writer and Word]]
* [[Documentation/UserGuide/Migration Guide/Calc and Excel|Differences in Use between Calc and Excel]]
* [[Documentation/UserGuide/Migration Guide/Impress and PowerPoint|Differences in Use between Impress and PowerPoint]]
* [[Documentation/UserGuide/Migration Guide/Customizing|Customizing OpenOffice.org]]
}}

Documentation/UserGuide/Migration Guide/ImportingFiles

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Yorick: Created page with "{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/OOoAuthors User Manual/Migration Guide/Sharing Files|Next=Documentation/OOoAuthors User Manual/M..."

{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/OOoAuthors User Manual/Migration Guide/Sharing Files|Next=Documentation/OOoAuthors User Manual/Migration Guide/General Differences}}
{{DISPLAYTITLE:Importing other Microsoft Office Files}}
This chapter describes how to import custom dictionaries and AutoText entries from Microsoft Office to OpenOffice.org. The author knows no easy way of importing Microsoft Office AutoCorrect entries into OpenOffice.org.

== Custom dictionaries ==
Dictionaries are used when checking any document for spelling errors. Custom dictionaries are enhanced dictionaries that contain words applicable to particular industries or pursuits, unique words, or custom spellings.

OpenOffice.org does not provide a way to import Microsoft Office’s custom dictionaries. However, a macro has been developed to import Office’s custom dictionaries into OpenOffice.org. A link to download the file is at [http://ooomacros.org/user.php#114694 http://ooomacros.org/user.php#114694].

To import Microsoft Office’s custom dictionaries, follow the steps below. (Details are given in the following sections.)

# Create a new dictionary in OpenOffice.org (optional).
# Download the file that contains the macro.
# In Microsoft Word, locate where the custom dictionaries are stored.
# Import the dictionary into OpenOffice.org.

=== Create a new dictionary in OpenOffice.org ===
This step is optional. You can add the words to an existing custom dictionary in OOo.

# '''Tools > Options > Language Settings > Writing Aids > New'''.
# '''New Dictionary '''dialog: Give the dictionary a name.<br>[[Image:Doc_mig_newdic.png|frameless|'''Figure 1''': Creating a new dictionary in OpenOffice.org]]
# Choose a language for the dictionary if you want to limit it to that language, or leave it at <nowiki>[All]</nowiki>.
# Click '''OK '''to save your choice and return to the Writing Aids page.
# Click''' OK''' to close the Options dialog.

=== Download the file that contains the macro ===
# In a web browser start at [http://ooomacros.org/user.php#114694 http://ooomacros.org/user.php#114694] and click on the link for Download Dictionary Import/Export .
# This should display a SourceForge page. Click on the latest link for this file.
# Choose a mirror close to you to increase the file transfer speed.
# The browser should display a Save File dialog. Fill in the dialog. Remember where you save the file.
# Unzip the file that you saved in the previous step. You should now have a file named ImportExportDictionary1-1.sxw (or a similar name).

=== In Microsoft Word, locate where the custom dictionaries are stored ===
In Word, choose '''Tools > Options > Spelling & Grammar > Custom Dictionaries''' button.''' '''Look for the name of the custom dictionary you want to transfer. The default name is CUSTOM.DIC.

The typical location is: C:\Windows\Application Data\Microsoft\Proof\CUSTOM.DIC but in shared systems it may be C:\Documents and Settings\Username\Application Data\Microsoft\Proof\CUSTOM.DIC. A partial path is shown at the bottom of the Custom Dictionaries dialog in Word.

You can use Windows Explorer to find the file. For CUSTOM.DIC you may need to include hidden and system files in your search in later versions of Windows.

=== Import the dictionary into OpenOffice.org ===
# Open the file in OpenOffice.org that contains the import/export macro downloaded in step 2 above.
# A confirmation dialog about running macros may be displayed. If it is, click '''Enable Macros'''.
# Click the '''Run Macro''' button (towards the top of the document).
# On the Import & Export Dictionary dialog, in the Text file field, either type in the location of the custom dictionary to be imported or click on the '''...''' button, navigate to the custom dictionary, select it and click '''Open'''.
# Choose from the dropdown list the OOo dictionary to which you want to add the words; this may be the one that you created earlier.<br>[[Image:Doc_mig_impexpdic.png|frameless|'''Figure 2''': Choosing an OOo dictionary for words imported from Microsoft Word]]
# Click '''Import'''. Two dialogs will be displayed, one after the other. The first dialog says how many words are in the OOo dictionary to which you are adding the words (if you have just created the OOo dictionary, this number is probably 0) and the second how many words the OOo dictionary holds after the import. Click '''OK''' to close each of these dialogs.
# Click '''Close''' in the Import & Export Dictionary dialog.
# Close the Import/Export Text File document and the job is done.

To check that the OOo custom dictionary contains the words from the Word custom dictionary, go to '''Tools > Options > Language Settings > Writing Aids''', select the dictionary to which you added the words, and click '''Edit'''. The list of words is displayed in the Edit Custom Dictionary dialog.

== AutoText entries ==
AutoText is a feature that stores formatted text or text with graphics, tables and fields and provides the means to easily insert the saved material into documents.

OpenOffice.org stores AutoText entries in XML files in specified folders. Microsoft Word stores AutoText entries in template files, mainly in Normal.dot. To import the AutoText entries from the Word templates follow these steps:

# Locate the Word template from which you want to import AutoText. Typically templates are found in:C:\Windows\Application Data\Microsoft\Templates or C:\Documents and Settings\Usersname\Application Data\Microsoft\Templates.
# In OOo, select '''Edit > AutoText''' (or press ''Control+F3'').
# You can create a new category or use one of the standard categories.

To create a new category:

# On the AutoText dialog, click the '''Categories''' button.<br>[[Image:Doc_mig_editcat.png|frameless|500px|'''Figure 3''': Creating a new AutoText category]]
# On the Edit Categories dialog, type a name for the new category, choose the path to where you want it saved, and click '''New'''. The new category now appears in the Selection list in the middle of the dialog.
# Click '''OK'''. to close the Edit Categories dialog and return to the AutoText dialog.

To import the AutoText:

# On the AutoText dialog, select the category into which you will import the AutoText entries. Click '''AutoText''' '''> Import'''.
# In the Open dialog, navigate to and select the desired Word template and click '''Open'''. The AutoText entries should now be visible in the left list box of the AutoText dialog.
# Click '''Close'''.

== AutoCorrect entries ==
AutoCorrect is a feature to automatically correct words as you type. You can add entries to the AutoCorrect function to customize the way that OpenOffice.org operates.

A procedure for copying AutoCorrect entries from Microsoft Word to OpenOffice Writer is described at:
[http://raywoodcockslatest.blogspot.com/2010/05/importing-microsoft-word-autocorrect.html http://raywoodcockslatest.blogspot.com/2010/05/importing-microsoft-word-autocorrect.html].

Previously, there had been no reported way of importing Microsoft Office AutoCorrect entries into OpenOffice.org. An earlier thread discussing this problem can be viewed at: [http://www.oooforum.org/forum/viewtopic.php?t=10248 http://www.oooforum.org/forum/viewtopic.php?t=10248].

The procedure mentioned above uses a Word macro, available from [http://word.mvps.org/FAQs/Customization/ExportAutocorrect.htm http://word.mvps.org/FAQs/Customization/ExportAutocorrect.htm], to create a Word document containing the AutoCorrrect entries. It also uses the information that the OOo AutoCorrect file (DocumentList.xml) employs this structure:

<block-list:block-list>
<block-list:block block-list:abbreviated-name="(C)" block-list:name="©"/>
<block-list:block block-list:abbreviated-name="yuor" block-list:name="your"/>
</block-list:block-list>

{{CCBY}}

Documentation/OOoAuthors User Manual/Migration Guide 2006/Importing Files

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Yorick: Undo revision 232255 by Yorick (talk)

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Yorick: Undo revision 232256 by Yorick (talk) (checkpoint save)

{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/OOoAuthors User Manual/Migration Guide/Sharing Files|Next=Documentation/OOoAuthors User Manual/Migration Guide/General Differences}}
{{DISPLAYTITLE:Importing other Microsoft Office Files}}
===How is this different=== This chapter describes how to import custom dictionaries and AutoText entries from Microsoft Office to OpenOffice.org. The author knows no easy way of importing Microsoft Office AutoCorrect entries into OpenOffice.org.

== Custom dictionaries ==
Dictionaries are used when checking any document for spelling errors. Custom dictionaries are enhanced dictionaries that contain words applicable to particular industries or pursuits, unique words, or custom spellings.

OpenOffice.org does not provide a way to import Microsoft Office’s custom dictionaries. However, a macro has been developed to import Office’s custom dictionaries into OpenOffice.org. A link to download the file is at [http://ooomacros.org/user.php#114694 http://ooomacros.org/user.php#114694].

To import Microsoft Office’s custom dictionaries, follow the steps below. (Details are given in the following sections.)

# Create a new dictionary in OpenOffice.org (optional).
# Download the file that contains the macro.
# In Microsoft Word, locate where the custom dictionaries are stored.
# Import the dictionary into OpenOffice.org.

=== Create a new dictionary in OpenOffice.org ===
This step is optional. You can add the words to an existing custom dictionary in OOo.

# '''Tools > Options > Language Settings > Writing Aids > New'''.
# '''New Dictionary '''dialog: Give the dictionary a name.<br>[[Image:Doc_mig_newdic.png|frameless|'''Figure 1''': Creating a new dictionary in OpenOffice.org]]
# Choose a language for the dictionary if you want to limit it to that language, or leave it at <nowiki>[All]</nowiki>.
# Click '''OK '''to save your choice and return to the Writing Aids page.
# Click''' OK''' to close the Options dialog.

=== Download the file that contains the macro ===
# In a web browser start at [http://ooomacros.org/user.php#114694 http://ooomacros.org/user.php#114694] and click on the link for Download Dictionary Import/Export .
# This should display a SourceForge page. Click on the latest link for this file.
# Choose a mirror close to you to increase the file transfer speed.
# The browser should display a Save File dialog. Fill in the dialog. Remember where you save the file.
# Unzip the file that you saved in the previous step. You should now have a file named ImportExportDictionary1-1.sxw (or a similar name).

=== In Microsoft Word, locate where the custom dictionaries are stored ===
In Word, choose '''Tools > Options > Spelling & Grammar > Custom Dictionaries''' button.''' '''Look for the name of the custom dictionary you want to transfer. The default name is CUSTOM.DIC.

The typical location is: C:\Windows\Application Data\Microsoft\Proof\CUSTOM.DIC but in shared systems it may be C:\Documents and Settings\Username\Application Data\Microsoft\Proof\CUSTOM.DIC. A partial path is shown at the bottom of the Custom Dictionaries dialog in Word.

You can use Windows Explorer to find the file. For CUSTOM.DIC you may need to include hidden and system files in your search in later versions of Windows.

=== Import the dictionary into OpenOffice.org ===
# Open the file in OpenOffice.org that contains the import/export macro downloaded in step 2 above.
# A confirmation dialog about running macros may be displayed. If it is, click '''Enable Macros'''.
# Click the '''Run Macro''' button (towards the top of the document).
# On the Import & Export Dictionary dialog, in the Text file field, either type in the location of the custom dictionary to be imported or click on the '''...''' button, navigate to the custom dictionary, select it and click '''Open'''.
# Choose from the dropdown list the OOo dictionary to which you want to add the words; this may be the one that you created earlier.<br>[[Image:Doc_mig_impexpdic.png|frameless|'''Figure 2''': Choosing an OOo dictionary for words imported from Microsoft Word]]
# Click '''Import'''. Two dialogs will be displayed, one after the other. The first dialog says how many words are in the OOo dictionary to which you are adding the words (if you have just created the OOo dictionary, this number is probably 0) and the second how many words the OOo dictionary holds after the import. Click '''OK''' to close each of these dialogs.
# Click '''Close''' in the Import & Export Dictionary dialog.
# Close the Import/Export Text File document and the job is done.

To check that the OOo custom dictionary contains the words from the Word custom dictionary, go to '''Tools > Options > Language Settings > Writing Aids''', select the dictionary to which you added the words, and click '''Edit'''. The list of words is displayed in the Edit Custom Dictionary dialog.

== AutoText entries ==
AutoText is a feature that stores formatted text or text with graphics, tables and fields and provides the means to easily insert the saved material into documents.

OpenOffice.org stores AutoText entries in XML files in specified folders. Microsoft Word stores AutoText entries in template files, mainly in Normal.dot. To import the AutoText entries from the Word templates follow these steps:

# Locate the Word template from which you want to import AutoText. Typically templates are found in:C:\Windows\Application Data\Microsoft\Templates or C:\Documents and Settings\Usersname\Application Data\Microsoft\Templates.
# In OOo, select '''Edit > AutoText''' (or press ''Control+F3'').
# You can create a new category or use one of the standard categories.

To create a new category:

# On the AutoText dialog, click the '''Categories''' button.<br>[[Image:Doc_mig_editcat.png|frameless|500px|'''Figure 3''': Creating a new AutoText category]]
# On the Edit Categories dialog, type a name for the new category, choose the path to where you want it saved, and click '''New'''. The new category now appears in the Selection list in the middle of the dialog.
# Click '''OK'''. to close the Edit Categories dialog and return to the AutoText dialog.

To import the AutoText:

# On the AutoText dialog, select the category into which you will import the AutoText entries. Click '''AutoText''' '''> Import'''.
# In the Open dialog, navigate to and select the desired Word template and click '''Open'''. The AutoText entries should now be visible in the left list box of the AutoText dialog.
# Click '''Close'''.

== AutoCorrect entries ==
AutoCorrect is a feature to automatically correct words as you type. You can add entries to the AutoCorrect function to customize the way that OpenOffice.org operates.

A procedure for copying AutoCorrect entries from Microsoft Word to OpenOffice Writer is described at:
[http://raywoodcockslatest.blogspot.com/2010/05/importing-microsoft-word-autocorrect.html http://raywoodcockslatest.blogspot.com/2010/05/importing-microsoft-word-autocorrect.html].

Previously, there had been no reported way of importing Microsoft Office AutoCorrect entries into OpenOffice.org. An earlier thread discussing this problem can be viewed at: [http://www.oooforum.org/forum/viewtopic.php?t=10248 http://www.oooforum.org/forum/viewtopic.php?t=10248].

The procedure mentioned above uses a Word macro, available from [http://word.mvps.org/FAQs/Customization/ExportAutocorrect.htm http://word.mvps.org/FAQs/Customization/ExportAutocorrect.htm], to create a Word document containing the AutoCorrrect entries. It also uses the information that the OOo AutoCorrect file (DocumentList.xml) employs this structure:

<block-list:block-list>
<block-list:block block-list:abbreviated-name="(C)" block-list:name="©"/>
<block-list:block block-list:abbreviated-name="yuor" block-list:name="your"/>
</block-list:block-list>

{{CCBY}}

Documentation/OOoAuthors User Manual/Migration Guide 2006/Importing Files

2013-11-13T03:34:52Z

Yorick:

{{Documentation/Migration2006TOC|Migration=block|PrevNext=block|Prev=Documentation/OOoAuthors User Manual/Migration Guide/Sharing Files|Next=Documentation/OOoAuthors User Manual/Migration Guide/General Differences}}
{{DISPLAYTITLE:Importing other Microsoft Office Files}}
===How is this different=== This chapter describes how to import custom dictionaries and AutoText entries from Microsoft Office to OpenOffice.org. The author knows no easy way of importing Microsoft Office AutoCorrect entries into OpenOffice.org.

== Custom dictionaries ==
Dictionaries are used when checking any document for spelling errors. Custom dictionaries are enhanced dictionaries that contain words applicable to particular industries or pursuits, unique words, or custom spellings.

OpenOffice.org does not provide a way to import Microsoft Office’s custom dictionaries. However, a macro has been developed to import Office’s custom dictionaries into OpenOffice.org. A link to download the file is at [http://ooomacros.org/user.php#114694 http://ooomacros.org/user.php#114694].

To import Microsoft Office’s custom dictionaries, follow the steps below. (Details are given in the following sections.)

# Create a new dictionary in OpenOffice.org (optional).
# Download the file that contains the macro.
# In Microsoft Word, locate where the custom dictionaries are stored.
# Import the dictionary into OpenOffice.org.

=== Create a new dictionary in OpenOffice.org ===
This step is optional. You can add the words to an existing custom dictionary in OOo.

# '''Tools > Options > Language Settings > Writing Aids > New'''.
# '''New Dictionary '''dialog: Give the dictionary a name.<br>[[Image:Doc_mig_newdic.png|frameless|'''Figure 1''': Creating a new dictionary in OpenOffice.org]]
# Choose a language for the dictionary if you want to limit it to that language, or leave it at <nowiki>[All]</nowiki>.
# Click '''OK '''to save your choice and return to the Writing Aids page.
# Click''' OK''' to close the Options dialog.

=== Download the file that contains the macro ===
# In a web browser start at [http://ooomacros.org/user.php#114694 http://ooomacros.org/user.php#114694] and click on the link for Download Dictionary Import/Export .
# This should display a SourceForge page. Click on the latest link for this file.
# Choose a mirror close to you to increase the file transfer speed.
# The browser should display a Save File dialog. Fill in the dialog. Remember where you save the file.
# Unzip the file that you saved in the previous step. You should now have a file named ImportExportDictionary1-1.sxw (or a similar name).

=== In Microsoft Word, locate where the custom dictionaries are stored ===
In Word, choose '''Tools > Options > Spelling & Grammar > Custom Dictionaries''' button.''' '''Look for the name of the custom dictionary you want to transfer. The default name is CUSTOM.DIC.

The typical location is: C:\Windows\Application Data\Microsoft\Proof\CUSTOM.DIC but in shared systems it may be C:\Documents and Settings\Username\Application Data\Microsoft\Proof\CUSTOM.DIC. A partial path is shown at the bottom of the Custom Dictionaries dialog in Word.

You can use Windows Explorer to find the file. For CUSTOM.DIC you may need to include hidden and system files in your search in later versions of Windows.

=== Import the dictionary into OpenOffice.org ===
# Open the file in OpenOffice.org that contains the import/export macro downloaded in step 2 above.
# A confirmation dialog about running macros may be displayed. If it is, click '''Enable Macros'''.
# Click the '''Run Macro''' button (towards the top of the document).
# On the Import & Export Dictionary dialog, in the Text file field, either type in the location of the custom dictionary to be imported or click on the '''...''' button, navigate to the custom dictionary, select it and click '''Open'''.
# Choose from the dropdown list the OOo dictionary to which you want to add the words; this may be the one that you created earlier.<br>[[Image:Doc_mig_impexpdic.png|frameless|'''Figure 2''': Choosing an OOo dictionary for words imported from Microsoft Word]]
# Click '''Import'''. Two dialogs will be displayed, one after the other. The first dialog says how many words are in the OOo dictionary to which you are adding the words (if you have just created the OOo dictionary, this number is probably 0) and the second how many words the OOo dictionary holds after the import. Click '''OK''' to close each of these dialogs.
# Click '''Close''' in the Import & Export Dictionary dialog.
# Close the Import/Export Text File document and the job is done.

To check that the OOo custom dictionary contains the words from the Word custom dictionary, go to '''Tools > Options > Language Settings > Writing Aids''', select the dictionary to which you added the words, and click '''Edit'''. The list of words is displayed in the Edit Custom Dictionary dialog.

== AutoText entries ==
AutoText is a feature that stores formatted text or text with graphics, tables and fields and provides the means to easily insert the saved material into documents.

OpenOffice.org stores AutoText entries in XML files in specified folders. Microsoft Word stores AutoText entries in template files, mainly in Normal.dot. To import the AutoText entries from the Word templates follow these steps:

# Locate the Word template from which you want to import AutoText. Typically templates are found in:C:\Windows\Application Data\Microsoft\Templates or C:\Documents and Settings\Usersname\Application Data\Microsoft\Templates.
# In OOo, select '''Edit > AutoText''' (or press ''Control+F3'').
# You can create a new category or use one of the standard categories.

To create a new category:

# On the AutoText dialog, click the '''Categories''' button.<br>[[Image:Doc_mig_editcat.png|frameless|500px|'''Figure 3''': Creating a new AutoText category]]
# On the Edit Categories dialog, type a name for the new category, choose the path to where you want it saved, and click '''New'''. The new category now appears in the Selection list in the middle of the dialog.
# Click '''OK'''. to close the Edit Categories dialog and return to the AutoText dialog.

To import the AutoText:

# On the AutoText dialog, select the category into which you will import the AutoText entries. Click '''AutoText''' '''> Import'''.
# In the Open dialog, navigate to and select the desired Word template and click '''Open'''. The AutoText entries should now be visible in the left list box of the AutoText dialog.
# Click '''Close'''.

== AutoCorrect entries ==
AutoCorrect is a feature to automatically correct words as you type. You can add entries to the AutoCorrect function to customize the way that OpenOffice.org operates.

A procedure for copying AutoCorrect entries from Microsoft Word to OpenOffice Writer is described at:
[http://raywoodcockslatest.blogspot.com/2010/05/importing-microsoft-word-autocorrect.html http://raywoodcockslatest.blogspot.com/2010/05/importing-microsoft-word-autocorrect.html].

Previously, there had been no reported way of importing Microsoft Office AutoCorrect entries into OpenOffice.org. An earlier thread discussing this problem can be viewed at: [http://www.oooforum.org/forum/viewtopic.php?t=10248 http://www.oooforum.org/forum/viewtopic.php?t=10248].

The procedure mentioned above uses a Word macro, available from [http://word.mvps.org/FAQs/Customization/ExportAutocorrect.htm http://word.mvps.org/FAQs/Customization/ExportAutocorrect.htm], to create a Word document containing the AutoCorrrect entries. It also uses the information that the OOo AutoCorrect file (DocumentList.xml) employs this structure:

<block-list:block-list>
<block-list:block block-list:abbreviated-name="(C)" block-list:name="©"/>
<block-list:block block-list:abbreviated-name="yuor" block-list:name="your"/>
</block-list:block-list>

{{CCBY}}

Documentation/OOoAuthors User Manual/Migration Guide 2006/Importing Files

2013-11-13T03:29:18Z

Yorick:

{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/OOoAuthors User Manual/Migration Guide/Sharing Files|Next=Documentation/OOoAuthors User Manual/Migration Guide/General Differences}}
{{DISPLAYTITLE:Importing other Microsoft Office Files}}
===How is this different=== This chapter describes how to import custom dictionaries and AutoText entries from Microsoft Office to OpenOffice.org. The author knows no easy way of importing Microsoft Office AutoCorrect entries into OpenOffice.org.

== Custom dictionaries ==
Dictionaries are used when checking any document for spelling errors. Custom dictionaries are enhanced dictionaries that contain words applicable to particular industries or pursuits, unique words, or custom spellings.

OpenOffice.org does not provide a way to import Microsoft Office’s custom dictionaries. However, a macro has been developed to import Office’s custom dictionaries into OpenOffice.org. A link to download the file is at [http://ooomacros.org/user.php#114694 http://ooomacros.org/user.php#114694].

To import Microsoft Office’s custom dictionaries, follow the steps below. (Details are given in the following sections.)

# Create a new dictionary in OpenOffice.org (optional).
# Download the file that contains the macro.
# In Microsoft Word, locate where the custom dictionaries are stored.
# Import the dictionary into OpenOffice.org.

=== Create a new dictionary in OpenOffice.org ===
This step is optional. You can add the words to an existing custom dictionary in OOo.

# '''Tools > Options > Language Settings > Writing Aids > New'''.
# '''New Dictionary '''dialog: Give the dictionary a name.<br>[[Image:Doc_mig_newdic.png|frameless|'''Figure 1''': Creating a new dictionary in OpenOffice.org]]
# Choose a language for the dictionary if you want to limit it to that language, or leave it at <nowiki>[All]</nowiki>.
# Click '''OK '''to save your choice and return to the Writing Aids page.
# Click''' OK''' to close the Options dialog.

=== Download the file that contains the macro ===
# In a web browser start at [http://ooomacros.org/user.php#114694 http://ooomacros.org/user.php#114694] and click on the link for Download Dictionary Import/Export .
# This should display a SourceForge page. Click on the latest link for this file.
# Choose a mirror close to you to increase the file transfer speed.
# The browser should display a Save File dialog. Fill in the dialog. Remember where you save the file.
# Unzip the file that you saved in the previous step. You should now have a file named ImportExportDictionary1-1.sxw (or a similar name).

=== In Microsoft Word, locate where the custom dictionaries are stored ===
In Word, choose '''Tools > Options > Spelling & Grammar > Custom Dictionaries''' button.''' '''Look for the name of the custom dictionary you want to transfer. The default name is CUSTOM.DIC.

The typical location is: C:\Windows\Application Data\Microsoft\Proof\CUSTOM.DIC but in shared systems it may be C:\Documents and Settings\Username\Application Data\Microsoft\Proof\CUSTOM.DIC. A partial path is shown at the bottom of the Custom Dictionaries dialog in Word.

You can use Windows Explorer to find the file. For CUSTOM.DIC you may need to include hidden and system files in your search in later versions of Windows.

=== Import the dictionary into OpenOffice.org ===
# Open the file in OpenOffice.org that contains the import/export macro downloaded in step 2 above.
# A confirmation dialog about running macros may be displayed. If it is, click '''Enable Macros'''.
# Click the '''Run Macro''' button (towards the top of the document).
# On the Import & Export Dictionary dialog, in the Text file field, either type in the location of the custom dictionary to be imported or click on the '''...''' button, navigate to the custom dictionary, select it and click '''Open'''.
# Choose from the dropdown list the OOo dictionary to which you want to add the words; this may be the one that you created earlier.<br>[[Image:Doc_mig_impexpdic.png|frameless|'''Figure 2''': Choosing an OOo dictionary for words imported from Microsoft Word]]
# Click '''Import'''. Two dialogs will be displayed, one after the other. The first dialog says how many words are in the OOo dictionary to which you are adding the words (if you have just created the OOo dictionary, this number is probably 0) and the second how many words the OOo dictionary holds after the import. Click '''OK''' to close each of these dialogs.
# Click '''Close''' in the Import & Export Dictionary dialog.
# Close the Import/Export Text File document and the job is done.

To check that the OOo custom dictionary contains the words from the Word custom dictionary, go to '''Tools > Options > Language Settings > Writing Aids''', select the dictionary to which you added the words, and click '''Edit'''. The list of words is displayed in the Edit Custom Dictionary dialog.

== AutoText entries ==
AutoText is a feature that stores formatted text or text with graphics, tables and fields and provides the means to easily insert the saved material into documents.

OpenOffice.org stores AutoText entries in XML files in specified folders. Microsoft Word stores AutoText entries in template files, mainly in Normal.dot. To import the AutoText entries from the Word templates follow these steps:

# Locate the Word template from which you want to import AutoText. Typically templates are found in:C:\Windows\Application Data\Microsoft\Templates or C:\Documents and Settings\Usersname\Application Data\Microsoft\Templates.
# In OOo, select '''Edit > AutoText''' (or press ''Control+F3'').
# You can create a new category or use one of the standard categories.

To create a new category:

# On the AutoText dialog, click the '''Categories''' button.<br>[[Image:Doc_mig_editcat.png|frameless|500px|'''Figure 3''': Creating a new AutoText category]]
# On the Edit Categories dialog, type a name for the new category, choose the path to where you want it saved, and click '''New'''. The new category now appears in the Selection list in the middle of the dialog.
# Click '''OK'''. to close the Edit Categories dialog and return to the AutoText dialog.

To import the AutoText:

# On the AutoText dialog, select the category into which you will import the AutoText entries. Click '''AutoText''' '''> Import'''.
# In the Open dialog, navigate to and select the desired Word template and click '''Open'''. The AutoText entries should now be visible in the left list box of the AutoText dialog.
# Click '''Close'''.

== AutoCorrect entries ==
AutoCorrect is a feature to automatically correct words as you type. You can add entries to the AutoCorrect function to customize the way that OpenOffice.org operates.

A procedure for copying AutoCorrect entries from Microsoft Word to OpenOffice Writer is described at:
[http://raywoodcockslatest.blogspot.com/2010/05/importing-microsoft-word-autocorrect.html http://raywoodcockslatest.blogspot.com/2010/05/importing-microsoft-word-autocorrect.html].

Previously, there had been no reported way of importing Microsoft Office AutoCorrect entries into OpenOffice.org. An earlier thread discussing this problem can be viewed at: [http://www.oooforum.org/forum/viewtopic.php?t=10248 http://www.oooforum.org/forum/viewtopic.php?t=10248].

The procedure mentioned above uses a Word macro, available from [http://word.mvps.org/FAQs/Customization/ExportAutocorrect.htm http://word.mvps.org/FAQs/Customization/ExportAutocorrect.htm], to create a Word document containing the AutoCorrrect entries. It also uses the information that the OOo AutoCorrect file (DocumentList.xml) employs this structure:

<block-list:block-list>
<block-list:block block-list:abbreviated-name="(C)" block-list:name="©"/>
<block-list:block block-list:abbreviated-name="yuor" block-list:name="your"/>
</block-list:block-list>

{{CCBY}}

Documentation/UserGuide/Migration Guide/Impress and PowerPoint

2013-11-13T03:23:55Z

Yorick: Created page with "{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/OOoAuthors User Manual/Migration Guide/Calc and Excel|Next=Documentation/OOoAuthors User Manual/..."

{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/OOoAuthors User Manual/Migration Guide/Calc and Excel|Next=Documentation/OOoAuthors User Manual/Migration Guide/Customizing}}
{{DISPLAYTITLE:Differences in Use between Impress and PowerPoint}}
This document builds on the information given in ''General Differences in Use between OpenOffice.org and Microsoft Office'' by describing specific differences in use between Impress and PowerPoint.

{{Documentation/Note|Impress has undergone a complete overhaul between OOo 1.1.x and OOo 2.0.}}

== Accessing different views ==
Impress provides equivalent views to those provided by PowerPoint. The main difference is that Impress gives you quick access to all of its views from the main window.

The main window has three parts: the ''Slides pane'', ''Workspace'', and ''Tasks pane''. The ''Slides pane ''allows you to do specific things to individual slides. The ''Workspace ''is where most of the work is done to create individual slides. The ''Tasks pane ''contains a group of four tasks which affect styles, the layout, animation, and transitions between slides in your presentation.

[[Image:Doc_mig_impressmainwindow.png|'''Figure 1:''' Main window of Impress]]

The views are summarized in Table 19.

In PowerPoint the buttons for quickly changing the view are in the bottom left corner. In Impress the equivalent buttons are in the top center of the screen.

{{Documentation/Note|The view buttons have moved for OOo 2.0. They are now directly over the main editing area.}}

In PowerPoint the ''Notes view'' is only accessible from the ''View'' menu. In OOo, the ''Notes view'' is accessible at the top of the editing area.

To quickly access the ''Master Slide view'' in PowerPoint, you hold down the ''Shift ''key while clicking on the '''Normal View''' button. This action can not be performed in OOo.

{{Documentation/Note|In previous versions of OOo, the master view could be accessed easily from a button on the bottom of the window. Now, the only way to access and edit the master slide is to select '''View > Master > Slide Master'''.}}

{{Documentation/Note|The easy access button for layers is no longer present in OOo 2.0. Arranging objects between different layers is accomplished from the context menu.}}

Impress provides a ''Handout view ''for fine-tuning how handouts look. This is equivalent to (but more flexible than) PowerPoint's ''Handout Master'' option.

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+Comparison of view names between PowerPoint and Impress.
| '''''PowerPoint name'''''
| '''''Impress name'''''
| '''''Main use'''''

|-
| Normal
| Normal
| To edit the contents of the slide; both text and formatting.

|-
| Slide Sorter
| Slide Sorter
| To arrange the order of the slide show

|-
| Slide Show
| Slide Show
| Starts the presentation from the current slide

|-
| Outline
| Outline
| To edit the text, but none of the formatting.

|-
| Notes Page
| Notes Page
| To append notes to a slide

|-
| Master > Handout
| Handout Page
| To change the number and position of multiple slides to be printed on a page

|-
| Master > Slide
| Master > Slide
| To place and modify those things that are consistent in all slides in the presentation

|}

== Color gradients and borders ==
Impress does not support some of the formatting features that PowerPoint does. For example it does not support three-color gradients, double and triple borders, or round-dotted borders.

When importing PowerPoint slides, Impress changes three-color gradients to two-color, double or triple borders to single and round-dotted borders to square dots.

To improve the results of the import, make any necessary adjustments in PowerPoint before importing files into Impress. Change three-color gradient fills to two-color. Change double or triple border lines to a single border line with suitable width. The round-dotted border lines that are mapped to rectangle-border lines, during import, will closely resemble the original line style in PowerPoint so that manual editing should not be necessary.

== Multimedia ==
=== Narration ===
Voice-over narration is not supported by Impress.

There are no settings for multimedia custom animations, such as the ability to play a sound for the next few slides.

=== Sound ===
Sounds can be added in Impress using '''Insert > Movies & Sound''', however sounds only play for the slide they associated with. You can not insert background music for the whole presentation in Impress.

== Chart animations ==
There is no facility in Impress for ''Chart Effects,'' as there is in PowerPoint, such as presenting a series or category at a time. On import the charts simply appear. A workaround is to have multiple copies of the chart with each one set up to display as desired.

A feature in OOo 2.0 can be selected from '''Insert > Animated Image''' to help in the creation of chart animations. It also allows you to group several still images into one animated image.

{{Documentation/Note|'''Insert > Animated Image''' is a new feature that allows you to group several still images into one animated image.}}

== Pack and Go ==
This feature in PowerPoint allows a PowerPoint file to be saved to a CD, or split up over several floppy disks, and assures that all related files are included. This feature does not exist in Impress, nor can Impress open such files.

Impress can export a show to a Flash file. PowerPoint can not.

== Fields ==
Impress date fields are exported as text, so they do not automatically update.

Fields are shown with a gray background when editing so that they are recognizable as fields.

== Action settings and interaction ==
PowerPoint provides action settings (jump to slide, run program) for ''mouse overs''. Impress does not have that option except ''on mouse click''. Therefore PowerPoint mouse overs get mapped to mouse clicks. PowerPoint has an option for highlighting the object on mouse click or mouse over; Impress does not have that so it gets ignored on import. However you can click on Internet hyperlinks during a presentation.

== Animating a slide show ==
=== Custom animations ===
Impress has custom animations that are equivalent to custom animations in PowerPoint. Applying animations in Impress is very similar to PowerPoint.

{{Documentation/Note|In OOo 2.0 the terminology for animations has changed. What were ''Effects'' in OOo 1.1.x are now called ''Custom Animations'' in OOo 2.0.}}

To access custom animations select either '''Slide Show > Custom Animation''' or click on the words ''Custom Animation ''in the task pane.

To add an animation, select the object to be animated and then click '''Add'''. A dialog box, shown in Figure 2, appears.

{{Documentation/Note|OOo Impress 2.0 now has a task pane. From the task pane many of the common formatting options can be accesseds: Master Pages (Slide Designs in PowerPoint), Layouts, Custom Animation, and Slide Transition.}}

[[Image:Doc_mig_customanimation.png|'''Figure 2:''' Slide show custom animation dialog]]

You can choose between Entrance, Emphasis, Exit, and Motion Paths effects. If you scroll down the list you will find Basic, Moderate, Exciting, and Special as categories effects.

=== Differences in animation effects ===
On export or import of either Impress or PowerPoint files the names of the effects change. However, the result and appearance are essentially the same. See Table 20.

{{Documentation/Note|In OOo Impress 2.0, you can have multiple animation types in one text box. In OOo Impress 1.1.x, you were limited to only one animation type per text box.}}

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+Comparison of animation effects names between PowerPoint and Impress.
! PowerPoint
! Impress

|-
| Appear
| Appear

|-
| Blinds
| Venetian Blinds

|-
| Box
| Box

|-
| Checkerboard
| Checkerboard

|-
| Diamond
| Diamond

|-
| Crawl
| Fly In Slow

|-
| Dissolve
| Dissolve

|-
| Flash once
| Flash Once

|-
| Peek
| Peek

|-
| Random Bars
| Random Bars

|-
| Spiral
| Spiral In

|-
| Split
| Split

|-
| Stretch
| Stretchy

|-
| Strips
| Diagonal Squares

|-
| Swivel
| Swivel

|-
| Wipe
| Wipe

|-
| Zoom
| Zoom

|-
| Random effects
| Random Effects

|}
=== Slide transition effects ===
In the same way that object animations have a mapping between PowerPoint and Impress, slide transitions also have different names between the programs as summarized in Table 21.

''Table 21. Comparison of slide transition names between PowerPoint and Impress.''

{| border=1 style="border-collapse:collapse;" cellpadding=3
! PowerPoint
! Impress

|-
| Blinds Horizontal
| Venetian Blinds Horizontal

|-
| Blind Vertical
| Venetian Blinds Vertical

|-
| Box In
| Box In

|-
| Box Out
| Box Out

|-
| Checkerboard Across
| Checkerboard Down

|-
| Checkerboard Down
| Checkerboard Across

|-
| Cover Down
| Cover Down

|-
| Cover Left
| Cover Right

|-
| Cover Right
| Cover Left

|-
| Cover Up
| Cover Up

|-
| Cover Left Down
| Cover Left Down

|-
| Cover Right Down
| Cover Right Down

|-
| Cover Left Up
| Cover Left Up

|-
| Cover Right Up
| Cover Right Up

|-
| Cut
| No equivalent transition

|-
| Cut through Black
| No equivalent transition

|-
| Dissolve**
| Dissolve

|-
| Fade Through Black
| Fade Through Black

|-
| Random Bars Horizontally
| Random Bars Horizontal

|-
| Random Bars Vertically
| Random Bars Vertical

|-
| Split Vertical In
| Split Vertical In

|-
| Split Vertical Out
| Split Vertical Out

|-
| Strips Left Down
| Random Bars Vertical

|-
| Strips Left Up
| Random Bars Vertical

|-
| Strips Right Down
| Random Bars Vertical

|-
| Strips Right Up
| Random Bars Vertical

|-
| Uncover Down
| Uncover Down

|-
| Uncover Left
| Uncover Left

|-
| Push Right
| Push Right

|}

== Fitting text to a frame ==
Fitting text to the frame, or a text box, in the two programs behaves differently. In PowerPoint, the program automatically resizes the font proportionally as the text exceeds the size of the text box.

In Impress, if the option '''Fit to frame''' has been selected, the program allows text to be typed outside of the text box. When you select another object, signifying that typing has finished, Impress resizes the text as if it were resizing a picture. This often leads to compressed and unattractive text.

The best way to avoid this effect is to keep the text within the text box.

To change the '''Fit to frame''' property in Impress:

# Click on the text frame to select it.
# Right-click on the text area and select''' Text''' in the pop up menu. The '''Text''' dialog opens.<br>[[Image:Doc_mig_fittoframe.png|'''Figure 3:''' Changing the "Fit to frame" property''']]
# On the '''Text''' tab are options to automatically adjust frame size or font size as follows:
#* ''Fit width to text'' resizes the text to fit the width of the drawing or the text object.
#* ''Fit height to text'' resizes the text to fit the height of the drawing or text object.
#* ''Fit to frame'' resizes the text to fit the entire area of the drawing or text object. To be able to check this option the other two options must be unchecked.

{{CCBY}}

Documentation/UserGuide/Migration Guide/Writer and Word

2013-11-13T03:22:21Z

Yorick: Created page with "{{Documentation/MigrationTOC|Migration=block|PrevNext=block|Prev=Documentation/OOoAuthors User Manual/Migration Guide/General Differences|Next=Documentation/OOoAuthors User Ma..."

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{{DISPLAYTITLE:Differences in Use between Writer and Word}}
== Overview ==
This chapter summarizes the differences in use between OpenOffice.org Writer 2.0 and Microsoft Word (various versions). The information in this chapter builds upon the information given in [[Documentation/OOoAuthors_User_Manual/Migration_Guide/General_Differences|General Differences in Use between OpenOffice.org and Microsoft Office]].

== The Writer interface ==
The main Writer workspace is shown below. The menus and toolbars are similar to those in Word, with the exceptions described in this chapter.

[[Image:Doc_mig_writermainwindow.png|500px|'''Figure 1''': The main Writer workspace in Print Layout view]]

== Views ==
Word has 4 or 5 views, depending on the version (here with the 5 views of Word 2003) called:

''Normal'': Recommended view (by Microsoft) for doing most of your typing and editing. Writer has no real equivalent view.

''Print Layout'': This shows the document (more or less) as it will print. This is the closest equivalent to the Print Layout view in Writer.

''Web Layout'': In theory, this shows the document as if viewed on-line. Writer’s equivalent is a view option called Web Layout. To access this view, select '''View > Web Layout.'''

''Reading Layout''''': '''Reading Layout view formats your screen to make reading your document more comfortable.''' '''Writer has no real equivalent view, but you can go to '''View''' '''>''' '''Zoom''' to choose the view that will fit the best for you on your screen.

''Outline'': For working with heading hierarchies. Outline view displays the document in outline form. Headings can be displayed without the text. If you move a heading, the accompanying text moves with it. Writer has the '''Navigator,''' which is detailed later in this chapter.

Writer also has an HTML source view that only shows when editing an HTML document. To access this view, select '''View > HTML Source'''.

When field codes are turned on, Writer displays less information about the field than does Word. To get detailed information, right-click the field > '''Fields '''(or select the field '''> Edit > Fields''').

== Status bar ==
The status bar is similar to Word’s except it does not show the current location of the cursor on the page (row number and number of characters across). It does however show the position within a table in spreadsheet style format; for example, Top left cell =A1.

== Navigator ==
[[Image:Doc_mig_navigator.png|right|'''Figure 2''': The Navigator]]

Word does not have a similar concept to the Navigator and, in the author’s opinion, it is such a useful tool it is worth taking the time to learn more about it.

To launch the Navigator, press ''F5'' or click the Navigator icon on the Standard toolbar.

To get a detailed description of what each of the buttons does, press ''Shift+F1 ''and hover the cursor over the buttons.

The Headings at the top of the list box in the Navigator are the closest equivalent to Word’s Outline View.

With the '''List Box on''' there is a drop-down list box at the bottom of the Navigator. With this list box it is possible to select any of the open Writer documents so that their contents are available for dragging and dropping. What happens when the selection is dropped is determined by the drag mode specified by the '''Drag Mode''' button. Click the arrow next to the '''Drag Mode''' button to see the available options (Insert as: Hyperlink, Link, or Copy).

When viewing a master document, the Navigator is quite different. For more details, see [[Documentation/OOoAuthors_User_Manual/Writer_Guide/Working_with_Master_Documents|Working with Master Documents]] in the [[Documentation/OOoAuthors_User_Manual/Writer_Guide|Writer Guide]].

{{Documentation/Note| Graphics, indexes, OLE objects, and references cannot be dragged and dropped when in the ''Insert as link'' or ''Insert as Copy'' modes.}}

== Formatting and Styles ==
For a more detailed guide on using styles, see “[[#Use templates and styles|Use templates and styles]]” and the Chapter [[Documentation/OOoAuthors_User_Manual/Getting_Started/Working_with_Styles|Working with Styles]] in the [[Documentation/OOoAuthors_User_Manual/Getting_Started|Getting Started Guide]], or Chapter [[Documentation/OOoAuthors_User_Manual/Writer_Guide/Introduction_to_Styles|Introduction to Styles]] and Chapter [[Documentation/OOoAuthors_User_Manual/Writer_Guide/Working_with_Styles|Working with Styles]] in the [[Documentation/OOoAuthors_User_Manual/Writer_Guide|Writer Guide]].

Use ''Shift+F1'' to check out the different buttons on the '''Styles and Formatting '''window. Use the bottom list box to change the style group that is displayed. For example, Applied Styles only shows those styles that have been used in the document.

[[Image:Doc_mig_stylesandformatting.png|'''Figure 3''': Styles and Formatting window]]

== Keyboard ==
When some text has a character attribute at the end of a paragraph (say bold or a hyperlink) but the new text does not require that attribute, press the right arrow key before typing.

''Deleting paragraph marks'': pressing ''Delete'' at the end of a paragraph effectively moves the text of the following paragraph into the current paragraph, and the paragraph formatting of the top paragraph remains. Press ''Backspace'' at the start of a paragraph and the format of the lower paragraph remains.

{{Documentation/Tip|An aid to remember this is: the format of the paragraph that has the cursor will be the format of the combined paragraph, unless the current paragraph is empty; in that case, backspacing will leave the previous paragraph’s formatting.}}

''Control+Home'' when in tables: In Word, ''Control+Home'' always positions the cursor to the top of the document; in Writer ''Control+Home'' first positions the cursor at the start of the cell, then at the start of the table and then the start of the document. ''Control+End'' has similar behavior.

=== How to select multiple parts of the text ===
To copy, cut, format, or delete parts of the text in different areas of the document, use:

* ''Control+selection'' with one click, double-click or sliding.

or

# Click once on the field “STD” (STanDard) in the ''status bar''.The field now shows “EXT” (EXTended selection).
# Another click and it changes to “ADD” (ADD to selection).

{{Documentation/Note| The '''ADD''' mode is the equivalent to ''Control + click'' and '''EXT''' is equivalent to ''Shift+click''.}}

=== Multiple selections and tables ===
The following limitations apply when selections involve tables:

* It is possible to have multiple selections within a cell, or even parts of other cells, but only one selection is possible that involves at least one entire cell.
* A selection that starts in a table cannot extend beyond the table.
* A selection that starts outside a table will include the entire table (that is, a selection cannot start outside a table and also contain a portion of a table).

=== Comparison of shortcut keys ===

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+Word vs Writer different default shortcut keys (incomplete)
! Function
! Word standard shortcut
! Writer standard shortcut

|-
| Underline words not spaces
| Control + Shift + W
| No equivalent

|-
| Thesaurus
| Shift + F7
| '''Control''' + '''F7'''

|-
| Show/hide non-printing characters
| Control + Shift + *
| '''Control''' + '''F10'''

|-
| Hanging indent
| Control + T
| No standard equivalent

|-
| “Unhang” indent
| Control + Shift + T
| No standard equivalent

|-
| Indent
| Control + M
| No standard equivalent

|-
| UnIndent
| Control + Shift + M
| No standard equivalent

|-
| Superscript
| Control + Shift =
| '''Control + Shift + P'''

|-
| Subscript
| Control + =
| '''Control '''+ '''Shift '''+ '''B'''

|-
| Remove character formatting
| Control + Space bar
| '''Right-click > Default'''

|-
| Remove paragraph formatting
| Control + Q
| '''Right-click > Default'''

|-
| Jump to previous edit point
| Shift + F5
| Need to use the reminders on the ''Navigator''

|-
| Shift paragraph up
| No equivalent
| '''Control + Up'''

|-
| Shift paragraph down
| No equivalent
| '''Control + Down'''

|-
| Find
| Control + F
| '''Control + F'''

|-
| Replace
| Control + H
| '''Control + F'''

|}
See AltKeyHandler.sxw (available from [http://homepages.paradise.net.nz/hillview/OOo/ http://homepages.paradise.net.nz/hillview/OOo/)] for macros that extend Writer’s key shortcut ability – including the indent functionality similar to that provided in Word.

== Mouse use ==
Some differences are:

* No quick selection of paragraphs or lines by clicking to the left of the paragraph.
* ''Control+click'' does not select a sentence, but a triple-click does (a quadruple-click selects the paragraph).

== Tables ==
=== Selections involving tables ===
Tables are like one special paragraph so when selecting text using the keyboard (''Shift+arrow'') from, say, above the paragraph, the whole table is selected followed by the line below it.

The location for displaying the table grid when a table has no borders is not particularly intuitive: use '''Tools > Options > OpenOffice.org > Appearance''' and select the '''Table boundaries''' checkbox.

=== Heading rows ===
By default new tables have a heading row. This default behavior can be changed by '''Tools > Options > OpenOffice.org Writer > Table'''.

When creating a new table using '''Table > Insert Table''', you can choose to turn on or off the heading row, by checking '''Heading''' in '''Options > OpenOffice.org Writer > Table'''

Whether the top row(s) repeat at the start of each new page can be altered by selecting the relevant top row(s) > '''Table > Repeat on each page'''. This does not change the format of the rows, only whether they repeat at each page break.

=== Adjusting column widths and row heights using the keyboard ===
The different methods of adjusting the column width available via '''Tools > Options > OpenOffice.org Writer > Table''' are:

* '''Fixed''': Overall width of the table stays the same, but the adjoining column shrinks or grows correspondingly.
* '''Fixed Proportional''': The current column and the end column change by corresponding amounts, keeping the overall width the same.
* '''Variable''': Only the current column changes so the overall width of the table changes.

Use Alt and the arrow keys as follows to adjust the width of columns (or height of rows):

* ''Alt'' and arrow keys adjusts the right side (bottom for rows).
* ''Alt+Shift ''and arrow keys adjusts the left side (top for rows).
* ''Alt+Control''+left or right arrow keys adjusts the current cell only.

=== Copying and pasting cells in a table ===
Writer never inserts new rows or columns when pasting data, it always overwrites the contents of the cells. This makes it clear as to what will happen. To avoid overwriting cells, first insert the required number of rows or columns.

=== Inserting and deleting rows or columns ===
If you use '''Table > Insert > Row''' or '''Table > Insert > Column''' or right-click '''> Insert Row''' or '''Insert''' '''Column''', you can choose whether to insert before or after the current row or column.

The icons on the Table toolbar insert below for rows and to the right for columns (opposite of Word).

{{Documentation/Note| This is a surprising inconsistency as Calc inserts above and to the left.}}

In Linux, to insert rows or columns using the keyboard: ''Alt+Insert >'' arrow key (this is hold down ''Alt'' and ''Insert'' keys together, release the keys, then press the arrow key). To delete rows or columns using the keyboard: ''Alt+Delete >'' arrow key. The insertion or deletion is in the direction of the arrow key. For example, ''Alt+Insert >'' ''Up'' inserts a row above the current row.

=== Equal row heights and column widths ===
On the Table toolbar there is a long click button called '''Optimize.''' The Optimize button becomes active when more than one cell is selected. This presents a tear-off menu for easily adjusting row heights and column widths to being the same.

=== Splits and merges ===
Merge cells last, as you would in Word.

To merge cells: Select cells to be merged '''> Table > Merge cells '''(or use the '''Merge cells''' button on the '''Table''' toolbar).

To split cells: Select merged cells '''> Table > Split cells '''(or use the '''Split cells''' button on the '''Table''' toolbar).

To split a table (horizontally): '''Table > Split Table'''.

To join two tables, they need to be one below the other, then Table''' > Merge Table'''. If there is a table above and below the current table you will be prompted for which one you wish to join.

=== Sorting ===
To sort a table:

# Select the cells to be sorted; do not include the headings. The option to sort only becomes available when something is selected.
# '''Tools > Sort'''.

Unlike Word, the sort dialog uses column number rather than the names of the column.

=== Entering numbers and formulas ===
Unlike Word, tables in Writer can work much more like spreadsheets. For example, calculated values change as the data is input (no more selecting and pressing ''F9'' to update calculated results).

With number recognition turned on, when entering a number Writer will automatically format the number according to a specified number format. To change this behavior, right-click when the cursor is in a table and click on''' Number Recognition''' to deselect it.

To change the number format, select the cells, '''Table > Number Format'''.

To enter a formula like SUM():

# Select the cell where the result is to go.
# Press ''F2'' to display the Formula bar''.''
# Click and hold the '''Formula''' button to display the formula menu.
# Select the desired function (list separator is for separating constants, for example =mean 5 | 12 | 20).
# Click and drag on cells to input ranges.
# Press ''Enter'' to finish.

To enter a formula like “this cell plus that cell minus that cell”:

# Select the cell where the result is to go.
# Press ''F2'' to display the Formula bar''.''
# Click on a cell.
# Type or select the desired operator.
# Click on the next cell.
# Repeat steps 4 and 5 until done.
# Press ''Ente''r to finish.

=== Creating a table from a data source ===
To create a table from a data source:

# Display the Data source viewer (''F4'').
# In the Data explorer window, navigate to the desired table or query.
# Drag the name of the table or query into the document.
# Select the desired fields and set other properties as required in the dialog.

== Charts in Writer ==
Charts copied from a Calc spreadsheet and pasted into a Writer document are, by default, embedded objects. Unlike doing this in Microsoft Office, only the relevant data for the chart is embedded. In Microsoft Office copying and pasting a chart also embeds it, but if the Excel workbook was 8 MB in size (not unrealistic for a spreadsheet) then each chart pasted into a Word document would increase the Word document by 8 MB.

Linking of charts does not exist.

== Customizing the user interface ==
Most functions are found in similar places in both programs, but a few are slightly different, and the degree of control varies. Table 6 summarizes where to find the setup choices.

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+Customizing the user interface
! To do this
! In Word
! In Writer

|-
| Change measurement system
| Tools > Options > General
| '''Tools > Options > OpenOffice.org Writer > General'''

|-
| Turn off Auto completion
| Not applicable
| '''Tools''' > '''AutoCorrect.''' In the '''Word completion''' tab, deselect Enable word completion.

|-
| Turn on/off Help Agent
| Help > Microsoft Word Help > Options
| '''Tools > Options > OpenOffice.org > General'''

|-
| Set up document window (rulers, status bar, default toolbars, etc)
| View > select required items
| '''View''' > select required items

|-
| Customize toolbars
| Tools > Customize
| '''Tools''' '''> Customize'''

|-
| Customize menus
| Tools > Customize
| '''Tools''' '''> Customize'''

|-
| Display font names in their font (in toolbar drop-down font list)
| Tools > Customize > Options
| '''Tools''' > '''Options''' > '''OpenOffice.org''' > '''View''', select Show preview of fonts

|-
| Always show full menus (include unavailable and little-used items)
| Tools > Customize > Options
| '''Tools''' > '''Options''' > '''OpenOffice.org''' > '''View,''' select Show inactive menu items

|-
| Show/hide ScreenTips (ToolTips) on toolbars
| Tools > Customize > Options
| '''Tools > Options > OpenOffice.org > General'''

|-
| Always create backup copy
| Tools > Options > Save
| '''Tools''' > '''Options''' > '''Load/Save''' > '''General, '''select Always create backup copy

|-
| Autosave every x minutes
| Tools > Options > Save
| '''Tools''' > '''Options''' > '''Load/Save''' > '''General, '''select Save AutoRecovery information every , and choose a time in the Minutes list

|-
| Show paragraph marks, tabs, etc.
| Tools > Options > View
| '''Tools > Options > OpenOffice.org Writer > Formatting Aids, '''select required items

|-
| Change file locations
| Tools > Options > File Locations
| '''Tools''' > '''Options''' > '''OpenOffice.org''' > '''Paths'''

|-
| Change user information
| Tools > Options > User Information
| '''Tools''' > '''Options''' > '''OpenOffice.org''' > '''User Data'''

|-
| Set up AutoCorrect and AutoFormat options
| Tools > AutoCorrect Options
| '''Tools''' > '''AutoCorrect''' > '''Options, '''select required items

|}
== Write, edit, and review documents ==
Most writing, editing, and reviewing techniques in OOoWriter are similar to those in Microsoft Word, but the details often vary.

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+Write, edit and review documents
! To do this
! In Word
! In Writer

|-
| Jump quickly to other parts of a document
| Edit > Go to
| '''Edit''' > '''Navigator''' (or ''F5''), double-click on required heading, figure, table, etc.

|-
| Choose language for spelling checker
| Tools > Language > Set Language
| '''Tools''' > '''Options''' > '''Language Settings''' > '''Language'''. (Note: OpenOffice.org has no grammar checker.)

|-
| Ignore some text when checking spelling
| Select text; Tools > Language > Set Language > Do not check (or) Format > Style > Modify> Format > Language
| Select text; right-click, '''Character''' > '''Font''' > '''Language'''<nowiki> = [None] or the real language of the selected text, if that is foreign.</nowiki>

|-
| Recheck spelling
| Tools > Spelling & Grammar > Recheck Document
| Always rechecks

|-
| Find and replace text, formatting, and styles
| Edit > Replace > More; choices as needed
| '''Edit''' > '''Find & Replace'''<nowiki>; details are a bit different</nowiki>

|-
| Use wildcards in find and replace
| Edit > Replace > More > select Use Wildcards checkbox
| '''Edit''' > '''Find & Replace''', click on the More Options and select Regular expressions; wildcards themselves are different. See the section on Regular expressions in Chapter [[Documentation/OOoAuthors_User_Manual/Migration_Guide/General_Differences|General Differences in use between Microsoft Office and OpenOffice.org]].

|-
| Choose, create, or edit a custom dictionary
| Tools > Options > Spelling & Grammar > Custom Dictionaries
| '''Tools''' > '''Options''' > '''Language Settings''' > '''Writing Aids'''

|-
| Create exception (exclude) dictionary
| File > New, type words, Save As > text only, file extension .EXC
| As for custom dictionary, but after clicking on the New button, select Exception (-) in the New Dictionary dialog

|-
| Track changes (choose options)
| Tools > Options > Track Changes
| '''Tools > Options > OpenOffice.org Writer > Changes'''

|-
| Protect document for editing
| Tools > Protect Document
| '''Edit''' > '''Changes''' > '''Protect Records'''(Password needs to be at least 5 characters)

|-
| Mark and track changes
| (Word 2000) Tools > Track Changes > Highlight Changes
| '''Edit''' > '''Changes''' > '''Record'''

|-
| Insert comments associated with a change
| Highlight text; Insert > Comment
| '''Edit''' > '''Changes > Comment'''

|-
| Insert notes (comments not associated with a change)
| Highlight text; Insert > Comment
| '''Insert''' > '''Note'''

|-
| Show changes as pop-up text
| Options > View > Screentips
| '''Tools > Options > OpenOffice.org > General'''

|-
| Merge documents
| Tools > Merge Documents
| '''Edit''' > '''Changes''' > '''Merge Document'''

|-
| Accept or reject changes
| View > Toolbars > Reviewing
| '''Edit''' > '''Changes''' > '''Accept or Reject'''

|-
| Change document properties
| File > Properties
| '''File''' > '''Properties'''

|-
| Get a word count
| Tools > Word Count
| '''Tools > Word Count'''

|-
| Create AutoText entry
| Select text; Insert > AutoText > New
| '''Edit''' > '''AutoText''' (or) Control+''F3''

|-
| Insert AutoText
| Type shortcut and press ''F3''
| Type shortcut and press ''F3''<nowiki>; or type Name and press </nowiki>''Enter''. Writer distinguishes between the “name” and the “shortcut” of an autotext. Word does not.

|}
AutoText in Writer always ends with a paragraph mark. So for a short in-line shortcut, it is better to use AutoCorrect.

== Control page layout ==
This section covers such things as margins, headers, and footers.

Writer and Word have somewhat different notions of page layout.

=== Word’s notion of page layout ===
Page layout is a property of the document as a whole. If you change the page layout (for instance, set the document to landscape), it changes for the entire document. You can then arrange for specific sections to have a different layout.

=== Writer’s notion of page layout ===
Page layout is a property of the page style (for example, First Page, Index and Default). If you change the page layout for one page style (for instance, set Default to have a header with page numbers), only that style will be affected.

Using page styles gives Writer some very useful features. For instance, you can define the First Page page style so that, after you have typed the first page, the style switches to Index (or any other style you choose). You can then set Index so that it is followed by Default.

=== Comparison for page layout ===

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+Control page layout
! To do this
! In Word
! In Writer

|-
| Define margins
| File > Page Setup > Margins
| '''Format''' > '''Page > Page'''

|-
| Specify different headers and footers on first, odd, and even pages
| File > Page Setup > Layout > Headers and Footers section
| '''Format''' > '''Page, select required items '''Define different page styles for First, Left (even), and Right (odd) pages, using Header and Footer tabs

|-
| Edit headers and footers
| View > Headers and Footers, then you can type or insert fields; you can also double-click in existing header or footer regions
| After you have specified Header and Footer areas for a page, they are always active. Single-click to type or insert fields

|-
| Change from roman to arabic page numbers in the footer of a page
| Insert a section break, deselect “Same as Previous” in the second section, define a new footer with page numbers restarting at 1 in Arabic numerals
| Insert a manual page break and apply a different page style

|-
| Use paragraph styles for page layout
| Can define paragraph styles with offset from left margin, with heading styles aligned left or right
| Can define paragraph styles with offset from left margin, with heading styles aligned left or right

|-
| Use columns for page layout
| Insert continuous sections to switch from single to multiple columns on one page
| '''Format > Page > Columns '''(or)'''Insert > Section > Columns''' (or) '''Format''' > '''Columns'''

|-
| Use frames or text boxes for page layout
| Frames are used in Word 97 but mostly replaced by text boxes in Word2000 and 2002; can be linked to flow text from one to next, as in a newsletter
| '''Insert''' > '''Frame''' (can link frames to flow text from one to next, as in a newsletter); “text boxes” are fields, not positioning devices

|-
| Use tables for page layout
| Table > Insert > Table (use dialog to format)
| '''Insert''' > '''Table''' (use dialog to format)

|-
| Put portrait headers on landscape pages
| Use rotated text box linked to header
| Use rotated text in a frame

|-
| Set first page number to greater than 1
| Insert > Page Numbers > Format
| In first paragraph on first page, '''Format > Paragraph > Text Flow > Breaks''', select Insert and With Page Style, choose the page style, specify the page number

|-
| View and edit facing pages
| File > Print Preview; click Zoom button to enable editing
| '''File''' > '''Page Preview'''<nowiki>; cannot edit when previewing,</nowiki>

|-
| Reduce page count by 1
| File > PagePreview, click ShrinkToFit button.
| See [http://homepages.paradise.net.nz/hillview/OOo/ShrinkToFit.sxw http://homepages.paradise.net.nz/hillview/OOo/ShrinkToFit.sxw].

|}
== Use templates and styles ==

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+Use templates and styles
! To do this
! In Word
! In Writer

|-
| Find which template is associated with a document
| Tools > Templates and Add-ins
| '''File''' > '''Properties''' > '''General''' tab.

|-
| Specify default template
| "Normal" template is default
| '''File''' > '''Templates''' > '''Organize''' lets you set any template as default

|-
| Create a new template
| File > Save As, set type to Document Template (.DOT)
| '''File''' > '''Templates''' > '''Save'''

|-
| Edit a template
| File > Open, choose template
| '''File''' > '''Templates''' > '''Edit'''

|-
| Copy styles between templates
| Tools > Templates and Add-ins > Organizer
| '''File''' > '''Templates''' > '''Organize'''. There, you can copy styles with drag and drop between templates.

|-
| Create a new document from a template
| File > New (opens a list of templates)
| '''File''' > '''New''' > '''Templates and Documents'''

|-
| Apply a different template to a document
| Tools > Templates and Add-ins > Attach, select template, Open
| Start a new document based on the different template; copy contents of old document into new document.

|-
| Apply a style to text
| (Word 2000) Select from Style List or Style dialog(XP) Can also use task pane.
| '''Format > Styles and Formatting '''(or press ''F11''), double-click the style in list; after the second use, paragraph styles appear in Apply Style list on the Formatting toolbar.

|-
| Change a style definition
| (Word 2000) Format > Style > Modify; (XP) can also select in task pane and click Modify
| Select a style in the Styles and Formatting window, right-click, and choose '''Modify'''.

|-
| Create a new style
| Format > Style > New
| Right-click in '''Styles and Formatting''' window, then click '''New'''.

|-
| Use outline numbering
| Format > Style, select style > Format > Numbering
| '''Tools''' > '''Outline Numbering'''

|-
| Drop caps
| Format >Drop CapOne character only, can not be part of a style.
| '''Format > Paragraph > Drop Caps '''tabDrop caps can be part of a style. Can be >= 1 char or word.

|}
=== Font size ===
When a style is based on another style, it is possible to set the font to being a percentage of the font size of the original style. In the font size field simply type the number followed by a percentage sign, for example 120%. This way, changes to the underlying style will be better reflected in this style. To change it back to being an absolute font size type the number followed by the characters “pt”, such as 12pt. It is also possible to specify how many points larger or smaller, for example +2pt for 2 points larger, or -2pt for two points smaller.

=== Space between paragraphs and page breaks before ===
In Writer, some paragraph properties behave differently to the way they behave in Word. Specifically:

* Space before if at the top of a page is ignored.
* ''Space between paragraphs'': the greatest of space above and space below for the two paragraphs is applied.
* ''Page break before'': if at the top of a page, does not create a blank page.

This makes using styles possible without having to apply direct paragraph formating to fix issues afterwards.

== Fields ==
For a comparison of fields between Writer and Word, see Chapter [[Documentation/OOoAuthors_User_Manual/Migration_Guide/Sharing_Files|Sharing Files with Microsoft Office Users]].

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+Use of fields
! To do this
! In Word
! In Writer

|-
| Insert a field
| Insert > Field(or) CTRL + F9 for blank field
| '''Insert''' > '''Fields and choose the requested field.'''

|-
| Define a number range field
| Insert > Field, use SEQ (sequence)
| '''Insert''' > '''Fields''' > '''Other''' > '''Variables tab,''' then '''Number range '''in the''' Type '''area

|-
| Insert a bookmark
| Select text; Insert > Bookmark
| Select text; '''Insert''' > '''Bookmark'''

|-
| Insert a cross-reference to a bookmark
| Insert > Cross Reference, choose Bookmark as type
| '''Insert''' > '''Cross Reference''' > '''Bookmark<ref name="ftn1">'''For macros that aid in working with references see [http://homepages.paradise.net.nz/hillview/OOo/ http://homepages.paradise.net.nz/hillview/OOo/]. For a more detailed discussion on references, see the latest document available from [http://www.openoffice.org/issues/show_bug.cgi?id=28058 http://www.openoffice.org/issues/show_bug.cgi?id=28058].'''</ref>

|-
| Insert a cross-reference to a heading
| Insert > Cross Reference, choose Heading as type
| Either bookmark the heading or use '''Insert''' > '''Cross Reference''' > '''References''' tab > '''Set Reference''' to mark the heading, then '''Insert''' > '''Cross Reference''' > '''References '''tab > '''Insert Reference.'''

|-
| Insert a cross-reference to a figure or table
| Insert > Cross Reference, choose type
| '''Insert''' > '''Cross Reference''' > '''References''' tab > '''Insert Reference''' > '''Figure''' (or '''Table''')

|-
| Use conditional content
| Use IF or other fields, or styles (all workarounds)
| '''Insert''' > '''Fields''' > '''Other''' > '''Variables''' (among other ways)

|}

== Work with large or complex documents ==
Major differences exist in the use of master documents. The table does not attempt to summarize all these differences.

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+Work with large or complex documents
! To do this
! In Word
! In Writer

|-
| Create a table of contents, list of figures, or an alphabetic index
| Insert > Index and Tables
| I'''nsert''' > '''Indexes and Tables''' > '''Indexes and Tables'''

|-
| Insert index entries
| ALT + SHIFT + X
| '''Insert''' > '''Indexes and Tables''' > '''Entry'''

|-
| Create a bibliographic database
| Need to use other package
| '''Tools''' > '''Bibliography Database'''

|-
| Insert bibliographic references into text
| Link to field in database
| '''Insert''' > '''Indexes and Tables''' > '''Bibliography Entry'''

|-
| Insert footnotes and endnotes
| Insert > Footnote
| '''Insert''' > '''Footnote'''

|-
| Insert other files
| Insert > File, choose Insert or As Link
| '''Insert''' > '''File'''

|-
| Cross-reference between documents
| Use Includetext fields
| Currently have to remember the name of the set reference. Reference will show correctly when in master document. (Or use the OutlineCrossRef3-fr-3 macro available from[http://homepages.paradise.net.nz/hillview/OOo/ ][http://ooomacros.org/%20user.php#113812 http://ooomacros.org/ user.php#113812].

|-
| Use master documents
| Some experts do not recommend using Master Documents in Word.
| '''File''' > '''Send''' > '''Create Master Document'''<nowiki>; use the </nowiki>'''Navigator''' (''F5'') to insert subdocuments.

|}
== Work with graphics ==
Most graphics work should be done outside Word or Writer, with the graphic files embedded or linked to the Word or Writer file. However, you can do some simple graphics using the drawing tools in Word or Writer. This table covers the basics.

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+Work with graphics
! To do this
! In Word
! In Writer

|-
| Create Drawing objects
| (Word 2000) View > Toolbars > Drawing; (XP) Insert > Picture > New Drawing
| Click '''Show Draw Functions''' icon in the Standard toolbar.

|-
| Combine graphics objects and drawing objects
| (Word 2000) Edit > Picture > Reset Picture Boundary; (XP) Use drawing canvas
| Place all objects in a frame

|-
| Insert graphics files into a text document (embed or link)
| Insert > Picture > From File, choose Insert or As Link
| '''Insert''' > Picture > '''From File'''

|-
| Anchor graphics
| Format > Picture > Layout > Advanced > Picture Position
| Use icons on the '''Drawing Object Properties''' or '''Frame''' toolbar (these toolbars replace the '''Formatting''' toolbar when a drawing object or frame is selected) or right-click and choose from pop-up menu, or click '''Format''' '''> Picture'''

|-
| Wrap text around graphics
| Format > Picture (or Object) > Layout
| Use icons on the '''Frame''' toolbar, or right-click and choose from pop-up menu, or click '''Format''' > '''Picture''' > '''Wrap'''

|-
| Crop graphics
| Format > Picture > Crop, (or) click Crop tool on Picture toolbar
| '''Format''' > '''Picture''' > '''Crop'''(No tool for dragging crop area)

|-
| Create captions for graphics
| Select graphic; Insert > Reference > Caption
| Select graphic; '''Insert''' > '''Caption'''

|-
| Annotate graphics
| Use drawing objects; group, or place in frame or on drawing canvas (XP)
| Place all objects in a frame

|-
| Insert watermark
| Format > Background > Printed Watermark > Picture (or Text) Watermark
| '''Format''' > '''Page '''> '''Background '''tab or create drawing object, '''Wrap''' > '''In Background''', '''Anchor''' > '''To Page'''

|}

== Mail Merge ==
Mail merging is significantly different in Writer to Word. See Chapter [[Documentation/OOoAuthors_User_Manual/Writer_Guide/Using_Mail_Merge|Using Mail Merge]] in the [[Documentation/OOoAuthors_User_Manual/Writer_Guide|Writer Guide]].

== Envelopes ==
=== Adding an envelope ===
'''Insert''' > '''Envelope'''

=== Removing an envelope ===
# Place the cursor at the beginning of the envelope page.
# If the Styles and Formatting window is not open, press ''F11'' or use '''Format''' > '''Styles and Formatting''' to display it.
# Change to the Page Styles option. It is the fourth icon from the left.
# Double-click on '''Default'''.
# Remove the remaining elements that make up the envelope.

== Page styles ==
=== Modify a page style ===
In Writer all pages have a page style. To modify the page style of the page where the cursor is positioned, use '''Format > Page'''.

{{Documentation/Caution|As the page style is being changed, all pages with this style will be changed as well.}}

=== Create a style ===
To create a new page style:

# If the Styles and Formatting window is not currently displayed, press ''F11'' to display it.
# Click '''Page Styles''' in the Styles and Formatting window (fourth icon from left)''.''
# Right-click in a free area of the Styles and Formatting window > '''New'''.

=== The Page Style dialog ===
Click''' Format > Page'''. The''' Page Style '''window opens'''.'''

==== Organizer tab ====
''Name'': Nothing tricky here, simply a name to help the user remember what the settings are for.

''Next style'': This setting specifies what page style to use at the next page break (manual or automatic) for any page that has this page style. Set it to a different page style when the page style is only for one page (such as the first page of each chapter), otherwise this should be the same as Name to keep the same page style for the following pages.

==== Page tab ====
''Paper format '': ''Format'' is the paper size, the other settings have the same names in Word (on the paper size tab of page setup).

''Margin '': Same as for Word. Each setting represents the distance from the edge of the page, but see “[[#Header and footer tabs|Header and footer tabs]]” as the location of headers and footers relative to the margins is different.

''Layout settings'': ''Page layout'' is for specifying whether the page style is mirrored (used for left and right pages). There are more options here than in Word, but there is not a different first page option, that is because it is handled by the Next style setting as mentioned above in Organizer tab. ''Format'' refers to the format of page numbers. ''Register true'' is to make the text line up better at the top of the page (see help for more details).

==== Background tab ====
For specifying a background color or graphic (watermark). (An alternative to this with more flexibility is to create a drawing object, then use '''Arrange''' > '''To Background, Anchor''' > '''To Page'''.)

==== Header and footer tabs ====
Headers and footers are printed between the margins of the page rather than in the top or bottom margins as they are in Word. Another way of saying this is that for the top of a page the area between the edge of the page and the top margin is always blank, next is the header, and after the header, the main text area for the page.

''Height: AutoFit height'' allows the header or footer to grow and shrink depending on their contents.

''Spacing'' specifies the distance between the header/footer and the main text area on the page. ''Dynamic spacing'' allows the header/footer to expand into the area between the header/footer and the main text area.

The left and right margins are indenting from the margins of the page and cannot have negative values.

The '''More''' button is for specifying borders and backgrounds for the header/footer area. In some versions of Word this approach was used to create a watermark. Since it is possible to have graphics in the background of the main document, this is not the required way of having a watermark in Writer.

==== Borders, columns and footnote tabs ====
These tabs are for specifying the borders (lines around the outside), number and widths of newspaper style columns and defining the area for footnotes (if any) for the page style.

== Page breaks and page numbering ==
=== Changing the style used for a page and changing the numbering sequence ===
To insert a page break and change page style or page numbering, method 1:

# Press ''Control+Enter.''
# Cursor will be in the first paragraph of the new page.
# '''Format > Paragraph '''> '''Text Flow''' tab.
# Breaks will be enabled.
# Select '''With Page style''', specify the page style to use and specify the page number to start from.

To insert a page break and change page style or page numbering, method 2:

# '''Insert > Manual Break'''
# By default it will specify Page breaks.
# Choose the page style in the '''Page style''' list.
# Select '''Change page number.'''
# Enter the new starting page number.

=== To insert page numbering ===
# Define a page style with header or footer turned on.
# Position the cursor in the header or footer (use the mouse or the shortcut keys ''Control+PageUp ''for Header or ''Control+PageDown'' for footer).
# Optionally type: '''<nowiki>Page <space></nowiki>'''.
# '''Insert > Fields > Page Number'''.
# <nowiki>Optionally type <</nowiki>'''<nowiki>space> of <space></nowiki>''', then click '''Insert > Fields > Page Count'''.

To insert a field that calculates a different page count (for example, when you have a title page but want to have the remaining pages say page 1 of 2 (instead of page 1 of 3 ):

# Press ''F2'' to display the text formula bar''.''
# Type ''<nowiki>=</nowiki>'''''page – 1'''''.''
# Press ''Enter''.

{{Documentation/Note| Unfortunately this field does not automatically update, so press ''F9'' to update it before printing.}}

=== Page numbers on portrait and landscape pages in the same place and orientation ===
# Create a style for landscape pages. Set the margins for the landscape style such that they correspond with the portrait style when rotated (top = left, bottom = right, left = bottom and right = top). For page numbering on left, turn on headers; on right – footers. Select '''Use dynamic spacing'''.
# Create a style for the landscape header or footer based on the style for the portrait header or footer. (In the '''Styles and Formatting''' window, select the style that is used for the portrait header or footer > right-click ''> New.'') Change the font position to 270<sup>°</sup>. If the page numbering is on the bottom choose left alignment, for the top choose right.
# Insert the page break and choose the page style just created (see above); do not change the numbering.
# In the relevant header/footer (as per step 1) insert the page number field.

== Conditional text ==
In Word the only way to have conditional text is with the “if” field<ref name="ftn2">To the best of the Author’s knowledge.</ref>. The equivalent in Writer is the field “Conditional text”.

To insert a conditional field in Writer: '''Insert > Fields > Other > Functions > Conditional text '''or ''Control+F2'' '''> Functions > Conditional text.'''

There is also a field “Hidden text” that hides the text when the condition is true.

Working with the relevant fields for conditional text, both in Word and in Writer, means that only small amounts of text can be conditional. However, there are times when having whole paragraphs or sections of text be conditionally hidden is very convenient. Some examples:

A test so that the same document can be used for the test itself and for the model answers.

Technical documents where the same document with variations can be used for similar models of equipment.

Writer provides a field for conditionally hiding paragraphs and the ability to conditionally hide sections. Here is an example to show how this could be done:

# Ensure that hidden text is viewable: '''Tools > Options > OpenOffice.org Writer > Formatting Aids''', select both “Fields: Hidden text” and “Fields: Hidden paragraphs”.

{{Documentation/Note|Conditionally hidden sections are not visible regardless of these settings if the condition for hiding them is true.}}

# At the top of the document: '''Insert > Fields > Other > Variables'''.
# Name: DocType. Value: Model Answers.
# At the start of a one paragraph answer: '''Insert > Fields > Other > Functions > Hidden Paragraph'''. For the condition type DocType == “Test” (To make this easier to insert repeatedly, create an autocorrect entry).
# For longer answers: Enter the model answer, select it, '''Insert > Section''', select Hide, and enter DocType == “Test” for the condition.
# To print the document for a test, double-click the field at the top of the document created in steps 2 and 3, and change the value to Test. Print as usual.

{{Documentation/Note|The field “Input list” has a name but this is not a variable so its value cannot be used in the condition.}}

{{Documentation/Note|To keep adding sections, it is easier if the selection does not include the last paragraph. But if the last paragraph is selected, simply move to the end of the document (''Control+End '') and then press ''Alt+Enter''.}}

== Master documents ==
OOo Help covers the basics of using master documents, or see [[#Work with large or complex documents|Work with large or complex documents]], or for even more information see Chapter [[Documentation/OOoAuthors_User_Manual/Writer_Guide/Working_with_Master_Documents|Working with Master Documents]] in the [[Documentation/OOoAuthors_User_Manual/Writer_Guide|Writer Guide]].

It is possible to insert cross-references across subdocuments but the names of the references must be typed in rather than selected from a list.

Use''' Insert > Fields > Other > References'''.

A macro to help insert references to headings, including references across documents that will be subdocuments in a master document, is available in a document called OutlineCrossRef3-fr-3.zip available from [http://ooomacros.org/user.php#113812%20 http://ooomacros.org/user.php#113812].

{{Documentation/Note| There is no way to have a landscape page in a subdocument remain as a landscape page when included in the master document. The workarounds are to have the landscape page be part of the master document rather than a subdocument or to have the entire subdocument as landscape.}}

{{CCBY}}

Documentation/UserGuide/Migration Guide/Sharing Files

2013-11-13T03:20:06Z

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{{DISPLAYTITLE:Sharing Files with Microsoft Office Users }}
== File formats ==
This section gives a simplified overview of OpenOffice.org’s file format.

OpenOffice.org stores its files in a compressed (zipped) XML format. This format is humanly readable when unzipped. It is openly documented and is publicly available under the GNU License ([http://www.gnu.org/ http://www.gnu.org]).

For details about ODF, see [http://books.evc-cit.info/book.php http://books.evc-cit.info/book.php].

{{Documentation/Note|Some compression utilities only check the file extension and may not recognize the file as being compressed. To open an OpenOffice.org file with such a compression utility, you can rename the file to have the extension .zip.}}

By contrast, Microsoft Office files are stored in a proprietary format which is not human readable and not publicly documented. This causes problems for software developers writing filters for importing and exporting in Microsoft Office formats.

In OpenOffice.org 2.0 there has been a small change in file format and extension from that used in OpenOffice.org1.1.x. The change is due to decisions by the open standards committee OASIS. {{OOo}} now uses the Open Document Format ([http://en.wikipedia.org/wiki/OpenDocument ODF]). Other applications, for example KOffice, are also supporting this format.

{| border=1 style="border-collapse:collapse;" cellpadding=3
|+File extensions for OpenOffice.org 2.0. (OOo 1.1.x extensions are shown in brackets).
! Document type
! Application
! Extension
! MS Office equiv

|-
| Text
| Writer
| odt (sxw)
| doc

|-
| Text Template
| Writer
| ott (stw)
| dot

|-
| Master Document
| Writer
| odm (sxg)
| doc

|-
| HTML document
| Writer
| html
| html

|-
| Spreadsheet
| Calc
| ods (sxc)
| xls

|-
| Spreadsheet Template
| Calc
| ots (stc)
| xst

|-
| Drawing
| Draw
| odg (sxd)
| N/A

|-
| Drawing Template
| Draw
| otg (std)
| N/A

|-
| Presentation
| Impress
| odp (sxi)
| ppt

|-
| Presentation Template
| Impress
| otp (sti)
| pot

|-
| Formula
| Math
| odf (sxm)
| N/A

|-
| Chart
| Chart
| odc
| N/A

|-
| Database
| Base
| odb
| mdb

|}

{{Documentation/Note|OpenOffice.org can open Microsoft Office files. The reverse is ''not'' true: at this time, Microsoft Office can ''not'' open OpenOffice.org formats.

If you need to send files to someone using Microsoft Office, save your file first in the native OpenOffice.org format, then save it to one of the many supported Microsoft Office formats. By doing this, you ensure that even if the filter can not translate perfectly, you have your original in its native format.

OpenOffice.org can not open or convert Microsoft Access files (.mdb) files directly, however it can access the data in the tables using DAO and ODBC. See the [[Documentation/OOoAuthors_User_Manual/Base_Guide|Database Guide]] for more information.}}

== Bulk conversion ==
To use OpenOffice.org to convert a lot of files, click '''File''' '''> Wizards > Document Converter'''.

Before doing a bulk conversion of files, think about whether it is really necessary. Read this document right through to get an appreciation of the limitations of the conversion process.

{{Documentation/Note|Converting a lot of files can take a long time. I recommend you check for sufficient disk space first, and start converting when the computer is not going to be used for a while. In general, OOo files take up less space than Microsoft Office files, but to be safe you might allow for the same amount of space for the converted files.}}

== Opening files ==
=== Opening text documents ===
In addition to the native OpenDocument formats (.odt and .ott), OpenOffice.org Writer 2.0 can import the following text document formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft Word 6.0/95/97/2000/XP) (.doc, .dot)
| WordPerfect Document (.wpd)

|-
| Microsoft Word 2003 XML (.xml)
| WPS 2000/Office 1.0 (.wps)

|-
| Microsoft Winword 5 (.doc)
| DocBook (.xml)

|-
| StarWriter formats (.sdw, .sgl, .vor)
| Ichitaro 8/9/10/11 (.jtd, .jtt)

|-
| AportisDoc (Palm) (.pdb)
| Hangul WP 97 (.hwp)

|-
| Pocket Word (.psw)
| .rtf, .txt, .csv

|}

When opening .HTM or .HTML files, OpenOffice.org customizes Writer for working with these files.

=== Opening spreadsheets ===
In addition to the native OpenDocument formats (.ods and .ots), OpenOffice.org Calc 2.0 can open the following spreadsheet formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft Excel 97/2000/XP (.xls, .xlw, .xlt)
| Rich Text Format (.rtf)

|-
| Microsoft Excel 4.x–5/95 (.xls and .xlw, .xlt)
| Text CSV (.csv and .txt)

|-
| Microsoft Excel 2003 XML (.xml)
| Lotus 1-2-3 (.wk1 and .wk1)

|-
| Data Interchange Format (.dif)
| StarCalc formats (.sdc, .vor)

|-
| dBase (.dbf)
| SYLK (.slk)

|-
| .htm and .html files including Web page queries
| Pocket Excel (pxl)

|-
| Quattro Pro 6.0 (.wb2)
|

|}

=== Opening presentations ===
In addition to the native OpenDocument formats (.odp and .otp), OpenOffice.org Impress 2.0 can open the following presentation formats:

{|border=1 style="border-collapse:collapse;" cellpadding=3
| Microsoft PowerPoint 97/2000/XP (.ppt, .pps)
| Computer Graphics Metafile (.cgm)

|-
| Microsoft PowerPoint 97/2000/XP Template (.pot)
| StarDraw, StarImpress (.sda, .sdd, .sdp, .vor)

|}
=== Opening graphics files ===
In addition to the native OpenDocument formats (.odg, and .otg), OpenOffice.org Draw 2.0 can open the following graphic formats:

BMP, JPEG/JPG, PCX, PSD, SGV, WMF, DXF, MET, PGM, RAS, SVM, XBM, EMF, PBM, PLT, SDA, TGA, XPM, EPS, PCD, PNG, SDD, TIF/TIFF, GIF, PCT, PPM, SGF, VOR

=== Opening formula files ===
In addition to OpenDocument Formula files, OpenOffice.org Math 2.0 can open the StarMath (.smf) and MathML (.mml) files.

<nowiki>When opening a Word document that contains an embedded equation editor object, select the [L] checkbox for </nowiki>''MathType to OpenOffice.org Math/OpenOffice.org Math to MathType'' in '''Tools''' > '''Options''' > '''Load/Save''' > '''Microsoft Office''' and the object will be automatically converted to an OpenOffice.org Math object.

== Saving files ==
=== Default file format ===

OpenOffice.org saves files in the OpenDocument format by default unless told otherwise. This default can be changed, for example if you always want to save as Microsoft Office files. To change the default file formats:

# Go to '''Tools > Options > Load/Save > General'''.<br>[[Image:doc_mig_options_loadsave_general.png|frameless|500px|'''Figure 1''':Choosing default formats for saving files]]
# In the Standard File Format section of this page, choose a document type (for example, “Text document”) and a file format from the '''Always save as''' list.
# Repeat for each document type as necessary.
# Click '''OK''' to save your changes.

{{Documentation/Note|If the option “Warn when not saving in OpenDocument or default format” is checked on the '''Options - Load/Save - General dialog''', a warning dialog about potential loss of formatting may be displayed. In most cases, no loss of formatting will occur, so you may find this warning annoying and choose to disable it.

The Java Runtime Environment is required to use the mobile device filters for AportisDoc (Palm), Pocket Word and Pocket Excel.}}

=== Export to PDF and XHTML ===
Each application has the ability to directly export to PDF (Portable Document Format). This industry-standard format for universal file compression and viewing is ideal for sending the file to anyone else to view using Acrobat Reader or any other PDF display program on any operating system.

You can export directly to PDF using the button on the toolbar next to the Printer icon, or by choosing '''File > Export as PDF''', which allows you to select some detailed options.

To export as XHTML, use '''File > Export''' and for File format choose '''XHTML''' In the dropdown box.

=== Saving files in other formats ===
To save files in different formats, use '''File > Save As '''and select a format from the '''File Type''' dropdown box.

[[Image:doc_mig_saveas.png|500px|'''Figure 2''': The OpenOffice.org Save As dialog, showing some of the Save formats]]

=== Writer can save to these file formats ===
In addition to its native formats, Writer can save in these formats:

OpenOffice.org Writer 1.x (.sxw, .stw)

Microsoft Word 97/2000/XP (.doc)

Microsoft Word 95 (.doc)

Microsoft Word 6.0 (.doc)

Microsoft Word 2003 XML (.xml)

Microsoft Pocket Word (.psw)

DocBook (.xml)

Aportis Doc (Palm) (.pdb)

Rich Text Format (.rtf)

StarWriter 5.0 (.sdw)

StarWriter Template (.vor)

StarWriter 4.0 (.sdw)

StarWriter 4.0 Template (.vor)

StarWriter 3.0 (.sdw)

StarWriter Template 3.0 (.vor)

Text (.txt)

Text Encoded (.txt)

HTML (.html; .htm)

{{Documentation/Note|The .rtf format is commonly used for transferring text files between applications, but you are likely to experience loss of formatting and images when the file is opened by Microsoft Office. The best way to pass a file in Writer to a Microsoft Word user is to save it as Microsoft Word 97/2000/XP (.doc).}}

=== Calc can save to these file formats ===
In addition to its native formats, Calc can save in these formats:

OpenOffice.org Calc 1.x (.sxc, .stc)

Microsoft Excel 97/2000/XP (.xls; .xlw)

Microsoft Excel 97/2000/XP Template (.xlt)

Microsoft Excel 95 (.xls; .xlw)

Microsoft Pocket Excel (.pxl)

Microsoft Excel 2003 XML (.xml)

Data Interchange Format (.dif)

dBase (.dbf)

SYLK (.slk)

Text CSV (.csv; .txt)

StarCalc formats (.sdc, .vor)

HTM and HTML files

=== Impress can save to these file formats ===
In addition to its native formats, Impress can save in these formats:

Microsoft PowerPoint 97/2000/XP (.ppt; .pps)

Microsoft PowerPoint 97/2000/XP Template (.pot)

StarDraw, StarImpress (.sda, .sdd, .vor)

Impress can also export to MacroMedia Flash (.swf) and any of the graphics formats as listed below for Draw.

=== Draw can save to these file formats ===
Draw can only save in its native and StarDraw formats, but it can export to:

BMP, EMF, EPS, GIF, JPEG, MET, PBM, PCT, PGM, PNG, PPM, RAS, SVG, SVM, TIFF, WMF, XPM

=== The HTML writer can save in these formats ===
HTML Document (.html; .htm)

OpenOffice.org 1.0 HTML Template (.stw)

OpenOffice.org 2.0 HTML Template (.oth)

StarWriter/Web 5.0 and 4.0 (.vor)

Text (OpenOffice.org Writer/Web) (.txt)

Text Encoded (OpenOffice.org Writer/Web) (.txt)

== Object Linking and Embedding (OLE) ==
To change the settings for Microsoft Office OLE objects, use '''Tools''' > '''Options''' > '''Load/Save''' > '''Microsoft Office'''.

Having all of these options checked allows embedded objects to be converted and thus be editable in both office suites.

For other OLE objects, it will depend on the machine where the file is being edited just as it does with Microsoft Office alone. Thus Windows application based OLE objects will not be editable in OpenOffice.org on a Linux machine, although the object will still be displayed correctly and can be resized.

[[Image:doc_mig_options_loadsave_vba.png|500px|'''Figure 3''': Choosing Load/Save VBA Properties]]

== Linked files ==
Cells copied from Excel and pasted special, linked and with RTF format, into Word are imported into Writer as a normal table. This means that when the document is imported, the link to the Excel file is lost.

Similarly when a chart is copied from Excel and pasted special, linked into Word, and then the file imported into Writer, the chart is imported as an embedded OLE object but is not converted into a Calc chart. On saving the file in Word format and then opening the file in Word and trying to edit the chart by double-clicking, it displays an error message.

{{Documentation/Caution|Links in Microsoft Office files between Word and Excel are lost when the Microsoft office files have been edited by OpenOffice.org.}}

== WordArt and Fontwork ==
The equivalent to Microsoft Office’s WordArt in OpenOffice.org is Fontwork. WordArt objects are imported as Fontwork objects; they may look slightly different on import. Fontwork objects are automatically exported to WordArt objects when the document is saved in a Microsoft Office format.

== Vector graphics ==
The basic shapes (lines, arrows, rectangles, ovals) all import and export without any problem. OpenOffice.org provides a greater degree of control over some properties than Microsoft Office does, so sometimes there will be changes when going from OpenOffice.org to Microsoft Office. Examples include the size of arrow heads, and line styles.

The Microsoft Office autoshapes, such as the smiley face, keep their special characteristics, for instance the ability to adjust the degree of the smile or frown on the smiley face.

Microsoft Office provides more shadow options than OpenOffice.org, so sometimes there will be a change in shadow appearance. Microsoft Office shadow styles 1, 2, 4, 6, 14, 17 and 18 are supported in OpenOffice.org. Horizontal and tapered shadows do not get imported and any 3D effect on the bottom left is ignored.

== Frames and text boxes ==
When frames or text boxes from Microsoft Office are imported into OpenOffice.org with linked text, the links are lost.

== Active content controls ==
These are the controls in Microsoft Office available on the Controls toolbar; they all import without a problem. However, as these controls typically require macros to be of use, they will be functionally useless in the absence of macros custom built for use in OpenOffice.org.

== Macros ==
OpenOffice.org cannot run Microsoft Office macros. Although the macro language is very similar, the underlying objects are quite different. To set whether OpenOffice.org keeps attached macros (so that they are still available for use in Microsoft Office) for Word, Excel and PowerPoint files, use '''Tools''' > '''Options''' > '''Load/Save''' > '''VBA Properties'''.

{{Documentation/Note|Opening a Microsoft Office file infected with a macro virus is quite safe in OpenOffice.org.}}

OpenOffice.org has the ability to record macros. It is better practice to use the application program interface (API).

== Import, export and sharing issues in text documents ==
=== Good practice in text documents ===
Some issues can be avoided simply by using good word-processing practice:

* Use character and paragraph styles rather than direct formatting.
* Use paragraph formatting for space before and after rather than hard returns, particularly in numbered or bulleted lists.
* Use paragraph text flow properties (for example, keep with next) rather than using manual page breaks.
* Do not use multiple tabs or spaces to align text – either set specific tab stops or better yet use a table.
* Use only commonly available fonts.

=== Compatibility settings in OpenOffice.org for the current document ===
The following settings change the way OpenOffice.org works with the current document so that it works more like Microsoft Office.

Use '''Tools''' > '''Options''' '''> OpenOffice.org Writer > Compatibility'''.

[[Image:doc_mig_options_writer_compat.png|500px|'''Figure 4''': Choosing compatibility options]]

==== Add paragraph and table spacing at tops of pages (in current document) ====
In Writer, with this setting unchecked, if a paragraph at the top of the page (or column) is formatted with space above then that space is ignored; whereas in Word the space above is included. Checking this option causes Writer to behave in the same way as Word.

==== Use OpenOffice.org 1.1 tabstop formatting ====
This setting specifies whether centered and right-aligned paragraphs containing tabs are formatted as a whole in the center or aligned to the right. If this checkbox is checked, only the text to the right of the last tab is aligned to the right, while the text to the left remains as is.

==== Use OpenOffice.org 1.1 line spacing ====
Writer uses the greater of the two spacings for above and below paragraphs; Word sums the two together. Uncheck this box to have Writer behave in the same way as Word.

=== Font and font spacing ===
Text effect animations are imported by Writer with the character attribute of blinking from Word files. For example “Marching red ants” simply becomes “blinking”.

Typically Word’s character spacing is tighter than Writer’s, so often Word will fit more characters to a line. It is also possible that the spacing between lines could be slightly different. The end result is that the page breaks may be in different places.

=== Tables ===
The author could find no issues with tables.

=== Mail merge documents ===
As OpenOffice.org has a different approach to data sources. On importing a Word document that is the main document for a mail merge, there is no connection with the data source. It is not just a matter of making that connection; each field needs to be reinserted. See the Mail Merge section in the chapter titled “Differences in use between Writer and Word”.

Also in Word you can have another Word document as a data source for a mail merge. There is no way of specifying a Word (or Writer) document as a data source in OpenOffice.org.

Writer does not have the option of suppressing blank lines when data fields are empty, so you need to use conditional fields.

<nowiki>Writer merge fields export as text with the name of the field between angle brackets, for example <Name>.</nowiki>

''Summary'': To work in a shared environment would require a separate file for each “main document”: one in Word format, the other in OpenOffice.org format. If you have a master mail merge document in Word format, it is probably easiest to paste the text into Writer and use the Writer mail merge wizard to recreate the mail merge from scratch.

=== Forms ===
==== Issues with forms created in Microsoft Office ====
A locked file in Microsoft Office imports unlocked into OpenOffice.org; that is, in design mode.

Text form fields import into OpenOffice.org as Input fields and so lose their type. For example, a text form field of type “number” or “date” will accept any text for input. In use a text form field in OpenOffice.org displays a dialog for entering the text. Exporting back to Microsoft Office, text form fields are changed into “Fillin” fields. The current date and time and calculation fields import as simple text.

Checkboxes import and export correctly.

Drop-down form fields import as Input List fields. Like text form fields in operation these display a dialog from which the user can select an option. On export back to Microsoft Office they return to drop-down form fields again.

==== Issues with forms created in OpenOffice.org ====
The controls are exported as active controls when there is a Microsoft Office equivalent. As Word does not have the same database functionality of OpenOffice.org and as the macros are not compatible, it would be very difficult to have one form that works in both environments using standard form controls.

''Summary'': To work in a shared environment with forms is not easy, but one workaround would be to use other fields like Input field and Input List. To insert these fields, use '''Insert''' > '''Fields''' > '''Other''' > '''Functions'''.

=== Footnotes, endnotes, tables of contents and indexes ===
Footnotes, endnotes and indexes all import / export correctly. Some issues have been found:

* The location of the endnotes may change (in Word the endnotes are placed before the index. In Writer they are always at the end of the document).
* Writer bibliographic entries become text in Word.
* A three-column index exported from Writer to Word as three columns but on re-import it was one column.
* On importing a Word file containing index entry fields, the index entry fields are imported but as fields to the left of the text rather than the field containing the text.

''Summary'': Working in a shared environment is possible with some minor issues.

=== Numbered paragraphs, outline numbering, cross-references ===
Numbered paragraphs, outline numbering, and cross-references import / export without a problem, except for references to numbered paragraphs:

* Cross-references to the numbers of numbered paragraphs that are not numbered using outline numbering do not work as Writer does not have this ability.
* Writer also does not have the ability to use relative numbering in its cross-references to numbers.
* Cross-references to chapter numbers do not have the same format as that displayed.

=== Page numbering ===
A quick and dirty approach in Word for having a different first page (like a cover page) and then to have the numbering start on the second page but numbered as page 1 is to have a layout of different first page and setting the starting page to be zero. Unfortunately, on importing such a file into OpenOffice.org the page number on the second page is 2 instead of 1. To fix this problem in Writer:

# Create a page style for how the pages after the first page should look. Name it (for example) Convert1.
# Have the cursor in the first paragraph of the second page.
# '''Format > Paragraph > Text Flow'''.
# In the Breaks portion of the dialog, select the checkbox Insert.
# Check '''With Page Style'''.
# Choose the page style created in step 1.
# Leave the position as '''Before''' and set the page number to 1.

On exporting this document back to Word it will work, the only difference being that the document will have a section break at the end of the first page. Documents created with section breaks like this in Word will work fine importing and exporting with Writer. There is one difference with Word: now there will be a blank page between the cover page and the next page when printed (or print previewed).

In the author’s testing a document with different formats for odd and even page numbering, the odd page numbers were imported as the text of the first odd page rather than as a field.

''Summary'': For some documents a little work maybe required to fix up the page numbering on importing to Writer. Once “fixed” the page numbering of the documents will import / export without a problem.

=== Date and time fields ===
Word’s CreateDate and SaveDate fields do not get imported with the same formats. For example, if the fields in the Word document have a format that includes time, then this information is not displayed by default. To include time in the format:

'''Right-click''' on the field > '''Fields''' > scroll to the bottom of the Formats listbox > '''Additional formats >''' in format code add HH:MM:SS

On export the SaveDate / DocInformation:Modified is exported as text.

Writer’s Time Fixed and Date Fixed fields get exported as text.

=== Importing Word fields ===

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Imported Word fields conversion
! Word field:
! Writer converts to:

|-
| ASK
| Input field

|-
| AUTHOR
| DocInformation:Created

|-
| AUTONUM
| Number Range AutoNr

|-
| AUTONUMLGL
| Number range AutoNr

|-
| AUTONUMOUT
| Number range AutoNr

|-
| COMMENTS
| DocInfomation:Comments

|-
| CREATEDATE
| DocInformation:Created

|-
| DATE
| Date

|-
| EDITTIME
| DocInformation:Modified

|-
| FILENAME
| File name

|-
| FILLIN
| Input field

|-
| HYPERLINK
| (as a hyperlink)

|-
| INFO xxx
| DocInformation:xxx

|-
| KEYWORDS
| DocInformation:Keywords

|-
| LASTSAVEDBY
| DocInformation:Modified

|-
| MACROBUTTON
| (the name of the macro?)

|-
| MERGEFIELD
| Mail merge fields (displayed as the name of the field)

|-
| MERGEREC
| Record number

|-
| NEXT
| Next record

|-
| NOTEREF
| Show variable

|-
| NUMCHARS
| Statistics (with select = Characters)

|-
| NUMPAGES
| Statistics (with select = Pages)

|-
| PAGE
| Page numbers

|-
| PAGEREF
| Bookmarks (displayed as name of bookmark)

|-
| REVNUM
| DocInformation:Document number

|-
| SAVEDATE
| DocInformation:Modified

|-
| SEQ
| Number range

|-
| SET
| Set variable

|-
| SUBJECT
| DocInformation:Subject

|-
| TEMPLATE
| Templates

|-
| TIME
| Date

|-
| TITLE
| DocInformation:Title

|-
| TOC
| (Displays the table of contents)

|}

The following fields are not imported into OpenOffice.org (only the text that they displayed when last saved): <nowiki>=, IF, DOCPROPERTY, FILESIZE, LINK, LISTNUM, QUOTE, SECTION, SECTIONPAGES, STYLEREF, TOA, USERADDRESS, USERINITIALS, USERNAME.</nowiki>

The following fields are ignored on import: AUTOTEXT, AUTOTEXTLIST, BARCODE, BIDIOUTLINE, DOCVARIABLE, EQ, GOTOBUTTON, INCLUDETEXT, LISTNUM, MERGESEQ, PRINT, RD, SKIPIF, SYMBOL, TA, TC.

The Word field EDITTIME is mapped to Writer field DocInformation:Modified on import but the meaning has changed to the date and time last saved rather than how long the file has been open for editing.

== Import, export and sharing issues in spreadsheets ==
=== Form fields ===
Combo boxes, list boxes and checkboxes with links to spreadsheet cells all import and export properly, although due to font handling the number of rows displayed in list boxes may be slightly different. List boxes in Calc can either have multi-selection or not, whereas Excel has two multi-selection modes: multi and extend. In Excel a link from a multi-selection listbox to a cell is ignored (at least in Excel 2000; the author has not checked Excel XP). In Calc the link works, but if more than one item is selected, the cell’s value is set to #N/A.

Option buttons import into Calc, but the link with cells works differently. In Calc each option button has its own link to a cell, setting its value to true or false depending on whether the option is selected. In Excel the cell link returns the number of the selected option button. On exporting option buttons to Excel, the option buttons lose their radio operation; in other words, they are not grouped so that selecting one “unselects” the others.

Scroll bars and spinners are now implemented in Calc, but are not imported yet.

=== Array constants ===
Array constants are not available in OpenOffice.org. The workaround is to have the constant values in cells on a sheet and refer to them. Array constants used as parameters to a function in Excel are omitted when imported into Calc.

=== Optional parameters in formulas ===
Some formulas have more than one optional parameter at the end of the parameter list. In Excel it is possible to leave an optional parameter blank and specify a later parameter, but this is not possible in Calc. Formulas with optional parameters are not correctly imported into Calc.

=== Functions ===
==== Statistical, engineering and financial functions ====
In Excel some of the financial functions accept string parameters for dates; in OpenOffice.org they require a serial number, and thus they are not correctly imported into Calc.

==== Analysis ToolPak Functions ====
The function EFFECT provided by the Analysis ToolPak for Excel is converted to EFFECT_ADD in Calc and returns the same results.

==== Other functions not implemented / imported ====
Only three other functions are not imported: INFO, GETPIVOTDATA, and HYPERLINK. Hyperlinks are supported but not as a function; use the '''Hyperlink''' button on the Function bar.

=== DataPilot—Pivot Table ===
DataPilots are Calc’s equivalent to Excel’s Pivot Tables. However there are a number of limitations. Pivot tables import from Excel into Calc (although the cells do not have the PivotTable shading) but as soon as they are worked on these limitations become apparent. The limitations are:

* There is no PivotChart facility, but a DataPilot can be used as the data source for a chart.
* The user interface allows a maximum of 8 fields in the data, row or column areas. (An alternative interface which allows more is available from: [http://homepages.paradise.net.nz/hillview/OOo/ http://homepages.paradise.net.nz/hillview/OOo/] in a document called MyDataPilot.sxc.
* There is some ability to group data (for example, a date field grouping by week or quarter but not by month). The workaround is to create a new column with a formula for calculating the grouping, e.g. =Month().
* You can not define different formats for different fields.
* Calc can have formulas based on things like “Difference From” or “% of”, but can not have own custom fields (work around create new columns to calculate the desired values).
* The Application Program Interface specification is incomplete for writing macros that work with DataPilots—for example, the ability to control through another program, such as OpenOffice.org’s own macro language, BASIC, whether the tables have grand totals, or having access to DataPilots created from external data.

=== AutoFilter ===
AutoFilter imports and exports correctly with the required rows being hidden. However, there are a number of differences between Excel and Calc:

* There is only one AutoFilter active for a spreadsheet document at a time. The rows remain hidden but the drop-downs in the first row disappear on applying AutoFilter elsewhere.
* The remaining visible row numbers do not change color to warn that there is a filter in place.
* Error values do not show as an option in the drop down lists when cells in the column have errors.
* In the drop down lists, the equivalent to Excel’s “Custom” is called “Standard”.

=== Charts ===
Chart types that Excel provides but Calc does not:

* Bar of pie converts to a 2D – columns – normal.
* Pie of pie converts to a 2D – columns – normal.
* Radar filled converts to 3D – columns deep.
* Radar with markers – converts to 2D – net – normal but counterclockwise rather than Excel’s clockwise.

Other charting issues include:

* There are fewer axis options, such as no option for having an inverted y axis (negative at top towards positive at bottom).
* The data must be contiguous, with the labels in the first row or column.

=== Number formats ===
There is no “accounting” format (with the currency symbol at the left edge of the cell). A workaround would be to have another column to the left that contains the currency symbol.

<nowiki>There is no predefined option for bracketing negative numbers. Use a custom format such as “$#,##0.00_);[RED]($#,##0.00)”.</nowiki>

=== Grid lines ===
In Excel grid lines are a property of a worksheet; in Calc it is an application-wide option:

'''Tools > Options > OpenOffice.org Calc > View'''

== Import, export and sharing issues in presentations ==
=== Color gradients and borders ===
The author had not noticed the following changes, so this is a direct quote from ''StarOffice 7 Migration Guide'' by Sun.

Unlike Microsoft PowerPoint, StarOffice Impress does not support three-color gradients, double and triple borders, or round-dotted borders. To improve the results of the import, you have to make the necessary adjusts before import. Change three-color presets to similar two-color gradient fills and change double and triple border lines to a single border line with appropriate width. Round-dotted border lines that are mapped to rectangle-border closely resemble the original line style in PowerPoint, so manual editing should not be necessary.

=== Multimedia ===
Voice-over narration is not supported by Impress.

There appear to be no settings for multimedia custom animations, such as the ability to play a sound for the next slides.

=== Chart animations ===
There is no facility in Impress for “chart effects” as there is in PowerPoint, such as presenting a series or category at a time. On import the charts simply appear. A workaround is to have multiple copies of the chart with each one set up to display as desired.

=== Pack and Go ===
The Pack and Go feature in PowerPoint allowed a PowerPoint file to be split over several floppy disks and assured that all related files were included. This facility is not included in Impress, nor can Impress open such files.

=== Fields ===
Date fields are exported as text, so they do not automatically update.

=== Action settings and interaction ===
PowerPoint provides action settings for mouseover, but Impress does not have this option, only on mouse click, so mouseovers get mapped to mouse clicks. PowerPoint has an option for highlighting the object on mouse click or mouse over; Impress does not have this, so it gets ignored on import.

=== PowerPoint custom animations and Impress object effects ===
Table 3 shows how the custom animations and object effects are imported into Impress and exported to PowerPoint.

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Importing / exporting custom animations between PowerPoint and Impress
! PowerPoint
! Impress

|-
| Appear
| Appear

|-
| Blinds
| Fade Horizontally

|-
| Box
| Fade To Center

|-
| Checkerboard
| Checkerboard

|-
| Diamond
| Appear

|-
| Crawl
| Fly In From bottom

|-
| Dissolve
| Dissolve

|-
| Flash once
| Appear

|-
| Peek
| Short Fly In from Bottom

|-
| Random Bars
| Horizontal lines

|-
| Spiral
| Spiral Outward Clockwise

|-
| Split
| Close Vertical

|-
| Stretch
| Stretch Vertical

|-
| Strips
| Fade From Top Right

|-
| Swivel
| Rotate Horizontally

|-
| Wipe
| Cross-Fade From Top

|-
| Zoom
| Fade From Center

|-
| Random effects
| Vertical Lines

|}

=== PowerPoint—Impress slide transitions ===

{|border=1 style="border-collapse:collapse;" cellpadding=3
|+Table 4 shows how slide transitions are imported into Impress and exported to PowerPoint.
! PowerPoint
! Impress

|-
| Blinds Horizontal
| Venitian Blinds Horizontal

|-
| Blinds Vertical
| Venitian Blinds Vertical

|-
| Box In
| Box In

|-
| Box Out
| Box Out

|-
| Checkerboard Across
| Checkerboard Across

|-
| Checkerboard Down
| Checkerboard Down

|-
| Cover Down
| Cover Down

|-
| Cover Left
| Cover Left

|-
| Cover Right
| Cover Right

|-
| Cover Up
| Cover Up

|-
| Cover Left Down
| Cover Left-Down

|-
| Cover Right Down
| Cover Right-Down

|-
| Cover Left Up
| Cover Left-Up

|-
| Cover Right Up
| Cover Right-Up

|-
| Cut
| No effect

|-
| Cut Through Black
| No effect

|-
| Dissolve
| Dissolve

|-
| Fade Through Black
| Fade Through Black

|-
| Random Bars Horizontally
| Random Bars Horizontal

|-
| Random Bars Vertically
| Random Bars Vertical

|-
| Horizontal In
| Split Horizontal In

|-
| Horizontal Out
| Split Horizontal Out

|-
| Split Vertical In
| Split Vertical In

|-
| Split Vertical Out
| Split Vertical Out

|-
| Strips Left Down
| Fade From Top Right

|-
| Strips Left Up
| Fade From Bottom Right

|-
| Strips Right Down
| Fade From Top Left

|-
| Strips Right Up
| Fade From Bottom Left

|-
| Uncover Down
| Uncover Down

|-
| Uncover Left
| Uncover Left

|-
| Uncover Right
| Uncover Right

|-
| Uncover Up
| Uncover Up

|-
| Uncover Left Down
| Uncover Left-Down

|-
| Uncover Left Up
| Uncover Left-Up

|-
| Uncover Right Down
| Uncover Right-Down

|-
| Uncover Right Up
| Uncover Right-Up

|-
| Wipe Down
| Wipe Down

|-
| Wipe Left
| Wipe Left

|-
| Wipe Right
| Wipe Right

|-
| Wipe Up
| Wipe Up

|-
| Random Transition
| Random Transition

|}

{{CCBY}}

Documentation/UserGuide/Migration Guide/Introduction

2013-11-13T03:17:04Z

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{{DISPLAYTITLE:Migrating to {{OOo}} }}
== What is OpenOffice.org? ==
OpenOffice.org (OOo) is a freely-available, full-featured office suite. It includes the following components.

=== Writer (word processor) ===

[[Image:documentation_writer_icon.png|left]]Writer is a feature-rich tool for creating letters, books, reports, newsletters, brochures, and other documents. You can insert graphics and objects from other components into Writer documents. Writer can export files to HTML, XHTML, XML, Adobe’s Portable Document Format (PDF), and several versions of Microsoft Word files. It also connects to your email client.

=== Calc (spreadsheet) ===

[[Image:documentation_calc_icon.png|left]]Calc has all of the advanced analysis, charting and decision-making features expected from a high-end spreadsheet. It includes over 300 functions for financial, statistical and mathematical operations among others. The Scenario Manager provides “what if” analyses. Calc generates 2-D and 3-D charts, which can be integrated into other OOo documents. You can also open and work with Microsoft Excel workbooks and save them in Excel format. Calc can export spreadsheets to Adobe’s Portable Document Format (PDF) and to HTML.

=== Impress (presentation graphics) ===

[[Image:documentation_impress_icon.png|left]]Impress provides all the common multi-media presentation tools, such as special effects, animation, and drawing tools. It is integrated with the advanced graphics capabilities of the Draw and Math components. Slideshows can be further enhanced with Fontwork’s special effects text, as well as sound and video clips. Impress is compatible with Microsoft’s PowerPoint file format, and can save your work in numerous graphics formats including Macromedia Flash (SWF).

=== Draw (vector graphics) ===

[[Image:documentation_draw_icon.png|left]]Draw is a vector drawing tool that can produce everything from simple diagrams or flowcharts to 3-D artwork. Its Smart Connectors feature allows you to define your own connection points. You can use Draw to create drawings for use in any of OOo’s other components, and you can create your own clipart and add it to the Gallery. Draw can import graphics from many common formats and save them in over 20 formats including PNG, HTML, PDF and Flash.

=== Base (database) ===

[[Image:documentation_base_icon.png|left]]Base offers tools for day-to-day database work within a simple interface. It can create and edit forms, reports, queries, tables, views and relations, so managing a connected database is much the same as in other popular database applications. Base provides many new features, such as the ability to analyze and edit relationships from a diagram view. Base incorporates HSQLDB as its default relational database engine. It can also use dBASE, Microsoft Access, MySQL or Oracle, or any ODBC or JDBC compliant database. Base also provides support for a subset of ANSI-92 SQL.

=== Math (formula editor) ===

[[Image:documentation_math_icon.png|left]]Math is OOo’s formula or equation editor. You can use it to create complex equations that include symbols or characters not available in standard font sets. While it is most commonly used to create formulas in other documents, such as Writer and Impress files, Math can also work as a stand-alone tool. You can save formulas in the standard Mathematical Markup Language (MathML) format for inclusion in web pages and other documents not created by OOo.

== What are the advantages of OpenOffice.org? ==
Here are some of the advantages of OpenOffice.org over other office suites:

* '''No licensing fees'''. OOo is free for anyone to use and distribute at no cost. Many features that are available as extra cost add-ins in other office suites (like PDF export) are free with OOo. There are no hidden charges now or in the future.
* '''Open source. '''You can distribute, copy, and modify the software as much as you wish, in accordance with either of OOo's Open Source licenses.
* '''Cross-platform.''' OOo 2.0 runs on several hardware architectures and under multiple operating systems, such as Microsoft Windows, Mac OS X, Linux, and Sun Solaris.
* '''Extensive language support'''. OOo’s user interface is available in over 40 languages and the OOo project provides spelling, hyphenation and thesuarus dictionaries in over 70 languages and dialects. OOo also provides support for both Complex Text Layout (CTL) and Right to Left (RTL) layout languages (such as Hindi, Hebrew and Arabic).
* '''Consistent user interface'''. All''' '''the components have a similar “look and feel”, making them easy to use and master.
* '''Integration.''' The components of OpenOffice.org are well integrated with one another.
** All the components share a common spelling checker and other tools, which are used consistently across the suite. For example, the drawing tools available in Writer are also found in Calc, with similar but enhanced versions in Impress and Draw.
** You do not need to know which application was used to create a particular file (for example, you can open a Draw file from Writer).
* '''Granularity.''' Usually, if you change an option, it affects all components. However, options can be set at a component level or even document level.
* '''File compatibility.''' OOo includes PDF and Flash export capabilities, as well as support for opening and saving files in many common formats including Microsoft Office, HTML, XML, WordPerfect and Lotus 123 formats.
* '''No vendor lock-in. '''OOo 2.0 uses OpenDocument, an XML (eXtensible Markup Language) file format developed as an industry standard by OASIS (Organization for the Advancement of Structured Information Standards). These files can easily be unzipped and read by any text editor, and their framework is open and published.

* '''You have a voice.''' Enhancements, software fixes and release dates are community-driven. You can join the community and affect the course of the product you use.

You can read more about OpenOffice.org, its mission, history, licensing and other organizational information here: [http://www.openoffice.org/about.html http://www.openoffice.org/about.html]

=== How does OpenOffice.org compare? ===
OpenOffice.org can match and exceed the feature set of competing office suites. The following table lists the main components of OOo and compares them with their equivalents in two leading office suites, ''Microsoft Office 2003'' (MSO) and ''WordPerfect Office X3'' (WP).

{| border=1 style="border-collapse:collapse;" cellpadding=4
! Function
! <center>{{OOo}}</center>
! <center>Microsoft Office</center>
! <center>WordPerfect Office</center>

|-
| Word processor
| Writer
| Word®
| WordPerfect® X3

|-
| Spreadsheet
| Calc
| Excel®
| Quattro Pro® X3

|-
| Vector Graphics
| Draw
| no
| no

|-
| Presentation Graphics
| Impress
| PowerPoint®
| Presentations™ X3

|-
| Database
| Base
| Access® <sup>1</sup>
| Paradox® <sup>2</sup>

|-
| Math or Formula Editor
| Math
| yes
| no

|}
<sup>''1</sup> Professional ''version only''.''

<sup>''2</sup> Professional ''and'' Student and Teacher ''editions only.

=== Features ===
The following tables list some important features of OpenOffice.org and compare them with two leading office suites, ''Microsoft Office 2003'' (MSO) and ''WordPerfect X3 ''(WP).

==== Styles and formatting ====

{| border=1 style="border-collapse:collapse;" cellpadding=4
! Feature
! <center>{{OOo}}</center>
! <center>Microsoft Office</center>
! <center>WordPerfect Office</center>

|-
| Navigator
| <center>yes</center>
| <center>limited<sup>1</sup></center>
| <center>no</center>

|-
| Styles and Formatting window
| <center>yes</center>
| <center>yes</center>
| <center>no</center>

|-
| Keyboard support for paragraph styles
| <center>yes</center>
| <center>yes</center>
| <center>no</center>

|-
| Support for page, frame, and list styles
| <center>yes</center>
| <center>no</center>
| <center>no</center>

|-
| Word completion
| <center>yes</center>
| <center>Excel only</center>
| <center>no</center>

|-
| Spelling and language proofing modules
| <center>70+</center>
| <center>50+<sup>2</sup></center>
| <center>25</center>

|-
| Formula or equation tools
| <center>yes</center>
| <center>yes</center>
| <center>no</center>

|}
<sup>1 </sup>“Outline View” in Word offers a subset of the features of OOo’s ''Navigator''.

<sup>2</sup> Requires an additional license for the the ''Multilingual User Interface Pack.''

==== Interoperability ====

{| border=1 style="border-collapse:collapse;" cellpadding=4
|-valign=top
! Feature
! <center>{{OOo}}</center>
! <center>Microsoft Office</center>
! <center>WordPerfect Office</center>
|-
| PDF export capability
| <center>yes</center>
| <center>yes<sup>1</sup></center>
| <center>yes</center>

|-
| Flash export capability
| <center>yes</center>
| <center>no</center>
| <center>yes</center>

|-
| XML export capability
| <center>yes</center>
| <center>yes</center>
| <center>yes</center>

|-
| OpenDocument XML format
| <center>yes</center>
| <center>no</center>
| <center>no</center>

|-
| Import/Export Microsoft Office files
| <center>yes</center>
| <center>yes</center>
| <center>yes</center>

|-
| Import WordPerfect files
| <center>yes</center>
| <center>yes</center>
| <center>yes</center>

|-
| Import Lotus 123 files
| <center>yes</center>
| <center>yes</center>
| <center>yes</center>

|-
| Connect to external databases (MySQL, Oracle, Access, etc.)
| <center>yes</center>
| <center>yes</center>
| <center>yes</center>

|-
| Languages available (localizations)
| <center>40+</center>
| <center>35+</center>
| <center>30</center>

|-
| Supported operating systems
| <center>Windows, Mac OS X, Linux, Solaris</center>
| <center>Windows only<sup>2</sup></center>
| <center>Windows only</center>

|-
| Unicode language support
| <center>yes</center>
| <center>yes</center>
| <center>no</center>

|}
<sup>1</sup> Requires additional third-party software, such as ''PDF Writer'' or ''PDF Converter''.<sup>2</sup> ''Microsoft Office: Mac'' is not feature compatible with ''Microsoft Office 2003.''

==== Programmability ====
Macros are programs which automate tasks and can be embedded in a document. The following table lists the languages available for macro development in each office suite.

{| border=1 style="border-collapse:collapse;" cellpadding=4
! Language
! <center>{{OOo}}</center>
! <center>Microsoft Office</center>
! <center>WordPerfect Office</center>

|-
| Basic-derived language
| <center>OpenBasic</center>
| <center>VBA</center>
| <center>VBA</center>

|-
| Beanshell
| <center>yes</center>
| <center>no</center>
| <center>no</center>

|-
| Java
| <center>yes</center>
| <center>no</center>
| <center>no</center>

|-
| JavaScript
| <center>yes</center>
| <center>no</center>
| <center>no</center>

|-
| Python
| <center>yes</center>
| <center>no</center>
| <center>no</center>

|}
Beyond simple macros, some office suites can be extended to include new features. This capability usually takes the form of plug-ins. In the case of OpenOffice.org, it can also be done through changes to the source code.

{| border=1 style="border-collapse:collapse;" cellpadding=4
! Feature
! <center>{{OOo}}</center>
! <center>Microsoft Office</center>
! <center>WordPerfect Office</center>

|-
| C and C++
| <center>yes</center>
| <center>yes</center>
| <center>yes</center>

|-
| Java
| <center>yes</center>
| <center>no</center>
| <center>no</center>

|-
| Python
| <center>yes</center>
| <center>no</center>
| <center>no</center>

|-
| '''Source code available!'''
| <center>yes</center>
| <center>no</center>
| <center>no</center>

|}

==== Security ====

{| border=1 style="border-collapse:collapse;" cellpadding=4
! Feature
! <center>{{OOo}}</center>
! <center>Microsoft Office</center>
! <center>WordPerfect Office</center>

|-
| Digital signatures
| <center>yes</center>
| <center>yes</center>
| <center>yes</center>

|-
| Strong encryption
| <center>yes</center>
| <center>yes</center>
| <center>yes</center>

|-
| Secure paths for macro execution
| <center>yes</center>
| <center>yes</center>
| <center>no</center>

|}

=== New features in version 2 ===
OpenOffice.org 2.0 delivers hundreds of improvements and new features. Here are some of the major enhancements.

* '''Simplified installation'''. Installations are now performed by platform-native installers with no need to use command-line switches (or flags) for multi-user installations. You can also specify which version of Java (if any) is to be used by OOo from the installation interface.
* '''New database component'''. In the new stand-alone database component, you can create forms, reports, queries, tables, views and relations. OOo now includes HSQLDB, a small, fast, relational database engine that supports a subset of ANSI-92 SQL, along with an easy to use interface. Additionally, it is now easier than ever to use other databases (dBASE, MySQL, Oracle, among others).
* '''New file format'''. OOo 2.0 uses the new OpenDocument standard XML file format (standardized by OASIS, [http://www.oasis-open.org/home/index.php http://www.oasis-open.org/home/index.php]) as its default file format. This new file format is also used in StarOffice, IBM Workspace and KOffice, and will be used by other products in the future. OOo 2.0 can still read and save files in formats previously supported by OOo 1.x, including Microsoft Office formats.
* '''Native system theme integration'''. To further integrate OpenOffice.org with the underlying operating system, all user interface elements (such as buttons and scrollbars) have the same look as those used in other native applications for each platform.
* '''Digital signatures'''. Digital signatures provide authentication of the true author or editor of a document. This feature provides further security with running macros.
* '''Enhanced encryption'''. Implementation of the new XML (eXtensible Markup Language) encryption algorithm offers additional document security.
* '''Usability improvements'''. Redesigned toolbars are more usable, and display only selected default tools and related options. The usability of the '''Menus''' tab of the '''Tools > Customize''' dialog has been improved. Several features have been renamed to conform with common office suite terminology (for example, “AutoPilot” is now a “Wizard”).
* '''Thumbnails'''. The new plug-in for the the native file explorer provides a thumbnail preview of an OOo file. Some of the more common file system explorers that can use this new feature are Nautilus (Gnome), Konqueror (KDE), and Microsoft Windows Explorer.
* '''Import and export filters'''
** Improved PDF export filter now includes PDF bookmarks, PDF notes, and more.
** Import and export of Microsoft Office 95 and Office 97 spin buttons and scrollbars have been added to the Word filters.
** The import filter for Microsoft PowerPoint documents now creates text objects having font-independent line spacing enabled.
** Enhanced export to HTML produces valid “XHTML 1.0 Strict” documents. XHTML export has been enabled for Calc, Draw and Impress.
** You can now open Microsoft Office password-protected documents.
** New import filters for WordPerfect and Lotus 123.

* '''Send document as e-mail'''. OOo 2.0 makes it easier to use your email client to send the active document as an attachment.
* '''Enhanced mail merge feature'''. Enhancements include better management of databases and saving into one single file.
* '''Drag and drop selections to create styles'''. Drag and drop a text selection into the Styles and Formatting window to create a new paragraph style or character style.
* '''Form controls'''. Form controls can be embedded in all OOo documents that support a form layer.
* '''New keyboard shortcuts'''. You can now use the keyboard to perform the actions found under '''Edit > Paste Special'''. Multiple selected sheets in a spreadsheet can be deselected using the keyboard. Paragraph and other styles can be assigned to key combinations.

* '''Auto recovery of files and the workspace environment'''. The OOo Error Reporting tool and the document recovery features have been combined. Now if OOo crashes, the active documents are saved. You can recover the documents, and send an error report.

* '''Enhanced features in Calc'''. These enhancements include improved number recognition, an improved Hyperlink function, conditional arrays, a greater selection of predefined headers and footers, more options for defining how to print sheets, new options for the DataPilot feature, and support for right-to-left languages.
* '''Calc row limit increased'''. The number of spreadsheet rows has been increased to 65536, the same number of rows as Microsoft Excel.
* '''Enhanced multimedia'''. The multimedia presentation model uses the W3C’s Synchronized Multimedia Integration Language (SMIL) standard. Now Impress can render nearly all of the Microsoft PowerPoint animation effects. Two new task panels provide access to shape and slide transition effects.
* '''Programmatic control of menu and toolbar items'''. Third-party developers can write plugins to manipulate menu bar and toolbar layouts to their needs. Developers can now insert, remove, and modify menu items, context menus, and toolbar items at runtime.
* '''Scripting framework'''. The scripting framework allows you to write macros in a number of languages other than OOo Basic. You can assign these macros to menu items, keyboard combinations, application and document events, form controls within documents, and various objects within documents.

For a complete, detailed listing, go to the OpenOffice.org 2.0 Office Suite, Guide to New Features located at [http://marketing.openoffice.org/2.0/featureguide.html#enduser http://marketing.openoffice.org/2.0/featureguide.html#enduser]

== What are the minimum requirements? ==
OpenOffice.org 2.0 requires one of the following operating systems:

* '''Microsoft Windows''' 98, Windows ME, Windows 2000 (Service Pack 2 or higher), Windows XP or Windows 2003
* '''GNU/Linux Kernel version 2.2.13''' and glibc 2.2.0 or newer
* '''Mac''' OS X 10.3.x (10.3.5 recommended), Mac OS X 10.4.x, plus X11
* '''Solaris '''version 8 or higher

More operating systems will be supported in the future.

Some OpenOffice.org features (wizards and the database component) require that the Java Runtime Environment (JRE) be installed on your computer. Although OOo will work fine without Java support, some features will not be available. You can download the latest version from [http://www.java.com/ http://www.java.com].

For a more detailed (and up-to-date) listing of requirements, see: [http://www.openoffice.org/about.html http://www.openoffice.org/about.html][http://www.openoffice.org/dev_docs/source/sys_reqs_20.html http://www.openoffice.org/dev_docs/source/sys_reqs_20.html]

== How do I get the software? ==
You can get the OpenOffice.org installation package in any of these ways:

* Download a copy from the project’s home page: [http://www.openoffice.org/ http://www.openoffice.org].
* Download a copy using the Peer to Peer client, BitTorrent. The instructions are here: [http://distribution.openoffice.org/p2p/ http://distribution.openoffice.org/p2p/].
* Purchase a copy on a CD-ROM or other digital form from a third party distributor. The project maintains a listing of distributors; however these distributors are not connected with, nor endorsed by OpenOffice.org:[http://distribution.openoffice.org/cdrom/sellers.html http://distribution.openoffice.org/cdrom/sellers.html].
* The OpenOffice.org ''Porting Project'' has links to versions of the software that have been, or are currently being “ported” to run under various operating systems. [http://porting.openoffice.org/index.html http://porting.openoffice.org/index.html.]

== How do I install OpenOffice.org? ==
Information on installing and setting up OpenOffice.org on the various supported operating systems is given here: [http://download.openoffice.org/common/instructions.html http://download.openoffice.org/common/instructions.html]

You can also download the more detailed ''Setup Guide'' (in several languages) from [http://documentation.openoffice.org/setup_guide2/index.html http://documentation.openoffice.org/setup_guide2/index.html]

== How do I get support? ==
OOo comes with an extensive Help system. This is your first line of support for using OOo.

To display the full Help system, press ''F1'' or select '''OpenOffice.org Help''' from the Help menu. In addition, you can choose whether to activate tooltips, extended tips, and the Help Agent (using '''Tools > Options > General''').

If tooltips are enabled, place the mouse pointer over any of the icons to see a small box (“tooltip”) with a brief explanation of the icon’s function. For a more detailed explanation, select '''Help > What's This?''' and hold the pointer over the icon.

[[Image:documentation_help_menu.png|thumb|''The Help menu'']]

=== Free online support ===
The OpenOffice.org community not only develops software, but provides free, volunteer-based support. Users of OOo can get comprehensive online support from community venues such as newsgroups, forums or mailing lists. There are also numerous websites run by users that offer free tips and tutorials.

{| border=1 style="border-collapse:collapse;" cellpadding=3
! colspan="2" | Free OpenOffice.org support

|-
| User FAQ
| [[Documentation/FAQ|Frequently Asked Questions]] for Users

|-
| Users Mailing List
| Free community support provided by a network of hundreds of experienced users. You must be subscribed to post messages. To subscribe, send a blank email to [mailto:sympa@openoffice.org?Subject=subscribe%20users sympa@openoffice.org]

List archives are here: [http://www.openoffice.org/servlets/SummarizeList?listName=users http://www.openoffice.org/servlets/SummarizeList? listName=users]

|-
| Documentation Project
| Templates, user guides, how-tos, and other documentation. [http://documentation.openoffice.org/ http://documentation.openoffice.org/]

|-
| Native Language Project
| Information, resources, and mail lists in your language. [http://projects.openoffice.org/native-lang.html http://projects.openoffice.org/native-lang.html]

|-
| Mac Support
| Support for installing and using the Mac OS X (X11 based) port. [http://porting.openoffice.org/mac/support.html http://porting.openoffice.org/mac/support.html]

|-
| The OpenOffice.org Forum
| Extensive discussion forum for OpenOffice.org issues from setup to advanced programming features. [http://www.oooforum.org/ http://www.oooforum.org/]

|-
| OOo KnowledgeBase
| A collection of questions and answers that users can query. [http://mindmeld.cybersite.com.au/ http://mindmeld.cybersite.com.au/]

|}
Read more about the support options for OpenOffice.org at:[http://support.openoffice.org/index.html http://support.openoffice.org/index.html]

=== Paid support and training ===
Alternatively, you can pay for support services. Service contracts can be purchased from a vendor or consulting firm specializing in OpenOffice.org.

OOo is supported by Sun Microsystems, Inc. under the Sun Software Support program, which includes two levels of support that cover extended business hours or around-the-clock service for mission-critical deployments. [http://www.sun.com/service/support/software/openoffice/index.html http://www.sun.com/service/support/software/openoffice/index.html]

A list of independent consultants and the services they offer, listed alphabetically by region and then by country, is provided on the OpenOffice.org website. [http://bizdev.openoffice.org/consultants.html http://bizdev.openoffice.org/consultants.html]

=== Other resources and addons ===
Several websites provide additional free resources and addons to enhance OpenOffice.org. The following table lists a few of these websites.

{| border=1 style="border-collapse:collapse;" cellpadding=3
! colspan="2" | Free OOo templates, artwork and other addons

|-
| OOExtras
| Provides templates, samples and macros in several languages. [http://ooextras.sourceforge.net/ http://ooextras.sourceforge.net/]

|-
| OOoMacros
| A repository for OOo macros and addons, and documentation about writing macros and/or extending OOo. [http://www.openoffice.org/servlets/SummarizeList?listName=users http://www.ooomacros.org/]

|-
| Open Clip Art Library
| An archive of clip art that can be used for free for any use. [http://documentation.openoffice.org/ http://www.openclipart.org/]

|-
| OpenOffice.org Macro Information
| Andrew Pitonyak, the author of ''OpenOffice.org Macros Explained'', maintains this site which provides extensive documentation on OOo's macro capability. Many good referral links are also provided at: [http://www.pitonyak.org/oo.php http://www.pitonyak.org/oo.php]

|}

== What is involved in the initial migration? ==
=== Sharing files ===
See [[Documentation/OOoAuthors User Manual/Migration Guide/Sharing Files|Sharing Files with Microsoft Office Users]] in this guide for information about opening and saving files of various formats.

=== How do I import other files used in Microsoft Office? ===
See [[Documentation/OOoAuthors User Manual/Migration Guide/Importing Files|Importing other Microsoft Office Files]] in this guide for information about importing custom dictionaries, AutoCorrect entries and AutoText entries into OpenOffice.org.

== What changes do I need to make in the way that I work? ==
While the interfaces of OpenOffice.org and Microsoft Office are sufficiently similar to allow immediate productivity, they are not identical. Some functions are based on different underlying concepts. The chapters in this guide will to help you with these differences.

=== In general what is different in use between Microsoft Office and OpenOffice.org? ===
See [[Documentation/OOoAuthors User Manual/Migration Guide/General Differences|General Differences in Use between OpenOffice.org and Microsoft Office]] in this guide first, as it gives an overall view of differences; the other chapters build on the information presented in that chapter.

=== What are the specific differences in use between Word and Writer? ===
See [[Documentation/OOoAuthors User Manual/Migration Guide/Writer and Word|Differences in Use between Writer and Word]] in this guide for specific information related to text documents.

=== What are the specific differences in use between Excel and Calc? ===
See [[Documentation/OOoAuthors User Manual/Migration Guide/Calc and Excel|Differences in Use between Calc and Excel]] in this guide for specific information related to spreadsheets.

=== What are the specific differences in use between PowerPoint and Impress? ===
See [[Documentation/OOoAuthors User Manual/Migration Guide/Impress and PowerPoint|Differences in Use between Impress and PowerPoint]] in this guide for specific information related to presentations.

=== How can I change OpenOffice.org to make it work even more like the way I have worked in Microsoft Office? ===
See [[Documentation/OOoAuthors User Manual/Migration Guide/Customizing|Customizing OpenOffice.org]] in this guide for information about changing OpenOffice.org to make it work your way. That chapter includes links to macros that were written to help ease the transition.

=== How do I use the Math Object editor (OpenOffice.org’s equivalent to Equation Editor)? ===
See [[Documentation/OOoAuthors_User_Manual/Writer_Guide/Math_Objects|Math Objects]] in the [[Documentation/OOoAuthors_User_Manual/Writer_Guide|Writer Guide]].

=== What about that database functionality? ===
See [[Documentation/OOoAuthors User Manual/Getting Started/Getting Started with Base|Getting Started with Base]] in the [[Getting Started|Getting Started Guide]], and the [[Documentation/OOoAuthors_User_Manual/Base_Guide|Database Guide]] for details on the new Base component of OpenOffice.org.

=== Is there an equivalent to WordArt? ===
Yes. See Chapter 15 “Using Fontwork” in the ''Getting Started'' guide.

== What are the issues when migrating from WordPerfect to Writer? ==
=== Can I open WordPerfect files in OOo? ===
Yes, a WordPerfect filter is now available in the standard OpenOffice.org installation.

=== What macros are available to make Writer work more like WordPerfect? ===
==== Reveal codes ====
OpenOffice.org’s Writer does not have underlying codes in the same way that WordPerfect does. But a macro is being written that will allow you to work in a similar way to WordPerfect’s reveal codes. See [http://homepages.paradise.net.nz/hillview/OOo/RevealCodes3.sxw RevealCodes3.sxw] available at [http://homepages.paradise.net.nz/hillview/OOo/ http://homepages.paradise.net.nz/hillview/OOo/] for more information.

==== Hanging indents ====
The hanging indent concept in Writer is quite different from the concept used in WordPerfect. The best approach in OpenOffice.org is to use styles, but to ease the transition, see either [http://homepages.paradise.net.nz/hillview/OOo/AltKeyHandler.sxw AltKeyHandler.sxw] or [http://homepages.paradise.net.nz/hillview/OOo/Indents.sxw Indents.sxw] available from [http://homepages.paradise.net.nz/hillview/OOo/ http://homepages.paradise.net.nz/hillview/OOo/] for a macro that approximates WordPerfect’s way of implementing hanging indents.

== How is OpenOffice.org licensed? ==
OpenOffice.org is distributed under the Open Source Initiative (OSI) approved Lesser General Public License (LGPL). The LGPL can be viewed on the OOo website at: [http://www.openoffice.org/licenses/lgpl_license.html http://www.openoffice.org/licenses/lgpl_license.html]

For more general information on OOo’s licensing, please refer to: [http://www.openoffice.org/license.html http://www.openoffice.org/license.html].

== What is “open source”? ==
The ideals of open-source software can be explained by the four essential rights, which are embodied within the Free Software Foundation’s ''General Public License ''(GPL):

* The right to use the software for any purpose.
* Freedom to redistribute the software for free or for a fee.
* Access to the complete source code of the program (that is, the “blueprints”).
* The right to modify any part of the source, or use portions of it in other programs.

Another view of this philosophy comes from the ''Open Source Definition'':

“The basic idea behind open source is very simple: When programmers can read, redistribute, and modify the source code for a piece of software, the software evolves. People improve it, people adapt it, people fix bugs. And this can happen at a speed that, if one is used to the slow pace of conventional software development, seems astonishing.”

For more information on Free and Open Source software, visit these websites:

''Open Source Initiative ''(OSI): [http://www.opensource.org/ http://www.opensource.org]

''Free Software Foundation'' (FSF): [http://www.gnu.org/ http://www.gnu.org]

{{CCBY}}
'''굵은 글씨'''

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